Regular Board Meeting
October 10, 2011

The Southeast Warren Board of Education met in regular session October 10, 2011 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovich, Larrie Williams, Bruce Williams, and Ron Miller. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 5.


Transportation Report submitted by Joel Mosher:

We had 27 extra bus trips for the month. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Charlotte Weaklend:

The Primary teachers finalized their building goal for the 2011-2012 school year at their monthly meeting on October 5th. It states that “At least 80% of our PK-3 students will benchmark on the Spring IGDI/DIBELS tests for their grade level.”

The K-3 students, teachers, and staff, along with community members, participated in the governor’s “Get Started” Fitness Walk on Friday, October 7th. The two block stretch of North 5th, the street adjacent to the east side of the school, was closed for the 12 minute walk that commenced at 12:00 noon.

This is Fire Prevention Week at the Primary. A visit by the local fire department with some of their equipment is always a highlight of this week. In addition this year, the Indianola Fire Safety House will be here. It is a playhouse-sized structure that the students tour – both upstairs and downstairs. Their guide will point out various fire hazards that are set up in the house. The students will then practice an evacuation and a 911 call for help. It provides a memorable educational experience for the students.

Kindergarten Grandparents Week will be held the week of October 17th. In conjunction with the grandparents’ visit at lunch time this year, we will have a book fair set up in the AEA/Guidance room. It will also be open on Tuesday and Thursday evenings, for the convenience of the working parents. On Thursday evening, the 20th, we will be having a Reading Night from 5:30 to 7:00 p.m. Students and their parents will be encouraged to read books together in their pajamas in the main foyer, where comfy seating will be provided. PIE will be providing cocoa and cookies for the occasion.

October 24th will mark the beginning of Red Ribbon Week, with the high school students coming to the classrooms to distribute red ribbons for the children to wear at school throughout the week. Teachers will be talking about healthy lifestyles and the differences between good and bad drugs.

We have a multitude of colorful paper leaves on our Character tree in the hallway just off the main foyer. Each represents a child who has demonstrated responsible behaviors by a teacher or staff member. We are again holding monthly character assemblies, where a class of students provides a short skit, poem, and/or song centered on the character trait of the month. In September, we concentrated on “responsibility’. In October, we will be talking about “respect”. Mrs. Teas’ first grade class gave their presentation last Friday afternoon, where a student or two from each classroom was recognized for displaying outstanding over all character. The students were presented with a character certificate by their teachers earlier in the day and were invited to sit with the principal at the character table for lunch. We end each day with a whole building recitation of our character pledge, “At our school we are people who care. We are responsible, respectful, and kind.” This is led by the principal over the intercom and is immediately followed by dismissal. In connection with our character program, there are
several PK-3 service learning projects planned for the 2011-2012 school year: our annual St. Jude’s Math-a-thon (that funds research into children’s diseases), Pennies for Patients (with the Leukemia & Lymphoma Society), a collection of non-perishable foods for Helping Hand, and participation in the high school’s Angel Tree that provides Christmas gifts for needy families in our community. In addition, the 3rd grade teachers are planning to participate in the production of a food dish for a shelter in Des Moines.

We have already begun storing some of the many books that are required to provide a quality reading program in our soon-to-be-vacated PE storage room just off the main foyer. That area, as well as the storage room just off our new gym, will provide space for the overflow from the classrooms in indoor recess games, as well as outdoor recess small play equipment like balls and jump ropes and other building-wide materials that are currently crowding shelves and cabinets throughout the building.

This year we are again recipients of the Connecting Kids & Culture grant – this year in the amount of $469 - that we used last year to bring several cultural and learning opportunities to our building from the Blank Park Zoo and the Science Center of Iowa. The teachers will be making the decision about how that money will be utilized – either for class specific training sessions or whole building assemblies. Haley Seuferer has volunteered to gather a list of possibilities to bring to the teachers for their vote.

The parents of our 4-year-old preschool classes have been especially invited to participate in our Children First Forum group to represent the early childhood population. The CFF will then officially function as our early childhood advisory council.

PIE has just wrapped up their first major fundraiser of the school year, with a product sale. The orders are to be delivered for distribution on the evening of November 3rd from 3:00 to 6:00 p.m. These fundraisers are definitely helpful to the school in making our supply budgets stretch and helping us supply experiences for our children that we could not afford otherwise. They have planned for the feeding of the teachers at both elementaries during parent-teacher conference evenings and will soon begin the process of planning for the cookie walk and book fair during Milo’s Small Town Country Christmas.

We have received a resignation from Susan Bennett, our daycare supervisor. We are not presently planning to rehire that position. A reorganization of bookkeeping responsibilities has occurred, with the full support of the present staff, who will each be taking on a portion of that bookkeeping role. All issues regarding the day-to-day operation of the daycare will now be brought immediately to me as the Daycare Director.

Intermediate Board Report submitted by Dan Dow:

The FFA held an assembly on September 16 for the 5th and 6th graders on the importance of wearing a seatbelt.

Homecoming week was a big success here in Lacona due to the planning of our student council. Monday was pajama day. On Wednesday, the students dressed up as their favorite fictional character and enjoyed the pep assembly. Friday was Green and White day. Our students also competed in a homecoming poster contest with the winner from each class receiving a can of pop.

The annual fall fundraiser benefiting Partners in Education was held this past month.

Fall pictures were taken September 29th; retakes have been scheduled for November 3rd.

1st Quarter Mid-term grades went home with our students on Friday, September 30th.

Fall conferences are scheduled for November 1st and 3rd. We have begun the process of scheduling.

Mr. Dow attended a Talented and Gifted conference in Kansas on October 2nd, 3rd, and 4th.

Mrs. Chambers has arranged a flu shot/flu mist clinic on October 21st for the Milo and Lacona students and staff as well as members of the community.

In the coming month we are looking forward to the start of DARE classes, Red Ribbon Week, and our first character trip of the year to Dan D Farms.

Athletic Director’s Report submitted by Chuck Jones:

The fall sport season is nearing its end.

The volleyball team will be participating in the POI conference tournament on October 10th. They will be playing both Lenox and I-35 at Truro. If they win both matches, they move on to the finals on Tuesday, October 11th atTruro. The netters enter regional volleyball play on October 19th at Murray; start time is 7:00PM. All-conference selections will be held October 12th.

The football team will be concluding their season with games at Guthrie Center, October 7th, home with Van Meter, October 14th (Parent’s Night), and home with Madrid, October 21st. If the team can win each of these games, they would advance on to the playoffs.

The cross country team will be running in the POI meet on October 11th at Nodaway Valley. The team will be running in the district/regional meet at Knoxville on October 20th, start time is 3:30PM.

We are currently searching for an assistant girls’ basketball coach for the upcoming season.

Athletic Booster Club

The booster club will be holding their next meeting on October 12th, 7:00 PM, in Liberty Center.

CONSENT AGENDA: The following items were on the consent agenda:
1. September 19, 2011 minutes
2. Financial reports

Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The specifications for the bleachers in the new Milo gymnasium specify two rows of telescoping bleachers; however, two row telescoping bleachers are not made. For an additional cost of $2,300 three rows of telescoping bleachers can be installed if they do not protrude onto the floor.
2. Homecoming activities were very successful. The Monday night activities were cancelled due to the weather.
3. Nearly half of the seniors attended a College Fair at Southeast Polk.
4. A bid has been received for concrete sidewalk at the Milo location for the Milo walking trail, however it was approximately $1,000 more than what had been estimated by the Milo committee. A suggestion has been made to get an asphalt bid and take it to the City of Milo with a request to grant a waiver from the concrete sidewalk ordinance. The consensus of the Board was to put this item on hold pending further completion of the Milo walking trail.

DIRECTOR DISTRICTS: Superintendent Galvin related to the Board that district director boundaries will need to be reviewed and possibly revised based on population as determined by the 2010 census. Superintendent Galvin asked for the Board’s input on whether they would like to keep the director districts divided equally based on population, change the director districts to at large districts, or change to a combination of at large and director districts. The consensus of the Board was to leave the director districts as is and redraw boundary lines based on current population.

SNOW REMOVAL BIDS: Superintendent Galvin related to the Board that two bids had been received for snow removal for all three locations, both with a per hour rate and a per occurrence rate. Snow removal costs for the prior three years were also reviewed by the Board. Motion by Ron Miller, seconded by Bruce Williams to approve the total per occurrence rate of $620 for all three sites from the lowest bidder, RM Plumbing and Construction. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignations of Susan Bennett, Daycare Associate; and Zeb Birchette, Head JH Girls’ Basketball Coach; approving the appointment of Zeb Birchette, Head HS Girls’ Basketball Coach, and approving the unpaid leave request from Nathan Bauer to use two personal days and two days of unpaid leave January 10-13. Motion by Ron Miller, seconded by Larrie Williams to approve the personnel changes as presented. Ayes: 4. Jennifer Mihalovich abstained from voting.

SPECIAL EDUCATION STAFF: Superintendent Galvin related to the Board that additional special education staff are needed at the Intermediate building and Secondary building due to increased numbers of special education students compared to last year and increased levels of special education services required to be provided to our students based on their IEP. Superintendent Galvin recommended adding a half time special education teacher at the Intermediate building and a half time special education associate for the life skills program at the Secondary building. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve hiring a half time special education teacher at Lacona and a half time special education associate at the High School. Ayes: 5.

REPAIRS TO ICN ROOM: Superintendent Galvin related to the Board that an estimate in the amount of $3,000 had been received to repair the main modulator in the ICN room. A used part has been found which will allow the district to receive ICN broadcasts, but does not allow the district to be a sending sight. Superintendent Galvin recommended leaving the ICN room as a receiving sight only and not invest the $3,000 to get the ICN room back in original working order due to the lack of use the ICN room receives. The consensus of the Board was to leave the ICN as a receiving sight only.

COMPREHENSIVE SCHOOL IMPROVEMENT PLAN: Dan Dow reviewed the 2010-2011 Comprehensive School Improvement Plan. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the Comprehensive School Improvement Plan. Ayes: 5.

ANNUAL PROGRESS REPORT: Superintendent Galvin related to the Board that the first goal in reading on the 2010-2011 Annual Progress Report had not been met. The remainder of the goals in math and science were met. Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the Annual Progress Report. Ayes: 5.

BOARD POLICY SERIES 300: The Board reviewed Board Policy Series 300, “Administration”. Board Policy 301.4 will be revised to reflect current practice. Motion by Bruce Williams, seconded by Ron Miller to approve the review and revision of Board Policy Series 300, “Administration”. Ayes: 5.

President Paul Mead adjourned by meeting at 6:20 p.m.

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