SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
September 9, 2011


The Southeast Warren Board of Education met in regular session September 19, 2011 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovich, Marianne Lester, and Larrie Williams. Ron Miller was absent. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the agenda. Ayes: 4.

BOARD SALUTES: Superintendent Galvin thanked all of the custodians for everything they had done to get the school year off to a positive start. The buildings and grounds are in excellent shape.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 7 extra bus trips for the month. I had time servicing and repairing the lawn mower in Milo. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Charlotte Weaklend:

One of the four staff members who were absent for the beginning of the school year on long term medical leave has returned full time, with two more returning on a part time basis. We have an excellent substitute teacher pool, with several teachers who have worked hard to fill in the gaps. However, we could use more teacher associate subs right now.

The cooler weather is appreciated, with the students’ level of concentration greatly improved. Having a larger air conditioned area next spring, when the hot weather returns, to take the students to on those extremely warm days will be a real benefit. The construction on the new gym is progressing much more consistently now, as compared with earlier this summer. The brick layers have now nearly completed the lower exterior walls, with the roof finished. Most of the dry wall has been installed on the interior walls, with many of the electrical wires strung. We are anticipating the installation of the doors for better security.

Two field trips have already been scheduled. The third grade class visited the McVay Research Farm last Friday, with the second and third grade classes scheduled to participate in an informational presentation at the State Historical Building regarding Native Americans who lived in the area we now know as Iowa. That trip is scheduled for the 14th of November. Grants have been tapped to help pay for both of these trips.

On October 12th our teachers will complete the class hours for an in-house professional development course for one credit hour of license renewal entitled “Enhancing Reading & Writing Instructional Practices”. They will be answering the questions, “How will we know when students have learned?”, “How will we respond when students don’t learn?”, and “How will we respond when students already know?” They will be recording individual or grade level learning logs on how core instruction impacted learning and what student data and teacher implementation data will be used as evidence. They will then show and share during collaborative team time how the learning impacted the achievement of students in their classrooms. Reading / writing results will be collected and reviewed throughout the school year by individual teachers, grade level teams, and the building leadership tem to document individual student achievement and grade level progress.

Committees have been identified to plan for the follow building-wide events: Fire Prevention Week in October, Red Ribbon Week in October, Veterans’ Day in November, Reading Week in March, Earth Week in April, and Friendship Fair in May.

PIE has held their beginning-of-the-year organizational meeting, where they set their schedule of meeting nights and planned for their fundraising events. I will be updating the Board throughout the year about their activities. We are very appreciative of this hard-working parent organization that has been so helpful to both of our elementary buildings’ programs throughout the years.

Intermediate Principal’s Report submitted by Dan Dow:

The school year is off to a great start. Our enrollment is much higher than what it was expected to be at the end of the last school year. We have eleven new students in the building this year bringing our enrollment up to 118.

We have the honor this year of hosting Amber Keith as a student teacher in our building. Amber is a student at Simpson College. She is spending the 1st quarter with Barb Ripperger in 5th grade and then will move to Special Education with Jackie Beard in the 2nd quarter.

Our fourth through sixth grade classes have completed the fall DIBELS testing and are currently in the process of MAP testing. The data collected from these assessments will be used to place our students into intervention groups so that they will receive more intensive instruction in the areas needed.

Upcoming Events
October 23rd-Mid-Term
September 26th-Homecoming Week
September 28th- PD IDM Math Training
September 29th-Fall Pictures

Athletic Director Report submitted by Chuck Jones:

Volleyball, football, cross country seasons are going all out. Football team currently stands at 1-2 in non-district play. Coaches and players are working hard on learning an all new offensive and defensive schemes. Volleyball team is 1-10 at his time. Girls are showing signs of improvement and continue to work very hard. Coach Freeman and Coach Burrell have been introducing a variety of different drills to improve individual skills. Coach Carr does not have a large number of runners, but they work hard and have performed well in their meets to this point of the season.

There have been numerous changes in schedules this fall. We have added dates in cross country and volleyball, but have had to cancel several JV football games due to low numbers, ours and/or opponents.

Athletic Booster Club

The booster club is working on completing projects at both the baseball and softball fields. They will be serving meal specials at Homecoming events on Monday and Thursday of that week. Boosters are looking into expanding their apparel. Green hoodies will be available before Homecoming week. Election of new officers will be taking place during the October meeting.

The booster club will be holding their next meeting on October 12th, 7:00 PM, in Liberty Center.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 8, 2011 minutes
2. Financial reports
Motion by Larrie Williams, seconded by Marianne Lester to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Congratulations to the 9th grade volleyball girls for taking the championship at the tournament in Winterset on Saturday.
2. There was a good turn out for the Junior/Senior High open house. The athletic parent meeting was also very well attended.
3. The Milo gymnasium is scheduled to be completed by October 18th and the Liberty Center gymnasium is scheduled to be completed by January 11th.
4. The school year is off to a great start. Enrollment is tentatively down about 10 students.
5. The Department of Education performed an audit of the Harkin Grant used to install the fire alarm system. The audit passed.
6. EMC Insurance Company performed a safety review of the district’s facilities.
7. The Athletic Boosters started putting the bleachers together and discovered that the wrong bleachers had been sent. They are waiting for a response on how the error will be corrected.

CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed highlights of the 2010-2011 Certified Annual Report and Special Education Supplement.

OFFICIAL RESULTS OF THE REGULAR SCHOOL ELECTION: The official results of the regular school election held on September 13, 2011 are as follows:

Director District #1 (term 9-11 to 9-15)
*Jennifer Mihalovich (Write-In) 37
Write-In Scattering 19

Director District #3 (term 9-11 to 9-15)
Marianne Lester 66
*Bruce Williams 88
Write-In Scattering 1

Director District #5 (term 9-11 to 9-15)
*Larrie Williams 134
Write-In Scattering 1

*Denotes the winner

ADJOURNMENT: Motion by Larrie Williams, seconded by Jennifer Mihalovich to adjourn the meeting. Ayes: 4. The time was 5:53 p.m.


ORGANIZATIONAL MEETING

The Southeast Warren Board of Education held their organizational meeting September 19, 2011 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:54 p.m. The following board members were present: Jennifer Mihalovich, Larrie Williams, and Bruce Williams. Ron Miller was absent. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the agenda. Ayes: 4.

OATH OF OFFICE TO NEWLY ELECTED BOARD MEMBERS: Julie Wilson administered the oath of office to Larrie Williams, Bruce Williams, and Jennifer Mihalovich.

ELECT PRESIDENT AND VICE PRESIDENT: Julie Wilson called for nominations for Board President. Larrie Williams nominated Paul Mead. Motion by Jennifer Mihalovich, seconded by Bruce Williams for nominations to cease. Ayes: 3. Paul Mead abstained from voting.

Julie Wilson administered the oath of office to Paul Mead for Board President.

President Paul Mead called for nominations for Vice President. Motion by Bruce Williams, seconded by Jennifer Mihalovich to nominate Larrie Williams for Vice President. Ayes: 3. Larrie Williams abstained from voting.

Julie Wilson administered the oath of office to Larrie Williams for Vice President.

PROCEDURE FOR HANDLING PRACTICES WHEN SCHOOL IS DISMISSED FOR INCLEMENT WEATHER: Superintendent Galvin asked for the Board’s input on handling practices when school is dismissed for inclement weather and whether the Board would like to have a policy put in place on how to handle practices based on different types of inclement weather. The consensus of the Board was for Mr. Galvin to use his own judgment on a case by case basis.

DMACC CAREER ACADEMY: Superintendent Galvin related to the Board that DMACC is interested in establishing a DMACC Career Academy in the former J.C. Penney building at Southridge Mall. DMACC is asking each of the Warren County schools for a commitment to reserve slots. Students attending the DMACC Career Academy would generate additional revenue, but the concern is about the number of slots the district would be asked to reserve. The consensus of the Board was to proceed, reserving minimal slots to start with and increasing as student participation increases.

ACT TEST RESULTS: Superintendent Galvin reported on the 2010-2011 ACT test results. The district’s scores continue to show improvement and are get closer to the state average each year.

SNOW REMOVAL: Superintendent Galvin asked for the Board’s input on snow removal for the 2011-2012 school year. Snow removal costs for the prior three years was reviewed and the option of purchasing snow removal equipment and having the custodians remove snow was discussed. Snow removal costs per occurrence will be brought back to the Board in October for further consideration.

PROTECTIVE BOLLARDS: Superintendent Galvin asked for the Board’s input on placing protective bollards in front of the entry way into the Junior/Senior High School building to prevent people from using the entry way sidewalk as a parking area. The consensus of the Board was to install protective bollards with removable chains for snow removal and other similar situations.

SHARING AGREEMENTS: Superintendent Galvin related to the Board that conversations have taken place with Melcher-Dallas to share varsity boys’ track, JH baseball, and varsity baseball in the near future. Sharing agreements are currently in place to share a guidance counselor, JH softball, and JH/HS wrestling. Superintendent Galvin asked for the Board’s thoughts on sending our HS boys’ track over to Melcher-Dallas. The Board directed Superintendent Galvin to continue to negotiate sharing agreements, but the Board is not interested at this point in sending our students over to Melcher-Dallas.

BOARD MEMBER REPRESENTATIVES: Board members were appointed to the following groups:
Warren County Conference Board – Ron Miller
Children First Forum – Bruce Williams
Athletic Boosters – Larrie Williams
Fine Arts Boosters – Bruce Williams
Legislative Action Network – Paul Mead
Delegate to IASB Delegate Assembly – Paul Mead

FFA TRIP TO NATIONAL CONVENTION: Superintendent Galvin recommended approval of the FFA trip to the National Convention to be held October 19-21 in Indianapolis, IN. Twelve students and four chaperones will be attending the convention. Each member will pay $75 toward the cost of the trip and the FFA Chapter will pay the remaining balance. Motion by Larrie Williams, seconded by Bruce Williams to approve the FFA trip to the National Convention. Ayes: 4. The Board asked for a report on the trip from the FFA members at the November board meeting.

FFA TRIP TO NORTHWEST MISSOURI STATE UNIVERSITY CAREER DEVELOPMENT EVENT: Superintendent Galvin recommended approval of the FFA trip to the Northwest Missouri State University Career Development Event to be held in Maryville, MO on October 4. The FFA Chapter will pay the entire cost of the entry fees. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the FFA trip to the Northwest Missouri State University Career Development Event. Ayes: 4.

DATE/TIME FOR GRADUATION CEREMONY: Superintendent Galvin related to the Board that the date and time for graduation had not been included on the 2011-2012 school calendar. Superintendent Galvin suggested setting the date for either May 12 or May 19. Senior dance students were present at the board meeting to request a date other than May 12, which would conflict with the senior dance recital. It was also noted that May 19 could conflict with the boys’ state track meet if the district had anyone participating. Motion by Larrie Williams, seconded by Jennifer Mihalovich to set the graduation date for May 19th at 6:00 p.m. Ayes: 4.

MILO WALKING TRAIL: Randy Utley presented information to the Board on the bike/pedestrian trail project in Milo that the Milo Lions Club and Milo Community Organization are jointly undertaking. Randy proposed for the district to pay for the expense of installing a sidewalk on the north end of the district’s property at an estimated cost of $19,745 for a 6’ wide sidewalk and two driveways. Motion by Bruce Williams, seconded by Larrie Williams to give permission to use the school property for a walking trail. Ayes: 4. The Board did not commit to financial assistance at this time.

DESIGNS FOR GYMNASIUM WALL MATS AND PURCHASE OF OTHER EQUIPMENT: Superintendent Galvin asked for the Board’s input on a design for the gymnasium wall mats. Sample designs were reviewed by the Board. Motion by Jennifer Mihalovich, seconded by Larrie Williams to find a picture of an eagle looking straight on. Ayes: 4. Superintendent Galvin will email additional sample pictures to the Board for final consideration.

Superintendent Galvin related to the Board that he had received a quote to replace the basketball hoops in the old gym. Superintendent Galvin recommended waiting on purchasing new basketball hoops for a couple of years. Motion by Bruce Williams, seconded by Jennifer Mihalovich to accept the recommendation. Ayes: 4.

RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent Galvin recommended approving a resolution to allow LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the Board President’s signature, along with Julie Wilson’s signature, on each of their respective accounts. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the signatures on the checking accounts. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignations of Judy Dittmer, Special Education Route Driver; Chris Morrow, Assistant HS Baseball Coach, Head JH Baseball Coach, Head HS Girls’ Basketball Coach, and Golf Coach; Pam McCombs, Co-Head Junior Class Advisor; Jim Funk, Regular Route Bus Driver; John Burrell, Cross Country Coach; approving the appointments of Judy Dittmer, Substitute Special Education Route Driver; Jim Funk, Substitute Bus Driver; Terri Brummer, Regular Route Bus Driver; Kenneth Martin, Special Education Route Driver; and Cindy Julian, HS Cheerleading Coach; approving the unpaid leave requests from Karen Duncan for six days of unpaid leave September 9-16; Pam McCombs for one day of unpaid leave on November 23; and Mary Ulin for three days of unpaid leave November 28-30; and approving a contract modification for Rose Ripperger to increase her associate contract from 3 ¼ hours per week to 5 hours per week due to the additional day per week added for the 3-year-old preschool program. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the personnel changes as presented. Ayes: 4.

DISTRICT SPECIAL EDUCATION PLAN: Superintendent Galvin recommended approving the revised District Special Education Plan. The plan was revised based on guidelines from the Department of Education. Motion by Larrie Williams, seconded by Bruce Williams to approve the District Special Education Plan. Ayes: 4.

REQUEST FOR ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR NEGATIVE SPECIAL EDUCATION BALANCE: Superintendent Galvin recommended approving the request for allowable growth and supplemental aid for the 2010-2011 negative special balance in the amount of $139,613.09. Motion by Bruce Williams, seconded by Larrie Williams to approve the request for allowable growth and supplemental aid for the 2010-2011 negative special education balance. Ayes: 4.

VOTE FOR DIRECTOR FOR THE HEARTLAND AREA EDUCATION AGENCY BOARD OF DIRECTORS: Superintendent Galvin related that the Board is asked to vote on a candidate for the Heartland Area Education Agency Board of Education. Motion by Jennifer Mihalovich, seconded by Larrie Williams to vote for Steven Rose as director of District Number 2 for the Heartland Area Education Agency Board of Directors. Ayes: 4.

ATTENDANCE TO NATIONAL CONFERENCE: Superintendent Galvin asked for Board approval to send 2 to 4 people from the secondary building to a national conference focusing on the IDM initiative in Utah. The cost to attend the conference will be paid for from Teacher Quality funds. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve attendance to the national conference. Ayes: 4.

BAND INSTRUMENT USE AND RENTAL AGREEMENT: Superintendent Galvin recommended approving a $40 per year rental fee for the rental/use of school owned instruments by students. The fee would be implemented next year and reviewed annually when registration fees are reviewed. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve a $40 per year rental fee for the rental/use of school owned instruments. Ayes: 4.

President Paul Mead adjourned the meeting at 7:55 p.m.

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