SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
September 9, 2011
The Southeast Warren Board of Education met in regular session September
19, 2011 in the media center of the Junior/Senior High School building.
Board President Paul Mead called the meeting to order at 5:30 p.m.
The following board members were present: Jennifer Mihalovich,
Marianne Lester, and Larrie Williams. Ron Miller was absent. Superintendent/Secondary
Principal Delane Galvin, Primary Principal Charlotte Weaklend,
and Board Secretary Julie Wilson were also in attendance, along
with members from the community.
AGENDA: Motion by Jennifer Mihalovich, seconded by Larrie Williams
to approve the agenda. Ayes: 4.
BOARD SALUTES: Superintendent Galvin thanked all of the custodians
for everything they had done to get the school year off to a positive
start. The buildings and grounds are in excellent shape.
Transportation Report submitted by Joel Mosher:
We had 7 extra bus trips for the month. I had time servicing and
repairing the lawn mower in Milo. The rest of the month was spent
doing general repairs.
Primary Principal’s Report submitted by Charlotte
One of the four staff members who were absent for the beginning
of the school year on long term medical leave has returned full
time, with two more returning on a part time basis. We have an
excellent substitute teacher pool, with several teachers who have
worked hard to fill in the gaps. However, we could use more teacher
associate subs right now.
The cooler weather is appreciated, with the students’ level
of concentration greatly improved. Having a larger air conditioned
area next spring, when the hot weather returns, to take the students
to on those extremely warm days will be a real benefit. The construction
on the new gym is progressing much more consistently now, as compared
with earlier this summer. The brick layers have now nearly completed
the lower exterior walls, with the roof finished. Most of the dry
wall has been installed on the interior walls, with many of the
electrical wires strung. We are anticipating the installation of
the doors for better security.
Two field trips have already been scheduled. The third grade class
visited the McVay Research Farm last Friday, with the second and
third grade classes scheduled to participate in an informational
presentation at the State Historical Building regarding Native
Americans who lived in the area we now know as Iowa. That trip
is scheduled for the 14th of November. Grants have been tapped
to help pay for both of these trips.
On October 12th our teachers will complete the class hours for
an in-house professional development course for one credit hour
of license renewal entitled “Enhancing Reading & Writing
Instructional Practices”. They will be answering the questions, “How
will we know when students have learned?”, “How will
we respond when students don’t learn?”, and “How
will we respond when students already know?” They will be
recording individual or grade level learning logs on how core instruction
impacted learning and what student data and teacher implementation
data will be used as evidence. They will then show and share during
collaborative team time how the learning impacted the achievement
of students in their classrooms. Reading / writing results will
be collected and reviewed throughout the school year by individual
teachers, grade level teams, and the building leadership tem to
document individual student achievement and grade level progress.
Committees have been identified to plan for the follow building-wide
events: Fire Prevention Week in October, Red Ribbon Week in October,
Veterans’ Day in November, Reading Week in March, Earth Week
in April, and Friendship Fair in May.
PIE has held their beginning-of-the-year organizational meeting,
where they set their schedule of meeting nights and planned for
their fundraising events. I will be updating the Board throughout
the year about their activities. We are very appreciative of this
hard-working parent organization that has been so helpful to both
of our elementary buildings’ programs throughout the years.
Intermediate Principal’s Report submitted by Dan
The school year is off to a great start. Our enrollment is much
higher than what it was expected to be at the end of the last school
year. We have eleven new students in the building this year bringing
our enrollment up to 118.
We have the honor this year of hosting Amber Keith as a student
teacher in our building. Amber is a student at Simpson College.
She is spending the 1st quarter with Barb Ripperger in 5th grade
and then will move to Special Education with Jackie Beard in the
Our fourth through sixth grade classes have completed the fall
DIBELS testing and are currently in the process of MAP testing.
The data collected from these assessments will be used to place
our students into intervention groups so that they will receive
more intensive instruction in the areas needed.
September 26th-Homecoming Week
September 28th- PD IDM Math Training
September 29th-Fall Pictures
Athletic Director Report submitted by Chuck Jones:
Volleyball, football, cross country seasons are going all out.
Football team currently stands at 1-2 in non-district play. Coaches
and players are working hard on learning an all new offensive and
defensive schemes. Volleyball team is 1-10 at his time. Girls are
showing signs of improvement and continue to work very hard. Coach
Freeman and Coach Burrell have been introducing a variety of different
drills to improve individual skills. Coach Carr does not have a
large number of runners, but they work hard and have performed
well in their meets to this point of the season.
There have been numerous changes in schedules this fall. We have
added dates in cross country and volleyball, but have had to cancel
several JV football games due to low numbers, ours and/or opponents.
Athletic Booster Club
The booster club is working on completing projects at both the
baseball and softball fields. They will be serving meal specials
at Homecoming events on Monday and Thursday of that week. Boosters
are looking into expanding their apparel. Green hoodies will be
available before Homecoming week. Election of new officers will
be taking place during the October meeting.
The booster club will be holding their next meeting on October
12th, 7:00 PM, in Liberty Center.
CONSENT AGENDA: The following items were on the consent agenda:
1. August 8, 2011 minutes
2. Financial reports
Motion by Larrie Williams, seconded by Marianne Lester to approve the items
on the consent agenda. Ayes: 4.
SUPERINTENDENT’S REPORT: Superintendent Galvin reported
on the following items:
1. Congratulations to the 9th grade volleyball girls for taking the championship
at the tournament in Winterset on Saturday.
2. There was a good turn out for the Junior/Senior High open house. The athletic
parent meeting was also very well attended.
3. The Milo gymnasium is scheduled to be completed by October 18th and the
Liberty Center gymnasium is scheduled to be completed by January 11th.
4. The school year is off to a great start. Enrollment is tentatively down
about 10 students.
5. The Department of Education performed an audit of the Harkin Grant used
to install the fire alarm system. The audit passed.
6. EMC Insurance Company performed a safety review of the district’s
7. The Athletic Boosters started putting the bleachers together and discovered
that the wrong bleachers had been sent. They are waiting for a response on
how the error will be corrected.
CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed highlights
of the 2010-2011 Certified Annual Report and Special Education
OFFICIAL RESULTS OF THE REGULAR SCHOOL ELECTION: The official
results of the regular school election held on September 13, 2011
are as follows:
Director District #1 (term 9-11 to 9-15)
*Jennifer Mihalovich (Write-In) 37
Write-In Scattering 19
Director District #3 (term 9-11 to 9-15)
Marianne Lester 66
*Bruce Williams 88
Write-In Scattering 1
Director District #5 (term 9-11 to 9-15)
*Larrie Williams 134
Write-In Scattering 1
*Denotes the winner
ADJOURNMENT: Motion by Larrie Williams, seconded by Jennifer Mihalovich
to adjourn the meeting. Ayes: 4. The time was 5:53 p.m.
The Southeast Warren Board of Education held their organizational
meeting September 19, 2011 in the media center of the Junior/Senior
High School building. Board President Paul Mead called the meeting
to order at 5:54 p.m. The following board members were present:
Jennifer Mihalovich, Larrie Williams, and Bruce Williams. Ron Miller
was absent. Superintendent/Secondary Principal Delane Galvin, Primary
Principal Charlotte Weaklend, and Board Secretary Julie Wilson
were also in attendance, along with members from the community.
AGENDA: Motion by Larrie Williams, seconded by Jennifer Mihalovich
to approve the agenda. Ayes: 4.
OATH OF OFFICE TO NEWLY ELECTED BOARD MEMBERS: Julie Wilson administered
the oath of office to Larrie Williams, Bruce Williams, and Jennifer
ELECT PRESIDENT AND VICE PRESIDENT: Julie Wilson called for nominations
for Board President. Larrie Williams nominated Paul Mead. Motion
by Jennifer Mihalovich, seconded by Bruce Williams for nominations
to cease. Ayes: 3. Paul Mead abstained from voting.
Julie Wilson administered the oath of office to Paul Mead for
President Paul Mead called for nominations for Vice President.
Motion by Bruce Williams, seconded by Jennifer Mihalovich to nominate
Larrie Williams for Vice President. Ayes: 3. Larrie Williams abstained
Julie Wilson administered the oath of office to Larrie Williams
for Vice President.
PROCEDURE FOR HANDLING PRACTICES WHEN SCHOOL IS DISMISSED
FOR INCLEMENT WEATHER: Superintendent Galvin asked for the Board’s
input on handling practices when school is dismissed for inclement
weather and whether the Board would like to have a policy put in
place on how to handle practices based on different types of inclement
weather. The consensus of the Board was for Mr. Galvin to use his
own judgment on a case by case basis.
DMACC CAREER ACADEMY: Superintendent Galvin related to the Board
that DMACC is interested in establishing a DMACC Career Academy
in the former J.C. Penney building at Southridge Mall. DMACC is
asking each of the Warren County schools for a commitment to reserve
slots. Students attending the DMACC Career Academy would generate
additional revenue, but the concern is about the number of slots
the district would be asked to reserve. The consensus of the Board
was to proceed, reserving minimal slots to start with and increasing
as student participation increases.
ACT TEST RESULTS: Superintendent Galvin reported on the 2010-2011
ACT test results. The district’s scores continue to show
improvement and are get closer to the state average each year.
SNOW REMOVAL: Superintendent Galvin asked for the Board’s
input on snow removal for the 2011-2012 school year. Snow removal
costs for the prior three years was reviewed and the option of
purchasing snow removal equipment and having the custodians remove
snow was discussed. Snow removal costs per occurrence will be brought
back to the Board in October for further consideration.
PROTECTIVE BOLLARDS: Superintendent Galvin asked for the Board’s
input on placing protective bollards in front of the entry way
into the Junior/Senior High School building to prevent people from
using the entry way sidewalk as a parking area. The consensus of
the Board was to install protective bollards with removable chains
for snow removal and other similar situations.
SHARING AGREEMENTS: Superintendent Galvin related to the Board
that conversations have taken place with Melcher-Dallas to share
varsity boys’ track, JH baseball, and varsity baseball in
the near future. Sharing agreements are currently in place to share
a guidance counselor, JH softball, and JH/HS wrestling. Superintendent
Galvin asked for the Board’s thoughts on sending our HS boys’ track
over to Melcher-Dallas. The Board directed Superintendent Galvin
to continue to negotiate sharing agreements, but the Board is not
interested at this point in sending our students over to Melcher-Dallas.
BOARD MEMBER REPRESENTATIVES: Board members were appointed to
the following groups:
Warren County Conference Board – Ron Miller
Children First Forum – Bruce Williams
Athletic Boosters – Larrie Williams
Fine Arts Boosters – Bruce Williams
Legislative Action Network – Paul Mead
Delegate to IASB Delegate Assembly – Paul Mead
FFA TRIP TO NATIONAL CONVENTION: Superintendent Galvin recommended
approval of the FFA trip to the National Convention to be held
October 19-21 in Indianapolis, IN. Twelve students and four chaperones
will be attending the convention. Each member will pay $75 toward
the cost of the trip and the FFA Chapter will pay the remaining
balance. Motion by Larrie Williams, seconded by Bruce Williams
to approve the FFA trip to the National Convention. Ayes: 4. The
Board asked for a report on the trip from the FFA members at the
November board meeting.
FFA TRIP TO NORTHWEST MISSOURI STATE UNIVERSITY CAREER
DEVELOPMENT EVENT: Superintendent Galvin recommended approval of the FFA trip
to the Northwest Missouri State University Career Development Event
to be held in Maryville, MO on October 4. The FFA Chapter will
pay the entire cost of the entry fees. Motion by Jennifer Mihalovich,
seconded by Larrie Williams to approve the FFA trip to the Northwest
Missouri State University Career Development Event. Ayes: 4.
DATE/TIME FOR GRADUATION CEREMONY: Superintendent Galvin related
to the Board that the date and time for graduation had not been
included on the 2011-2012 school calendar. Superintendent Galvin
suggested setting the date for either May 12 or May 19. Senior
dance students were present at the board meeting to request a date
other than May 12, which would conflict with the senior dance recital.
It was also noted that May 19 could conflict with the boys’ state
track meet if the district had anyone participating. Motion by
Larrie Williams, seconded by Jennifer Mihalovich to set the graduation
date for May 19th at 6:00 p.m. Ayes: 4.
MILO WALKING TRAIL: Randy Utley presented information to the Board
on the bike/pedestrian trail project in Milo that the Milo Lions
Club and Milo Community Organization are jointly undertaking. Randy
proposed for the district to pay for the expense of installing
a sidewalk on the north end of the district’s property at
an estimated cost of $19,745 for a 6’ wide sidewalk and two
driveways. Motion by Bruce Williams, seconded by Larrie Williams
to give permission to use the school property for a walking trail.
Ayes: 4. The Board did not commit to financial assistance at this
DESIGNS FOR GYMNASIUM WALL MATS AND PURCHASE OF OTHER
Superintendent Galvin asked for the Board’s input on a design
for the gymnasium wall mats. Sample designs were reviewed by the
Board. Motion by Jennifer Mihalovich, seconded by Larrie Williams
to find a picture of an eagle looking straight on. Ayes: 4. Superintendent
Galvin will email additional sample pictures to the Board for final
Superintendent Galvin related to the Board that he had received
a quote to replace the basketball hoops in the old gym. Superintendent
Galvin recommended waiting on purchasing new basketball hoops for
a couple of years. Motion by Bruce Williams, seconded by Jennifer
Mihalovich to accept the recommendation. Ayes: 4.
RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent
Galvin recommended approving a resolution to allow LuAnn Ohnemus
and Sue Ellingson to sign checks in lieu of the Board President’s
signature, along with Julie Wilson’s signature, on each of
their respective accounts. Motion by Jennifer Mihalovich, seconded
by Larrie Williams to approve the signatures on the checking accounts.
PERSONNEL CHANGES: Superintendent Galvin recommended accepting
the resignations of Judy Dittmer, Special Education Route Driver;
Chris Morrow, Assistant HS Baseball Coach, Head JH Baseball Coach,
Head HS Girls’ Basketball Coach, and Golf Coach; Pam McCombs,
Co-Head Junior Class Advisor; Jim Funk, Regular Route Bus Driver;
John Burrell, Cross Country Coach; approving the appointments of
Judy Dittmer, Substitute Special Education Route Driver; Jim Funk,
Substitute Bus Driver; Terri Brummer, Regular Route Bus Driver;
Kenneth Martin, Special Education Route Driver; and Cindy Julian,
HS Cheerleading Coach; approving the unpaid leave requests from
Karen Duncan for six days of unpaid leave September 9-16; Pam McCombs
for one day of unpaid leave on November 23; and Mary Ulin for three
days of unpaid leave November 28-30; and approving a contract modification
for Rose Ripperger to increase her associate contract from 3 ¼ hours
per week to 5 hours per week due to the additional day per week
added for the 3-year-old preschool program. Motion by Jennifer
Mihalovich, seconded by Bruce Williams to approve the personnel
changes as presented. Ayes: 4.
DISTRICT SPECIAL EDUCATION PLAN: Superintendent Galvin recommended
approving the revised District Special Education Plan. The plan
was revised based on guidelines from the Department of Education.
Motion by Larrie Williams, seconded by Bruce Williams to approve
the District Special Education Plan. Ayes: 4.
REQUEST FOR ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR
NEGATIVE SPECIAL EDUCATION BALANCE: Superintendent Galvin recommended approving
the request for allowable growth and supplemental aid for the 2010-2011
negative special balance in the amount of $139,613.09. Motion by
Bruce Williams, seconded by Larrie Williams to approve the request
for allowable growth and supplemental aid for the 2010-2011 negative
special education balance. Ayes: 4.
VOTE FOR DIRECTOR FOR THE HEARTLAND AREA EDUCATION AGENCY
BOARD OF DIRECTORS: Superintendent Galvin related that the Board is asked
to vote on a candidate for the Heartland Area Education Agency
Board of Education. Motion by Jennifer Mihalovich, seconded by
Larrie Williams to vote for Steven Rose as director of District
Number 2 for the Heartland Area Education Agency Board of Directors.
ATTENDANCE TO NATIONAL CONFERENCE: Superintendent Galvin asked
for Board approval to send 2 to 4 people from the secondary building
to a national conference focusing on the IDM initiative in Utah.
The cost to attend the conference will be paid for from Teacher
Quality funds. Motion by Larrie Williams, seconded by Jennifer
Mihalovich to approve attendance to the national conference. Ayes:
BAND INSTRUMENT USE AND RENTAL AGREEMENT: Superintendent Galvin
recommended approving a $40 per year rental fee for the rental/use
of school owned instruments by students. The fee would be implemented
next year and reviewed annually when registration fees are reviewed.
Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve
a $40 per year rental fee for the rental/use of school owned instruments.
President Paul Mead adjourned the meeting at 7:55 p.m.
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