SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
August 8, 2011


The Southeast Warren Board of Education met in regular session August 8, 2011 in the ICN room of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:31 p.m. The following board members were present: Jennifer Mihalovich and Marianne Lester. Ron Miller arrived at 5:33 p.m. Larrie Williams was absent. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovich, seconded by Marianne Lester to approve the agenda. Ayes: 3. (Ron Miller was absent from the vote.)

BOARD SALUTES: Superintendent Galvin congratulated the baseball and softball players who earned post season honors as outlined in the Athletic Director’s report.

REPORTS:

Transportation Report submitted by Joel Mosher:

Four route buses and 2 spare buses are ready to go. It appears that the number of route buses (6) will remain the same for next year based on the numbers from registration.

Quotes are being obtained for narrow band radios.

Primary Principal’s Report submitted by Charlotte Weaklend:

Several good ideas were obtained from attendance at the SAI convention in August.

Custodial work is going well. The building is almost ready for the start of the school year.

Construction of the gymnasium is progressing slowly.

Daycare attendance compared to last year is down a little.

Preschool enrollment is currently at 39 4-year-olds and 20 3-year olds.

Intermediate Principal’s Report submitted by Dan Dow:

The three-quarter time 6th grade position has been offered to Lisa Tarwater.

Dan is looking into purchasing a couple of window air conditioning units for the classrooms.

The football field is greening up and the building is in good shape for the start of the school year.

Athletic Director’s Report submitted by Chuck Jones:

The Warhawk baseball teams’ season came to an end at the hands of Martensdale-St.Marys in the District 12 finals on July 16th, 8-1. The team finished 20-10 overall. The Warhawks finished second in the Pride of Iowa Conference with a record of 13-3.

All-Conference honors were received by Seth Nutting, 1st team pitcher, Austin Allen, 1st team infield; Carter Horton, 1st team outfield; Collin Judkins, 2nd team catcher; Logan Putz, 2nd team infield.

All-Conference Academic honors were earned by Samuel Nutting, Seth Nutting, and Logan Putz.

Southwest Iowa District honors were received by Seth Nutting, 2nd team utility; Austin Allen, 2nd team utility; Carter Horton, 2nd team outfield.

Special congratulations to Seth Nutting for being named to the First Team All-State Academic by the Iowa Baseball Coaches Association.

2011 Baseball Sportsmanship Ratings

Ratings Southeast Warren Class 1A State
Coaches 1.07 1.19 1.18
Players 1.09 1.19 1.17
Spectators 1.16 1.22 1.25

The Southeast Warren softball seasons concluded on July 6th, 8-0 to Melcher-Dallas. The Lady Warhawks finished the season with a 2-26 record. The team finished 2-14 in the Pride of Iowa Conference.

All-Conference honors were received by Skyler Kellis, 2nd team infield and Sami Lawton, 2nd team outfield.

Many thanks to our outgoing seniors: Sami Lawton, Madi Martin, Haley Mason, Samuel Nutting, and Seth Nutting. Good luck!

Football, volleyball, cross country practices are set to start on August 8th.

Athletic Booster Club

The booster club will be holding their first meeting for the 2011-2012 school year on August 10th, 7:00 PM, in Liberty Center.

CONSENT AGENDA: The following items were on the consent agenda:
1. July 18, 2011 minutes
2. Financial reports
3. Approve the School Nurse, Superintendent, and the Dean of Students as Level I child abuse investigators and the Warren County Sheriff’s Department as Level II child abuse investigator
4. Approve Peoples Savings Bank and Bankers Trust Company, N.A. as bank depositories
5. Approve Indianola Record-Herald as official newspaper
6. Appoint Ahlers & Cooney, P.C. as School Distinct Legal Counsel

Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The May 2012 graduation date was not included on the school calendar. Consideration is being given on whether to schedule it for May 12th or May 19th. Requests have also been received to move the ceremony up to 5:00 p.m. to allow more time after the ceremony for open houses. This item will be included on the agenda next month for Board approval.
2. A football scrimmage game is being added to the calendar for August 19th. There will not be an alumni game held this year.
3. August 26th will be the first football game of the season, August 30th will be the first volley ball game and September 1st will be the first cross country meet.
4. The Junior/Senior High open house will be held on August 25th. The athletics parent meeting will follow the open house on the same evening.

BAND INSTRUMENT USE AND RENTAL: Superintendent Galvin asked for the Board’s input on the idea of implementing an instrument rental fee to cover the cost of repairs and maintenance of school owned band instruments. Superintendent Galvin recommended waiting until next year to implement the fee. The consensus of the Board was to implement a band rental fee next year. A board policy will be developed and brought back for Board approval at the September board meeting.

HAZARD MITIGATION PLAN: Dianne Chambers was present to explain the Hazard Mitigation Plan to the Board. The plan will allow the District to apply for FEMA mitigation funds to complete projects outlined in the plan document to protect people from tornadoes and other hazards. The District is not obligated to undertake any of the projects; however, the projects must be listed in the plan document in order to access FEMA funds. Superintendent Galvin recommended approving the Hazard Mitigation Plan. Motion by Marianne Lester, seconded by Ron Miller to approve the Hazard Mitigation Plan. Ayes: 4.

MODIFICATIONS TO MILO AND LIBERTY CENTER BUILDING PROJECTS: Dan Hunt was present to discuss proposed change orders for the Milo and Liberty Center building projects. Dan recommended approving change orders for additional blocking and framing – Milo; additional blocking at roof framing for basketball equipment – Milo; additional blocking and framing – Liberty Center; additional wood flooring at perimeter of gym – Liberty Center; and a credit change order to omit the vct and provide sealed concrete in the entry way – Milo. Motion by Ron Miller, seconded by Marianne Lester to approve the modifications to the Milo and Liberty Center building projects (change orders 7, 8, 11, 12 and omit vct and provide sealed concrete). Ayes: 4. Superintendent Galvin will continue to negotiate the cost of the additional blocking and framing at Liberty Center.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignation of Ron Smith, Assistant HS Girls’ Basketball Coach, contingent upon finding a suitable replacement; the appointments of Lisa Tarwater, Elementary Instructor (75%); Dan Krull, Co-Head HS Football Coach; Jared Boysen, Co-Head HS Football Coach; Jim Carr, Cross Country Coach; Angie Steil, Head HS Volleyball Coach; Cathy Burrell, Assistant HS Volleyball Coach; and the request from Melody Kibbe for one day of unpaid leave on August 24th. Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the personnel changes as presented. Ayes: 4.

STUDENT TEACHING AND FIELD EXPERIENCE AGREEMENT WITH WILLIAM PENN UNIVERSITY: Superintendent Galvin recommended approving the Student Teaching and Field Experience Agreement with William Penn University. Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the Student Teaching and Field Experience Agreement with William Penn University. Ayes: 4.

SEPTEMBER BOARD MEETING DATE: Superintendent Galvin recommended changing the September board meeting date from September 12th to September 19th due to school board elections on September 13th. Motion by Marianne Lester, seconded by Jennifer Mihalovich to change the board meeting date to September 19th. Ayes: 4.

President Paul Mead adjourned the meeting at 6:32 p.m.

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