SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
July 18, 2011
The Southeast Warren Board of Education met in regular session July
18, 2011 in the ICN room of the Junior/Senior High School building.
Board President Paul Mead called the meeting to order at 5:33 p.m.
The following board members were present: Larrie Williams, Jennifer
Mihalovich, Marianne Lester, and Ron Miller. Superintendent/Secondary
Principal Delane Galvin, Transportation Director Joel Mosher, and
Board Secretary Julie Wilson were in attendance, along with members
from the community.
AGENDA: Motion by Jennifer Mihalovich, seconded by Larrie Williams
to approve the agenda. Ayes: 5.
BOARD SALUTES: Chuck Jones commended Candy Cronbaugh for doing
such an excellent job of taking care of the ball fields this year.
Transportation Report submitted by Joel Mosher:
We had 32 extra bus trips for the month of June. I had time servicing
and repairing the lawn mower in Milo. Buses have been rotated in
to the body shop for rust damage repairs. The 2002 Windstar will
no longer be used to transport students; the cost to repair the
rust damage exceeds the value of the van. The rest of the month
was spent doing general repairs.
Primary Principal’s Report submitted by Charlotte
By adding one eighth time to Donna Clay’s contract, we will
be able to split our class of eighteen three-olds in half and offer
a choice of either Monday and Tuesday mornings or Thursday and
Friday mornings to parents of 3-year-old preschool children during
the 2011-12 school year. All classes run from 9 to 11 a.m. The
monthly fee for two days a week will be $40, with a one day a week
option available for $20 per week. Donna will be using the state-approved
Creative Curriculum materials, for which she will be receiving
training this summer. Megan Doty, the preschool teacher, is being
excused from teaching the three-year-olds this year so that she
can concentrate on her two four-year-old classes that meet four
times each per week. She will also be meeting with the AEA early
childhood consultants on a regular basis and updating the Iowa
Quality Preschool Program Classroom Portfolio, in preparation for
the 2012-13 state site visit.
Summer custodial projects - besides the regular cleaning of the
buildings, mowing, and grounds clean up following baseball/softball
games - are minimal this year, with our full time custodian installing
a drop down ladder for easy access to storage space above the daycare
ceiling and refurbishing some of the old classroom stand-alone
shelving that came over from the old building. The half time position,
which has almost exclusively involved the outside work so far this
summer, is being shared by two of our regular teacher associates
Daycare attendance is down approximately ten to twelve children
this year from the previous two years. We are adjusting staff hours
accordingly, maintaining at least a ten children-to-one supervising
adult ratio at all times, as recommended by the state, but sending
staff home when they are not needed for the entire length of their
assigned work period. We serve a CACFP-approved and sponsored breakfast,
lunch, and afternoon snack daily. Reimbursement from this federal
program, which is managed by the state, is paid to the district,
based upon the families’ ability to pay, throughout the school
year (including vacation periods) and the entire summer break.
The older children have visited the school computer lab on a regular
basis and attended a couple of the public library’s story
hours, as well as several junior high softball games. The younger
children have enjoyed trips to the park and story hours that are
specifically identified for them.
Specials and duty schedules have been written for the 11-12 school
year, with final revisions to be completed in August, after consideration
of final input from the teaching staff. The kindergarten through
third graders will each have art, physical education, music, and
library once in a four day cycle later in the mornings. They will
have both guidance and character classes one day each week, with
computer classes twice a week in the afternoons. Daycare enrollment
forms have been updated. The professional development calendar
has been coordinated with the availability of AEA consultants and
finalized. Monthly character themes have been determined and classrooms
have been assigned to character assembly presentations. Teacher
and associate meeting schedules have been worked out, as have the
dates for report cards to go home throughout the year. The three-year
teacher / staff evaluation cycle has been determined, and required
budgeted general classroom and curriculum materials have been ordered.
Teachers will sign up for membership in committees designed to
organize the various events scheduled throughout the school year.
A small Teacher Quality stipend is paid for the teacher’s
work on these committees.
The new reading materials are almost all here, and several of
the teachers have spent time in the building this summer, organizing
and becoming familiar with those materials. Our last professional
development of the school year included an overview from the Houghton
Mifflin Harcourt representative, who is scheduled to return twice
during the 11-12 school year to provide further instruction in
the use of the materials, including gaining access to on-line recourses.
So far, we have been quite impressed with the quality and thoroughness
in incorporating all of the most current scientifically-based reading
principles and techniques in this new reading program. It really
seems to be a very good fit with our now well-established IDM process
of delivering reading instruction.
One of our goals for professional development during the 2011-12,
and possibly the 2012-2013 school years, is to revise our present
report cards. We will begin with an in depth review of the Common
Core curriculum for each of the subject areas. While we are responsible
for teaching each of those criteria, we will then collectively
determine a list of bench marks for each subject and at each grade
level to report student progress out to parents. (Some criteria
may be combined with others. Some may be reported out at a more
advanced level at an upper grade.) Next, we will begin the process
of crafting a new reporting tool that incorporates some of the
principles of standards-based report cards, while giving parents
a more concise view of their child’s progress than just a
check next to a satisfactorily completed general bench mark. Once
a rough draft has been completed, parent and community training
and feedback about the new reporting instrument will be crucial.
As we initiate changes in a long-standing tradition in how progress
is reported at the Primary level in our school district, we must
proceed slowly and carefully.
Athletic Director Report submitted by Chuck Jones:
The baseball/softball season is over. The girls finished 6/21
and the boys finished second in the conference. All Conference
selections will come out later.
The new bleachers have been delivered but will need to be assembled.
CONSENT AGENDA: The following items were on the consent agenda:
1. June 13, 2011 minutes
2. Financial reports
3. Second reading of Board Policy 405.2R, “Travel Regulation”
4. Second reading of Board Policy 804.7, “Fund Balance Reporting
and Governmental fund Type Definition”
Motion by Ron Miller, seconded by Marianne Lester to approve the
items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Superintendent Galvin reported
on the following items:
1. Interviews will be held tomorrow for the 6th grade position.
2. Summer work in the buildings is progressing. There are only
5 ½ weeks before school starts.
3. August 8th is registration day. Ford will have vehicles available
to test drive during registration hours; the school will earn $20
for each person who test drives a vehicle.
4. School board elections will be held this year. Members whose
term is expiring are Larrie Williams, Jennifer Mihalovich, and
GREENHOUSE DESIGN AND ESTIMATED COSTS: Dan Hunt presented information
to the Board concerning the construction of the greenhouse at Liberty
Center. The estimated costs are projected to be $54,375 with an
add of $3,770 for a concrete floor in lieu of a rock floor. Superintendent
Galvin related to the Board that the project had originally been
budgeted at $32,000 from the sales tax bonds. Superintendent Galvin
recommended paying for the additional cost over the budgeted amount
from PPEL. Motion by Larrie Williams, seconded by Marianne Lester
to approve the estimate with the addition of the concrete floor
and to pay the balance of the project from PPEL after the budgeted
amount of $32,000 from bond proceeds has been spent. Ayes: 5.
MODIFICATIONS TO MILO AND LIBERTY CENTER BUILDING PROJECTS: Dan
Hunt related to the Board that three change orders for the Milo
and Liberty Center building projects will be reviewed at the construction
meeting with the contractor tomorrow. Two of the change orders
are for additional framing requirements at Milo and Liberty Center
and the third change order is for additional blocking required
at the basketball goals. Dan recommended waiting to take board
action on the change orders until after the meeting with the contractor.
The consensus of the Board was to allow the Superintendent and
one board member to approve change orders of $5,000 or less prior
to Board approval.
PERSONNEL CHANGES: Superintendent Galvin recommended approving
the resignation of Kelsi Christensen, Elementary Instructor; approving
the appointments of Candy Cronbaugh, Part Time Summer Custodian;
Shannon Hommer, Part Time Summer Custodian, Megan Weeks, Part Time
Summer Daycare Associate; Mary Mitzelfelt, Part Time Summer Daycare
Associate; Jennifer Phinney, One-On-One Associate; Kathy Taggart,
Summer School Instructor; Kathy Taggart, Extended Year Special
Education Instructor; and Doris Gillespie, Daycare Cook (summer
position); and approving the contract modifications of Sue Ellingson
from Technology Aide to Technologist; Amanda Nunn, increase contract
from 75% to 100%, an additional 1/8 for increased band time and
another 1/8 for the addition of Media Specialist duties; Donna
Clay, increase contract from 5/8 to 6/8 time for the addition of
teaching the three-year-old preschool class; and Mary Mitzelfelt,
transfer from One-On-One Associate (37.5 hours/week) to One-On-One
Associate/Daycare Associate (30 hours/week). Motion by Ron Miller,
seconded by Larrie Williams to approve the personnel changes as
presented. Ayes: 5.
DANCE TEAM VOLUNTEER COACHES: Superintendent Galvin related to
the Board that he has had numerous emails since the last board
meeting from parents of the dance team members requesting to be
volunteer coaches. Superintendent Galvin asked for Board input
on how to proceed with all of the requests and yet keep it equitable
for the volunteers involved so that we do not have too many people
trying to lead the dance team members. Coach Lawton was also present
to answer questions from the Board. Motion by Jennifer Mihalovich,
seconded by Larrie Williams to eliminate all volunteer coaches.
Ayes: 5. It was noted that anyone that wants to be involved with
the dance team program is encouraged to become active in the parent
group that supports the dance team.
HAZARD MITIGATION PLAN: This item was tabled until the August
FIVE YEAR EXPENDITURE PLAN FOR FACILITIES, TRANSPORTATION,
AND TECHNOLOGY: Superintendent Galvin reviewed the updated five year
expenditure plan for facilities, transportation, and technology.
Motion by Ron Miller, seconded by Marianne Lester to approve the
five year expenditure plan for facilities, transportation and technology.
SHARING AGREEMENT WITH MELCHER-DALLAS SCHOOL DISTRICT
Superintendent Galvin recommended approving the agreement to share
the Elementary Guidance Counselor with the Melcher-Dallas School
District one day a week. Melcher-Dallas will reimburse Southeast
Warren School District for 20% of the Elementary Guidance Counselor’s
salary. Superintendent Galvin also related to the Board that discussion
has taken place concerning sharing additional activities next year.
Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve
the sharing agreement with Melcher-Dallas School District for Guidance.
LUNCH PRICES FOR 2011-2012: Superintendent Galvin recommended
increasing the lunch prices for the 2011-2012 school year by $.05
per lunch due to regulations established by the state. Motion by
Jennifer Mihalovich, seconded by Ron Miller to approve increasing
the lunch prices for 2011-2012 by $.05. Ayes: 5.
STUDENT FEES FOR 2011-2012: Superintendent Galvin recommended
increasing the book rental fee from $60 to $65 and increasing activity
passes by $10 each to keep up with increased expenses. Motion by
Ron Miller, seconded by Marianne Lester to approve increasing student
fees for the 2011-2012 school year as recommended. Ayes: 5.
STAFF HANDBOOKS: Superintendent Galvin recommended approving the
staff handbooks with the changes as outlined. Motion by Jennifer
Mihalovich, seconded by Larrie Williams to approve the staff handbooks
with the changes as recommended. Ayes: 5.
PK-12 STUDENT HANDBOOK: Superintendent Galvin recommended approving
the PK-12 student handbook with the changes as outlined. Motion
by Larrie Williams, seconded by Jennifer Mihalovich to approve
the PK-12 student handbook. Ayes: 5.
President Paul Mead adjourned the meeting at 7:03 p.m.
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