SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
July 18, 2011


The Southeast Warren Board of Education met in regular session July 18, 2011 in the ICN room of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:33 p.m. The following board members were present: Larrie Williams, Jennifer Mihalovich, Marianne Lester, and Ron Miller. Superintendent/Secondary Principal Delane Galvin, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the agenda. Ayes: 5.

BOARD SALUTES: Chuck Jones commended Candy Cronbaugh for doing such an excellent job of taking care of the ball fields this year.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 32 extra bus trips for the month of June. I had time servicing and repairing the lawn mower in Milo. Buses have been rotated in to the body shop for rust damage repairs. The 2002 Windstar will no longer be used to transport students; the cost to repair the rust damage exceeds the value of the van. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Charlotte Weaklend:

By adding one eighth time to Donna Clay’s contract, we will be able to split our class of eighteen three-olds in half and offer a choice of either Monday and Tuesday mornings or Thursday and Friday mornings to parents of 3-year-old preschool children during the 2011-12 school year. All classes run from 9 to 11 a.m. The monthly fee for two days a week will be $40, with a one day a week option available for $20 per week. Donna will be using the state-approved Creative Curriculum materials, for which she will be receiving training this summer. Megan Doty, the preschool teacher, is being excused from teaching the three-year-olds this year so that she can concentrate on her two four-year-old classes that meet four times each per week. She will also be meeting with the AEA early childhood consultants on a regular basis and updating the Iowa Quality Preschool Program Classroom Portfolio, in preparation for the 2012-13 state site visit.

Summer custodial projects - besides the regular cleaning of the buildings, mowing, and grounds clean up following baseball/softball games - are minimal this year, with our full time custodian installing a drop down ladder for easy access to storage space above the daycare ceiling and refurbishing some of the old classroom stand-alone shelving that came over from the old building. The half time position, which has almost exclusively involved the outside work so far this summer, is being shared by two of our regular teacher associates this summer.

Daycare attendance is down approximately ten to twelve children this year from the previous two years. We are adjusting staff hours accordingly, maintaining at least a ten children-to-one supervising adult ratio at all times, as recommended by the state, but sending staff home when they are not needed for the entire length of their assigned work period. We serve a CACFP-approved and sponsored breakfast, lunch, and afternoon snack daily. Reimbursement from this federal program, which is managed by the state, is paid to the district, based upon the families’ ability to pay, throughout the school year (including vacation periods) and the entire summer break. The older children have visited the school computer lab on a regular basis and attended a couple of the public library’s story hours, as well as several junior high softball games. The younger children have enjoyed trips to the park and story hours that are specifically identified for them.

Specials and duty schedules have been written for the 11-12 school year, with final revisions to be completed in August, after consideration of final input from the teaching staff. The kindergarten through third graders will each have art, physical education, music, and library once in a four day cycle later in the mornings. They will have both guidance and character classes one day each week, with computer classes twice a week in the afternoons. Daycare enrollment forms have been updated. The professional development calendar has been coordinated with the availability of AEA consultants and finalized. Monthly character themes have been determined and classrooms have been assigned to character assembly presentations. Teacher and associate meeting schedules have been worked out, as have the dates for report cards to go home throughout the year. The three-year teacher / staff evaluation cycle has been determined, and required budgeted general classroom and curriculum materials have been ordered. Teachers will sign up for membership in committees designed to organize the various events scheduled throughout the school year. A small Teacher Quality stipend is paid for the teacher’s work on these committees.

The new reading materials are almost all here, and several of the teachers have spent time in the building this summer, organizing and becoming familiar with those materials. Our last professional development of the school year included an overview from the Houghton Mifflin Harcourt representative, who is scheduled to return twice during the 11-12 school year to provide further instruction in the use of the materials, including gaining access to on-line recourses. So far, we have been quite impressed with the quality and thoroughness in incorporating all of the most current scientifically-based reading principles and techniques in this new reading program. It really seems to be a very good fit with our now well-established IDM process of delivering reading instruction.

One of our goals for professional development during the 2011-12, and possibly the 2012-2013 school years, is to revise our present report cards. We will begin with an in depth review of the Common Core curriculum for each of the subject areas. While we are responsible for teaching each of those criteria, we will then collectively determine a list of bench marks for each subject and at each grade level to report student progress out to parents. (Some criteria may be combined with others. Some may be reported out at a more advanced level at an upper grade.) Next, we will begin the process of crafting a new reporting tool that incorporates some of the principles of standards-based report cards, while giving parents a more concise view of their child’s progress than just a check next to a satisfactorily completed general bench mark. Once a rough draft has been completed, parent and community training and feedback about the new reporting instrument will be crucial. As we initiate changes in a long-standing tradition in how progress is reported at the Primary level in our school district, we must proceed slowly and carefully.

Athletic Director Report submitted by Chuck Jones:

The baseball/softball season is over. The girls finished 6/21 and the boys finished second in the conference. All Conference selections will come out later.

The new bleachers have been delivered but will need to be assembled.

CONSENT AGENDA: The following items were on the consent agenda:
1. June 13, 2011 minutes
2. Financial reports
3. Second reading of Board Policy 405.2R, “Travel Regulation”
4. Second reading of Board Policy 804.7, “Fund Balance Reporting and Governmental fund Type Definition”

Motion by Ron Miller, seconded by Marianne Lester to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Interviews will be held tomorrow for the 6th grade position.
2. Summer work in the buildings is progressing. There are only 5 ½ weeks before school starts.
3. August 8th is registration day. Ford will have vehicles available to test drive during registration hours; the school will earn $20 for each person who test drives a vehicle.
4. School board elections will be held this year. Members whose term is expiring are Larrie Williams, Jennifer Mihalovich, and Marianne Lester.

GREENHOUSE DESIGN AND ESTIMATED COSTS: Dan Hunt presented information to the Board concerning the construction of the greenhouse at Liberty Center. The estimated costs are projected to be $54,375 with an add of $3,770 for a concrete floor in lieu of a rock floor. Superintendent Galvin related to the Board that the project had originally been budgeted at $32,000 from the sales tax bonds. Superintendent Galvin recommended paying for the additional cost over the budgeted amount from PPEL. Motion by Larrie Williams, seconded by Marianne Lester to approve the estimate with the addition of the concrete floor and to pay the balance of the project from PPEL after the budgeted amount of $32,000 from bond proceeds has been spent. Ayes: 5.

MODIFICATIONS TO MILO AND LIBERTY CENTER BUILDING PROJECTS: Dan Hunt related to the Board that three change orders for the Milo and Liberty Center building projects will be reviewed at the construction meeting with the contractor tomorrow. Two of the change orders are for additional framing requirements at Milo and Liberty Center and the third change order is for additional blocking required at the basketball goals. Dan recommended waiting to take board action on the change orders until after the meeting with the contractor. The consensus of the Board was to allow the Superintendent and one board member to approve change orders of $5,000 or less prior to Board approval.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignation of Kelsi Christensen, Elementary Instructor; approving the appointments of Candy Cronbaugh, Part Time Summer Custodian; Shannon Hommer, Part Time Summer Custodian, Megan Weeks, Part Time Summer Daycare Associate; Mary Mitzelfelt, Part Time Summer Daycare Associate; Jennifer Phinney, One-On-One Associate; Kathy Taggart, Summer School Instructor; Kathy Taggart, Extended Year Special Education Instructor; and Doris Gillespie, Daycare Cook (summer position); and approving the contract modifications of Sue Ellingson from Technology Aide to Technologist; Amanda Nunn, increase contract from 75% to 100%, an additional 1/8 for increased band time and another 1/8 for the addition of Media Specialist duties; Donna Clay, increase contract from 5/8 to 6/8 time for the addition of teaching the three-year-old preschool class; and Mary Mitzelfelt, transfer from One-On-One Associate (37.5 hours/week) to One-On-One Associate/Daycare Associate (30 hours/week). Motion by Ron Miller, seconded by Larrie Williams to approve the personnel changes as presented. Ayes: 5.

DANCE TEAM VOLUNTEER COACHES: Superintendent Galvin related to the Board that he has had numerous emails since the last board meeting from parents of the dance team members requesting to be volunteer coaches. Superintendent Galvin asked for Board input on how to proceed with all of the requests and yet keep it equitable for the volunteers involved so that we do not have too many people trying to lead the dance team members. Coach Lawton was also present to answer questions from the Board. Motion by Jennifer Mihalovich, seconded by Larrie Williams to eliminate all volunteer coaches. Ayes: 5. It was noted that anyone that wants to be involved with the dance team program is encouraged to become active in the parent group that supports the dance team.

HAZARD MITIGATION PLAN: This item was tabled until the August board meeting.

FIVE YEAR EXPENDITURE PLAN FOR FACILITIES, TRANSPORTATION, AND TECHNOLOGY: Superintendent Galvin reviewed the updated five year expenditure plan for facilities, transportation, and technology. Motion by Ron Miller, seconded by Marianne Lester to approve the five year expenditure plan for facilities, transportation and technology. Ayes: 5.

SHARING AGREEMENT WITH MELCHER-DALLAS SCHOOL DISTRICT FOR GUIDANCE: Superintendent Galvin recommended approving the agreement to share the Elementary Guidance Counselor with the Melcher-Dallas School District one day a week. Melcher-Dallas will reimburse Southeast Warren School District for 20% of the Elementary Guidance Counselor’s salary. Superintendent Galvin also related to the Board that discussion has taken place concerning sharing additional activities next year. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the sharing agreement with Melcher-Dallas School District for Guidance. Ayes: 5.

LUNCH PRICES FOR 2011-2012: Superintendent Galvin recommended increasing the lunch prices for the 2011-2012 school year by $.05 per lunch due to regulations established by the state. Motion by Jennifer Mihalovich, seconded by Ron Miller to approve increasing the lunch prices for 2011-2012 by $.05. Ayes: 5.

STUDENT FEES FOR 2011-2012: Superintendent Galvin recommended increasing the book rental fee from $60 to $65 and increasing activity passes by $10 each to keep up with increased expenses. Motion by Ron Miller, seconded by Marianne Lester to approve increasing student fees for the 2011-2012 school year as recommended. Ayes: 5.

STAFF HANDBOOKS: Superintendent Galvin recommended approving the staff handbooks with the changes as outlined. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the staff handbooks with the changes as recommended. Ayes: 5.

PK-12 STUDENT HANDBOOK: Superintendent Galvin recommended approving the PK-12 student handbook with the changes as outlined. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the PK-12 student handbook. Ayes: 5.

President Paul Mead adjourned the meeting at 7:03 p.m.

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