SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
May 14, 2012

The Southeast Warren Board of Education met in regular session May 14, 2012, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Ron Miller, Jennifer Mihalovich, and Bruce Williams. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Intermediate Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Bruce Williams, seconded by Larrie Williams to approve the agenda. Ayes: 5.

BOARD SALUTES: Superintendent Galvin recognized Logan Putz and Taylor Swacker for their hard work over the last four years and earning the highest two GPA’s in their class to be named valedictorian and salutatorian.

Superintendent Galvin also congratulated all of the students who were inducted in to the Southeast Warren National Honor Society.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 33 extra bus trips for the month of April. I had time dismantling the new bleachers, loading and delivering them to Marshalltown. I had time replacing the engine on the mower in Milo. I had time putting specs together and getting bids for small autos. I’m checking things over for inspection that will be held on May 16th. The rest of the month was spent doing general repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

May is a busy month at the Primary building with:

• the character assembly featuring “service to others” on the 3rd
(Miss Brown’s kindergartners led that assembly. Our final building-wide service projects at the Primary were the local clothing drive, the non-perishable food drive for Helping Hand, and the Pennies for Patients collection for the Leukemia and Lymphoma Society. )

• the Cinco de Mayo Day parties on the 4th
(These grade level parties were kick-offs to the study of Mexico for the Friendship Fair. The parties included the breaking of piñatas and special snacks.)

• a buy one/get one free Scholastic Book Fair during the week of the 7th

• the K-3 field day on the 9th
(It was a beautiful sunny day. We’d like to mention a word of thanks to our several parent volunteers who helped staff the different activity stations.)

• the Old Creamery Theatre assembly entitled “The Very Best Me” on the 10th
(This professional theatre presentation, including professional actors, was a great culmination of our character program. The ideas for the kid-friendly, character- themed skits that were presented came from elementary aged children all over the Midwest.)

• the Kindergarten half day field trips to the Annett Nature Center on April 30th and to the Blank Park Zoo on the 10th of May

• the 4-yr-old preschool graduation programs on the 11th and the 21st

• the Kindergarten ABC Picnic on the 24th

• the K-3 Friendship Fair program featuring “Mexico” on the 24th

• the final Accelerated Reader parties for the qualifying second and third graders in the morning of the 25th, the last day of school

• the Volunteer Tea in the afternoon of the 25th

• the district-wide staff meeting in the morning and the teachers’ check out/work time during the rest of the 29th , and

• the flex day for teachers not already putting in a full eight hours to finish up their required contract days on the 30th

Intermediate Principal’s Report submitted by Dan Dow:

The fifth grade class took part in the Iowa Children’s Water Festival at the DMACC campus in Ankeny on May 10th. The festival itself is celebrating its 16th year and our students along with 2000 other 5th graders from around the state spent the day learning about the importance of water. On May 11th our 4th graders took a trip back in time to Living History Farms in Urbandale where they spent the day discovering the agricultural history of state. Our 6th grade class has scheduled their field trip for May 22nd. They plan to visit the Iowa Hall of Pride and then take in an Iowa Cubs game in the afternoon. A big thank you goes out to PIE for providing the funding that makes these trips possible.

Our 6th grade students will travel to Liberty Center this week to spend the morning shadowing the current 7th graders. This has been set up to give our students a feel of what junior high will be like, and hopefully make the transition into junior high an easy one.

The Scholastic book fair was set up in the library during the week of May 7th.

The last week of school is setting up to be a very busy one. On Monday, we have Band students traveling to Adventureland. Tuesday is the 6th grade field trip. Wednesday is field day and also a 1:30 dismissal. Thursday we have the 4th quarter character trip to Fairlane Bowl in Knoxville and then on Friday we wrap up the school year with the Awards Assembly and another 1:30 dismissal.

Athletic Director’s Report submitted by Chuck Jones:

The District Co-Ed track meet was held on May 10th at Martensdale-St. Marys.

Boys’ sectional golf meet was held on May 11th at Pleasantville. Austin Agan and Mitchell Anders represented the Warhawks.

Baseball and softball practices have begun. Fifteen boys are out for baseball and twenty-four girls are out for softball.

The Second Annual Nick Dicks softball tournament will be held on May 26th. It is a six team tournament with games played at the high school softball field and the little league upper field. Games are played from 9:00 am to 4:30 pm.

2012 Senior Athlete Awards

Outstanding Male Athlete: Austin Allen
Outstanding Female Athlete: Madeline Smith
Sportsmanship Male Athlete: Jon Anders
Sportsmanship Female Athlete: Sara Sites
Academic Male Athlete: Logan Putz
Academic Female Athlete: Cassidy Hembry

Bernie Saggau Award: Austin Allen

CHILDREN FIRST FORUM: Bruce Williams related that the Children First Forum had met last month; agenda items included district goals, the district mission statement and Title I.

CONSENT AGENDA: The following items were on the consent agenda:
1. April 10, 2012 minutes
2. Financial reports

Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The District Leadership Team has been working on next year’s professional development agenda and District Mission Statement. The District Leadership Team felt the mission statement was a little wordy. The staff have reviewed and voted on a revised mission statement. The Children First Forum has also reviewed the mission statement. The revised mission statement will be placed on the June board meeting agenda for Board review.
2. Prom was a success except for having to take shelter for a storm passing through the area.
3. Congratulations to the track girls for taking the trophy at Clarke.
4. The greenhouse electrical has been re-bid due to the length of time that had passed since the original bids had been taken. The recommendation is to accept the low bid from Breton Enterprises; official action will be taken at the June board meeting.
5. One of the blueprints for the greenhouse does not call for 12” footings but another blueprint does. The contractor feels the footings need to be done. The architect is reviewing the blueprints and will make a determination.
6. The Southeast Warren rugby team is currently rated 3rd in the state.
7. The seniors left Sunday on their trip to Osage Beach.
8. The Senior Awards Banquet is Thursday at 6:30 p.m. Graduation practice and check out will be Friday morning and the graduation ceremony is Saturday at 6:00 p.m.
9. Induction into the National Honor Society was held last Thursday.
10. The spring play was a success.
11. The process of hiring teachers for Math, Industrial Technology, and Spanish has started.
12. Spring games were a success.
13. 6th grade students will come over to the Junior/Senior High School building to shadow 7th grade students this Thursday.
14. Summer sports practices have started.
15. This week is School Board Recognition Week. Board members were given certificates of appreciation for the work they do for the district.

STATUS OF EASEMENTS FOR MILO WALKING TRAIL: Randy Uttley related to the Board that the Milo Lion’s Club have had their attorney draw up an easement for the Milo walking trail that will be on the far west edge of Southeast Warren’s property. The Milo Lion’s Club would like to have the easement signed and returned as soon as possible. The easement will be forwarded to the school attorney for review and brought back to the Board for action at the June board meeting.

Randy also asked that the district contribute to the cost of materials for the sidewalk that will be needed on the north side of the fence along the district’s property. Volunteers will provide the labor needed to install the sidewalk. Randy will look up the cost of the materials and relay the information back to the Board. The Loin’s Club would like to have the sidewalk installed by this fall.

Randy related that several fund raisers are being planned and the Lion’s Club is working on grants to help fund the walking trail project. The goal of the Lion’s Club is to get the trail graded this year.

SUPERINTENDENT EVALUATION: Superintendent Galvin asked the Board to review the superintendent evaluation document and provide feedback to Julie Wilson by June 6th. The comments will be compiled and discussed at the June board meeting.

APPROVE AGREEMENT FOR JUVENILE COURT SCHOOL-BASED LIAISON SERVICES: Superintendent Galvin recommended approving the Agreement for Juvenile Court School-Based Liaison Services. This is an annual agreement that allows us to share the services of Tonya King with the Carlisle School District. Motion by Ron Miller, seconded by Larrie Williams to approve the Agreement for Juvenile Court School-Based Liaison Services. Ayes: 5.

APPROVE ELIMINATION OF PK-3 PRINCIPAL POSITION AND ADD PK-6 PRINCIPAL POSITION: Superintendent Galvin recommended reducing the two elementary principal positions into one PK-6 principal position. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the elimination of the PK-3 principal position and add a PK-6 principal position. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Jason Walter, Industrial Technology Instructor, JH Girls’ Track Coach and JH Volleyball Coach; Minerva Hurtado, Spanish Instructor and Spanish Club Advisor; Shannon Smith, Special Education Associate; Matthew Hansen, Assistant HS Girls’ Basketball Coach; Sarah Wachter, Head JH Girls’ Basketball Coach; and Chuck Jones, Golf Coach, Head HS Baseball Coach, and Athletic Director; approving the appointments of Nathan Kelly, Junior/Senior High Math Instructor; and Dan Dow, PK-6 Elementary Principal; and approving the unpaid leave requests from Sara Preston for two days of unpaid leave on May 7th and 8th; and from Makala Carnes for one day of unpaid leave on May 21st. Motion by Bruce Williams, seconded by Ron Miller to approve the personnel changes as recommended. Ayes: 5.

APPROVE JOB TITLE CHANGE FROM SUPERINTENDENT’S SECRETARY TO DISTRICT ADMINISTRATIVE ASSISTANT: Superintendent Galvin recommended changing the job title of Superintendent’s Secretary to District Administrative Assistant. LuAnn’s duties have changed over the years and the change in job title better suits the responsibilities of the position. Motion by Ron Miller, seconded by Larrie Williams to approve the job title change from Superintendent’s Secretary to District Administrative Assistant for LuAnn. Ayes: 5.

APPROVE NEGOTIATED AGREEMENT WITH THE SEW EDUCATION ASSOCIATION: Superintendent Galvin recommended approving the negotiated agreement with the SEW Education Association. The total cost of the package increase is $101,781.18, a 4.10% increase. Motion by Ron Miller, seconded by Bruce Williams to approve the negotiated agreement with the SEW Education Association. Ayes: 4. Jennifer Mihalovich abstained from voting.

APPROVE LEAD TEACHER JOB DESCRIPTION: Superintendent Galvin related to the Board that due to the reduction of one elementary principal a “lead teacher” position was added to the supplemental pay schedule during the negotiation process. That person will fill in when the elementary principal is out of the district. Superintendent Galvin recommended approving the job description for that position. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the lead teacher job description. Ayes: 5.

APPROVE 2012-2013 SALARIES FOR NON-UNION EMPLOYEES: Superintendent Galvin recommended approving the 2012-2013 salaries for Joel Mosher, LuAnn Ohnemus, Julie Wilson, Sue Ellingson, Scott Dirkx, Dan Dow, and himself as listed. The salary increases represent a 4.05% package increase plus additional compensation for Dan Dow due to the increase in duties from 4-6 Principal to PK-6 Principal. Motion by Bruce Williams, seconded by Ron Miller to approve the 2012-2013 salaries for non-union employees as presented. Ayes: 5.

APPROVE PURCHASE OF SCHOOL BUS: Joel Mosher related to the Board that three bids had been received for the purchase of a school bus. Joel recommended accepting the low bid from Thomas Bus Sales in the amount of $84,689. The bid amount includes the option of a 100 gallon fuel tank and driver’s air conditioning. Joel also recommended not accepting the trade-in allowance, but to advertise the bus for sale ourselves. The purchase will be made from 2012-2013 sales tax funds. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the purchase of a school bus from Thomas Bus Sales in the amount of $84,689. Ayes: 5. The consensus of the Board was not to accept the trade-in allowance from Thomas Bus Sales but advertise the bus for sale ourselves and approve the sale at the June board meeting.

APPROVE PURCHASE OF SCHOOL VEHICLES: Joel Mosher related to the Board that bids had been received from Karl Chevrolet and Noble Ford for one car and two SUV’s. Joel recommended purchasing a Chevy Impala ($18,513.00) and Suburban ($34,846.00) from Karl Chevrolet and an Expedition ($30,433.65) from Noble Ford. The Board discussed the uses and storage capacity of the SUV’s. The Board asked Joel to research the amount of storage capacity for each SUV prior to their making a decision on which vehicle to purchase. Motion by Larrie Williams, seconded by Ron Miller to approve the purchase of a Chevy Impala from Karl Chevrolet and table the purchase of the SUV’s until the next board meeting. Ayes: 5.

APPROVE BID FOR RE-ENGINEERING THE BASEBALL BLEACHERS AND FOR PURCHASE OF THE SOFTBALL BLEACHERS: Superintendent Galvin related to the Board that a bid in the amount of $17,100 had been received from Boland Recreation to re-engineer the baseball bleachers that were purchased last year from straight to wrap around style and to purchase a matching set of softball bleachers. Superintendent Galvin recommended approval of the bid; the purchase will be made from sales tax funds. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the bid for re-engineering the baseball bleachers and for the purchase of the softball bleachers. Ayes: 5.

APPROVE BID TO REPLACE CARPET IN THE JR/SR HIGH SCHOOL BUILDINGS: Superintendent Galvin related to the Board that five bids had been received to replace the carpet in the Jr./Sr. High School buildings. Superintendent Galvin recommended accepting the bid from Interiors and More Home Center for the higher grade carpet in the amount of $48,470.57. Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the bid from Interiors and More in the amount of $48,470.57 for the 28 oz. carpet. Ayes: 5.

APPROVE LIST OF POTENTIAL GRADUATES: Superintendent Galvin recommended approving the list of 2012 potential graduates pending completion of all requirements. Motion by Bruce Williams, seconded by Larrie Williams to approve the list of potential graduates pending completion of all requirements. Ayes: 5.

APPROVE 2012 TENURE AWARDS: Superintendent Galvin recommended approving the list of 2012 tenure awards. An additional award was added for 35 years of service since there are several employees at that level. Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the list of 2012 tenure awards. Ayes: 5.

APPROVE STUDENT TEACHING AGREEMENT WITH CENTRAL COLLEGE: Superintendent Galvin recommended approving the Student Teaching Agreement with Central College. The agreement allows student teachers to be placed at Southeast Warren. Motion by Larrie Williams, seconded by Ron Miller to approve the student teaching agreement with Central College. Ayes: 5.

APPROVE RESOLUTION TO CHANGE DIRECTOR DISTRICT BOUNDARIES: Superintendent Galvin related to the Board that as a result of the 2010 census the existing director district boundaries need to be revised to comply with Iowa Code. The redrawn director districts have minor changes that do not affect the director districts that the current board members live in. Superintendent Galvin recommended approving the Resolution to Change the Director District Boundaries. Motion by Bruce Williams, seconded by Ron Miller to approve the Resolution to Change Director District Boundaries. Ayes: 5.

APPROVE FIRST READING OF BOARD POLICY 802.5R1: Superintendent Galvin recommended approving the first reading of Board Policy 802.5R1, “Post-Issuance Compliance Regulation for Tax-Exempt Obligations”. This is a new policy to comply with IRS regulations for tax-exempt obligations. Motion by Larrie Williams, seconded by Ron Miller to approve the first reading of Board Policy 802.5R1, “Post-Issuance Compliance Regulation for Tax-Exempt Obligations”. Ayes: 5.

APPROVE REVISION TO BOARD POLICY 203.8: Superintendent Galvin recommended approving the revision to Board Policy 203.8, “Conflict of Interest”. The revision updates the policy to be in compliance with updated federal Child Nutrition Act regulations. Motion by Bruce Williams, seconded by Ron Miller to approve the revision to Board Policy 203.8, “Conflict of Interest”. Ayes: 5.

APPROVE REVISION TO BOARD POLICY 400.1: Superintendent Galvin recommended approving the revision to Board Policy 400.1, “Employee Conflict of Interest”. The revision updates the policy to be in compliance with updated federal Child Nutrition Act regulations. Motion by Larrie Williams, seconded by Ron Miller to approve the revision to Board Policy 400.1, “Employee Conflict of Interest”. Ayes: 5.

President Paul Mead adjourned the meeting at 7:21 p.m.

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