SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
April 10, 2012
The Southeast Warren Board of Education met in regular session April
10, 2012 in the media center of the Junior/Senior High School building.
Board President Paul Mead called the meeting to order at 5:30 p.m.
The following board members were present: Larrie Williams, Ron Miller,
Jennifer Mihalovich, and Bruce Williams. Superintendent/Secondary
Principal Delane Galvin, Primary Principal Charlotte Weaklend, Transportation
Director Joel Mosher, and Board Secretary Julie Wilson were also
in attendance, along with members from the community.
AGENDA: Motion by Larrie Williams, seconded by
Ron Miller to approve the agenda. Ayes: 5.
THE BOARD SALUTES: Superintendent Galvin recognized
the following: The dance team for putting on a great spring show,
they had a great turnout and the kids gave a good performance. Congratulations
to Hillary Gardner for qualifying to all state speech. The Scholarship
Committee for their hard work in raising funds to support our seniors
with scholarships. The FFA students for putting on an excellent
Charlotte Weaklend recognized Ray Dittmer for volunteering to visit
the second grade classrooms for many, many years to share his business
Transportation Report submitted by Joel Mosher:
We had 5 extra bus trips for the month. I had time getting the
Milo and Liberty Center mowers serviced and ready to use. I had
time putting lawn mower specs together and delivering them to dealers
for the one in Lacona. I updated the bus specs. All drivers attended
the yearly inservice on March 14th. I had time diagnosing the lawn
mower in Milo – the engine ran out of oil and locked up. I
checked out the mower in Liberty Center after going into the lagoon.
The rest of the month was spent doing general repairs.
Primary Principal’s Report submitted by Charlotte
Preschool Open House was a huge success with twelve three-year-olds
and thirty-four four-year-olds now enrolled for the 2012-2013 school
year. We have forty-three students currently enrolled in our kindergarten
classes. They will be spending a full day experiencing a kindergarten
day during kindergarten roundup on April 27th.
Partners in Education have just completed their spring product
fundraising effort. Proceeds from that fundraiser will be included
in a future board report. Approximately $550 was sent to St. Jude’s
Children’s Hospital as a result of our Math-A-Thon this year.
We are about to launch a Leukemia & Lymphoma Pennies for Patients
drive to be conducted throughout the rest of the school year, along
with our ongoing food and clothing drives.
The results of the 3rd grade Iowa Assessments (formerly known as
the Iowa Tests of Basic Skills) have now been received and reviewed
by the faculty. Overall, our students did well when compared with
the students in the rest of the nation. In reading, collectively
they scored at the 4th grade 4th month when they were just in their
3rd grade 5th month of school at the time of the testing in January.
That’s eight school months ahead of the national average.
Their next highest scores were in writing, vocabulary, and science.
The only areas where they were below their expected grade equivalent,
when compared with the rest of the students in the nation, were
in listening and math computation. Teachers are looking at ways
to beef up instruction in those two areas for the rest of this year
and will be considering those areas when planning their professional
development for next year. Suggestions were made to the parents
in one of my weekly parent newsletters about how they can help their
children increase their skills in those two areas.
Upcoming events in the Primary building include spring DIBELS testing
during the week of April 16th, Earth Week activities scheduled for
the week of April 23rd, the final character assembly of the year
about “service” presented by Miss Brown’s kindergarten
class (The April character assembly highlighted “cooperation”
and was led by Miss Flaw’s kindergarten class.), the elementary
carnival currently scheduled for the afternoon of May 6th in the
Intermediate building, our annual Field Day led by Mr. Oliver for
the K-3 students to be held on May 9th, a kindergarten field trip
to the Blank Park Zoo on the afternoon of May 10th, an Old Creamery
all school character-based show during the morning of the 10th,
the 4-year-old preschool graduation programs on May 18th, the K-6
Friendship Fair featuring Mexico on May 24th, and the volunteer
tea on the last day of school – May 25th.
We are so grateful for the generous donations made each year to
our school from individual parents and their corporate places of
work. This year alone, those donations have allowed us to make sure
an overhead projector was purchased for each of the classrooms,
as well as consumable math materials for grades K-3 for the upcoming
school year, physical education materials to be used in the new
gym, and student instructional magazines.
Intermediate Principal’s Report submitted by Dan
DARE graduation was held in the Intermediate Center gym on Monday,
March 26th and was well attended. After the ceremony, pizza and
refreshments were served to the grads and proud parents.
Third quarter report cards went home with our students on Friday,
March 30th. 95 out of 120 students made honor roll.
The third quarter character trip to Skate South in Des Moines took
place on April 4th. Sixty-one out of one hundred-seventeen students
qualified to go on the trip.
Easy CBM Math testing for the spring has recently been completed.
DIBELS testing is set to begin this week with Spring MAP Testing
On April 24th, the AEA will be here to help us to evaluate our
assessments, giving more ideas on how to look at the data and how
to change instruction accordingly.
Sales for PIE’s spring fundraiser wrapped up this past week.
Athletic Director’s Report submitted by Chuck Jones:
Pride of Iowa All-Conference Basketball Honors
Austin Allen, 1st team (unanimous)
Amy Williams, 2nd team
Pride of Iowa All-Academic Basketball Honors
Thanks go out to Chuck & Keri Cleveland for running the clock/scoreboard
during the basketball season. Also, thanks to Keith Smith &
Kirby Sites for announcing during wrestling meets and basketball
Spring sports have begun competition. Participation numbers are
down in comparison to previous years.
Spring and summer calendars are available in the high school office,
options: poster, locker, and pocket sizes. Some changes have occurred
so check the school web site for up to date schedules.
Athletic Booster Club
Indoor batting cages need to meet with Little League to discuss
what to purchase.
Suggestion is to put free weights on lower level of weight room.
Reword senior plaques to state participated instead of lettered.
Any booster donations to youth wrestling would go into the fund
for purchasing a new mat.
($1500 on behalf of the youth wrestling)
$122.51 softball field (weed and feed per application)
$348.80 baseball field (weed and feed per application)
Softball will order pitching net.
Coaches will look into tarps for baseball/softball fields.
Dance team would like to run the Jr. high concession stand for
Donate items to dance team for a raffle basket.
The booster club will be holding their next meeting on April 11th,
7:00 PM, in Liberty Center.
Fine Arts Boosters: Bruce Williams related that
the Fine Arts Boosters had met March 2nd, band contest was held
on March 8th, Fine Arts Night was held on March 13th, and Mrs. Young
and several vocal students went on a trip to New York during spring
break. The next Fine Arts Boosters meeting is scheduled for April
CONSENT AGENDA: The following items were on the
1. March 12, 2012 minutes
2. Financial reports
3. Second reading of Board Policy 306.1, “Early Retirement
Motion by Ron Miller, seconded by Bruce Williams to approve the
items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Superintendent
Galvin reported on the following items:
1. The donkey basketball game hosted by the After Prom Committee
was a hoot. The event was well attended and enjoyed by all.
2. The Lion’s Club hosted a very nice scholarship dinner for
approximately 15-16 seniors.
3. Tomorrow there will be a walk through to complete the construction
punch list for the new gym in Liberty Center. Once the punch list
has been completed the new gym can be used. The first event to be
held in the new gym will be the post prom activities this Saturday.
4. The JH/HS spring concert will be held on April 16th.
5. The next Children’s First Forum meeting is scheduled for
6. A meeting has been scheduled with the Food Service Director from
Newton to discuss a possible sharing arrangement. New stringent
federal regulations will be going into effect to the extent that
it may be necessary to have someone monitor that for us.
7. The spring play will be held April 27th and 28th.
8. Spring games have been scheduled for May 9th, including a food
9. The National Honor Society ceremony will be held on May 10th.
10. District track will be held on May 10th.
11. The horticulture class will be doing the landscaping between
the buildings and new gym building.
12. The Relay for Life Walk will be held on April 27th on school
SUPERINTENDENT EVALUATION: Superintendent Galvin
asked for the Board’s input on anything they would like to
see him focus on or include in his evaluation.
SENIOR TRIP: Spencer Williams and Skylar Kellis,
seniors, presented information to the Board on the proposed senior
trip to Osage Beach, Missouri, May 13-16. Approximately 15 to 18
students and 3 chaperones are planning on going on the trip. The
costs of the trip will the responsibility of the seniors attending.
Superintendent Galvin recommended approving the senior trip to Osage
Beach, Missouri. Motion by Ron Miller, seconded by Larrie Williams
to approve the senior trip to Osage Beach, Missouri. Ayes: 5.
PUBLIC HEARING ON 2012-2013 BUDGET: A hearing
was held to allow members of the community to speak concerning the
2012-2013 proposed budget. No comments were received. President
Paul Mead called the hearing to a close.
BUDGET GUARANTEE: Superintendent Galvin recommended
approving the budget guarantee for the 2012-2013 budget. Motion
by Larrie Williams, seconded by Ron Miller that the Board of Directors
of the Southeast Warren Community School Distinct will levy property
tax for fiscal year 2012-2013 for the regular program budget adjustment
as allowed under Section 257.14, Code of Iowa. Ayes: 5.
2012-2013 BUDGET: Superintendent Galvin recommended
approving the 2012-2013 budget at the proposed tax rate of $16.89290/$1,000
assessed valuation, a $1.38761/$1,000 assessed valuation decrease
from the current year. Motion by Bruce Williams, seconded by Jennifer
Mihalovich to approve the 2012-2013 budget. Ayes: 5.
PERSONNEL CHANGES: Superintendent Galvin recommended
accepting the resignations of Jared Boysen, HS Math Instructor,
Co-Head HS Football Coach, and Assistant HS Boys’ Basketball
Coach; Cathy Burrell, Assistant HS Volleyball Coach; and Zeb Birchette,
Assistant HS Football Coach; and approving the request from Dan
Krull for one day of unpaid leave on May 25th. Motion by Bruce Williams,
seconded by Ron Miller to approve the personnel changes as presented.
Ayes: 4. Jennifer Mihalovich abstained from voting.
EARLY RTIREMENT REQUEST: Superintendent Galvin
recommended approving Charlotte Weaklend’s resignation and
request for early retirement benefits effective at the end of the
2011-2012 school year. Motion by Bruce Williams, seconded by Ron
Miller to approve Charlotte Weaklend’s resignation and request
for early retirement benefits. Ayes: 5.
2013 YEARBOOK CONTRACT: Superintendent Galvin
related to the Board that Mrs. Carr had asked to seek bids for yearbook
services. Mrs. Carr received three bids; her recommendation is to
approve the low bid from Walsworth in the amount of $5,900 and sign
a one-year agreement. Superintendent Galvin recommended approving
the contract with Walsworth for yearbook services. Motion by Jennifer
Mihalovich, seconded by Larrie Williams to approve the contract
with Walsworth in the amount of $5,900 for the 2012-2013 school
year for yearbook services. Ayes: 5.
SPECIFICATIONS FOR PURCHASE OF SCHOOL BUS AND AUTHORIZE
TO ADVERTISE FOR BIDS: Joel Mosher reviewed the specifications
and bid options included in the specifications for the purchase
of a school bus. Superintendent Galvin recommended approving the
specifications for the purchase of a school bus and authorizing
to advertise for bids. The purchase will be paid for from sales
tax funds. Motion by Ron Miller, seconded by Larrie Williams to
approve the specifications for the purchase of a school bus and
authorize to advertise for bids. Ayes: 5.
SHARING AGREEMENT WITH THE MELCHER-DALLAS COMMUNITY SCHOOL
DISTRICT FOR SHARED SUPERINTENDENT: The Board reviewed
a sharing agreement drafted by the school attorney for sharing the
services of Superintendent Galvin with the Melcher-Dallas Community
School District for the 2012-2013 school year. Superintendent Galvin
recommended approving the sharing agreement for superintendent services
and to charge the Melcher-Dallas School District a fee of $93,200.32
for the services. The fee will cover 40% of Superintendent Galvin’s
contracts plus stipends for Superintendent Galvin and Scott Dirkx
for picking up additional duties. Motion by Bruce Williams, seconded
by Ron Miller to approve the sharing agreement with the Melcher-Dallas
Community School District for shared Superintendent services at
a fee of $93,200.32. Ayes: 5.
APPROVE BID FOR REPLACING THE ROOFS ON THE PORTABLES:
Superintendent Galvin related to the Board that the roof on the
Life Skills portable is leaking water. Three bids have been received
for replacing the roofs on the two portables located behind the
High School. Superintendent Galvin recommended approving the low
bid from Carruthers Construction to replace the shingled roofs with
metal roofs on the modulars in Liberty Center. Motion by Ron Miller,
seconded by Larrie Williams to approve the bid from Carruthers Construction
to replace the roofs on the portables with metal roofs pending clarification
that all three bids are using ¾” styrofoam insulation
between the slats and Curruthers Construction is still the lowest
bid. Ayes: 5.
APPROVE THE PURCHASE OF A LAWN MOWER FOR LACONA SITE:
Superintendent Galvin related to the Board that the Lacona mower
is scheduled to be replaced this year using sales tax funds. The
Milo mower is also in need of a replacement motor. Superintendent
Galvin recommended approving the low bid from Barker Implement in
the amount of $4,811.15 plus trade in and approve purchasing a new
motor for the Milo lawn mower. Motion by Ron Miller, seconded by
Larrie Williams to approve the purchase of a lawn mower from Barker
Implement for the Lacona site and to purchase a new motor for the
mower at the Milo site. Ayes: 5.
APPROVE NEGOTIATED AGREEMENT WITH THE AFSCME COUNCIL 61
UNION: Superintendent Galvin recommended approving the
2012-2013 negotiated agreement with the AFSCME Council 61 Union.
The total cost of the package increase is $38,948.58, a 4.04% increase.
Motion by Bruce Williams, seconded by Ron Miller to approve the
negotiated agreement with the AFSCME Council 61 Union. Ayes: 4.
Jennifer Mihalovich abstained from voting.
APPROVE ATHLETIC TRAINING AGREEMENT WITH ACCELERATED OF
IOWA, LLC: Superintendent Galvin recommended approving
the Athletic Training Agreement with Accelerated of Iowa, LLC (ARC).
ARC will provide services for nine home and away football games
and three home varsity wrestling meets during the 2012-2013 school
year. Motion by Jennifer Mihalovich, seconded by Bruce Williams
to approve the Athletic Training Agreement with Accelerated of Iowa,
LLC. Ayes: 5.
2010-2011 AUDIT REPORT: Julie Wilson briefly reviewed
the 2010-2011 audit report prepared by Nolte, Cornman & Johnson,
P.C. Motion by Larrie Williams, seconded by Jennifer Mihalovich
to approve the 2010-2011 audit report. Ayes: 5.
BOARD POLICY SECTIONS 402 AND 408: The Board reviewed
Board Policy Sections 402, “Certified Personnel Employment”,
and 408, “Non-Certified Personnel Employment”. Motion
by Bruce Williams, seconded by Ron Miller to approve the review
of Board Policy Sections 402 and 408. Ayes: 5.
Primary Principal Charlotte Weaklend asked the Board for input
concerning modification of the four-year-old preschool schedule
to even out the number of instructional hours the AM and PM classes
each received. The curriculum has been kept the same for both sessions,
but the PM class has not met as many times due to early outs for
inservice meetings. The consensus of the Board was to survey the
parents first to see if there is interest in modifying the schedule
for the remainder of the school year and then determine from that
if modifications should be made to the schedule.
President Paul Mead adjourned the meeting at 6:42 p.m.
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