SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
April 10, 2012


The Southeast Warren Board of Education met in regular session April 10, 2012 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Ron Miller, Jennifer Mihalovich, and Bruce Williams. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Ron Miller to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Superintendent Galvin recognized the following: The dance team for putting on a great spring show, they had a great turnout and the kids gave a good performance. Congratulations to Hillary Gardner for qualifying to all state speech. The Scholarship Committee for their hard work in raising funds to support our seniors with scholarships. The FFA students for putting on an excellent FFA Banquet.

Charlotte Weaklend recognized Ray Dittmer for volunteering to visit the second grade classrooms for many, many years to share his business of beekeeping.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 5 extra bus trips for the month. I had time getting the Milo and Liberty Center mowers serviced and ready to use. I had time putting lawn mower specs together and delivering them to dealers for the one in Lacona. I updated the bus specs. All drivers attended the yearly inservice on March 14th. I had time diagnosing the lawn mower in Milo – the engine ran out of oil and locked up. I checked out the mower in Liberty Center after going into the lagoon. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Charlotte Weaklend:

Preschool Open House was a huge success with twelve three-year-olds and thirty-four four-year-olds now enrolled for the 2012-2013 school year. We have forty-three students currently enrolled in our kindergarten classes. They will be spending a full day experiencing a kindergarten day during kindergarten roundup on April 27th.

Partners in Education have just completed their spring product fundraising effort. Proceeds from that fundraiser will be included in a future board report. Approximately $550 was sent to St. Jude’s Children’s Hospital as a result of our Math-A-Thon this year. We are about to launch a Leukemia & Lymphoma Pennies for Patients drive to be conducted throughout the rest of the school year, along with our ongoing food and clothing drives.

The results of the 3rd grade Iowa Assessments (formerly known as the Iowa Tests of Basic Skills) have now been received and reviewed by the faculty. Overall, our students did well when compared with the students in the rest of the nation. In reading, collectively they scored at the 4th grade 4th month when they were just in their 3rd grade 5th month of school at the time of the testing in January. That’s eight school months ahead of the national average. Their next highest scores were in writing, vocabulary, and science. The only areas where they were below their expected grade equivalent, when compared with the rest of the students in the nation, were in listening and math computation. Teachers are looking at ways to beef up instruction in those two areas for the rest of this year and will be considering those areas when planning their professional development for next year. Suggestions were made to the parents in one of my weekly parent newsletters about how they can help their children increase their skills in those two areas.

Upcoming events in the Primary building include spring DIBELS testing during the week of April 16th, Earth Week activities scheduled for the week of April 23rd, the final character assembly of the year about “service” presented by Miss Brown’s kindergarten class (The April character assembly highlighted “cooperation” and was led by Miss Flaw’s kindergarten class.), the elementary carnival currently scheduled for the afternoon of May 6th in the Intermediate building, our annual Field Day led by Mr. Oliver for the K-3 students to be held on May 9th, a kindergarten field trip to the Blank Park Zoo on the afternoon of May 10th, an Old Creamery all school character-based show during the morning of the 10th, the 4-year-old preschool graduation programs on May 18th, the K-6 Friendship Fair featuring Mexico on May 24th, and the volunteer tea on the last day of school – May 25th.

We are so grateful for the generous donations made each year to our school from individual parents and their corporate places of work. This year alone, those donations have allowed us to make sure an overhead projector was purchased for each of the classrooms, as well as consumable math materials for grades K-3 for the upcoming school year, physical education materials to be used in the new gym, and student instructional magazines.

Intermediate Principal’s Report submitted by Dan Dow:

DARE graduation was held in the Intermediate Center gym on Monday, March 26th and was well attended. After the ceremony, pizza and refreshments were served to the grads and proud parents.

Third quarter report cards went home with our students on Friday, March 30th. 95 out of 120 students made honor roll.

The third quarter character trip to Skate South in Des Moines took place on April 4th. Sixty-one out of one hundred-seventeen students qualified to go on the trip.

Easy CBM Math testing for the spring has recently been completed. DIBELS testing is set to begin this week with Spring MAP Testing to follow.

On April 24th, the AEA will be here to help us to evaluate our assessments, giving more ideas on how to look at the data and how to change instruction accordingly.

Sales for PIE’s spring fundraiser wrapped up this past week.

Athletic Director’s Report submitted by Chuck Jones:

Pride of Iowa All-Conference Basketball Honors

Austin Allen, 1st team (unanimous)
Amy Williams, 2nd team

Pride of Iowa All-Academic Basketball Honors

Megan Cleveland
Chrissy Dittmer
Carrie Neer
Logan Putz
Cameron Hertzler
Shawn Piel

Thanks go out to Chuck & Keri Cleveland for running the clock/scoreboard during the basketball season. Also, thanks to Keith Smith & Kirby Sites for announcing during wrestling meets and basketball games, respectively.

Spring sports have begun competition. Participation numbers are down in comparison to previous years.

Spring and summer calendars are available in the high school office, options: poster, locker, and pocket sizes. Some changes have occurred so check the school web site for up to date schedules.

Athletic Booster Club

Old Business

Indoor batting cages need to meet with Little League to discuss what to purchase.

New Business

Suggestion is to put free weights on lower level of weight room.

Reword senior plaques to state participated instead of lettered.

Any booster donations to youth wrestling would go into the fund for purchasing a new mat.
($1500 on behalf of the youth wrestling)

$122.51 softball field (weed and feed per application)
$348.80 baseball field (weed and feed per application)

Softball will order pitching net.

Coaches will look into tarps for baseball/softball fields.

Dance team would like to run the Jr. high concession stand for baseball/softball.

Donate items to dance team for a raffle basket.

The booster club will be holding their next meeting on April 11th, 7:00 PM, in Liberty Center.

Fine Arts Boosters: Bruce Williams related that the Fine Arts Boosters had met March 2nd, band contest was held on March 8th, Fine Arts Night was held on March 13th, and Mrs. Young and several vocal students went on a trip to New York during spring break. The next Fine Arts Boosters meeting is scheduled for April 12th.

CONSENT AGENDA: The following items were on the consent agenda:
1. March 12, 2012 minutes
2. Financial reports
3. Second reading of Board Policy 306.1, “Early Retirement Payment”
Motion by Ron Miller, seconded by Bruce Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The donkey basketball game hosted by the After Prom Committee was a hoot. The event was well attended and enjoyed by all.
2. The Lion’s Club hosted a very nice scholarship dinner for approximately 15-16 seniors.
3. Tomorrow there will be a walk through to complete the construction punch list for the new gym in Liberty Center. Once the punch list has been completed the new gym can be used. The first event to be held in the new gym will be the post prom activities this Saturday.
4. The JH/HS spring concert will be held on April 16th.
5. The next Children’s First Forum meeting is scheduled for April 26th.
6. A meeting has been scheduled with the Food Service Director from Newton to discuss a possible sharing arrangement. New stringent federal regulations will be going into effect to the extent that it may be necessary to have someone monitor that for us.
7. The spring play will be held April 27th and 28th.
8. Spring games have been scheduled for May 9th, including a food drive.
9. The National Honor Society ceremony will be held on May 10th.
10. District track will be held on May 10th.
11. The horticulture class will be doing the landscaping between the buildings and new gym building.
12. The Relay for Life Walk will be held on April 27th on school grounds.

SUPERINTENDENT EVALUATION: Superintendent Galvin asked for the Board’s input on anything they would like to see him focus on or include in his evaluation.

SENIOR TRIP: Spencer Williams and Skylar Kellis, seniors, presented information to the Board on the proposed senior trip to Osage Beach, Missouri, May 13-16. Approximately 15 to 18 students and 3 chaperones are planning on going on the trip. The costs of the trip will the responsibility of the seniors attending. Superintendent Galvin recommended approving the senior trip to Osage Beach, Missouri. Motion by Ron Miller, seconded by Larrie Williams to approve the senior trip to Osage Beach, Missouri. Ayes: 5.

PUBLIC HEARING ON 2012-2013 BUDGET: A hearing was held to allow members of the community to speak concerning the 2012-2013 proposed budget. No comments were received. President Paul Mead called the hearing to a close.

BUDGET GUARANTEE: Superintendent Galvin recommended approving the budget guarantee for the 2012-2013 budget. Motion by Larrie Williams, seconded by Ron Miller that the Board of Directors of the Southeast Warren Community School Distinct will levy property tax for fiscal year 2012-2013 for the regular program budget adjustment as allowed under Section 257.14, Code of Iowa. Ayes: 5.

2012-2013 BUDGET: Superintendent Galvin recommended approving the 2012-2013 budget at the proposed tax rate of $16.89290/$1,000 assessed valuation, a $1.38761/$1,000 assessed valuation decrease from the current year. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the 2012-2013 budget. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignations of Jared Boysen, HS Math Instructor, Co-Head HS Football Coach, and Assistant HS Boys’ Basketball Coach; Cathy Burrell, Assistant HS Volleyball Coach; and Zeb Birchette, Assistant HS Football Coach; and approving the request from Dan Krull for one day of unpaid leave on May 25th. Motion by Bruce Williams, seconded by Ron Miller to approve the personnel changes as presented. Ayes: 4. Jennifer Mihalovich abstained from voting.

EARLY RTIREMENT REQUEST: Superintendent Galvin recommended approving Charlotte Weaklend’s resignation and request for early retirement benefits effective at the end of the 2011-2012 school year. Motion by Bruce Williams, seconded by Ron Miller to approve Charlotte Weaklend’s resignation and request for early retirement benefits. Ayes: 5.

2013 YEARBOOK CONTRACT: Superintendent Galvin related to the Board that Mrs. Carr had asked to seek bids for yearbook services. Mrs. Carr received three bids; her recommendation is to approve the low bid from Walsworth in the amount of $5,900 and sign a one-year agreement. Superintendent Galvin recommended approving the contract with Walsworth for yearbook services. Motion by Jennifer Mihalovich, seconded by Larrie Williams to approve the contract with Walsworth in the amount of $5,900 for the 2012-2013 school year for yearbook services. Ayes: 5.

SPECIFICATIONS FOR PURCHASE OF SCHOOL BUS AND AUTHORIZE TO ADVERTISE FOR BIDS: Joel Mosher reviewed the specifications and bid options included in the specifications for the purchase of a school bus. Superintendent Galvin recommended approving the specifications for the purchase of a school bus and authorizing to advertise for bids. The purchase will be paid for from sales tax funds. Motion by Ron Miller, seconded by Larrie Williams to approve the specifications for the purchase of a school bus and authorize to advertise for bids. Ayes: 5.

SHARING AGREEMENT WITH THE MELCHER-DALLAS COMMUNITY SCHOOL DISTRICT FOR SHARED SUPERINTENDENT: The Board reviewed a sharing agreement drafted by the school attorney for sharing the services of Superintendent Galvin with the Melcher-Dallas Community School District for the 2012-2013 school year. Superintendent Galvin recommended approving the sharing agreement for superintendent services and to charge the Melcher-Dallas School District a fee of $93,200.32 for the services. The fee will cover 40% of Superintendent Galvin’s contracts plus stipends for Superintendent Galvin and Scott Dirkx for picking up additional duties. Motion by Bruce Williams, seconded by Ron Miller to approve the sharing agreement with the Melcher-Dallas Community School District for shared Superintendent services at a fee of $93,200.32. Ayes: 5.

APPROVE BID FOR REPLACING THE ROOFS ON THE PORTABLES: Superintendent Galvin related to the Board that the roof on the Life Skills portable is leaking water. Three bids have been received for replacing the roofs on the two portables located behind the High School. Superintendent Galvin recommended approving the low bid from Carruthers Construction to replace the shingled roofs with metal roofs on the modulars in Liberty Center. Motion by Ron Miller, seconded by Larrie Williams to approve the bid from Carruthers Construction to replace the roofs on the portables with metal roofs pending clarification that all three bids are using ¾” styrofoam insulation between the slats and Curruthers Construction is still the lowest bid. Ayes: 5.

APPROVE THE PURCHASE OF A LAWN MOWER FOR LACONA SITE: Superintendent Galvin related to the Board that the Lacona mower is scheduled to be replaced this year using sales tax funds. The Milo mower is also in need of a replacement motor. Superintendent Galvin recommended approving the low bid from Barker Implement in the amount of $4,811.15 plus trade in and approve purchasing a new motor for the Milo lawn mower. Motion by Ron Miller, seconded by Larrie Williams to approve the purchase of a lawn mower from Barker Implement for the Lacona site and to purchase a new motor for the mower at the Milo site. Ayes: 5.

APPROVE NEGOTIATED AGREEMENT WITH THE AFSCME COUNCIL 61 UNION: Superintendent Galvin recommended approving the 2012-2013 negotiated agreement with the AFSCME Council 61 Union. The total cost of the package increase is $38,948.58, a 4.04% increase. Motion by Bruce Williams, seconded by Ron Miller to approve the negotiated agreement with the AFSCME Council 61 Union. Ayes: 4. Jennifer Mihalovich abstained from voting.

APPROVE ATHLETIC TRAINING AGREEMENT WITH ACCELERATED OF IOWA, LLC: Superintendent Galvin recommended approving the Athletic Training Agreement with Accelerated of Iowa, LLC (ARC). ARC will provide services for nine home and away football games and three home varsity wrestling meets during the 2012-2013 school year. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the Athletic Training Agreement with Accelerated of Iowa, LLC. Ayes: 5.

2010-2011 AUDIT REPORT: Julie Wilson briefly reviewed the 2010-2011 audit report prepared by Nolte, Cornman & Johnson, P.C. Motion by Larrie Williams, seconded by Jennifer Mihalovich to approve the 2010-2011 audit report. Ayes: 5.

BOARD POLICY SECTIONS 402 AND 408: The Board reviewed Board Policy Sections 402, “Certified Personnel Employment”, and 408, “Non-Certified Personnel Employment”. Motion by Bruce Williams, seconded by Ron Miller to approve the review of Board Policy Sections 402 and 408. Ayes: 5.

Primary Principal Charlotte Weaklend asked the Board for input concerning modification of the four-year-old preschool schedule to even out the number of instructional hours the AM and PM classes each received. The curriculum has been kept the same for both sessions, but the PM class has not met as many times due to early outs for inservice meetings. The consensus of the Board was to survey the parents first to see if there is interest in modifying the schedule for the remainder of the school year and then determine from that if modifications should be made to the schedule.

President Paul Mead adjourned the meeting at 6:42 p.m.

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