SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
February 13, 2012
The Southeast Warren Board of Education met in regular session February
13, 2012 in the media center of the Junior/Senior High School building.
Board President Paul Mead called the meeting to order at 5:30 p.m.
The following board members were present: Ron Miller, Bruce Williams,
Jennifer Mihalovich and Larrie Williams. Superintendent/Secondary
Principal Delane Galvin, Intermediate Principal Dan Dow, Primary
Principal Charlotte Weaklend, Transportation Director Joel Mosher,
and Board Secretary Julie Wilson were also in attendance, along
with members from the community.
AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve
the agenda. Ayes: 5.
THE BOARD SALUTES: Superintendent Galvin recognized the speech
kids for their hard work, especially the kids that qualified from
districts to state. Also, a salute to the wrestlers that qualified
to both districts and state.
Transportation Report submitted by Joel Mosher:
We had 27 extra bus trips for the month. I have gotten all of
the drivers signed up for the annual 3 hour inservice and the new
drivers for their training. I have been working on gathering information
on the two way radios so we are FCC compliant on January 1, 2013.
Two of the bus cameras are currently not working and I am having
a hard time finding anyone to do repairs. We probably need to be
thinking about replacing the bus video systems in the near future.
The rest of the month was spent doing general repairs.
Primary Principal’s Report submitted by Charlotte
Ceiling mounted projectors have been ordered for all of the PK-3
classrooms, with the district paying for half and the other half
being funded by donations to the Primary building from individuals
and corporations that have been collected over the past few years.
Teachers will receive training in using them to project images
from their laptop computers onto their white boards, once they
are installed. They will also be able to project from a camera
The new gym is now operational and in use every day for PE classes
and indoor recess. With all of the snow on the playground equipment
and the threat of snow and ice sliding off the roof following our
last snowstorm, outdoor play was limited last week. We also held
our first whole school character assembly there last week. The
students are thrilled to be using their new facility. We are looking
forward to the installation of the bleachers and the wall pads.
The workers have been very accommodating, so far, in working around
us to finish up their last few items on the punch list.
Partners in Education have several events scheduled for the next
few months. They will
be feeding both the Primary and the Intermediate teachers on the
evenings of parent-teacher conferences next week – tacos
on Monday evening and pizza on Thursday evening and hosting our
second Scholastic Book Fair throughout next week. An all elementary
movie night is scheduled for March 9th in the Primary gym, featuring
Mr. Popper’s Penguins, and the carnival will take place on
May 6th in the Intermediate gym. The third and final Scholastic
Book Fair – a buy one/ get one of equal or lesser value free
sale – will be held at the Intermediate in connection with
the carnival. PIE earned over $300 at a recent community volley
ball game, where they sold lasagna dinners. The spring fundraiser
is scheduled to kick off on March 23rd, with delivery on April
Senior girls from the Adrenaline Dance Team visited the Primary
classrooms last week to promote their Daddy Daughter Dance to be
held on February 12th at the high school. Several students are
currently participating in the St. Jude’s Math-a-Thon this
year, practicing their math skills and collecting money for research
into children’s diseases.
The Primary teachers are visiting their peer’s classroom,
along with me, for five minute scheduled walk through visits this
month. We are filling out individual forms during those visits,
pointing out good teaching and classroom management techniques
that are observed and making suggestions for improvement when appropriate.
Intermediate Principal’s Report submitted by Dan
The 1st Semester Awards Assembly was held in the Lacona gym on
Friday, January 27th. The high school band provided entertainment.
Awards were given for attendance, honor roll and for showing good
The Heartland AEA’s audiologist held hearing screenings
here in the Intermediate Center during January.
The February 8th professional development covering Iowa Core was
hosted by the Lacona building at the Milo Community Center.
Parent Teacher conferences have been scheduled for February 13th
and 16th from 4-8 pm. The Intermediate Center will also be hosting
a Scholastic Book Fair in the Library and the annual Science Fair
in the Art Room.
February 3rd was mid-term for the third quarter. Mid-terms will
be sent home with parents at conferences.
Athletic Director’s Report submitted by Chuck Jones:
The Warhawk wrestling team advanced five wrestlers to the February
11th, district at Nodaway Valley. District qualifiers were:
106 Jonathon Hardy (2nd)
120 Jake Hunerdosse (2nd)
138 Jacob Hoch (1st)
145 Joshua Parker (2nd)
160 Addi Spear (2nd)
The top two finishers in the district advance on to the state
tournament, February 16th-18th.
The Warhawk girls’ and boys’ basketball teams concluded
their regular seasons on February 7th and 10th, respectively. The
girls finished the season with a record of 5-16, 2-14 (POI). The
girls opened regional play on February 9th vs. Lynnville-Sully
at Sully. The boys, at this writing, have a record of 10-10, 6-10
(POI). They wrap-up their season with JV-Varsity games at Clarinda
Academy. The Warhawks open district play on February 16th at Grandview
The Pride of Iowa all-conference selections were on February 8th.
Teams will be released once all conference members have been eliminated
from tournament play.
Track can start practicing on February 13th. After a short lay-off
after basketball has ended, practices will be starting.
Athletic Booster Club
Before expenses, approximately $10, 000 was brought in during
the pee-wee wrestling tournament.
The boosters will be opening and closing the concession stand
for the following events.
Feb. 18th, Toy Tractor Show
March 9th, Wrestling Night
March 15th, Donkey Basketball
Concession stand will be staffed by the various organizations sponsoring the
event. The organizations will earn a 60/40 split of the profits.
The Southeast Warren Little League has requested that the boosters
purchase an indoor batting cage for the Milo gym. Little League
will also purchase one. Request has been tabled until further information
about prices and installation.
The booster club will be holding their next meeting on March 14th,
7:00 PM, in Liberty Center.
Warren County Conference Board – Ron Miller related that
he had attended a Warren County Conference Board meeting; the main
topic of discussion was the proposed budget. Tomorrow night a hearing
will be held and the budget will be approved.
Fine Arts Boosters – Bruce Williams related that the Fine
Arts Boosters have had two meetings and a soup supper since the
last board meeting. The soup supper had a good turn out. Fine Arts
Night has been scheduled for March 13th.
Children First Forum: Ron Miller related that the last Children
First Forum meeting had a good turn out.
CONSENT AGENDA: The following items were on the consent agenda:
1. January 9, 2012 minutes
2. Financial reports
Motion by Ron Miller, seconded by Bruce Williams to approve the
items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Superintendent Galvin reported
on the following items:
1. The ice cream machine that is used by various groups at school
functions has broken down again. An estimate for repairs will be
obtained and a decision made from there on whether to repair the
machine or not. Options have been looked into on new and used ice
cream and shake machines, but the costs run anywhere from $5,000
for used up to $15,000 for new. Options will also be explored for
purchasing a different machine other than with district funds.
2. Superintendent Galvin will be attending a budget workshop on
3. The boys will play their first round district basketball game
Thursday night against Grandview Park Baptist High School.
4. A high pitched whistling sound was noticed coming from the new
HS gym – a gas valve had been installed backwards. It has
now been installed correctly.
5. The Horticulture class will be doing the landscaping around
the new HS gymnasium.
6. The issue with the baseball bleachers that came in straight
instead of u-shaped as ordered has still not been resolved. Calls
will continue to be made in an effort to have the issue resolved
before baseball season.
7. Monday, February 20th, will officially be a no school day. The
day will not be used as a snow make-up day even if school is cancelled
due to weather between now and then.
8. The 2nd annual Scholarship Committee toy tractor show is this
9. The High School students will be participating in Honor Band
at Wayne/Corydon on Monday.
10. A future budget consideration for use of the sales tax funds
is to install a bathroom accessible from the new gym in Milo.
11. Superintendent Galvin asked the Board for input on upgrading
the basketball backboards from metal to glass and changing to break
away rims instead of stationary rims in the new HS gymnasium. Input
was also requested on the type of patch they preferred to the terrazzo
floor where the door frames had been removed in the area going
out of the existing building to the new building. The Board took
a recess from 5:56 p.m. to 6:11 p.m. to take a tour of the new
HS gymnasium. The consensus of the Board was to upgrade all of
the basketball backboards to glass, change all rims to breakaway
rims and to use metal transition pieces to patch the terrazzo floor.
EDUCATION SERVICE AGREEMENT WITH DMACC FOR CAREER ACADEMY
PROGRAM: Superintendent Galvin related to the Board that the Education Service
Agreement with DMACC for the Career Academy does contain a clause
that would allow the District to terminate the contract for the
next year if notice is given by the deadline and that they will
not charge schools for unfilled slots until 2015. The Board approved
the agreement at the January board meeting with a stipulation that
SEW would fill a maximum of five student slots; Superintendent
Galvin recommended approving the agreement without the stipulation
and wait to see how many kids attend the academy during the next
two years, then put the stipulation back on if necessary. Motion
by Ron Miller, seconded by Larrie Williams to approve the Education
Service Agreement with DMACC for the Career Academy Program. Ayes:
SPRING GAMES: Superintendent Galvin related to the Board that
due to injuries that have taken place during the power ball activity
of spring games the Student Council has come up with some changes
for power ball to make it much safer. Superintendent Galvin asked
for the Board’s input on the proposed changes. The consensus
of the Board was that they were not in favor of the power ball
activity and asked that the Student Council come up with something
else to replace the power ball activity.
SNOW RETAINING SYSTEM FOR MILO GYM ROOF: Superintendent Galvin
related to the Board that all of the warranties are the same for
the snow retaining systems for the Milo gym roof. Superintendent
Galvin has given approval to put the $2900 snow retaining system,
the lowest cost option, on the new gym roof at Milo. This is a
similar system to what is on the existing building.
FCC MANDATES: Joel Mosher related to the Board that everybody
will be required to go to narrow banding for all radios by January
1, 2013. The first requirement to meet will be to relicense the
radios at a cost of approximately $605. In addition, the radios
will need to be reprogrammed at a cost of approximately $50 each.
The district’s repeater is old and in need of updating: estimates
will be obtained for the cost to replace the repeater. The consensus
of the Board was to proceed with purchasing the license and obtaining
bids to update and replace equipment.
APPOINT BOARD MEMBER REPRESENTATIVE TO FFA ALUMNI CHAPTER: Brooke
Peppmeier related to the Board that an FFA Alumni Chapter is in
the process of being organized. A board has been organized and
officers have been elected. The Chapter will support the kids and
FFA program similar to how the boosters support athletics and the
fine arts programs. They are now in the process of forming a group
from people in the community supporting Ag. As part of that group,
they would like to have a board member serve as a representative.
Larrie Williams volunteered to serve as a representative for the
FFA Alumni Chapter.
HEARING ON PROPOSED RESOLUTION TO CONSIDER CONTINUED PARTICIPATION
IN THE INSTRUCTIONAL SUPPORT PROGRAM: A hearing was held to allow
community members the opportunity to speak concerning the proposed
resolution to consider continued participation in the Instructional
Support Program. No community members were present to speak at
RESOLUTION TO CONTINUE TO PARTICIPATE IN THE INSTRUCTIONAL
SUPPORT PROGRAM: Superintendent Galvin related that the current Instructional
Support Program levy will expire at the end of the 2012 school
year. Superintendent Galvin recommended approving the Resolution
to Continue to Participate in the Instructional Support Program.
Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve
the Resolution to Continue to Participate in the Instructional
Support Program. Ayes: 5.
PERSONNEL CHANGES: Superintendent Galvin recommended approving
the resignations of Jared Boysen, Assistant JH Girls’ Track
Coach; and Jessica Hamell, Assistant HS Softball Coach; approving
the appointments of Jennifer Phinney, Part Time Daycare Associate;
Makala Carnes, Full Time One-on-One Associate; Pam Ohnemus, Part
Time 3-Year-Old Preschool Associate; Amber Garrison, Part Time
Special Education Associate; Rose Ripper, Part Time Special Education
Associate; Dan Krull, Assistant JH Girls’ Track Coach; Chuck
Jones, Golf Coach; and Fran Isley, Co-Head Junior Class Advisor;
and approving the unpaid leave requests from Kathy VanderEcken
to take one day of unpaid leave on February 23; Deanna Smith to
take two days of unpaid leave on March 16th and March 22nd; and
Karen Duncan to take three days of unpaid leave March 12th - 14th.
Motion by Ron Miller, seconded by Jennifer Mihalovich to approve
the personnel changes as presented. Ayes: 5.
HEARING ON EARLY START DATE FOR THE 2012-2013 SCHOOL YEAR: Superintendent
Galvin related that the proposed 2012-2013 school calendar has
a start date of August 22nd and that in order to start school prior
to the week in which September 1st falls a hearing must be held
and the early start date approved the by Board. A hearing was held
to allow community members the opportunity to speak concerning
the early start date. No community members were present to speak.
APPROVE EARLY START DATE FOR THE 2012-2013 SCHOOL YEAR: Motion
by Jennifer Mihalovich, seconded by Ron Miller to approve the early
start date for the 2012-2013 school year. Ayes: 5.
2012-2013 SCHOOL CALENDAR: Superintendent Galvin recommended approval
of the proposed 2012-2013 school calendar. Motion by Bruce Williams,
seconded by Jennifer Mihalovich to approve the 2012-2013 school
calendar. Ayes: 5.
2012-2013 WRESTLING SHARING AGREEMENT WITH MELCHER-DALLAS: Superintendent
Galvin recommended approving the 2012-2013 Wrestling Sharing Agreement
with the Melcher-Dallas School District; the sharing arrangement
has been working very well. Motion by Larrie Williams, seconded
by Ron Miller to approve the 2012-2013 Wrestling Sharing Agreement
with the Melcher Dallas School District. Ayes: 5.
COPIER MAINTENANCE AGREEMENT: Superintendent Galvin related to
the Board that bids had been obtained to replace the current copier
maintenance agreement. Superintendent Galvin recommended approving
the bid from Midwest Office Technology in the amount of $2002.00
per month for 36 months. The bid also includes 3,000 free color
copies per year. New copiers will be placed in each of the building
offices and High School Media Center. The two copiers currently
in the Superintendent’s office will remain. Motion by Ron
Miller, seconded by Larrie Williams to approve the bid from Midwest
Office Technology for the lease of copy machines. Ayes: 5.
REVISION TO BOARD POLICY 702.7: Superintendent Galvin recommended
approving the revision to Board Policy 702.7, “Student Conduct
on School Transportation”. The revisions will update the
policy to match the modified student discipline/referral guidelines
in the student handbook. Motion by Jennifer Mihalovich, seconded
by Ron Miller to approve the revision to Board Policy 702.7, “Student
Conduct on School Transportation. Ayes: 5.
REVIEW BOARD POLICY SECTIONS 400 AND 406: Motion by Bruce Williams,
seconded by Jennifer Mihalovich to approve the review of Board
Policy Sections 400, “Statement of Guiding Principles”,
and 406, “Part-Time Personnel”. Ayes: 5.
President Paul Mead adjourned the meeting at 6:47 p.m.
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