SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
February 13, 2012


The Southeast Warren Board of Education met in regular session February 13, 2012 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Ron Miller, Bruce Williams, Jennifer Mihalovich and Larrie Williams. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Superintendent Galvin recognized the speech kids for their hard work, especially the kids that qualified from districts to state. Also, a salute to the wrestlers that qualified to both districts and state.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 27 extra bus trips for the month. I have gotten all of the drivers signed up for the annual 3 hour inservice and the new drivers for their training. I have been working on gathering information on the two way radios so we are FCC compliant on January 1, 2013. Two of the bus cameras are currently not working and I am having a hard time finding anyone to do repairs. We probably need to be thinking about replacing the bus video systems in the near future. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Charlotte Weaklend:

Ceiling mounted projectors have been ordered for all of the PK-3 classrooms, with the district paying for half and the other half being funded by donations to the Primary building from individuals and corporations that have been collected over the past few years. Teachers will receive training in using them to project images from their laptop computers onto their white boards, once they are installed. They will also be able to project from a camera device.

The new gym is now operational and in use every day for PE classes and indoor recess. With all of the snow on the playground equipment and the threat of snow and ice sliding off the roof following our last snowstorm, outdoor play was limited last week. We also held our first whole school character assembly there last week. The students are thrilled to be using their new facility. We are looking forward to the installation of the bleachers and the wall pads. The workers have been very accommodating, so far, in working around us to finish up their last few items on the punch list.

Partners in Education have several events scheduled for the next few months. They will be feeding both the Primary and the Intermediate teachers on the evenings of parent-teacher conferences next week – tacos on Monday evening and pizza on Thursday evening and hosting our second Scholastic Book Fair throughout next week. An all elementary movie night is scheduled for March 9th in the Primary gym, featuring Mr. Popper’s Penguins, and the carnival will take place on May 6th in the Intermediate gym. The third and final Scholastic Book Fair – a buy one/ get one of equal or lesser value free sale – will be held at the Intermediate in connection with the carnival. PIE earned over $300 at a recent community volley ball game, where they sold lasagna dinners. The spring fundraiser is scheduled to kick off on March 23rd, with delivery on April 26th.

Senior girls from the Adrenaline Dance Team visited the Primary classrooms last week to promote their Daddy Daughter Dance to be held on February 12th at the high school. Several students are currently participating in the St. Jude’s Math-a-Thon this year, practicing their math skills and collecting money for research into children’s diseases.

The Primary teachers are visiting their peer’s classroom, along with me, for five minute scheduled walk through visits this month. We are filling out individual forms during those visits, pointing out good teaching and classroom management techniques that are observed and making suggestions for improvement when appropriate.

Intermediate Principal’s Report submitted by Dan Dow:

The 1st Semester Awards Assembly was held in the Lacona gym on Friday, January 27th. The high school band provided entertainment. Awards were given for attendance, honor roll and for showing good character.

The Heartland AEA’s audiologist held hearing screenings here in the Intermediate Center during January.

The February 8th professional development covering Iowa Core was hosted by the Lacona building at the Milo Community Center.

Parent Teacher conferences have been scheduled for February 13th and 16th from 4-8 pm. The Intermediate Center will also be hosting a Scholastic Book Fair in the Library and the annual Science Fair in the Art Room.

February 3rd was mid-term for the third quarter. Mid-terms will be sent home with parents at conferences.

Athletic Director’s Report submitted by Chuck Jones:

The Warhawk wrestling team advanced five wrestlers to the February 11th, district at Nodaway Valley. District qualifiers were:

106 Jonathon Hardy (2nd)
120 Jake Hunerdosse (2nd)
138 Jacob Hoch (1st)
145 Joshua Parker (2nd)
160 Addi Spear (2nd)

The top two finishers in the district advance on to the state tournament, February 16th-18th.

The Warhawk girls’ and boys’ basketball teams concluded their regular seasons on February 7th and 10th, respectively. The girls finished the season with a record of 5-16, 2-14 (POI). The girls opened regional play on February 9th vs. Lynnville-Sully at Sully. The boys, at this writing, have a record of 10-10, 6-10 (POI). They wrap-up their season with JV-Varsity games at Clarinda Academy. The Warhawks open district play on February 16th at Grandview Park Baptist.

The Pride of Iowa all-conference selections were on February 8th. Teams will be released once all conference members have been eliminated from tournament play.

Track can start practicing on February 13th. After a short lay-off after basketball has ended, practices will be starting.

Athletic Booster Club

Old Business

Before expenses, approximately $10, 000 was brought in during the pee-wee wrestling tournament.

New Business

The boosters will be opening and closing the concession stand for the following events.
Feb. 18th, Toy Tractor Show
March 9th, Wrestling Night
March 15th, Donkey Basketball
Concession stand will be staffed by the various organizations sponsoring the event. The organizations will earn a 60/40 split of the profits.

The Southeast Warren Little League has requested that the boosters purchase an indoor batting cage for the Milo gym. Little League will also purchase one. Request has been tabled until further information about prices and installation.

The booster club will be holding their next meeting on March 14th, 7:00 PM, in Liberty Center.

Warren County Conference Board – Ron Miller related that he had attended a Warren County Conference Board meeting; the main topic of discussion was the proposed budget. Tomorrow night a hearing will be held and the budget will be approved.

Fine Arts Boosters – Bruce Williams related that the Fine Arts Boosters have had two meetings and a soup supper since the last board meeting. The soup supper had a good turn out. Fine Arts Night has been scheduled for March 13th.

Children First Forum: Ron Miller related that the last Children First Forum meeting had a good turn out.

CONSENT AGENDA: The following items were on the consent agenda:
1. January 9, 2012 minutes
2. Financial reports

Motion by Ron Miller, seconded by Bruce Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The ice cream machine that is used by various groups at school functions has broken down again. An estimate for repairs will be obtained and a decision made from there on whether to repair the machine or not. Options have been looked into on new and used ice cream and shake machines, but the costs run anywhere from $5,000 for used up to $15,000 for new. Options will also be explored for purchasing a different machine other than with district funds.
2. Superintendent Galvin will be attending a budget workshop on Friday.
3. The boys will play their first round district basketball game Thursday night against Grandview Park Baptist High School.
4. A high pitched whistling sound was noticed coming from the new HS gym – a gas valve had been installed backwards. It has now been installed correctly.
5. The Horticulture class will be doing the landscaping around the new HS gymnasium.
6. The issue with the baseball bleachers that came in straight instead of u-shaped as ordered has still not been resolved. Calls will continue to be made in an effort to have the issue resolved before baseball season.
7. Monday, February 20th, will officially be a no school day. The day will not be used as a snow make-up day even if school is cancelled due to weather between now and then.
8. The 2nd annual Scholarship Committee toy tractor show is this Saturday.
9. The High School students will be participating in Honor Band at Wayne/Corydon on Monday.
10. A future budget consideration for use of the sales tax funds is to install a bathroom accessible from the new gym in Milo.
11. Superintendent Galvin asked the Board for input on upgrading the basketball backboards from metal to glass and changing to break away rims instead of stationary rims in the new HS gymnasium. Input was also requested on the type of patch they preferred to the terrazzo floor where the door frames had been removed in the area going out of the existing building to the new building. The Board took a recess from 5:56 p.m. to 6:11 p.m. to take a tour of the new HS gymnasium. The consensus of the Board was to upgrade all of the basketball backboards to glass, change all rims to breakaway rims and to use metal transition pieces to patch the terrazzo floor.

EDUCATION SERVICE AGREEMENT WITH DMACC FOR CAREER ACADEMY PROGRAM: Superintendent Galvin related to the Board that the Education Service Agreement with DMACC for the Career Academy does contain a clause that would allow the District to terminate the contract for the next year if notice is given by the deadline and that they will not charge schools for unfilled slots until 2015. The Board approved the agreement at the January board meeting with a stipulation that SEW would fill a maximum of five student slots; Superintendent Galvin recommended approving the agreement without the stipulation and wait to see how many kids attend the academy during the next two years, then put the stipulation back on if necessary. Motion by Ron Miller, seconded by Larrie Williams to approve the Education Service Agreement with DMACC for the Career Academy Program. Ayes: 5.

SPRING GAMES: Superintendent Galvin related to the Board that due to injuries that have taken place during the power ball activity of spring games the Student Council has come up with some changes for power ball to make it much safer. Superintendent Galvin asked for the Board’s input on the proposed changes. The consensus of the Board was that they were not in favor of the power ball activity and asked that the Student Council come up with something else to replace the power ball activity.

SNOW RETAINING SYSTEM FOR MILO GYM ROOF: Superintendent Galvin related to the Board that all of the warranties are the same for the snow retaining systems for the Milo gym roof. Superintendent Galvin has given approval to put the $2900 snow retaining system, the lowest cost option, on the new gym roof at Milo. This is a similar system to what is on the existing building.

FCC MANDATES: Joel Mosher related to the Board that everybody will be required to go to narrow banding for all radios by January 1, 2013. The first requirement to meet will be to relicense the radios at a cost of approximately $605. In addition, the radios will need to be reprogrammed at a cost of approximately $50 each. The district’s repeater is old and in need of updating: estimates will be obtained for the cost to replace the repeater. The consensus of the Board was to proceed with purchasing the license and obtaining bids to update and replace equipment.

APPOINT BOARD MEMBER REPRESENTATIVE TO FFA ALUMNI CHAPTER: Brooke Peppmeier related to the Board that an FFA Alumni Chapter is in the process of being organized. A board has been organized and officers have been elected. The Chapter will support the kids and FFA program similar to how the boosters support athletics and the fine arts programs. They are now in the process of forming a group from people in the community supporting Ag. As part of that group, they would like to have a board member serve as a representative. Larrie Williams volunteered to serve as a representative for the FFA Alumni Chapter.

HEARING ON PROPOSED RESOLUTION TO CONSIDER CONTINUED PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM: A hearing was held to allow community members the opportunity to speak concerning the proposed resolution to consider continued participation in the Instructional Support Program. No community members were present to speak at the hearing.

RESOLUTION TO CONTINUE TO PARTICIPATE IN THE INSTRUCTIONAL SUPPORT PROGRAM: Superintendent Galvin related that the current Instructional Support Program levy will expire at the end of the 2012 school year. Superintendent Galvin recommended approving the Resolution to Continue to Participate in the Instructional Support Program. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the Resolution to Continue to Participate in the Instructional Support Program. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the resignations of Jared Boysen, Assistant JH Girls’ Track Coach; and Jessica Hamell, Assistant HS Softball Coach; approving the appointments of Jennifer Phinney, Part Time Daycare Associate; Makala Carnes, Full Time One-on-One Associate; Pam Ohnemus, Part Time 3-Year-Old Preschool Associate; Amber Garrison, Part Time Special Education Associate; Rose Ripper, Part Time Special Education Associate; Dan Krull, Assistant JH Girls’ Track Coach; Chuck Jones, Golf Coach; and Fran Isley, Co-Head Junior Class Advisor; and approving the unpaid leave requests from Kathy VanderEcken to take one day of unpaid leave on February 23; Deanna Smith to take two days of unpaid leave on March 16th and March 22nd; and Karen Duncan to take three days of unpaid leave March 12th - 14th. Motion by Ron Miller, seconded by Jennifer Mihalovich to approve the personnel changes as presented. Ayes: 5.

HEARING ON EARLY START DATE FOR THE 2012-2013 SCHOOL YEAR: Superintendent Galvin related that the proposed 2012-2013 school calendar has a start date of August 22nd and that in order to start school prior to the week in which September 1st falls a hearing must be held and the early start date approved the by Board. A hearing was held to allow community members the opportunity to speak concerning the early start date. No community members were present to speak.

APPROVE EARLY START DATE FOR THE 2012-2013 SCHOOL YEAR: Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the early start date for the 2012-2013 school year. Ayes: 5.

2012-2013 SCHOOL CALENDAR: Superintendent Galvin recommended approval of the proposed 2012-2013 school calendar. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the 2012-2013 school calendar. Ayes: 5.

2012-2013 WRESTLING SHARING AGREEMENT WITH MELCHER-DALLAS: Superintendent Galvin recommended approving the 2012-2013 Wrestling Sharing Agreement with the Melcher-Dallas School District; the sharing arrangement has been working very well. Motion by Larrie Williams, seconded by Ron Miller to approve the 2012-2013 Wrestling Sharing Agreement with the Melcher Dallas School District. Ayes: 5.

COPIER MAINTENANCE AGREEMENT: Superintendent Galvin related to the Board that bids had been obtained to replace the current copier maintenance agreement. Superintendent Galvin recommended approving the bid from Midwest Office Technology in the amount of $2002.00 per month for 36 months. The bid also includes 3,000 free color copies per year. New copiers will be placed in each of the building offices and High School Media Center. The two copiers currently in the Superintendent’s office will remain. Motion by Ron Miller, seconded by Larrie Williams to approve the bid from Midwest Office Technology for the lease of copy machines. Ayes: 5.

REVISION TO BOARD POLICY 702.7: Superintendent Galvin recommended approving the revision to Board Policy 702.7, “Student Conduct on School Transportation”. The revisions will update the policy to match the modified student discipline/referral guidelines in the student handbook. Motion by Jennifer Mihalovich, seconded by Ron Miller to approve the revision to Board Policy 702.7, “Student Conduct on School Transportation. Ayes: 5.

REVIEW BOARD POLICY SECTIONS 400 AND 406: Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the review of Board Policy Sections 400, “Statement of Guiding Principles”, and 406, “Part-Time Personnel”. Ayes: 5.

President Paul Mead adjourned the meeting at 6:47 p.m.

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