Regular Board Meeting
January 9, 2012

The Southeast Warren Board of Education met in regular session January 9, 2012 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovich, Bruce Williams and Ron Miller. Larrie Williams arrived at 5:39 p.m. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the agenda. Ayes: 4. (Larrie Williams was absent from the vote.)

THE BOARD SALUTES: Superintendent Galvin recognized all of the people that donated to the angel tree project this past Christmas, a total of $1,400 was raised. These people include the staff that supported casual days in December with their donations, several local churches, especially St. Augustine’s in Milo for a large donation, and last Mrs. Birchette and the Student Council members for their hard work in making Christmas better for several local families.


Transportation Report submitted by Joel Mosher:

1. We had 22 extra bus trips for the month of December.
2. All of the inspection repairs have been completed.
3. I had most of a day moving dirt and reworking the wood chips around the play ground area due to the construction.
4. Effective January 1st new federal regulations went into effect banning the use of cell phones by bus drivers while driving except in the case of an emergency.
5. I spent time interviewing two new driver candidates. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Charlotte Weaklend:

We are still collecting food and clothing for local families and are adding diapers this week for Warren County families. I will be kicking off the St. Jude’s math-a-thon this Tuesday and Thursday during character lessons.

We had a demonstration by the company last week about the Mimeo technology that enables teachers to connect their computers to their classroom whiteboards for interactive instruction. We saw the capabilities of computer linked cameras in preparing and making presentations to students and practiced using handheld devices for students to record their answers to specific questions through the teacher’s laptop, with results tabulated and ready for display to parents. The possibilities of improvements in instruction and reporting out to parents through technology are truly amazing and exciting. What a fun time this is to teach!

On December 16th, Sarah Flaws, kindergarten teacher, and Haley Seuferer, third grade teacher, joined me attending the AEA’s IDM Cohort Reunion in Urbandale, with approximately 200 teachers and administrators in attendance. There we learned that the title IDM (Instructional Decision Making) is being changed to RTI (Response to Intervention). The state is making this change to be more in line with the national title. Iowa is going to a statewide management system with additional resources, including upgraded DIBELS info included. We were reminded that “The teacher’s influence on student achievement scores is twenty times greater than any other variable, including class size and student poverty.” After a game formatted review of the main components of RTI, explicit instruction for teachers in planning for teacher demonstration, followed by teacher-led practice, then students practicing the skill in small groups was given, with the final phase being individual students practicing the skill on their own. Reading assessment and Data Day suggestions were made to make the process more streamlined. Future building professional development can be customized to address weaknesses in the 5 essential components of reading instruction. Clarification of what small group instruction should look like was presented. Core assessment and instructional differentiation were covered in depth. This information will be shared with the rest of the teaching staff at an upcoming teacher’s meeting.

The third graders will be completing the Iowa Tests of Basic Skills the weeks of January 16th and 23rd. In addition, Kindergarten through third grade teachers will be conducting the winter one-on-one DIBELS reading assessments with their students during the week of the 16th. Preschool assessments are ongoing and very comprehensive in nature. In addition, Mrs. Cooper is working hard on Wednesdays to update the classroom portfolio in preparation for SEW’s site visit next year, where our continued participation in the 4-year-old preschool grant program will be decided.

Three K-12 inservices are scheduled at the Milo Community Center this winter. On Wednesday of this week we will be holding the first of those inservices dealing with the Iowa Core Curriculum, with a social time for the staff scheduled to follow at 4 o’clock.

Charlotte related to the Board that due to scheduled early dismissal days, the afternoon preschool class did not attend school as many days as the morning preschool class during the first semester. Charlotte asked for Board input on adjusting the preschool schedule by having the afternoon preschool class attend preschool from 8:10 to 11:10 on the remaining scheduled early dismissal days to balance the number of days that each of the classes meet. The consensus of the Board was to wait until the winter is over to see how the number of sessions for each class works out and possibly make it an option for concerned parents to bring their child in for additional class time.

Intermediate Principal’s Report submitted by Dan Dow:

ITBS testing is scheduled run from January 17th through January 20th.

The Geography Bee will be held here in the Intermediate Center on Friday, January 13th at 8:30am.

The students who qualified for the 2nd quarter character trip went to the Knoxville Recreation Center today where they spent the afternoon swimming and playing basketball.

The Awards Assembly for first semester has been scheduled for Friday, January 27th.

Athletic Director’s Report submitted by Chuck Jones:

The winter sports are gearing up for a busy January and February, building towards tournament time. The girls’ basketball team stands 0-8, 0-6 in POI. The team leaders in scoring are: Amy Williams – 7.9, Raelyn Meling – 6.5, and Amanda Williams – 6.3. The team leaders in rebounding are: Amy Williams – 10.5, Amanda Williams – 6.8, Kelley Drake – 5.0. The girls are averaging 36.5 points per game this season and 36.7 in the conference.

The boys’ basketball team stands 2-4, 1-4 in POI. The leading scorers for the Warhawks are: Austin Allen – 22.7, Logan Putz – 13.7, and Joe Konrad – 8.3. Team rebound leaders are : Jon Anders – 8.0, Joe Konrad – 7.0, Sawyer Steenhoek- 4.5 The boys are averaging 62.2 points per game over-all and 62.0 in conference play.

The Warhawk grapplers competed in the numerous dual meets and tournaments during the month of December. The wrestling team hosted the Pride of Iowa tournament on December 17th. Southeast Warren finished in fifth place, out of eleven teams. Place winners were: Gabe Henderson (106 lb.) – third, Johnathan Hardy (113 lb.) – third, Jake Hunerdosse (120 lb.) – first, Alex Mitchell (126 lb.) – fifth, Jacob Hoch (138 lb.) – second, Joshua Parker (145 lb.) – second, Addi Spear (160 lb.) – third, Ty Roush (170 lb.) – third, Ty Schnieder (182 lb) – fifth, Brian Jimenez (220 lb.) – fourth.

I want to thank everyone who helped at the POI Wrestling Tournament and made it a very successful day. Thanks coaches, wrestlers (HS, Jv, JH, Pee-Wee), head table workers, scorers table workers, managers, booster club members, cheerleaders, hospitality room hosts, and custodians. Thanks to Accelerated Rehab for providing a trainer for the day.

Athletic Booster Club

The booster club will be holding their next meeting on January 11th, 7:00 PM, in Liberty Center.

BOARD REPORTS: Bruce Williams related that the next Children First Forum meeting is scheduled for January 26th and the next Fine Arts meeting is scheduled for January 19th.

CONSENT AGENDA: The following items were on the consent agenda:
1. December 12, 2011 minutes
2. Financial reports

Motion by Ron Miller, seconded by Bruce Williams to approve the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The Secondary IDM Reading Program has been presented to the students.
2. Southeast Warren hosted a very successful POI wrestling tournament in December.
3. The DLT will meet on Wednesday; the school calendar will be the main topic for discussion. The final draft will be presented to the Board for approval.
4. The basketball portion of the Junior High split season for boys has just been completed.
5. A meeting with the copier representative has been scheduled for Thursday to discuss options for improving copier functioning.
6. January 16th is on the current school calendar as a scheduled holiday/possible snow make-up day. Since there have been no days of school missed due to weather there will be no school on the 16th. February 20th is also scheduled as a no school/possible snow make-up day that can still be utilized to make-up any possible snow days.
7. The ITBS tests are scheduled to start January 17th. The same incentives as last year are again being offered to students this year in an effort to boost test scores.
8. Parent/Teacher conferences are scheduled for the same night as the February board meeting (February 13th).
9. A quote has been received from Bryco Metal for three snow retaining system options for the new Milo gymnasium. Superintendent Galvin asked for the Board’s input on which system they would like to go with. The Board asked Superintendent Galvin to talk to the roofer and go with the system that the roofer feels is the best.
10. The Fire Marshall is requiring a sidewalk to be installed to the new High School gymnasium. A low bid of $3,885 has been received; authorization will be given to proceed with installing the sidewalk.

MATTING FOR WEIGHTLIFTING ROOM: Superintendent Galvin related to the Board that the bids for the matting for the weightlifting room had come in under the $5,000 limit requiring Board approval and has been ordered.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignations of Kim Atchison, Part Time Special Education Associate; and Kathy Busick, Full Time Preschool Associate; approving the appointments of Daniel Shepherd, Regular Route Bus Driver; Lisa Cooper, Full Time Special Education Associate; Amy Kimzey, Full Time One-on-One Associate; Grant Seuferer, JH Baseball Coach; and Zeb Birchette, Assistant HS Baseball Coach; and approving the unpaid leave requests from Jackie Beard for one day of unpaid leave on February 24; and from Jan Teas for one day of unpaid leave on March 16th. Motion by Ron Miller, seconded by Larrie Williams to approve the personnel changes as recommended. Ayes: 4. Jennifer Mihalovich abstained from voting.

CONTRACT FOR SHARED ADMINISTRATIVE SERVICES: Superintendent Galvin recommended approving the contract for shared administrative services with the Melcher-Dallas Community School District. Melcher-Dallas will pay $40,000 for the administrative services of a superintendent and building administrator for the remainder of the school year. Superintendent Galvin and Intermediate Principal Dan Dow will each spend 50% of their time between the two districts. Superintendent Galvin also recommended paying a stipend to the three people who will be picking up additional responsibilities: Dan Dow - $10,000, Scott Dirkx - $10,000, and himself - $15,000. The remaining $5,000 received will be used to pay for the time of anyone else that is needed to do additional duties on a time/rate and materials basis. Motion by Larrie Williams, seconded by Ron Miller to approve the contract for shared administrative services with the Melcher-Dallas School District and to pay the stipends as recommended. Ayes: 5.

CONTINUED PARTICIPATION IN THE INSTRUCTIONAL SUPPORT PROGRAM: Superintendent Galvin recommended approving the Resolution to Consider Continued Participation in the Instructional Support Program. The Instructional Support Program levy, which generates approximately $200,000 per year, will expire at the end of the 2011-2012 school year. Motion by Bruce Williams, seconded by Jennifer Mihalovich to approve the Resolution to Consider Continued Participation in the Instructional Support Program. Ayes: 5.

EDUCATION SERVICE AGREEMENT WITH DMACC FOR CAREER ACADEMY PROGRAM: Superintendent Galvin related to the Board that DMACC is planning on going forward with their plans to build a Warren County Career Academy at the Southridge Mall to be open by the fall of 2013. They are asking all of the Warren County schools to commit to 200 student slots at $1900 per slot. Schools will not be charged for any unfilled slots for the first two years, but may be charged if the slots are not filled after that. Southeast Warren’s prorated number of students to fill the slots is 11. Superintendent Galvin felt that due to Southeast Warren’s small high school class sizes and the distance we are away from the new career academy that Southeast Warren could probably only provide up to five students to fill the slots. Superintendent Galvin recommended approving the Education Service Agreement with DMACC for Career Academy Programming with the stipulation that Southeast Warren will only guarantee filling five student slots. Motion by Ron Miller, seconded by Larrie Williams to approve the Education Service Agreement with DMACC for the Career Academy Program with the stipulation that Southeast Warren will only guarantee to fill five student slots. Ayes: 5.

WIRE TRANSFER AGREEMENT WITH PEOPLES BANK: Superintendent Galvin recommended approving the Wire Transfer Agreement with Peoples Bank. This is an annual agreement so that money can be wired for employee 403b contributions. Motion by Jennifer Mihalovich, seconded by Bruce Williams to approve the Wire Transfer Agreement with Peoples Bank. Ayes: 5.

REVIEW BOARD POLICY SECTIONS 405 AND 411: The Board reviewed Board Policy Sections 405, “Certified Personnel Related Considerations”, and 411, “Non-Certified Personnel Related Considerations”. Motion by Bruce Williams, seconded by Ron Miller to approve the review of Board Policy Sections 405 and 411. Ayes: 5.

President Paul Mead adjourned the meeting at 6:09 p.m.

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