Regular Board Meeting
December 13, 2010

The Southeast warren Board of Education met in regular session December 13, 2010 in the media center of the Junior/Senior High School Building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Marianne Lester, Larrie Williams, Jennifer Mihalovichh and Ron Miller. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Intermediate Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the agenda. Ayes: 5.

BOARD SALUTES: Superintendent Galvin presented a Board Salutes to the dance team for taking two teams to state, especially the “Green” team for receiving a division I rating and placing in the top six in their particular class. Also to Seth Nutting, Clay Simmons, Grant Beck, David Thorton and Austin Allen for their all district football honors. In addition, to Amy Williams for receiving the Indianola Record-Herald all area Second Team and to Sami Lawton and Sammy Hunerdosse for receiving the Record-Herald Honorable Mention.


Transportation report submitted by Joel Mosher:

We had 22 extra bus trips for the month. Bus inspections were held on November 17th. We had one bus and one van out of service and several 30-day repairs. The van was back in service after inspection and the bus was traded. I had time assisting with placing the wood chips on the new playground. I also fixed a fuel leak on the tractor at Liberty Center and put the chains on it. The rest of the month was spent doing general repairs and some of the 30-day repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

Integrity was the Primary character theme for November. Billie Jo Marsh’s first grade class led our character assembly on November 12th with a presentation about telling the truth and being trustworthy. Caring is our theme for December. Mrs. Burgin’s class led that assembly on December 3rd. Students from each classroom were honored with character awards during both of these assemblies. Their names are listed in the weekly building newsletter and in the following Warren Pride each month, and their parents are informed in advance of those presentations so that they may attend the assembly. We have several projects going on at the Primary that allow students to practice the community service aspect of caring – a collection spearheaded by Mrs. Clay of items for soldiers overseas, a collection of nonperishable items for the Helping Hand in cooperation with Students in Free Enterprise, a Simpson College student service organization, and the high school angel tree project donations.

Small Town Country Christmas on Saturday, December 4th, was a huge success. Many cookies, books, and classroom basket raffle tickets were sold. The elves’ workshop, which entertained many children while their parents shopped, and rent to several community vendors, who set up their tables in the main foyer and hallways, brought in some additional revenue. The basket raffle money will be used to fund our field trips at both the Primary and the Intermediate buildings, and the rest will be used for future playground needs and classroom supplies. We moved the book fair from the media center to the multi-purpose room this year, mainly because of the reduced space resulting from our expanded computer lab. The move was a good one. Having the book fair in the same room as the cookie walk seemed to draw additional customers to the book fair, who bought books after picking out their cookies. We had more cookies and a larger selection donated this year than in past years – in part because we had more corporate sponsors donate and part because several of our PIE members made large quantities to make sure we didn’t run out. Extra cookies not sold on Saturday were frozen and then served to the children with their school lunch and afternoon milk on the following Monday, provided as a treat after the winter concert on the same day, and finally sold at half the original price per dozen in prepackaged boxes, along with more raffle tickets, at the concert. The raffle drawing was held following the concert for the well-stocked, themed baskets assembled from parent donations.

The winter concert was well attended and entertaining. Many people left following the Primary’s performances. Thought might be given to one building presenting a winter concert and the other presenting a spring concert in following years. It would alleviate seating and parking problems and would shorten concert times. We would probably still have to hold the Primary program in the high school gym to accommodate the numbers that come for our portion.

As part of the Primary teacher inservice on December 8th, a representative from Houghton Mifflin Harcourt School Publishers presented a brief overview of their newest reading series products and answered the teachers’ questions about instructional improvements made in the products since our current series that was purchased from them in 2005. A match with the new Iowa Core Standards and 5 essential elements of early reading instruction were also discussed, as well as individual questions that teachers had pertaining to the differences between the two series. Some of our books are already beginning to show some wear, and the teachers are concerned about their lasting another 5-6 years. Another cheaper option that they are considering is the purchase of supplemental multiple copies of leveled books for small group instruction, many of which would be used during IDM time. They will be preparing their final prioritized list of language/reading material purchases within the next month.

Intermediate Principal’s report submitted by Dan Dow:

Parent/Teacher Conferences were held November 1st and 4th in the Intermediate building. We had a good turnout with about 90% of parents attending.

2nd Quarter mid-term was November 17th and grades were sent home with students on December 3rd.

We received the data from the MAP testing that was done in November. In the area of Reading, out of 116 students tested, 92.2 were considered proficient. In Mathematics, out of 119 students tested, 96.6 were considered proficient.

The Elementary Winter Concert was held December 6th at the high school. As always, it was well attended. Our students put on a wonderful program. Mrs. Young was in attendance but slightly under the weather so she handed the reins to her student teacher. Mr. Nels Dovre did an excellent job of directing. We also have received many compliments on the 5th and 6th grade Band performance. Congratulations to Ms. Nunn on a job well done.

Wednesday, December 8th we had a 1:30 dismissal for teacher in-service. Our teachers spent the afternoon in IDM CORI training.

Silas Anderson has been kept busy fixing the lights in our gymnasium. The gym is being used after school nearly everyday now with youth and JH basketball well underway. A big thank-you to Silas and Bob for all of the extra work they put in to help the basketball season go smoothly.

Athletic Director’s report submitted by Chuck Jones:

Football Sportsmanship Ratings 2010

               Southeast Warren          Class A          State

Coaches            1.23                       1.31            1.38

Players              1.44                       1.31            1.31

Spectators          1.46                       1.39            1.34

Volleyball Honors

RHT All-County Team
Amy Williams – Second Team
Sami Lawton – Honorable Mention
Sammy Hunerdosse – Honorable Mention

Winter Sport Coaches

Jr. High Girls’ Basketball: Zeb Birchette, Sarah Wachter
Jr. High Boys’ Basketball: Phil Oliver, John Burrell
Jr. High Wrestling: Nathan Bauer, Sean Smith
HS Girls’ Basketball: Ron Smith, CJ Morrow (co)
HS Boys’ Basketball: John Burrell, Jared Boysen
HS Wrestling: Dallas O’Brien, Brian Jimenez
Bowling: Zeb Birchette

Any parent or fan who would like to help at the scorer’s table for JH, Jv or Varsity basketball games, please contact me at (641) 466-3331 ext. 114 or

The winter sports season has begun. The girls’ basketball team stands at 1-2 in the early going with their Jv team starting a perfect 4-0. The boys’ basketball team has a 3-0 record with two conference victories over I-35 & Martensdale-St. Marys. The Jv team is also 2-0 on the early season. The wrestling team has had one double dual meet & one tournament so far this season, but have tournaments at Lenox plus the POI tournament at Pleasantville before winter break. The bowling team is making vast improvements. They have a good core of young talent.

Athletic Booster Club

The booster club is concerned with parents that do not work their assigned concession stand times. The group does a lot for the student-athletes of Southeast Warren; it is not too much to ask parents to give a little time to support them. All the money that is raised goes back to benefit the kids and their programs.

The sod has been laid on the baseball infield. Thanks to Dave Horton, CJ Morrow, Ron Smith, Brian Konrad, and Shane Konrad for giving up a Saturday to get this project completed.

The boosters are in the process of creating a camp scholarship fund. The fund will supply a small monetary amount to defray the cost of camps. They are in the process of writing a policy that stipulates the guidelines of the fund.

There will be a youth basketball recognition night on January 21st. The booster club will be giving each player a free hot dog and admission for these players will be $1.

The pee wee wrestling tournament will be on January 8th with wrestling beginning at 8:30 and ending sometime around 4:00.

Next meeting: January 12th in Liberty Center at 7:00 PM. Anyone and everyone is encouraged to attend.

CONSENT AGENDA: The following items were on the consent agenda:
1. November 8, 2010 minutes
2. Financial reports

Motion by Ron Miller, seconded by Marianne Lester to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:

  1. Superintendent round table meetings have been held this fall at the Elementary buildings. Feedback indicates things seem to be going pretty well. Superintendent round table meetings will be scheduled again in the spring.
  2. There was good attendance for the fall college planning night.
  3. The Secondary building ran out of propane on Sunday. A water pipe froze to one of the air handling units. The break has been isolated and will be repaired soon.
  4. The senior citizen luncheon was held on December 1st.
  5. The Elementary winter concert was held last Monday, the Secondary winter concert is being held tonight.
  6. Boys’ basketball is under way; they are undefeated as of now.
  7. I will be attending two conferences this week, one held by ISFLC and the other is the third session of IDM training for Secondary staff.
  8. The Ag teacher position has been advertised, four interviews for the Ag position will be held on Friday.
  9. Negotiations with the Southeast Warren Education Association have tentatively been scheduled for December 20th.
  10. Semester tests will be given next week.
  11. A reception will be held for all faculty and staff on January 3rd from 11-1.
  12. The Pee Wee Wrestling Tournament will be held in January.
  13. The 2011-2012 calendar has been developed and will be brought to the Board to review and approve at the January board meeting.

CLOSED SESSION: Motion by Larrie Williams, seconded by Jennifer Mihalovichh to go into closed session as provided in section 21.5(1)(j) to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay for that property. Ayes: 5. The time was 5:41 p.m.

President Paul Mead called the closed session to an end at 5:51 p.m.

Motion by Ron Miller, seconded by Larrie Williams to allow the Superintendent to proceed with the real estate transaction as per the Board’s previous offer. Ayes: 5.

ARCHITECT’S RECOMMENDATIONS ON THE PRIMARY GYMNASIUM AND LIBERTY CENTER WRESTLING/WEIGHT ROOM PROJECTS: Dan Hunt asked for the Board’s input on whether they would prefer a single prime contractor or multiple prime contractors for the Milo and Liberty Center projects. The consensus of the Board was to have a single prime contractor for the projects.

Motion by Larrie Williams, seconded by Ron Miller to accept the architect’s proposal on the mezzanine for the wrestling/weight room facility. Ayes: 5.

The consensus of the Board was to bid the project as a wood structure with an alternate for steel.

Motion by Marianne Lester, seconded by Larrie Williams to add air conditioning as an alternate bid option. Ayes: Mead, Lester, Williams and Birchette. Nays: Miller. Motion passed 4:1.

Motion by Ron Miller, seconded by Jennifer Mihalovichh to set the bid security amount at 5%, received bids on February 10th, 2011 at 2:00, designate the Superintendent, Board President, and Architect to receive the bids, approve the notice of hearing and letting and authorize the notice to be published as per Code of Iowa timelines. Ayes: 5.

CLOSED SESSION: Motion by Ron Miller, seconded by Marianne Lester to go into closed session as authorized by section 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential. Ayes: 5. The time was 6:31 p.m.

President Paul Mead called the closed session to an end at 7:06 p.m.

Motion by Ron Miller, seconded by Marianne Lester to allow student A bus riding privileges beginning second semester with the stipulations as outlined by Mr. Galvin. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignations of Phil Oliver, Assistant HS Football Coach, Zeb Birchette, Bowling Coach; and to approve the unpaid leave requests from Pam McCombs to use two paid personal days, two personal days at the cost of a substitute and one day without pay March 21-March 25; and from Sarah Sealock for one day of unpaid leave on January 3. Motion by Ron Miller, seconded by Larrie Williams to accept the personnel changes as recommended. Ayes: 4. Jennifer Mihalovichh abstained from voting.

EARLY GRADUATION REQUESTS: Superintendent Galvin recommended approving the early graduation requests from Olivia Butler, Emily Klages, Brittany Lee, Levi Meling, Haliegh Nield and Taylor Wadle pending completion of all graduation requirements. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the early graduation requests pending completion of all graduation requirements. Ayes: 5.

COMPUTER BIDS: Superintendent Galvin related to the Board that Sue Ellingson had researched lease and purchase options for 40 laptop computers for staff use. Superintendent Galvin recommended purchasing outright 40 laptop computers from Florida Micro at a cost of $26,205.96 to be paid for with sales tax funds. Motion by Larrie Williams, seconded by Ron Miller to purchase 40 computers from Florida Micro. Ayes: 5.

DISPOSAL OF OLD GREENHOUSE: Superintendent Galvin asked for the Board’s permission to advertise the old greenhouse for sale in the district newsletter and to sell it to the highest bidder on the condition that the purchaser provides their own removal and transport of the old greenhouse. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to take bids and sell the greenhouse to the highest bidder. Ayes: 5.

2011-2012 MODIFIED ALLOWABLE GROWTH APPLICATION: Superintendent Galvin recommended approving the 2011-2012 Modified Allowable Growth Application for Dropout Prevention in the amount of $161,783. The funds are used to cover salaries and instructional costs for at risk programs. Motion by Marianne Lester, seconded by Ron Miller to approve the 2011-2012 Modified Allowable Growth Application for Dropout Prevention in the amount of $161,783. Ayes: 5.

REVIEW EARLY RETIREMENT POLICY: The Board reviewed Board Policy 403.5, “Early Retirement Payment”. No changes were made to the policy.

REVIEW BOARD POLICY SECTIONS 200, 201 AND 202: The Board reviewed Board Policy Sections 200, “Board of Education”, 201, “General Organization”, and 202, “Specific Duties of the Board”.

President Paul Mead adjourned the meeting at 7:24 p.m.

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