Regular Board Meeting
September 20, 2010

The Southeast Warren Board of Education met in regular session September 20, 2010 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Marianne Lester, Larrie Williams, and Jennifer Mihalovichh. Ron Miller was absent. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Marianne Lester, seconded by Larrie Williams to approve the agenda. Aye: 4.

BOARD SALUTES: Superintendent Galvin recognized the Athletic Boosters for organizing, providing most of the funding for, and completing the field tiling at the softball/baseball complex.

COMMENTS FROM THE AUDIENCE: Becky Burgin expressed her concerns to the Board about not having air conditioning in the classrooms. The first week weeks of school set the tone for the entire school year, but that is hard to do when the learning environment is so uncomfortable. Becky asked the Board to consider spending the money to install air conditioning in the buildings instead of building gym and practice facilities.

CLOSED SESSION: Motion by Larrie Williams, seconded by Jennifer Mihalovichh to go into closed session as authorized by section 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential. Ayes: 4. The time was 5:35 p.m.

President Mead called the closed session to an end at 6:46 p.m.

Motion by Jennifer Mihalovichh, seconded by Larrie Williams to suspend student A’s bus riding privileges for the remainder of the school year. In addition, the building principal or designee will check student A’s backpack each morning, and the Board strongly encourages the parents of student A to sign a waiver for the building principal and Guidance Counselor to have access to information from counseling sessions that may help the student in school. Ayes: 3. Paul Mead abstained from voting.

The Board took a recess from 6:47 p.m. to 7:12 p.m. for the purpose of walking through a property adjacent to the Secondary building that the Board is considering purchasing.

CLOSED SESSION: Motion by Jennifer Mihalovichh, seconded by Marianne Lester to go into closed session as authorized by section 21.5(1)(j) to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay for that property. Ayes: 4. The time was 7:13 p.m.

President Paul Mead called the closed session to an end at 7:23 p.m.


Transportation report submitted by Joel Mosher:

We had 4 extra bus trips for the month. I had time driving routes and making some changes. The rest of the month was spent doing general repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

We are off to a great start, with increased same grade teacher planning time from last year. Shared planning and coaching by teachers within grade levels are important elements in the collaboration between teachers that is required by Iowa Core. These extended efforts, which should result in improved student performance, are made possible by the addition of two computer classes and two character and/or guidance classes every week for each student, another plus for the students.

We currently have twenty-two three-year-olds attending our Wednesday morning class. Fourteen of those twenty-two also attend our Thursday morning class. There are fifteen in our morning four-year-old class and fifteen in our afternoon four-year-old class. In addition, we have a total of thirty-four kindergartners, twenty-seven first graders, thirty-five second graders, and thirty-three third graders. Individual K-3rd grade class sizes range from thirteen to eighteen students. These smaller class sizes are a huge plus for the students, who receive more individual attention than in classes of 24-28 students that are common in many other larger schools this fall.

Our building was randomly selected as the recipient of a $1,000 award from the Walmart Corporation. The presentation, that included a bouquet of green balloons and a personalized, decorated cake, was made on September 1st by the Indianola Walmart Store’s manager Brent Prunty and assistant manager Brian Decker just before our teacher inservice. The award, in the form of Walmart gift cards, was divided evenly between the five grade levels in our building – preschool, kindergarten, 1st, 2nd, and 3rd grades. Our heartfelt thanks to Walmart for their continued support of our educational program!

Kindergarten through third grade teachers have completed the fall DIBELS reading tests, and intervention groupings geared toward the advanced students - as well as those who are struggling in one reading area or more - were updated throughout the afternoon of September 18th, when individual grade level teachers met for one hour each with reading teachers Lori Nutting and Donna Clay, special ed teacher Kathy Taggart, and principal Charlotte Weaklend. The preschool IGDI reading-readiness tests will be administered within the next couple of weeks, with small groups of children pulled for interventions by the preschool teacher. As our teachers employ specific research-based intervention strategies on a more timely basis, our students are showing marked improvements in their overall reading skills. The building-wide reading goal for this year is improvement in reading fluency. New routines will be added in each classroom to improve reading fluency and accuracy, as teachers receive coaching from the Area Education Agency reading consultant Wendy Robinson.

The Homecoming Primary pep rally held on our blacktop last Wednesday was on time and well received by our students. Thanks to our high school representatives for giving our students a memorable experience. We have a green and white day scheduled at school for game day.

Preschool playground equipment installation is scheduled for Saturday, the 18th. I will be prepared to give you an updated report about our progress on that day and continued needed work to complete the project and make the playground operational at the board meeting.

Intermediate Principal’s report submitted by Dan Dow:

We have had the privilege of hosting two student teachers this year. Austin McCoy is a student of Simpson College. He is working with Mrs. Ripperger’s 5th and 6th grade students now. After finishing his time in Mrs. Ripperger’s room, he will continue his student teaching in this building with Mrs. Beard. Sean Smith is also doing his student teaching with us. He is a student of Graceland University and is working with Mr. Oliver teaching physical education.

We completed DIBELS testing mid-September, and held our IDM Data Day September 15th. From these assessments we have been able to determine where our students are academically, and were able to adjust our reading groups as necessary to best serve each child.

This past week our building participated in Homecoming week activities. We started out Wednesday with Hobo/Hillbilly day. The high-school football and volleyball players ate lunch with our students that day before our annual pep rally. Our students really enjoyed being able to sit and talk with the older kids during lunch. Thursday we had pajama day. Friday was, of course, green and white day. With nearly all of our student body participating, it was a sea of green and white.

September 23, we are holding a flu shot/flu mist clinic. This year Warren Co Public Health is also offering the Tdap shot to all students ages 11-18. Tdap covers Tetanus, Diphtheria and Pertussis (whooping cough). It has been recommended by ACIP that all Adolescents receive a Tdap booster at age 11 or older to boost immunity. Once again a big thanks goes out to Mrs. Chambers for helping to bring this to our school.

The new scoreboard was installed Wednesday on the football field, and with the help of many will be up and ready to use for the Homecoming game.

Upcoming Events
Midterms coming up this week
Teacher In-service September 29th ICAT Training
Student Pictures September 30th
DLT training Oct 7th –Dan Dow, Jackie Beard, Barb Ripperger
October 13th End of Quarter work day
End of 1st Quarter October 21st

Athletic Director’s report submitted by Chuck Jones:

All Southeast Warren athletic activities are up and running. The cross –country team has attended on meet at this time with the girls’ team finishing with an impressive 4th place. Their schedule will pick up this week with at least one meet each week for the next month. The Warhawk football team is 1-2 in non-district games. They beat Wayne, and have lost to Interstate 35 & Bedford. At this writing, they were preparing to take on Corning as their Homecoming opponent. The volleyball girls currently stand 0-3 in conference play. They have also played in two tournaments at this point. The athletes and coaches continue to work hard and are encouraged by the progress that they are making.

The new football scoreboard and play clocks were installed just in time for homecoming. It is an impressive addition to the football complex.

Sportsmanship Ratings 2010 Baseball

Southeast Warren
Class 1A

The Southeast Warren Athletic Boosters continue to enhance Southeast Warren athletics. The boosters recently oversaw the tiling of the baseball/softball fields in Milo. This should ultimately eliminate the standing water on both fields that wreaked havoc on last year’s schedules. Later this fall, they will take any extra dirt from the tiling and raise the level of the grass portion of the baseball field. The boosters also took charge of the wiring for the new play clocks at the football field.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 9, 2010 minutes
2. Financial reports
3. Second reading of Board Policy 202.2, “President of the Board”
4. Second reading of Board Policy 202.3, “Vice-President of the Board”
5. Second reading of Board Policy 204.4, “Annual Meeting”
6. Second Reading of Board Policy 805.5, “Inventory”

Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Homecoming activities went smoothly. The kids had a lot of fun at the activities.
2. The enrollment for the year appears to be down 20+ students.
3. The Health Occupations class is off and running. There is a potential for students from other schools to also enroll in the class.
4. This is the 5th week of school. Mid-term grades will be submitted on Friday.

APPROVE CONTRACT AND RECOMMENDATIONS FROM ARCHITECT: The Board held discussion concerning the recommendations from Haila Architecture for the construction of wood frame structures for a Primary gymnasium and High School wrestling/weight room. Motion by Larrie Williams, seconded by Jennifer Mihalovichh not to sign the contract with the architect and to pursue the building of wood structures for the Primary gymnasium and High School wrestling/weight room with another architect. Ayes: 4.

FIVE YEAR EXPENDITURE PLAN: The Board reviewed the proposed Five Year Expenditure Plan for facilities, transportation and technology. Superintendent Galvin recommended approving the Five Year Expenditure Plan. Motion by Marianne Lester, seconded by Larrie Williams to approve the Five Year Expenditure Plan for facilities, transportation and technology. Ayes: 4.

CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed the 2009-2010 Certified Annual Report with the Board.

ELECT PRESIDENT AND VICE-PRESIDENT: Paul Mead called for nominations for President. Marianne Lester nominated Paul Mead. Motion by Marianne Lester, seconded Jennifer Mihalovichh, for nominations to cease. Ayes: 4. Paul Mead was elected President.

Paul Mead nominated Larrie Williams for Vice-President. Motion by Jennifer Mihalovichh, seconded by Marianne Lester for nominations to cease. Ayes: 4. Larrie Williams was elected Vice-President. Ayes: 4.

Board Secretary Julie Wilson administered the oath of office to Paul Mead for President and to Larrie Williams for Vice-President.

APPOINT BOARD MEMBERS TO SERVE AS REPRESENTATIVES: Board members were appointed to serve as representatives for the following groups:
Warren County Conference Board – Marianne Lester
Children First Forum – Ron Miller
Athletic Boosters – Larrie Williams
Fine Arts Boosters – Marianne Lester
Legislative Action Network – Paul Mead
Delegate to IASB Delegate Assembly – Paul Mead

RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS: Superintendent Galvin recommended approving a resolution to allow Julie Wilson and LuAnn Ohnemus to sign checks for the General Fund, Activity Fund, Management Fund, PPEL Fund, Capital Projects Fund, Debt Service Fund, Daycare Fund, and Agency Fund and for Julie Wilson and Sue Ellingson to sign checks for the Nutrition Fund. The resolution will allow LuAnn Ohnemus and Sue Ellingson to sign checks in lieu of the board president’s signature. Motion by Marianne Lester, seconded by Larrie Williams to approve the signatures on the checking accounts. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignation of Lori Hoch, Color Guard Advisor; approving the appointments of Robert Briggs, Part Time Intermediate Custodian; Deb Martin, Daycare Associate; Cindy Pollard, Daycare Associate; Susan Bennett, Daycare Associate; Leroy Corder, Ag Instructor and FFA Advisor; Scott Dirkx, Dean of Students; Rose Ripperger, Teacher Associate and Health Associate; Melody Kibbe, Color Guard Advisor; Dillon Montoya, Volunteer Assistant Trap Shoot Coach; Pam McCombs, Co-Head Jr. Class Advisor; Lindey Krug, Co-Head Jr. Class Advisor; Kayla Kling, HS Cheerleading Advisor (Football, Basketball, Wrestling); and approving the request from Karen Duncan for unpaid leave September 17 – 24. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the personnel changes as presented. Ayes: 4.

COMPREHENSIVE SCHOOL IMPROVEMENT PLAN: This item was tabled until the October board meeting.

ANNUAL PROGRESS REPORT: This item was tabled until the October board meeting.

ALLOWABLE GROWTH AND SUPPLEMENTAL AID FOR NEGATIVE SPECIAL EDUCATION BALANCE: Superintendent Galvin recommended approving the request for allowable growth and supplemental aid for the negative 2009-2010 special education balance in the amount of $10,170.44. Motion by Marianne Lester, seconded by Larrie Williams to approve the request for allowable growth and supplemental aid for the negative special education balance in the amount of $10,170.44. Ayes: 4.

FFA TRIP TO NATIONAL CONVENTION: This item was tabled until the October board meeting.

BID FOR PRESCHOOL PLAYGROUND FENCE: Superintendent Galvin recommended approving the low bid from American Fence Company in the amount of $5,500 for chain link fence and gates for the playgrounds at the Primary. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the bid from American Fence Company in the amount of $5,500. Ayes: 4.

BOARD POLICIES: The Board reviewed Board Policy Sections 800, “Statement of Guiding Principles,” 801, “Budget,” 802, “Income,” and 803, “Expenditures.”

President Paul Mead adjourned the meeting at 8:34 p.m.

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