SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
June 13, 2011


The Southeast Warren Board of Education met in regular session June 13, 2011, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Jennifer Mihalovichh and Marianne Lester. Ron Miller was absent. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Marianne Lester to approve the agenda. Ayes: 4.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 26 extra bus trips for the month. Inspection was held on May 18th. We had one unit out of service (repaired after inspection) and several 30 day repairs that will be taken care of over the summer. I spent part of a day moving the bleachers from Lacona to the softball field. The rest of the month was spent doing general repairs.

Primary Principal’s Report submitted by Charlotte Weaklend:

All end-of-the year activities and events, as outlined in last month’s report, including: field trips, special assemblies, book fair, elementary carnival, special staff celebrations, volunteer’s tea, kindergarten picnic, preschool graduation parties, field day, and the Friendship Fair went well.

Changes for the 2011-2012 versions of the Kindergarten through Third Grade Student Handbook, the Sunrise Sunset Daycare Handbook, the SEW Preschool Handbook, and the Primary Staff Handbook are minimal. A school calendar was added to each. An “Emergency Drills & Evacuations” section was added to the K-3 handbook. The new building mission statement adopted mid-year – Focusing on Students’ Needs – was added to the cover of the staff handbook.

As indicated by the governor, we are assuming that the preschool funding will be the same for the 2011-2012 school year. That will enable us to continue offering our 4-year-old program free of charge to the parents. Currently, we have thirty-nine students enrolled in the 4 one-half days-a-week program, with eighteen students enrolled in the one- or two- day- a- week 3-year-old program. There will be a minimal charge for the 3-year-olds, depending upon their level of participation.

We are looking forward to next year’s teaching and support staff remaining nearly identical to this year’s. There will be changes in one-on-one teacher associate assignments for the 2011-2012 school year, with Mary Mitzelfeldt, whom we added during the 10-11 school year, remaining in our building, and Phyllis Vandelune, whose student is transitioning to the 4th grade, following him to the Intermediate Building.

I would like to take this opportunity to recognize our PIE group and all that they have done for our building during the 2010-2011 school year. Through their organizational efforts and many volunteer hours, two major fundraising efforts were held, second and third grade students were rewarded quarterly for their reading efforts at AR parties, a classroom basket raffle and a cookie walk were held, three book fairs were held, SEW insulated mugs were sold, a community dinner was held with the proceeds going toward new reading materials, teachers were fed during parent-teacher conferences, teachers were rewarded with “welcome back” teaching materials gift bags, refreshments were served at our beginning of the year open house, $200 gift certificates were distributed to teachers for materials needed throughout the school year, field trips were paid for, and a carnival was held. Next year the teachers are to each receive $300 gift certificates. PIE is currently organizing back-to-school classroom readiness volunteers for the 2011-2012 school year.

Intermediate Board Report submitted by Dan Dow:

We held our awards assembly on Friday, May 27th and it was well attended by the community.

I am working on getting a long term sub secured for Mrs. Hysell for 2nd quarter next fall.

So far I have received 1 shipment of sample books for math curriculum to review with 3 to 5 more companies to send there’s.

Auction this Saturday at SE Polk (June 11th)
Maintenance is doing grounds keeping and shampooing carpets.

Long term CSIP goals are same as last year.

Athletic Director Report submitted by Chuck Jones:

Congratulations to Austin Allen and Kaylee Miller for qualifying for the State Coed Track Meet at Drake Stadium. Austin qualified in both the 100m and 200m. Kaylee qualified in the 3000m. Kaylee finished 14th in the Class 1A race with a time of 11:56:00. Congratulations to the boys 4x100 relay team for qualifying, also. The 4x100 team consisted of Austin Allen, Grant Beck, Garrett Brungardt, and Carter Horton.

Baseball/softball seasons are well on their way. The baseball team will be hosting the first two rounds of district play on July 12th & 14th. The Warhawks play Seymour at 7:00PM on July 12th with the winner matching up with Morman Trail on July 14th at 7:00PM. The winner of the July 14th game will play in the district final at St. Marys. Softball regional games will be released later in June.

There are several critical coaching openings that have not been filled at this time. We are still seeking a head HS football coach, head & assistant HS volleyball coaches. Also, we have not hired a HS cheerleading coach.

Megan Weeks will be taking on more duties as the assistant athletic director. She will be in charge of scheduling and official hiring for junior high athletics.

Athletic Booster Club

Much work has been done on the baseball/softball facilities. Dugouts at the baseball field have been painted green &white. A complete removal of the softball infield and the installation of home plate, pitchers area, and infield have been completed in time for the opening of the season.

The booster club does not hold formal meetings during the months of June & July. The next scheduled meeting will be the second Wednesday in August.

CONSENT AGENDA: The following items were on the consent agenda:
1. May 9, 2011 minutes
2. Financial reports

Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The end of the school year went very smooth.
2. Softball and baseball are in full swing. Shared JH softball is working well.
3. The building projects have been at a standstill, largely due to weather.
4. The graduation ceremony went very well.
5. The senior trip was a success; the students had a great time.
6. The Spanish trip was a success.
7. The initial scheduling of students for next year’s classes is nearly complete.
8. Summer school classes, taught by Mr. Boysen, will finish on Friday.
9. All teachers and several coaches have been hired at this point. It will be a struggle to fill all of the coaching positions open.
10. Mr. Galvin will be out of the office on vacation from June 16th – 24th and again July 8th – 15th.

JULY BOARD MEETING DATE: Superintendent Galvin related to the Board that he would be out of town on the regularly scheduled board meeting date of July 11th. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to move the July board meeting date from July 11th to July 18th. Ayes: 4.

2012 LEGISLATIVE ACTION PRIORITIES: The Board discussed legislative priorities for next year. The consensus of the Board was to select the following as their top five legislative priorities:

1. Supports preserving the integrity of the statewide penny sales tax for school infrastructure, including the tax equity provisions of buying down the highest additional levy rates to the state average. (1)
2. Supports continuation of sufficient incentives and assistance to encourage sharing, reorganization or regional high schools to expand academic learning opportunities for students and to improve student achievement. IASB supports expansion of sharing incentives to include special education, curriculum and other critical administrative positions. The incentives must be available to districts regardless of geographic proximity to each other. (7)
3. Supports setting allowable growth at a rate that encourages continuous school improvement and reflects actual cost increases experienced by school districts and AEAs. Our priority is to increase and maintain the state cost per pupil and the spending authority associated with it to build a strong base for future education resources with full state funding of the state’s share of the cost per pupil. (10)
4. Supports the use of physical plant and equipment levy (PPEL) funds for the purchase of computer software, payment of software licensing fees and maintenance and repair of equipment or infrastructure that can be purchased or financed with PPEL funds. (21)
5. Require arbitrators to first consider local conditions and ability to pay; once the arbitrator determines the district has the ability to pay, the arbitrator should determine comparability. (29)

TECHNOLOGIST CONTRACT: Superintendent Galvin asked for the Board’s input on modifying Sue Ellingson’s contract from a technology aide contract to technologist contract. The technologist position would replace the position left open when Mike Tierney resigned. The consensus of the Board was to modify Sue’s contract to a technologist contract based upon the expectations as outlined by Superintendent Galvin.

BAND POSITION: Superintendent Galvin asked for the Board’s input on increasing the band position an additional 1/8th due to the increase in the number of band students. The consensus of the Board was to increase the band position by 1/8th.

VOCAL TRIP TO NEW YORK CITY: Lynnea Young outlined the vocal trip to New York City scheduled for March 17-22, 2012. Students will be fundraising to pay for the approximate cost of $905 per person for the trip. Superintendent Galvin recommended approving the vocal trip to New York City. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the vocal trip to New York City. Ayes: 4.

GREENHOUSE: Dan Hunt presented specifications and estimated costs to the Board for the construction of the greenhouse. Preliminary estimates of the cost for the project are $21,500 over the budgeted amount. Superintendent Galvin recommended having Dan Hunt get firm numbers for the cost of the gas, electrical, water, and site work and instruct himself and Julie to figure out what funds to use to pay for the project. Motion by Larrie Williams, seconded by Marianne Lester for Dan Hunt to get hard numbers on the construction piece of the estimated cost for the greenhouse. Ayes: 4.

TERMINATION OF CONTRACT: Superintendent Galvin recommended terminating the full time contract of Kelsi Christensen due to the decrease in special education numbers. Motion by Marianne Lester, seconded by Larrie Williams to approve the termination of Kelsi Christensen’s contract. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignations of Courtney Johnson, Sign Language Interpreter; Cindy Pollard, Daycare Associate; Pat Butler, Associate; Jared Boysen, Assistant JH Football Coach; Matt Oliver, Head HS Football Coach; John Burrell, Assistant HS Football Coach; Kelsi Christensen, Assistant HS Volleyball Coach; and Kayla Pontier, HS Cheerleading Advisor; approving the appointments of Kelsi Christensen, Elementary Instructor (75%); Dan Krull, Language Arts Instructor (75%); Shannon Smith, One-On-One Associate; Sandra Lilley, Communications Coach; Zeb Birchette, Assistant HS Football Coach; Jared Boysen, Assistant HS Football Coach; John Burrell, Cross Country Coach; Phil Oliver, Assistant JH Football Coach; Hailey Crozier, JH Softball Coach; Sarah Wachter, JH Dance Coach; Chris Morrow, Head HS Girls’ Basketball Coach; and Ron Smith, Assistant HS Girls’ Basketball Coach; approving the request for unpaid leave from Shelley Mitzelfelt on May 31; and approving the contract modifications for Chuck Jones, decrease Activities Coordinator contract from 12% to 9%; and Megan Weeks, increase Assistant Activities Coordinator contract from 3% to 6%. Motion by Larrie Williams, seconded by Marianne Lester to approve the personnel changes as presented. Ayes: 3. Jennifer Mihalovichh abstained from voting.

2011-2012 SALARIES FOR NON-UNION EMPLOYEES: Superintendent Galvin recommended approving the 2011-2012 salaries for Joel Mosher, LuAnn Ohnemus, Julie Wilson, Scott Dirkx, Charlotte Weaklend, Dan Dow, and himself as presented. The total of the salary increases represents a 4% total package increase. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the 2011-2012 salaries for non-union employees as presented. Ayes: 4.

STUDENT HANDBOOKS: Superintendent Galvin recommended approving the student handbooks with the recommended changes noted by the administrators. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the student handbooks with the recommended changes. Ayes: 4.

STAFF HANDBOOKS: Superintendent Galvin recommended tabling this item until the July board meeting due to additional changes that need to be made to the staff handbooks. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to table this item until the July board meeting. Ayes: 4.

2011-2012 IOWA ASSOCIATION FOR EDUCATIONAL PURCHASING AGREEMENT: Superintendent Galvin recommended approving the 2011-2012 Iowa Association for Educational Purchasing Agreement for products to be used for the nutrition program. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the 2011-2012 Iowa Association for Educational Purchasing Agreement. Ayes: 4.

AGREEMENT FOR JUVENILE COURT SCHOOL-BASED LIAISON SERVICES: Superintendent Galvin recommended approving the Agreement for Juvenile Court School-Based Liaison Services for the 2011-2012 school year. This agreement continues the sharing arrangement with the Carlisle School District. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the Agreement for Juvenile Court School-Based Liaison Services. Ayes: 4.

AUDIT PROPOSAL: Superintendent Galvin recommended approving the three year audit proposal with Nolte, Cornman & Johnson, P.C., the same audit firm that has been used by the district in prior years. Motion by Marianne Lester, seconded by Larrie Williams to approve the audit proposal with Nolte, Cornman & Johnson, P.C. Ayes: 4.

COMPREHENSIVE SCHOOL IMPROVEMENT PLAN GOALS: Superintendent Galvin related to the Board that the Children First Forum had met in May to review the annual Comprehensive School Improvement Plan Goals and had no recommendations for changes. Superintendent Galvin recommended approving the Comprehensive School Improvement Plan Goals as presented. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the Comprehensive School Improvement Plan Goals. Ayes: 4.

FOOD SERVICE BIDS: Superintendent Galvin related to the Board that one bid had been received from Sara Lee Bakery for bread products and one bid had been received from Anderson-Erickson Dairy for milk products. Superintendent Galvin recommended approving the bids from Sara Lee Bakery and Anderson-Erickson. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the bids from Sara Lee Bakery and Anderson-Erickson. Ayes: 4.

BOARD POLICY 405.2R: Superintendent Galvin recommended increasing the meal allowance from $25 per day to $40 per day in Board Policy 405.2R, Travel Regulation, due to the higher cost of meals, especially when traveling to states that are more expensive. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve increasing the meal allowance from $25 to $40 per day. Ayes: 4.

BOARD POLICY 804.7: Superintendent Galvin recommended approving the first reading of Board Policy 804.7, Fund Balance Reporting and Governmental Fund Type Definition. This is a new policy recommended by our auditors to comply with GASB 54 requirements for reporting fund balances. Motion by Marianne Lester, seconded by Larrie Williams to approve the first reading of Board Policy 804.7, Fund Balance Reporting and Governmental Fund Type Definition. Ayes: 4.

EVALUATION OF SUPERINTENDENT: The Board reviewed the final evaluation document for Superintendent Galvin.

President Paul Mead adjourned the meeting at 7:23 p.m.

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