Regular Board Meeting
April 11, 2011

The Southeast Warren Board of Education met in regular session April 11, 2011, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Ron Miller, Jennifer Mihalovichh, and Marianne Lester. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Marianne Lester to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Superintendent Galvin recognized the Scholarship Committee for their hard work and commitment to providing our graduates with a great scholarship program. Also to the fine arts department and their booster club for putting on another positive FAB Night. Last, a huge kudos to all the patrons of our district that through their work have made donations to our district. A few of the businesses that have been represented in the donation process are Wells Fargo, Target, Truist and Cargill.


Transportation report submitted by Joel Mosher:

We had eight extra trips for the month. Most of the drivers attended the annual in-service that was held on March 23rd at Melcher-Dallas. The rest of the month was spent doing general repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

Upcoming Partners in Education (PIE) events include:
Spring Fundraiser to be kicked off April 8th with prize incentives including a magic show for qualifying families
Elementary carnival to be held on May 20th at the Intermediate building
Buy one- Get one free Scholastic Bookfair to be held the week of May 16th

Hearing screenings for our four-year-olds were conducted this week by an AEA audiologist. Several screenings were red flagged and those children will be retested on a later date. Should those second tests still indicate some hearing loss, those parents will be notified so that families can schedule a follow up with their family doctor.

We appreciate the regular donation of an American flag by the Milo Post of the American Legion. We just let them know that our flag is in need of replacement, and they see that we get a new one. They also take care of disposing of our old flag at the same time. We try to observe the flying of our flag at half staff when notification from the governor’s office arrives at our building via e-mail, which usually entails the death of a currently active Iowa service man or woman while serving overseas. On March 15th, however, we flew the flag at half staff to honor the last known surviving American veteran of World War I – Army Corporal Frank W. Buckles, who died at the age of 110.

Report cards went home with the students on March 25th. We continually encourage parents to contact their child’s teacher about any concerns that they have – either academic or social. The teachers and I try hard to keep the parents up to date about any concerns that we have about their children and their progress, as well, throughout the school year.

April is Child Abuse Prevention month, and we have blue ribbons wrapped around the trees on our school grounds to remind both parents and community members of this important observance. Parent newsletters this month include parenting tips to help parents cope with the stress of child rearing, as well as listed county-wide resources available to help all of our parents become better parents.

We are appreciative of the continued funding available from the state for our 4-year-old program. So far, we have thirty-seven four-year-olds and twenty-one three-year-olds signed up for the 2011-2012 school year – up from previous years.

Building pad preparation has begun at the Primary building. That has necessitated the rerouting of students to and from recess and an alternate fire exit for the first, second, and third graders, as well as the narrowing of space temporarily available on the playground for the students to play on. It is still unclear whether or not a portion of the main structure – the very popular large spiral slide - will need to be relocated, due to its nearness to the new gymnasium. If needed, we may be able to relocate the affected portion to another connecting point on the equipment, or even purchase a second smaller stand alone structure to which it may be attached.

Intermediate Principal’s report submitted by Dan Dow:

I would like to recognize the following community members for their generous donations to the school. Heidi Oakley, Rose Moon, Nicole Warrick, Lenore Dick and Audrey Moeller. These ladies have donated to our school through the Wells Fargo Community Support and United Way Campaign.

The Protocol of Evaluating School-wide Academics (PESA) will be held May 2nd at the Intermediate building. Heartland AEA staff will be available to evaluate the progress monitoring and permanent records generated during the 2010-2011 school year regarding Instructional Decision Making Reading Intervention Groups.

Jackie Beard was nominated to attend and is now representing our district as one of 28 Heartland AEA special education teachers enrolled in a five-day special education academy where some of the latest in instructional strategies are being taught. This academy is providing the skills and support that is needed for these teachers to become a leader in their district by supporting and coaching other members of the Special Education staff.

Out of one hundred-nineteen students in the Intermediate building, ninety-nine made honor roll for the 3rd Quarter.

D.A.R.E graduation was held here at the Intermediate Center on Tuesday, March 22nd. The event was well attended. This graduation was the culmination of many months of classes teaching our sixth grade students about the importance of remaining drug-free. After the ceremony pizza and lemonade were served to the graduates and proud parents.

The character trip for the 3rd quarter took place on March 25th. Sixty-seven of the one hundred-nineteen students in the Intermediate qualified for the trip. They traveled to Skate South in Des Moines where they spent the afternoon roller-skating.

Planning is underway for the final DIBELS and MAP testing of the year and our teachers are working on incentives for the students who show improvement in their scores.

Athletic Director report submitted by Chuck Jones:

Congratulations to Seth Nutting for being named to the Class 1A 2nd Team by both the Iowa Newspaper Association and the Iowa Sports Connection.

Spring dates to remember: POI golf meets, May 2nd (girls at Lenox, boys at Corning) 9:00 AM; POI track meet, May 3rd at Corning 4:00 PM.

Spring and summer sports calendars have arrived and can be picked up in school offices. We have poster, notebook and pocket sizes available.

Athletic Booster Club

A workday will be held April 30th to prepare the baseball/softball fields for the up-coming season. We will be starting at 8:00 AM. Next meeting: April 13th in Liberty Center at 7:00 PM. Anyone and everyone is encouraged to attend.

CONSENT AGENDA: The following items were on the consent agenda:
1. March 14, 2011 minutes
2. Financial reports
3. Second reading of Board Policy 802.6, “Investments”

Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. A representative from EMC Insurance Company will be here tomorrow to complete the annual safety inspection.
2. A coaches/sponsors meeting was held to discuss consolidating fund raising and ideas for generating funds outside of the community.
3. Several student groups (FFA, FBLA, FACS) will be traveling to conventions this week.
4. There will be no school April 22nd or 25th for Easter break.
5. Second semester superintendent round table discussions are being scheduled at the Milo and Lacona buildings.
6. The spring play will be held April 29th and 30th.
7. Prom is this weekend, April 16th.
8. Spring games will be held on May 6th.
9. Graduation ceremony is May 14th at 6:00 p.m.
10. Roll-up days for the 6th graders have been scheduled for May 22nd and 23rd.
11. Lynnea Young, Shelley Mitzelfelt, Megan Weeks, Natasha Cooper, Dan Dow, and Delane Galvin gave a presentation to the Board over their trip to the ASCD National Conference that they recently attended.

APPROVE BID TO REPAIR GIRLS’ LOCKER ROOM FLOOR: Superintendent Galvin recommended tabling this item until next month pending discussion with the architect and additional bids.

SUPERINTENDENT EVALUATION: Superintendent Galvin related to the Board that he will complete his evaluation summary and give to the Board at the May meeting for their review.

MILO WALKING TRAIL: Superintendent Galvin related to the Board that the City of Milo is asking permission to create a walking trail on the west edge of our Milo property. The trail would start at the Little League fields and travel up and through our property ending at the corner of our property right beside the faculty parking lot. In addition, they asked if the school would be interested in providing any funds to aid in the construction of the trail. The consensus of the Board was to give permission to the City of Milo to create a walking trail on our property, but the district would not contribute financially.

TRIP TO SPAIN: The Board received updated information from Ms. Hurtado concerning the trip to Spain scheduled for May 23rd –June 4th. Nine students and two adults will be going on the trip; the average cost per student is $3,200.

REDUCTIONS IN FORCE: Superintendent Galvin related to the Board that one reduction in force will be made due to some special education changes and three supplemental positions will be eliminated due to low participation. Formal action will be taken at the May board meeting.

PUBLIC HEARING ON 2010-2011 BUDGET AMENDMENT: A hearing was held to allow community members the opportunity to speak concerning the 2010-2011 budget amendment.

APPROVE 2010-2011 BUDGET AMENDMENT: Superintendent Galvin recommended approving the 2010-2011 budget amendment to allow for the increase in expenditures due to the new construction of the Milo gymnasium and Liberty Center wrestling building. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the 2010-2011 budget amendment. Ayes: 5.

PUBLIC HEARING ON 2011-2012 BUDGET: A hearing was held to allow community members the opportunity to speak concerning the 2011-2012 budget.

APPROVE BUDGET GUARANTEE FOR 2011-2012 BUDGET: Superintendent Galvin recommended approving the budget guarantee for the 2011-2012 budget. The budget guarantee replaces state funds that will be lost due to decreasing enrollment. Motion by Ron Miller, seconded by Larrie Williams that the Board of Directors of the Southeast Warren Community School District will levy property tax for fiscal year 2011-2012 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Ayes: 5.

APPROVE 2011-2012 BUDGET: Superintendent Galvin recommended approving the 2011-2012 budget at the proposed tax rate of $18.31130/$1,000 assessed valuation. Motion by Marianne Lester, seconded by Ron Miller to approve the 2011-2012 budget. Ayes: 5.

APPROVE PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignations of Sara Sealock, JH Language Arts Instructor, Head HS Volleyball Coach, and Assistant HS Girls’ Track Coach; and Chris Morrow, JH Baseball Coach; approving the appointment of Chris Morrow, Golf Coach; and approving the request for unpaid leave from Sara Preston for April 4th; Courtney Johnson for May 27th; and Kim Heim for May 20th. Motion by Larrie Williams, seconded by Marianne Lester to approve the personnel changes as presented. Ayes: 5.

APPROVE SPLIT TO JUNIOR HIGH WINTER SPORTS SCHEDULE: Superintendent Galvin recommended allowing the Junior High boys’ winter sports to run a split season. This would allow the JH boys the chance to compete in both basketball and wrestling and delay their decision to choose one sport over the other until 9th grade. Mr. Jones has a schedule nearly worked out in order to do this. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve a split to the Junior High winter sports schedule. Ayes: 5.

APPROVE RESOLUTION TO ISSUE WARRANT: Superintendent Galvin recommended approving the resolution to issue a warrant payable to Peoples Bank in the event funds are needed for cash flow purposes. Motion by Ron Miller, seconded by Marianne Lester to approve the resolution to issue a warrant. Roll call vote was taken. Ayes: 5.

APPROVE NEGOTIATED AGREEMENT WITH THE SOUTHEAST WARREN EDUCATION ASSOCIATION: Superintendent Galvin recommended approving the negotiated agreement with the Southeast Warren Education Association. The total cost of the package increase is $95,163.10, a 4.01% increase. Motion by Larrie Williams, seconded by Ron Miller to approve the negotiated agreement with the Southeast Warren Education Association. Ayes: 5.

APPROVE STUDENT TEACHING AGREEMENT WITH BUENA VISTA UNIVERSITY: Superintendent Galvin recommended approving the student teaching agreement with Buena Vista University. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the student teaching agreement with Buena Vista University. Ayes: 5.

BOARD POLICY SECTIONS 1000, 1001, AND 1003: The Board reviewed Board Policy Sections 1000, “Statement of Guiding Principles”, 1001, “Public Communications”, and 1003, “Relations Between School Personnel and the Public”.

President Paul Mead adjourned the meeting at 6:56 p.m.

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