SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
February 14, 2011


The Southeast Warren Board of Education met in regular session February 14, 2011 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Ron Miller, and Marianne Lester. Jennifer Mihalovichh was absent. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Ron Miller to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized Mr. Burrell and the boys’ basketball team for tying the record for total wins in a season at 19 and hopefully breaking the record this week starting district play. In addition, congratulations to Seth Nutting for most points scored in one game (39). Superintendent Galvin also recognized Cody Schurman for qualifying to state wrestling.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 30 extra bus trips for the month. I had some time assisting Howard moving a freezer from Lacona and moving snow around Milo. I had some time checking roads and bus turnarounds for snow and ice. The rest of the month was spent doing general repairs.

Joel related to the Board that the VHS camera systems are 8 to 9 years old and we are beginning to have problems with the tapes staying in. We may want to consider upgrading to digital systems in the near future. Also, the FCC is going to require narrow band radio systems by 2013. The new requirement will require the District to replace the repeater system and 5 or 6 radios that will not program to the new system.

Primary Principal’s report submitted by Charlotte Weaklend:

The winter K-3 DIBELS testing was completed the week of January 10th, with the third graders completing the Iowa Tests of Basic Skills during the weeks of the 17th and the 24th. We held a Data Day on the 26th, and new reading intervention groups were formed based upon the results. Preschool students are given the IGDI test, which parallels the DIBELS tests for the other grades. Our preschool teacher had an opportunity to meet with our AEA early childhood consultant to review her scores and plan for small group instruction in the preschool, as well. At our February 9th inservice, pk-6 longitudinal DIBELS scores for the past five years were reviewed.

PIE held a fundraiser to help offset the cost of the new reading materials on January 30th. They served a lasagna dinner at the Milo Community Building for the participating volleyball players and a few community members. They have made plans to provide hot meals for the elementary teachers during the upcoming parent-teacher conferences on February 21st and 24th and will be holding Scholastic Book Fairs in the elementary buildings that week, as well.

All of the formal teacher evaluations for this school year have been scheduled, with approximately half of them now completed. This year we have four teachers that require two evaluations each and three that require just one at the Primary. New teachers to the district require semi-annual evaluations their first year, as well as second year teachers who will be applying for their permanent teaching license at the end of the school year. Each formal evaluation requires a pre-conference and a post-conference, as well as the completion or update of a teaching portfolio and documented input from the teacher and the principal at each step. We will also be having end-of-the-year conferences to review the portfolio and the teacher’s progress on his/her annual goal.

Thirty students are participating in this year’s St. Jude’s Math-a-thon. All of the proceeds from this fundraiser go to St. Jude’s Children’s Research Hospital. The families from our building have contributed over $6,000 to St. Jude’s since we began holding the math-a-thons six years ago. We earned $600 last year. Our goal for this year is $1,000.

Next month we are looking forward to a visit by the Cat in the Hat on the 1st, sponsored by Peoples Bank, and Ronald McDonald on the 7th, sponsored by our local McDonald’s. Both of these programs encourage reading.

Intermediate Principal’s report submitted by Dan Dow:

The Intermediate Center finished up with their second round of DIBELS testing in January. The data shows that all grade levels have shown significant progress in both reading fluency and accuracy since the September testing date. The results of the winter testing are the highest that the Intermediate building has seen since the introduction of the IDM process and procedures to our building, giving further proof that the process is working. Students that struggle are getting intervention help younger, matched to their individual needs, and our scores are improving because of it.

Mr. Dow would like to salute the Special Education Department for their performance during the Department of Education site visit. The Special Ed department was audited and received a perfect score of 100%. Thank you to everyone involved for all of the extra effort and hard work put in leading up to this visit.

February 9th was a 1:30 Dismissal for teacher in-service. The Intermediate building staff spent the afternoon discussing their continued use of CORI (Concept Oriented Reading Instruction).

Mr. Dow, Mrs. Beard and Mrs. Ripperger, along with other members of the District Leadership team traveled to Norwalk to take part in Iowa Core Curriculum training on Thursday, February 10th.

Parent/Teacher conferences have been scheduled for Monday February 21st and Thursday February 24th. The Intermediate staff is in the process of confirming the conference schedule. PIE will also be holding a Scholastic Book Fair during conference week here in the Intermediate Library.

Athletic Director Report submitted by Chuck Jones:

The winter sports season has concluded and tournament play is about to begin. The Warhawk girls’ basketball team ends the regular season at 6-14 and 3 –13 in the conference. The Lady Warhawks opened tournament play on Thursday, February 10th with a home game vs. Morman Trail.

The Warhawk boys’ basketball team finished the season at 19-1 and 15-1 in conference play. The Warhawks captured the Pride of Iowa Conference Championship. Congratulations to the coaches and players on their outstanding season. The nineteen wins tie a school record for most victories in a season. The boys open their tournament play by hosting Iowa Christian Academy on Thursday, February 17th at 7:00 PM.

Pride of Iowa All-Conference selections were held on February 9th. Results will be released as soon as the last conference school is eliminated from post-season play.

The Second Annual Coaches vs. Cancer Night was held January 21st. Many prizes were auctioned off to help support the American Cancer Association. Thanks to Coach Morrow, the girls’ basketball team, and parents for their hard work. Approximately $2500 was raised to benefit cancer research.

Southeast Warren hosted sectional wrestling on February 5th. I want to thank everyone who volunteered to help and made the tournament a great success. Clay Simmons, 145 lb., Cody Schurman, 160 lb., and Austin Rodgers, 285 lb. advanced on to the district meet on Saturday, February 12th, at Truro.

The POI has made a change to the start of conference baseball and softball games. All conference games will start with the varsity game followed by the JV game.

Athletic Booster Club

The Annual Pee-Wee Tournament was held on January 8th. Participation in this year’s tournament was up about 25 wrestlers from last year. A total of 247 wrestlers competed. The booster club brought in more than $10,000 on the day with expenses still to be finalized. A special thanks goes out to Jamie & Kelley Henderson for spearheading the tournament again this year. Thanks to all the booster club members who put in many hours. Finally, thanks to everyone who volunteered to help. Everyone’s effort is why we have a premier tournament.

Next meeting: February 9th in Liberty Center at 7:00 PM. Anyone and everyone is encouraged to attend.

CONSENT AGENDA: The following items were on the consent agenda:
1. January 13, 2011 minutes
2. Financial reports

Motion by Ron Miller, seconded by Marianne Lester to approve the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:

  1. The boys’ basketball team plays the opening round of district basketball this Thursday.
  2. Parent/Teacher conferences will be held on February 21st and 24th. The third boys’ district basketball game will be held on the Thursday evening of conferences. Faculty will be allowed to attend the basketball game on that evening, but they must reschedule their conferences and makeup the time lost.
  3. Clay Simmons, Cody Schurman, and Austin Rodgers advanced to district wrestling; Cody Schurman advanced to state.
  4. I will be attending the ISFLC training sessions on Tuesday and Wednesday of this week.
  5. Thank you to Misti Kosman and her church youth group for volunteering their time to paint the girls’ locker room.
  6. The floor in the girl’s locker room is settling again. Bids will be obtained to level the floor and will be brought back to the Board for approval at the March board meeting.
  7. The boys’ basketball team captured the Pride of Iowa Conference Championship by winning 19 games this season.
  8. The Southeast Warren Scholarship Foundation will be holding a classic toy show this Saturday to raise money for senior scholarships.
  9. The Spring Dance Showcase will be held on March 12th.
  10. The POI Honor Band will perform on February 22nd.

PURCHASE OF REAL ESTATE: Superintendent Galvin recommended tabling this item until next month pending results of the asbestos inspection. Motion by Larrie Williams, seconded by Ron Miller to table action on the purchase of real estate until the March board meeting. Ayes: 4.

SPECIAL EDUCATION AUDIT/SITE VISIT: Superintendent Galvin related to the Board that Southeast Warren scored 100% on the recent Special Education audit. The audit five years ago had resulted in approximately 70 errors. Kudos to the special education team for their stellar performance. Southeast Warren is 1 of 2 schools in the last year to receive a 100% score.

HEARING ON MILO AND LIBERTY CENTER BUILDING PROJECTS: A hearing was held to allow community members the opportunity to provide input on the Milo gymnasium and Liberty Center wrestling building and greenhouse projects.

APPROVE PLANS, SPECIFICATIONS, CONTRACT DOCUMENTS AND ESTIMATE OF COST: Superintendent Galvin recommended approving the plans, specifications, contract documents and estimate of cost for the Milo gymnasium and Liberty Center wrestling building and greenhouse projects. Motion by Ron Miller, seconded by Marianne Lester to approve the plans, specifications, contract documents and estimate of cost for the Milo gymnasium and Liberty Center wrestling building and greenhouse projects. Ayes: 4.

REVIEW BIDS FOR MILO AND LIBERTY CENTER BUILDING PROJECTS: Dan Hunt was present to review the bids received on the Milo gymnasium and Liberty Center wrestling building projects. The low bid was received from DDVI; however, it was over the projected cost of the projects. Mr. Hunt has been working with DDVI to find items that could be modified to reduce the cost of the projects. The consensus of the Board was for Mr. Hunt to continue to work with DDVI to find additional cost savings.

CLOSED SESSION: Motion by Larrie Williams, seconded by Ron Miller to go into closed session pursuant to Iowa Code 21.5(1)(e), to conduct a hearing to determine whether to suspend or expel a student. Ayes: 4. The time was 6:18 p.m.

President Mead called the closed session to an end at 7:22 p.m.

Motion by Ron Miller, seconded by Larrie Williams to suspend Student A long term, up to the end of the school year or until such time that Student A can convince the Juvenile Court Liaison Officer, Dean of Students, and Guidance Counselor that significant changes have been made and that Student A is ready to continue his/her education. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the resignation of Kaylene Ripper, Daycare Associate; and approving the appointment of Mark Herold, Substitute Bus Driver. Motion by Ron Miller, seconded by Marianne Lester to approve the personnel changes as presented. Ayes: 4.

EARLY GRADUATION REQUEST: Superintendent Galvin recommended approving the early graduation request from Matt Davis pending completion of the required credits needed for graduation this semester. Motion by Ron Miller, seconded by Larrie Williams to approve the early graduation request from Matt Davis pending completion of the required credits for graduation. Ayes: 4.

HEARING ON EARLY START DATE FOR THE 2011-2012 SCHOOL YEAR: A hearing was held to allow community members the opportunity to provide input on the proposed early start date for the 2011-2012 school year.

APPROVE EARLY START DATE: Superintendent Galvin recommended approving the early start date of August 24th for the 2011-2012 school year. Motion by Larrie Williams, seconded by Ron Miller to approve the early start date for the 2011-2012 school year. Ayes: 4.

2011-2012 SCHOOL CALENDAR: Superintendent Galvin recommended approving the 2011-2012 school calendar. Motion by Larrie Williams, seconded by Marianne Lester to approve the 2011-201 school calendar. Aye: 4.

APPROVE WIRE TRANSFER AGREEMENT: Superintendent Galvin recommended approving the Wire Transfer Agreement with Peoples Bank. The District is required to submit all TSA funds to the third party administrator by federal wire transfer. Motion by Ron Miller, seconded by Larrie Williams to approve the Wire Transfer Agreement with Peoples Bank. Ayes: 4.

BID FOR SALE OF GREENHOUSE: Superintendent Galvin related to the Board that two bids had been received for the sale of the greenhouse. Superintendent Galvin recommended accepting the high bid from Stephen Rehbein in the amount of $217 for the sale of the greenhouse. The successful bidder is responsible for tear down and removal of the greenhouse. Motion by Larrie Williams, seconded by Ron Miller to approve the sale of the greenhouse to Stephen Rehbein with the stipulation that the greenhouse is to be removed by June 15th. Ayes: 4.

WRESTLING SHARING AGREEMENT: Superintendent Galvin recommended approving the Wrestling Sharing Agreement with the Melcher-Dallas School District for the 2011-2012 school year. There are tentatively 4 Melcher-Dallas students who will be participating next year. Motion by Ron Miller, seconded by Marianne Lester to approve the Wrestling Sharing Agreement with the Melcher-Dallas School District for the 2011-2012 school year. Ayes: 4.

NATIONAL CONFERENCE FOR SECONDARY TEACHERS: Superintendent Galvin recommended sending the secondary teachers who are on the IDM team, Mr. Dirks and himself to the National Conference for Secondary Teachers in San Francisco the last weekend in March. The conference will offer several sessions of advanced training over IDM. Superintendent Galvin recommended paying for the cost of the conference and travel expenses for the teachers and Mr. Dirkx from the Secondary building’s share of Teacher Quality funds. Motion by Larrie Williams, seconded by Ron Miller to approve attendance at the National Conference for Secondary Teachers. Ayes: 4.

PREK-12 READING/LANGUAGE ARTS CURRICULUM MATERIALS: Superintendent Galvin related to the Board that the teachers have selected materials for the PreK-12 Reading/Language Arts curriculum from Houghton Mifflin/Harcourt Brace. The total cost of the materials will be approximately $50,000. This will purchase all of the materials the teachers have on their list. Superintendent Galvin recommended purchasing the PreK-12 Reading/Language Arts curriculum materials. Motion by Marianne Lester, seconded by Larrie Williams to approve the purchase of the PreK-12 Reading/Language Arts curriculum materials. Ayes: 4.

AUDIT REPORT: Julie Wilson briefly reviewed the 2009-2010 audit report. Motion by Ron Miller, seconded by Larrie Williams to accept the 2009-2010 audit report.

BOARD POLICIES: The Board reviewed Board Policy Section 100, “Educational Philosophy”.

President Paul Mead adjourned the meeting at 8:07 p.m.

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