SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
December 14, 2009
The Southeast Warren Board of Education met in regular session December 14, 2009, in the
media center of the Junior/Senior High School Building. Board Vice President Larrie Williams
called the meeting to order at 5:30 p.m. The following board members were present: Jennifer
Mihalovichh and Ron Miller. Board President Paul Mead and Marianne Lester were absent. Superintendent/Secondary
Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend,
Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance,
along with members from the community.
AGENDA: Superintendent Galvin recommended amending the agenda and adding item 14 “Harkin
Grants” and item 15 “Snow Days”. Motion by Ron Miller, seconded by Jennifer
Mihalovichh to approve the revised agenda. Ayes: 3.
Transportation report submitted by Joel Mosher:
We had six extra bus trips for the month. I spent time mowing and then got the lawn mower
ready to move snow. Bus inspections were held on November 12th. Three units were taken out
of service and there were a few 30-day repairs. Most of these have been repaired. The rest
of the month was spent doing general repairs.
Primary Principal’s report submitted by Charlotte Weaklend:
1. Our parent-teacher conference attendance was down from 97% last fall to 91% this fall
- with 183 of a possible 201 conferences at the Primary actually taking place. While this
is still a commendable percentage, our hopes are to have 100% of the parents in attendance
for these important meetings.
2. We are appreciative of the many cookie and basket item donations that were made by parents
and community members for PIE’s Small Town Country Christmas cookie walk and classroom
basket raffle. The cookie walk brought in about $850 for classroom supplies, with the raffle
bringing in over $2,000 toward class field trips to be taken next spring. A special thank
you to PIE officers and others who volunteered to sell the cookies, Casey’s discount
cards, and raffle tickets during STCC and during the Christmas program on Monday evening.
Winners of the baskets included:
Ms. Weaver AM Preschool’s Disney basket to Kloie Miller, Milo
Ms. Weaver PM Preschool’s Disney basket to Dixie Neer, Lacona
Ms. Marsh’s Movie Night basket to Ashley Dittmer, Lacona
Ms. Flaws’ Sports basket to Caleb VandeLune, Milo
Mrs. Keenan’s SEW Spirit basket to Rudy Wadle, Milo
Mrs. Nutting’s SEW Spirit basket to Jody Hubbard, Milo
Mrs. Teas’ Family Fun basket to Seth Mikesell, Milo
Mrs. Burgin’s Iowa Hawkeyes basket to Cody Alexander, Melcher
Mrs. Williams’ ISU Cyclones basket to Amanda Ohnemus, Earlham
Mrs. Baker’s Winter basket to Marianne Lester, Indianola
Mrs. Young’s Sports & Spa basket to Dan Dow, Russell
Ms. Miller’s Cooking basket to Amy Hartman, Milo
Mrs. Hysell’s Dog Lover basket to Jody Backstrom, Milo
Mrs. Ripperger’s Fishing basket to Jini Groves, Martensdale
Mrs. Schneider’s Chocolate basket to Rudy Wadle, Milo
Mrs. Reynolds’ Hunting basket to Alyssa Wilson, Lacona.
3. Our character theme for December is “caring”. We are currently collecting
dimes, pennies, nickels, and quarters for the Leukemia and Lymphoma Society. We will be participating
in the St. Jude’s math-a-thon on January to raise more money for childhood cancers.
We are also participating in the angel tree project.
4. Professional development this month will center on differentiation and vocabulary.
Intermediate Principal’s report submitted by Dan Dow:
4th and 5th grade students had a successful and fun trip to Des Moines on Friday, Dec. 11th
to see the "Nutcracker".
The elementary schools put on a nice concert on December 7th. Mrs. Young and Mrs. Jensen
did a great job with the kids and the audience enjoyed the show.
Mr. Dow attended the Heartland AEA 11 Curriculum Network Meeting December 4th in Des Moines
where the discussion revolved around budget at the state and federal levels as well as updates
from the Department of Education. There was also discussion of the alignment of the Iowa Core
Curriculum with action steps connected to Iowa Core Curriculum Outcome #4.
Athletic Director’s report submitted by Chuck Jones:
The basketball and wrestling seasons have gotten off to a slow start due to weather. There
were five events postponed due to the blizzard. Each event has or will be rescheduled in the
near future. This would be a perfect time to remind everyone to sign up for the “Notify
Me” component of the on-line scheduler. Once a change is entered into the system; e-mails
are sent to everyone signed up for that notification. Individuals can customize it to the
activities that interest them.
The number of participates has varied from sport to sport. The numbers are as follows:
HS basketball girls: 10
HS basketball boys: 24
HS wrestling: 15
HS bowling girls: 8
HS bowling boys: 5
HS cheerleading: 7 wrestling, 3 basketball
JH basketball girls: 18
JH basketball boys: 14
JH wrestling: 13
JH cheerleading: 4 wrestling
Things really pick up after the holiday break. Coach Morrow and I are coordinating a “Coaches
vs. Cancer” event for January 21st. More information will be posted as the time nears.
CONSENT AGENDA: The following items were on the consent agenda:
1. November 9, 2009 minutes
2. Financial reports
3. Second reading of Board Policies 503.9 and 503.9R, “Good Conduct Rule Grades 7-12”
Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the items on the consent
agenda. Aye: 3.
SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. Semester tests will be held on December 21st and 22nd. There will be a 1:30 dismissal on
December 23rd for winter break.
2. Standardized tests will be given in all buildings the third week in January.
3. The academic bowl kids placed 4th out of 24 teams at their last competition in Chariton.
4. The Jr./Sr. High winter concert will be held tonight at 7:00.
5. The Revenue Estimating Conference projections are better than anticipated so there will
be no further cuts to the state budget at this time.
6. The Interstate 35 Superintendent is retiring mid-year. The Board was asked for input on
the possibility of approaching Interstate 35 to share a superintendent. The consensus of the
Board was that unless there would be considerable savings they were not interested in sharing
a superintendent at this time. Mr. Galvin will research the issue and bring back to the Board
SENIOR CLASS TRIP: Superintendent Galvin recommended tabling this item until the next board
meeting. Motion by Ron Miller, seconded by Jennifer Mihalovichh to table until next month.
TRIP TO SPAIN: Minerva Hurtado presented information to the Board concerning a proposed
trip to Spain in May of 2011. Approximately 10-15 students have expressed an interest in going
on the trip. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the trip to
Spain. Ayes: 3.
PERSONNEL CHANGES: Superintendent Galvin recommended approving the hiring of Nathan Bauer,
Assistant HS Wrestling Coach; approval of the request from Nathan Bauer to use two personal
days and two days of unpaid leave from January 12-January 15, 2010; and approval of the request
from Angie Kelso for one day of unpaid leave on March 22, 2010. Motion by Ron Miller, seconded
by Jennifer Mihalovichh to approve the personnel changes as presented. Ayes: 3.
AGREEMENT/CONTRACT BETWEEN ARCHITECT AND DISTRICT: Superintendent Galvin recommended approving
the contract between Southeast Warren and Haila Architecture for the walk-in freezer project.
Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the agreement/contract between
the Architect and the District. Ayes: 3.
AGREEMENT BETWEEN SHANTEL DOW AND DISTRICT: Superintendent Galvin recommended approving
the agreement between Shantel Dow and Southeast Warren for grant writing compensation. Compensation
will be paid at 5% of any grant amount received. Motion by Ron Miller, seconded by Jennifer
Mihalovichh to approve the agreement between Shantel Dow and the District. Ayes: 3.
EARLY GRADUATION REQUESTS: Superintendent Galvin recommended approving the early graduation
requests from Ashley Barr, Zachary Cain, Amanda Quinn, Jennifer Johnson, Dillon Moran, and
Lance Ulin pending their completion of all required credits. Motion by Jennifer Mihalovichh,
seconded by Ron Miller to approve the early graduation requests pending passing all required
coursework. Ayes: 3.
PURCHASE OF LAWN MOWER: Superintendent Galvin related to the Board that two lawn mower bids
had been received for the purchase of a lawn mower for Liberty Center. The low bid is for
a new John Deere mower, basically the same as was purchased for Lacona. Superintendent Galvin
recommended approving the low bid of $7,696.75, including trade allowance, from Barker Implement
with delivery to be after the first of the year. Motion by Ron Miller, seconded by Jennifer
Mihalovichh to approve the bid from Barker Implement Co. for the purchase of a John Deere mower.
VEHICLE WITH HANDICAP LIFT: Joel Mosher related to the Board that the District’s handicap
bus with a wheelchair lift would not currently pass inspection. Joel estimated it would take
$3,000-$4,000 to repair. Joel recommended looking for a replacement vehicle with a handicap
lift, possibly a bigger bus that could be utilized more often. The Board directed Joel to
check on the availability of different vehicles and bring back prices and information for
the Board to consider. Motion by Jennifer Mihalovichh, seconded by Ron Miller to table this
item pending additional information. Ayes: 3.
2010-2011 MODIFIED ALLOWABLE GROWTH APPLICATION FOR DROPOUT PREVENTION: Superintendent Galvin
recommended approving the 2010-2011 Modified Allowable Growth Application for Dropout Prevention.
The Modified Allowable Growth requested is $168,401. Motion by Ron Miller, seconded by Jennifer
Mihalovichh to approve the 2010-2011 Modified Allowable Growth Application for Dropout Prevention.
TRANSFER OF SALES TAX DOLLARS: Superintendent Galvin recommended authorizing the transfer
of all Lucas County sales tax dollars received to the Debt Service Fund to help lower the
tax rate on the bonds. The annual amount received is approximately $6,000. The Lucas County
sales tax was required to be deposited into the Debt Service Fund prior to the newly voted
Revenue Purpose Statement in September, but with the change in the statewide sales tax and
new Revenue Purpose statement it was no longer required. Motion by Jennifer Mihalovichh, seconded
by Ron Miller to authorize the transfer of Lucas County sales tax dollars to the Debt Service
Fund. Ayes: 3.
DETERMINE PROCEDURE FOR TEACHER SALARY SUPPLEMENT FUNDS: Superintendent Galvin recommended
the Teacher Salary Supplement payments made to certified staff be adjusted to reflect the
10% across the board cut to the Teacher Salary Supplement payments received by the District.
The reduction would be taken out of the remaining monthly payments the teachers are to receive.
Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve reducing the Teacher Salary
Supplement payments to reflect the 10% reduction and begin deducting in January from the paychecks.
REVIEW BOARD POLICY 403.5: The Board reviewed Board Policy 403.5, “Early Retirement
Payment”. Motion by Ron Miller, seconded by Jennifer Mihalovichh to table this item until
January and discuss it further. Ayes: 3.
BOARD POLICY SECTIONS 504 AND 505: Motion by Ron Miller, seconded by Jennifer Mihalovichh
to approve the review of Board Policy Section 504, “Student Health and Safety Regulations”,
and 505, “Miscellaneous Related Matters”. Ayes: 3. Policies needing revision will
be brought back to the Board in January for approval.
HARKIN GRANTS: Superintendent Galvin recommended approval to submit the Harkin Construction
Grant and the Harkin Fire Safety Grant to the Department of Education. Motion by Jennifer
Mihalovichh, seconded by Ron Miller to approve submitting the Harkin Construction Grant and
the Harkin Fire Safety Grant. Ayes: 3.
SNOW DAYS: Superintendent Galvin related to the Board that three days of school have been
missed to date due to snow. Superintendent Galvin recommended making one day up on Martin
Luther King Day, a snow day already built into the school calendar, making up another day
on the day after Easter, pending Association approval, and the remaining day to be made up
at the end of the school year. Superintendent Galvin also recommended scheduling a 1:30 dismissal
on January 18th (Martin Luther King Day) to make up for the early out inservice day missed
due to snow if the trainers can be rescheduled for that date. If the trainers cannot be rescheduled
for January 18th, the day will be scheduled as a regular school day. Motion by Ron Miller,
seconded by Larrie Williams to accept Superintendent Galvin’s recommendations for snow
makeup days. Ayes: 3.
Vice President Larrie Williams adjourned the meeting at 6:48 p.m.
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