SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
November 9, 2009

The Southeast Warren Board of Education met in regular session November 9, 2009, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Marianne Lester, Larrie Williams and Ron Miller. Jennifer Mihalovichh was absent. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Superintendent Galvin recognized the following for the Board Salutes:
1. Mrs. Young, Mrs. Krug and the play cast
2. Mr. Oliver, his assistants and the football squad for making the sub state playoff game. In addition, a salute to the boys that made the all district team: 1st team Carl Davis, 2nd team Evan Schurman, Matt Baldwin and Travis Owens and Honorable Mention Eddie Steil and Seth Nutting.
3. Cheer Coach Cindy Julian and cheerleaders Ashley Mills, Sydney Smith and Kati Beck for qualifying for the state cheerleading honor squad.
4. Congrats to Jade Hibbeler and Sydney Smith for making 2nd team POI all conference volleyball.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 17 extra bus trips for the month. I spent time mowing. The rest of the month was spent doing general repairs. Bus inspections will be held this Thursday.

Primary Principal’s report submitted by Charlotte Weaklend:

October was a busy month at the Primary with our annual kindergarten grandparents’ week, fire prevention week, red ribbon week, the first AR party of the school year for second and third graders, and a 4-year-old field trip to a pumpkin patch. We appreciate all our visitors and all of the volunteers who come to our building on a regular basis to work with individuals and small groups of students or for special presentations to classes, as well as those who help chaperone field trips. We look forward to our annual Veterans’ Day assembly with songs, recitations, and flag folding demonstrations by the students for our local veterans, followed by a breakfast provided by the teachers.

Retired kindergarten teacher Beryl Presley chatted with visiting parents in the main foyer during parent-teacher conferences last week. She was taking orders from interested parents for her book, written about experiences she encountered while a teacher – most of those years in our building. She has invited PIE to sponsor this sale as a fundraiser, with the PIE group taking a $5 profit for each book sold. She will make a second appearance in the building during Milo’s Small Town Country Christmas. Initial orders will be honored on that day and books will be signed, with a second order planned for interested parties. The books are selling for $12 each, with the possibility of audiotapes narrated by Beryl being available later.

PIE is also currently selling Younker’s discount cards for their November 14th Community Day Sale and Casey’s pizza and doughnut discount cards that have no expiration dates. The teachers are very appreciative of the lasagna and taco meals provided for them during parent-teacher conferences by members of the PIE group and the SEW United Methodist Church. Delicious!

Plans for the use of the building during Small Town Country Christmas on December 5th include local non-craft item vendors, interested high school groups, and the PIE-sponsored cookie walk and Santa’s workshop. Coordination with the Small Town Country Christmas committee has been appreciated. Class-sponsored raffle baskets will be on display during that day and again at the elementary Christmas concert on December 7th at the high school. Proceeds from the basket fundraiser will be used to fund class field trips, most of which will be held later in the spring.

The Primary building will be collecting loose change for the “Pennies for Patients”, the Iowa Chapter of the Leukemia & Lymphoma Society fundraiser during the month of December in connection with our character theme of “concern for others”. SEW Kindergartner and cancer survivor Skylar Mally will be our poster child during this drive.

Intermediate Principal’s report submitted by Dan Dow:

The Intermediate 1st quarter grades are out and 109 out of 119 students are listed on the A or B honor roll. Congrats on a job well done to the students, parents and staff. Keep up the good work. We are proud of all of you!

The students who met the criteria for good character spent the afternoon of November 4th visiting Dan-D Farms and the corn maze. The students and staff enjoyed themselves and are motivated to have a great 2nd quarter.

The flu bug has been bothersome as several students and staff members have been out sick. We were one student short of missing 10% of our kids on Nov. 3rd.

Parent-teacher conferences went well and we had a very good turnout. We want to thank the PIE committee for providing meals during the conferences as well as hosting the Scholastic bookfair. We also wish to thank the Green Plains Church for supplying us with some delicious desserts. Also, thank you to Karen Miller for providing treats and baked goods.

The 4th and 5th grade classes will be attending the Nutcracker performance. Donations will pay for the cost of the trip.

Athletic Director’s report submitted by Chuck Jones:

We will have celebrated “Parents Night” & “Senior Night” for volleyball on October 15th and football on October 16th before the start of the respective varsity games. Our senior volleyball players were Jade Hibbeler, Cara Neer, and Sydney Smith. The senior football players were Matt Baldwin, Ryan Carnes, Holister Crouse, Carl Davis, Kolton Drake, Todd Haight, Shane Konrad, Dylan Lawler, Torey Mason, Travis Owens, Evan Schurman, and Eddies Steil. Senior cheerleaders, Kati Beck and Ashley Mills, were recognized along with the football players. Sydney Smith was the lone senior stat girl for the football team.

The Lady Warhawks entered Regional play on October 21st losing a three set match to Melcher-Dallas.

The football team finished in a tie for fourth place in the district. Thus, qualifying to play in a sub-state game. The sub-state game was scheduled for Wednesday, October 28th in Avoca, AHST. The Warhawks end their season with a 42-0 loss.

All Conference Volleyball and All District Football honors have been bestowed on numerous Warhawks. Pride of Iowa honors went to Jade Hibbeler, 2nd team- hitter, and Sydney Smith, 2nd team- setter. Our All-District football players were: Carl Davis, 1st team- linebacker; Evan Schurman, 2nd team-split end; Matt Baldwin, 2nd team-tight end; Travis Owens, 2nd team-defensive back; and Honorable Mentions, Eddie Steil-running back; Seth Nutting-quarterback.

On October 15th, the Southeast Warren Athletic Booster Club presented a plaque to the family of Nick Dicks. Mr. Dicks coached girls’ basketball from 1986-1988, softball from 1989-2001, and volleyball from 1986-2008. He led three volleyball teams to the state tournament in 1987, 1988, and 1989. He also led the softball team to state in 2001.

Warren County Conference Board – Marianne Lester related that the assessor search had been narrowed down to one person but she did not know who it was.

Legislative Action Network - Paul Mead asked board members for input on issues that will be considered during the IASB Delegate Assembly.

CONSENT AGENDA: The following items were on the consent agenda:
1. October 12, 2009 minutes
2. Financial reports

Motion by Larrie Williams, seconded by Ron Miller to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The Children First Forum meeting will be held Thursday, November 12, at 6:00 p.m.
2. The Junior/Senior High had an average turn out for conferences with approximately 50-60% of parents attending.
3. The Board was asked for input on administrative guidelines concerning individuals on the sex offender registry who have committed crimes against minors. The consensus of the Board was not to allow those individuals on school grounds expect in the case of an emergency.
4. Contact has been made with Warren County authorities to bring in drug dogs a couple of times a year to search lockers and facilities.
5. The vocal group will be going to Disney over Thanksgiving break.
6. The Milo Fire Department has asked for permission to purchase diesel fuel from the District. There currently are no places in the area that sell the low sulfur fuel. Joel Mosher would keep track of their purchases and bill the fire department accordingly.
7. Thank you to the Student Teacher Association for providing meals the nights of conferences.
8. The Every Fifteen Minutes program sponsored by the County is being scheduled for the week of prom.
9. A section of the Warren Pride will now feature teacher highlights.

LONG RANGE PLANNING COMMITTEE: Superintendent Galvin recommended approving the updated list of Long Range Planning Committee members. Motion by Marianne Lester, seconded by Larrie Williams to approve the Long Range Planning Committee members as presented. Ayes: 4.

SENIOR CLASS TRIP: Mrs. Heim presented information to the Board for a proposed senior class trip. The trip is tentatively planned to Kansas City, MO on May 10 – 13. Approximately 20 students have committed to going on the trip. Students will be responsible for financing their own trip; no fund raising will be done to finance the trip. The Board gave tentative approval of the trip with official action to be taken at the December board meeting.

CERTIFIED ENROLLMENT: Superintendent Galvin reviewed the October 2009 Certified Enrollment numbers. The FTE of students residing in the district increased from 569.2 to 572.5, a 3.3 FTE increase over the prior year. Total FTE of school age students provided instructional programs by the district, including 4-year-old preschool, increased 17.5 FTE, from 514.0 to 531.5 FTE.

ENERGY AUDIT: The Board received a copy of an energy audit provided free by Energy Services Group. The audit report provided recommendations on money saving improvements/upgrades that could be implemented. Superintendent Galvin related that some of the recommendations had already been completed or were scheduled to be completed at a later time. Superintendent Galvin recommended that any projects beyond the scope of the custodians be referred to Energy Services Group, but at this time there is no need of further assistance from Energy Services Group.

AGREEMENT WITH SIMPSON COLLEGE FOR TEACHER QUALITY PARTNERSHIP GRANT: Superintendent Galvin recommended approving the agreement with Simpson College for the Teacher Quality Partnership Grant. If the grant were awarded, it would provide funds for professional development activities. Motion by Larrie Williams, seconded by Marianne Lester to approve the agreement with Simpson College for the Teacher Quality Partnership Grant. Ayes: 4.

LEARNING CENTER PROGRAM AGREEMENT: Superintendent Galvin recommended approving the Learning Center Program Agreement with the Indianola Community School District for the 2009-2010 school year. Motion by Ron Miller, seconded by Larrie Williams to approve the Learning Center Program Agreement with the Indianola Community School District. Ayes: 4.

SHARING AGREEMENT WITH MELCHER-DALLAS FOR BOWLING: Superintendent Galvin recommended approving the sharing agreement with the Melcher-Dallas Community School District for bowling for the 2009-2010 school year. Motion by Larrie Williams, seconded by Ron Miller to approve the sharing agreement with the Melcher-Dallas Community School District for bowling. Ayes: 4.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the appointments of Keri Cleveland, Head JH Cheerleading Sponsor; Zeb Birchette, Bowling Coach; and Sarah Wachter, Assistant JH Girls’ Basketball Coach; and approval of the request from Natasha Cooper to use two days of personal leave, two days of personal leave at the cost of the substitute and one day of unpaid leave the week of February 22-26. Motion by Ron Miller, seconded by Marianne Lester to approve the personnel changes as presented. Ayes: 4.

ACCEPT ARCHITECT’S LETTER AND RECOMMENDATIONS: Superintendent Galvin related to the Board that the architect had recommended Option 2 (east side location) for the walk-in freezer project and proposed the following timeline:
• November 9, 2009 – Board action/motion on desired option and authorize bid documents to be prepared.
• December 14, 2009 – Approve agreement/contract between Architect and District.
• January 11, 2010 – Review and approve bid documents, authorize issuance to contractors in order to procure bids. Set bid date for February 4, 2010.
• February 8, 2010 – Take action on bids.
Superintendent Galvin recommended approving Option 2 for the walk-in freezer location and authorize the Architect to prepare the bid documents. Motion by Larrie Williams, seconded by Ron Miller to accept the Architect’s recommendation for Option 2 and authorize the bid documents to be prepared. Ayes: 4.

SALE OF VANS: Superintendent Galvin related to the Board that no further offers had been received on the vans. One van could have possibly been sold if the individual had not had to wait for board approval. Motion by Larrie Williams, seconded by Marianne Lester to authorize the Superintendent to accept reasonable offers for the sale of the vans. Ayes: 4.

SCHOOL CREDIT CARDS: Superintendent Galvin related to the Board that several companies are becoming more specific about the type of payment methods they are willing to accept. It has been difficult to order from some companies because they will not accept purchase orders. Superintendent Galvin recommended obtaining corporate based credit cards from Wells Fargo Bank. Motion by Ron Miller, seconded by Larrie Williams to adopt the following resolution: Delane Galvin, Superintendent/Secondary Principal is authorized to borrow $7,000 and Dan Dow, Intermediate Principal, and Charlotte Weaklend, Primary Principal, are authorized to borrow $3,000 each on behalf of the Southeast Warren Community School District from Wells Fargo Bank. Aye: 4.

APPOINT CHIEF NEGOTIATOR AND REPRESENTATIVES FOR NEGOTIATIONS: Superintendent Galvin related to the Board that he been appointed as the Chief Negotiator last year, Ron Miller had been the SEWEA board representative and Larrie Williams had been the AFSCME board representative. Motion by Marianne Lester, seconded by Larrie Williams to keep all three the same as last year. Aye: 4.

REQUEST TO THE SBRC FOR MODIFIED ALLOWABLE GROWTH FOR INCREASED ENROLLMENT AND OPEN ENROLLMENT OUT: Julie Wilson recommended approving the request to the SBRC for the maximum on-time funding budget adjustment and modified allowable growth for increasing enrollment in the amount of $19,034 and maximum modified allowable growth for open enrollment out in the amount of $81,526. Motion by Larrie Williams, seconded by Marianne Lester to approve the request to the SBRC for modified allowable growth for increased enrollment and open enrollment out. Ayes: 4.

BOARD POLICY SECTIONS 502 & 503: The Board reviewed Board Policy Sections 502, “Behavior and Discipline”, and 503, “Student Activities”. Motion by Ron Miller, seconded by Marianne Lester to approve the review of Board Policy Sections 502 and 503 and the revision of 503.9R, “Good Conduct Rule Grades 7-12”. Ayes: 4.

President Paul Mead adjourned the meeting at 6:48 p.m.

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