SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
October 12, 2009

The Southeast Warren Board of Education met in regular session October 12, 2009, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovichh, Marianne Lester, Larrie Williams and Ron Miller. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 5.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 21 extra bus trips for the month. I spent time mowing and making things ready for homecoming activities. I had time checking over two new autos and making them ready for school use. I spent time repairing the tractor loader control. The rest of the month was spent doing general repairs. Bus inspections will be held mid-November.

Primary Principals’ report submitted by Charlotte Weaklend:

1. Reading specialists Lori Nutting and Mary Montgomery and I met for a full hour with the teachers from each of the K-3 grade level intervention teams for our first IDM data day of the school year, beginning at noon on Wednesday, September 30th. The results of the fall DIBELS tests were analyzed for determination of placement of students in new reading intervention groups. Our rich discussions at these meetings lead to a more one-on-one approach to meeting the reading needs of individual students. Half hour monthly meetings between now and the next data day, as well as between that one and the final data day will continue this work as we go over the results of weekly and biweekly probes and consider more timely placement of students in the most appropriate skills groups to match their changing individual learning needs.

Our IDM leadership team is signed up to attend two full day cohort reunion meetings - one in October and one in February to learn more reading instruction strategies that we can share with the rest of the staff and to network with other central Iowa schools about ideas to improve our IDM process. In addition, this year the AEA is offering a third day for building administrators with reading expert Dave Tilly. I will be attending that workshop in November to gain even more insights into how we can make this scientifically proven process for improving reading instruction even better.

The four-year-olds have their own IGDI pre-reading skills testing. These are also conducted one-on-one with their teacher, Ms. Weaver. The results of those tests will be analyzed by our AEA Early Childhood consultant, Ms. Weaver, and myself on another day for intervention group planning, and she will work with those small groups on a rotating basis during their centers’ time.

2. Southeast Warren is one of only a few central Iowa schools to offer a flu shot / flu mist clinic this fall. These clinics, which required parent permission and will address the regular seasonal flu strains and not the H1N1 virus, will be held on October 13th and 16th right here in the district’s buildings during regular school hours. Thanks to nurse Dianne Chambers for arranging for this service as a convenience to our parents. We have had flu shots for our employees available for several years now, also thanks to the work of Dianne.

3. Partners in Education have held their organizational meeting for the 09-10 school year with the election of new officers. Projects already launched by that group include a frozen food / gift product sales fundraiser and plans for a book fair to be held this year at the Intermediate building only during parent-teacher conferences.

4. Parent-Teacher conferences will be held on November 2nd and November 5th from 4:00 to 8:00 p.m. Teachers will be sharing the results of the most recent IGDI and DIBELS testing and the first quarter report cards during these conferences.

Intermediate Principal’s report submitted by Dan Dow:

We have had the privilege to host Sierra Cooper as a student teacher. Miss Cooper is a graduate of Melcher-Dallas High School and is on pace to receive her elementary teaching degree this coming January from Buena Vista University. Mrs. Schneider has commented that Sierra has a very bright future in education and will be missed when she finishes up in a couple of weeks.

We have completed MAP testing and DIBELS assessments. These tests allow us to determine where are students are at academically and how we can best meet their needs. The staff completed their first IDM data day in which they analyze the information from the assessments and group students according to needs and which staff members can best serve each child.

The staff is also involved in mentoring. Some of the staff members are the mentors and some are being mentored. It is a very helpful program for the more inexperienced teachers and the more veteran teachers enjoy working with our added team members.

Mr. Dow spent 2 days in Coralville attending the Iowa Talented and Gifted Conference. Mr. Dow and Mrs. Beard attended the Iowa Core Curriculum training in Indianola and Mr. Dow attended the AEA curriculum network meeting in Des Moines.

Athletic Director’s report submitted by Chuck Jones:

The fall sports season is coming to a rapid end. We will be celebrating “Parents Night” & “Senior Night” for volleyball on October 15th and football on October 16th before the start of the respective varsity games. Our senior volleyball players are Jade Hibbeler, Cara Neer, and Sydney Smith. The senior football players are Matt Baldwin, Ryan Carnes, Holister Crouse, Carl Davis, Kolton Drake, Todd Haight, Shane Konrad, Dylan Lawler, Torey Mason, Travis Owens, Evan Schurman, and Eddies Steil.

The volleyball team will be competing in the Pride of Iowa Conference Tournament on Monday, October 12th. The match will be held at either Afton or Martensdale, depending on the outcome of the October 8th match with Central Decatur. The Lady Warhawks enter Regional play on October 21st against Melcher-Dallas at Melcher.

The footballers continue in district play with games at Van Meter on October 9th, home against Martensdale-St. Marys on October 16th, and close out the season with a trip to Madrid on October 23rd. With victories in two of the three remaining games, the Warhawks will qualify for the substate play on October 28th.

CONSENT AGENDA: The following items were on the consent agenda:
1. September 21, 2009 minutes
2. Financial reports

Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. This week “Senior Night” will be celebrated at the beginning of the varsity volleyball and football games. A plaque will be presented to Nick Dick’s family at the volleyball game.
2. If the football team wins against Martensdale this Friday, they will be in the playoffs.
3. The FFA students leave for the National Convention next week. The Soils Judging Team is doing very well this year.
4. FCCLA had a very good turn out for their recent blood drive.
5. The Children First Forum will meet on October 27th.
6. Parent-Teacher conferences will be held the first week of November.

LONG RANGE PLANNING COMMITTEE: Superintendent Galvin recommended approving the tentative list of Long Range Planning Committee members. Contacts still need to be made with a few of the recommended committee members to get their commitment to serve on the committee. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the list of Long Range Planning Committee members with the subtraction of the people who have declined to serve on the committee. Ayes: 5.

DISCUSS PROJECTS WITH ARCHITECT: John Haila was present to discuss options for the placement of the walk-in freezer at Lacona. The Board asked Mr. Haila to research the storage area as a possible location for a walk-in freezer. If the storage area is not feasible, the Board asked Mr. Haila to proceed with the option of placing the walk-in freezer on the east side of the building. Mr. Haila will send a letter with recommendations for the November Board meeting for the Board to finalize plans.

STATEWIDE BUDGET REDUCTION: Superintendent Galvin related to the Board that the administrative team had discussed possible areas to reduce the budget due to Governor Culver’s 10% across-the-board cut to the state general fund budget. The 10% budget cut will affect Southeast Warren’s 2009-2010 budget by $270,347.

PERSONNEL CHANGES: Superintendent Galvin recommended approval of the appointments of Jane Nady, Associate; Zeb Birchette, One-on-One Special Education Associate; Merlin Neer, HS Custodian; Zeb Birchette, Assistant JH Boys’ Basketball Coach (pending ability to resolve scheduling conflicts); Cole Anderson, Assistant HS Boys’ Basketball Coach; and Jason Walter, Assistant JH Wrestling Coach; and approval of assistant supplemental pay for JH Football to Nathan Bauer. Motion by Ron Miller, seconded by Larrie Williams to approve the October 2009 personnel changes as presented. Ayes: 4. Jennifer Mihalovichh abstained from voting.

SALE OF USED VANS: This item was tabled.

SNOW REMOVAL BIDS: Superintendent Galvin related to the Board that two bids had been received for snow removal, one bid for Milo and one bid for Lacona and Liberty Center. Motion by Ron Miller, seconded by Larrie Williams to approve the bids from Matt Hansen for snow removal at Milo and from Helen Green for snow removal at Lacona and Liberty Center. Ayes: 5.

REQUEST TO SBRC: Superintendent Galvin recommended approving a request to the School Budget Review Committee for Modified Allowable Growth due to the elimination of the Phase I teacher salary appropriation. The request would increase the District’s spending authority so that cash reserve levy monies could be used to supplement the Phase I money that was cut by the legislature last session. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the request to the SBRC for Modified Allowable Growth due to the elimination of the Phase I teacher salary appropriation. Ayes: 5.

LAWN MOWER BIDS: Superintendent Galvin requested Board approval to seek bids for the purchase of a lawn mower for Liberty Center. Bids will be requested from the same companies that submitted bids for the mower purchased last summer. The purchase of the mower will be made from sales tax funds. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the Superintendent to seek bids to purchase a lawn mower. Ayes: 5.

CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed the Certified Annual Report for the period ending June 30, 2009.

BOARD POLICIES: The Board reviewed Board Policy Sections 500, “Statement of Guiding Principles”, and 501, “Student Attendance”.

President Paul Mead adjourned the meeting at 7:15 p.m.

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