Regular Board Meeting
May 10, 2010

The Southeast Warren Board of Education met in regular session May 10, 2010 in the media center of the Junior/Senior High School Building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovichh, Marianne Lester, Ron Miller, and Larrie Williams. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Intermediate Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the agenda. Ayes: 5.

BOARD SALUTES: Charlotte Weaklend and Dan Dow recognized the Partners in Education organization. The group does a lot of behind the scenes work that is truly appreciated.

Dan Dow recognized Charlie Carruthers and the City of Lacona for all of the extra things they have done for the Intermediate building this year.


Transportation report submitted by Joel Mosher:

We had 33 extra bus trips for the month. I had time assisting Dennis on getting the high school track cleaned up and ready for use. I serviced the lawn mower in Milo and made ready to mow grass. I picked up the gator at Barker Implement and started installing the brackets for the drag. The rest of the month was spent doing general repairs. Bus inspections will be held on May 27th.

Primary Principal’s report submitted by Charlotte Weaklend:

1. We are appreciative of PIE’s support of our annual field trips through the funds collected during the Small Town Country Christmas themed basket raffle. The following field trips were or soon will be experienced by our Primary children as a result of that one fundraiser:

May 7th – 3rd grade to Warren Co. Historical Museum & the Annett Nature Center
May 11th – 2nd grade to Iowa Historical Building and the Science Center of Iowa
May 14th – kindergarten to the Blank Park Zoo and the Animal Rescue League
May 17th – 4-year-old preschool class to Aquabi State Park & Annett Nature Ctr.
May 21st – 1st grade to the Pella area and Cordova Park.

2. On Thursday, April 29th, the Community State Bank sent representatives to our school to present a Savings lesson to our first and third graders. It was a good reinforcement of general money counting and simple financial management that are touched upon at those grade levels.

3. Because of the inclement weather experienced during the first weekend of the drug free schools discounted Adventure land ticket offer, the expiration of those tickets was extended to include any weekend until June 30th.

4. A homemade kite-flying event was held in conjunction with our Japan Friendship Fair at the end of Field Day last Wednesday. A total of nine stations were visited by each classroom on Field Day – jump rope, parachute, softball throw, kickball, football toss, base races, relay races, obstacle course, and dodgeball. (The water balloon toss was deleted from the planned activities because of the predicted cooler temperatures on May 5th, our field day.)

5. The kindergarten round-up day on April 30th was a huge success, with 35 four-year-olds experiencing their first full day of school as a kindergartner.

6. All Primary volunteers will be honored at a Volunteer Tea in the media center following the Friendship Fair on May 29th. PIE will be recognizing with a special gift those special volunteers who attended that organization’s meetings on a regular basis and who worked faithfully at their several activities, as well as those who worked with the students in one of our classrooms on a regular basis this year.

7. If all bids come in as assumed, the playground project for this summer will include new early childhood equipment chosen by our early childhood staff, added woodchips, and an improved chain link fence to separate the playground from the parking area behind the bus garage. It is hoped that the preschool grant funds will cover all three items.

8. It is also our intention to expand our present computer lab that has sixteen computers at the Primary to accommodate classes of 23-24 students. We are exploring the possibility of reconfiguring the media center to accommodate the extra computers needed to make our lab more conducive to whole class sessions, with an eye to future growth in our student population. With a computer for each child, the computer lab could be used next year as a fifth special, serving each child once every four days or by individual teachers on a sign up basis. Keyboarding and supervised research for the older students, as well as games to reinforce reading and math skills for all of the grades could be incorporated into that special’s curriculum.

9. The daycare’s enrollment continues to grow. The several issues brought to light during the December Department of Education CACFP visit have been dealt with, claims for CACFP funding and Child Care Assistance checks from the Department of Human Services are being made on a timely basis, and our daycare financial status is on the upturn. Several days in June will be spent by me getting the records in order for future inspections. We are currently taking applications for summer daycare.

10. We are considering the possibility of expanding our 3-year-old program by changing our 2-hour session to a 2 ½ hour session and adding a second session of 2 ½ hours to each week next year. We are looking at the availability of personnel and a suitable on campus site of a location for the second session, as that class will have to be held at a time when the 4-year-olds are in session. This would put us more in line with 3-year-old programs in other communities.

Intermediate Principal’s report submitted by Dan Dow:

The 4-6th grade classes are planning their field trips. The 4th grade will travel to Living History Farms in Des Moines. The 5th grade will go to the Children's Water Festival held on the DMACC campus and the 6th grade will visit Principal Park to take in an Iowa Cubs game. These trips are made possible through the PIE committee and we are very appreciative.

MAP testing has been completed as our alternate assessment as required by the state and the DIBELS testing has also been completed. The DIBELS test supplies us with reading achievement information that helps us determine the needs of each student. The compilation of scores and measurement of progress is currently underway.

Mr. Oliver and Mr. Anderson have once again organized the flipping, pitching, and casting contest. This year's winners were 1st place Dalton Thompson (who received a new rod and reel), 2nd place Trinity Cox, and 3rd place Tanner Allen. We had 18 students who qualified for the Summer Games to be held this July in Ames.

The 6th grade students traveled to Liberty Center on Tuesday May 4th for the Mad About Money program presented by the Iowa Insurance Division. The general feedback is that it was well received and educational.

The book fair has been back and ran from Monday May 3rd - Saturday May 8th.

Athletic Director’s report submitted by Chuck Jones:

We are wrapping up the spring athletic seasons. Boys & girls track run in the district co-ed meet on May 14th at Martensdale-St. Mary’s. The Co-Ed State Track Meet is scheduled for May 20th-22nd at Drake Stadium in Des Moines. The boys & girls golf teams compete in district golf meets at Mount Ayr on May 14th & May 17th respectivefully.

High school baseball practice began on May 3rd with 18 boys starting out the season. The high school softball team opens practice on May 10th with about 20 girls expected to participate this summer. Both teams host tournaments on May 29th.

Athletic Booster Club

April 14th, meeting at Liberty Center, 7:00 PM.

As the spring sports get into competition, the Athletic Booster Club has turned its focus towards baseball and softball. Many projects are in the works for the spring & summer:
batting cage paving
tiling of both fields
repairing of dug outs
concession stand clean up & set up

The boosters, as usual, have been very supportive of Southeast Warren Athletics. They have purchased numerous items for baseball & softball this spring. Items being funded are batting cage, bats, hitting tees, field nets, and pitching machine balls. The boosters rent a gator for field maintience and share the cost of spraying all athletic fields with the school.

I wanted to bring all the things that they do to the community’s attention because they are a hard working group of individuals who deserve our appreciation and thanks. Without them our kids would not have the facilities and equipment to compete at a high level. They are always in need of others to help in anyway possible.

CONSENT AGENDA: The following items were on the consent agenda:
1. April 12, 2010 minutes
2. Financial reports
3. Second reading of Board Policy 203.8, “Conflict of Interest”
4. Second reading of Board Policy 400.1, “Employee Conflict of Interest”
5. Second reading of Board Policies 404.2E1, 404.2E2, 404.2E3, 404.2R1, and 404.2R2, “Family and Medical Leave”

Motion by Ron Miller, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The week of May 9th is School Board Recognition Week. Certificates were given to each board member.
2. The spring play was held last weekend. Mrs. Krug and the cast put on an outstanding show.
3. Seniors will return from the senior trip on Thursday. Graduation practice will be held Friday morning and the graduation ceremony will be held Saturday evening.
4. The Athletic Boosters have asked for assistance from the district to help pay for tiling the baseball and softball fields. The $12,000 that had been reserved to remodel the football concession stand will be earmarked to help cover the cost of the tiling since the Boosters paid for the remodel of the concession stand.
5. Next week the 6th grade students will be attending classes with the 7th grade students to help them transition into the building.
6. Scheduling nights are being held for next year’s 9-12th grade students.
7. District track and sectional golf will both scheduled for this week.
8. The first opening games for summer sports will be May 24 and 25th.

WALK-IN FREEZER PROJECT: Superintendent Galvin related to the Board that three additional bids had been received for the walk-in freezer project at Lacona. Superintendent Galvin recommended accepting the bids from Advanced Problem Solutions, LLC in the amount of $23,922 to attach the walk-in freezer to the front of the building and from Tom Schneider in the amount of $3,700 for the concrete pier system to support the walk-in freezer. Superintendent Galvin related that the architect does approve of the concrete pier system to support the walk-in freezer. Motion by Larrie Williams, seconded by Marianne Lester to approve Advanced Problem Solutions to install the walk-in freezer with the option to do something to beautify around the cooler. Ayes: 5.

CLOSED SESSION: Motion by Larrie Williams, seconded by Ron Miller to go into closed session as authorized by section 21.5(1)(a) of the open meetings law to review or discuss records which are required or authorized to be kept confidential. Ayes: 5. The time was 5:53 p.m.

Motion by Jennifer Mihalovichh, seconded by Larrie Williams to go back into open session. Ayes: 5. The time was 6:35 p.m.

Motion by Jennifer Mihalovichh, seconded by Marianne Lester that student A have school bus privileges reinstated, the student will be assigned a seat at the driver’s discretion, and any further incidents will result in removal from the bus for the remainder of the year. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the retirement of Sharon Young, Preschool Associate; accepting the resignation of Michelle Lewis, One-on-One Associate; approving the appointments of Aaron Bristoll, Volunteer Assistant FFA Trap Shoot Coach; Shane Ware, Volunteer Assistant FFA Trap Shoot Coach; Jessica Hamell, Assistant HS Softball Coach; Tisha Lawton, HS Drill Team Coach; and Lindey Krug, JH Dance Team Coach; approving the contract modification for Angela Kelso to decrease her contract from full-time to three-quarters time for the 2010-2011 school year and the 2011-2012 school year (and reserve the right to return to full-time at the end of the two years); and to approve the request from Jan Teas for one half day of unpaid leave on May 7th. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the May 2010 personnel changes as presented. Ayes: 5.

FIRE ALARM SYSTEM: Superintendent Galvin related to the Board that three bids had been received to install the Fire Alarm System at the High School. Mr. Galvin recommended accepting the lowest bid that met the bid request guidelines from A+ Communications & Security in the amount of $53,617.14. A Fire Safety Grant will be used to pay for $25,000 of the project. The remaining cost will be paid for from sales tax dollars. Motion by Ron Miller, seconded by Larrie Williams to approve the bid from A+ Communications & Security. Ayes: 5.

PLAYGROUND EQUIPMENT: Charlotte Weaklend presented bid information to the Board for preschool playground equipment. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to table this item until next month pending additional information. Ayes: 5.

REPAIR TO BASEBALL AND SOFTBALL FIELDS LIGHTING: Superintendent Galvin related to the Board that a bid had been received with two options to repair the lighting at the baseball and softball fields. The first option is to adjust the lights and replace only the burnt out bulbs at a cost of $1,728. The second option is for replacement of all the bulbs, re-aiming, cleaning, and minor repairs to the entire baseball and softball field complex at a cost of $9,090. Motion by Larrie Williams, seconded by Ron Miller to approve option one at a cost of $1,728. Ayes: 5.

STUDENT TEACHING AGREEMENT WITH SIMPSON COLLEGE: Superintendent Galvin recommended approving the student teaching agreement with Simpson College for the 2010-2011 academic year. Motion by Larrie Williams, seconded by Marianne Lester to approve the student teaching agreement with Simpson College. Ayes: 5.

NEGOTIATED AGREEMENT WITH AFSCME: Superintendent Galvin related to the Board that a negotiated agreement had been reached with AFSCME for a total package increase of 2.57%, a total cost of $23,731.84. Superintendent Galvin recommended approval of the negotiated agreement. Motion by Ron Miller, seconded by Marianne Lester to approve the negotiated agreement with AFSCME. Ayes: 4. Jennifer Mihalovichh abstained from voting.

POTENTIAL GRADUATES: Superintendent Galvin recommended approving the list of 2010 graduates pending completion of required credits. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the list of 2010 graduates pending completion of the required credits. Aye: 5.

2010 TENURE AWARDS: A list of tenure awards for 2010 was reviewed by the Board. Superintendent Galvin recommended approving the tenure awards. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the tenure awards for 2010 as presented. Ayes: 5.

COOPERATIVE FOOD PURCHASING AGREEMENT: Superintendent Galvin recommended approving the Cooperative Food Purchasing Agreement for 2010-2011 with the Iowa Educators Consortium. Motion by Larrie Williams, seconded by Marianne Lester to approve the Cooperative Food Purchasing Agreement. Ayes: 5.

RACE TO THE TOP MEMORANDUM OF UNDERSTANDING: The Board held discussion concerning applying for the Race to the Top grant. Superintendent Galvin recommended not signing the Race to the Top Memorandum of Understanding. Motion by Larrie Williams, seconded by Ron Miller not to approve the Race to the Top Memorandum of Understanding. Ayes: 5.

GRADUATION REQUIREMENTS: Superintendent Galvin related to the Board that due to Iowa Core Curriculum, some additional items needed to be added to the graduation requirements in the future. The Board reviewed the changes as recommended by the 7-12 staff. Superintendent Galvin recommended approval of the revised graduation requirements. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the revisions to the graduation requirements. Aye: 5.

EVALUATION OF SUPERINTENDENT: Superintendent Galvin asked board members to review his 2009-2010 evaluation and to provide Julie Wilson with any comments concerning the evaluation by June 9th. The comments will be reviewed at the June board meeting.

President Paul Mead adjourned the meeting at 7:28 p.m.

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