Regular Board Meeting
April 12, 2010

The Southeast Warren board of Education met in regular session April 12, 2010, in the media center of the Junior/Senior High School Building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovichh, Marianne Lester, Ron Miller, and Larrie Williams. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Intermediate Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Marianne Lester, seconded by Jennifer Mihalovichh to approve the agenda. Ayes: 5.

COMMENTS FROM THE AUDIENCE: Alyssa Spear spoke to the Board concerning her plans to be a foreign exchange student in Germany next year. She will be sponsored by the Indianola Rotary Club. Alyssa will be leaving toward the end of July and will be gone for the entire year.

BOARD SALUTES: Dan Dow recognized Kim Carnes for her efforts with the book fairs. Because of her efforts, approximately $2,000 worth of books has been added to the Intermediate Center library this year.

Paula Baker and Vicki Young nominated Marlys Sowers for the Board Salutes award.

Marlys Sowers, local community member and professional basket maker, has been active with the S.E. Warren 3rd graders for at least the past 15 years. When we have studied Laura Ingalls Wilder's Little House in the Big Woods, she has brought pioneer tools and artifacts to school and has taken the time to show and explain them to the students. She and her husband have collected quite a few over the years, and they have many interesting tools that are unfamiliar to the students (and teachers). The children always enjoyed seeing the old hand tools and hearing about how they were used in the pioneer days.

Marlys has also volunteered her time to teach the 3rd graders how to make something very special--their own basket! She has graciously given of that time and talent to invite any parents who wanted to learn how to do this beforehand to come to school an hour early so she could teach them, and then they would teach the students, right along with Marlys. Even as the economy has fluctuated over the many years that we have done this project, Marlys kept the cost to a minimum, and all students have been able to participate and weave their own basket. The students leave school that day with their own special creation, feeling quite a sense of pride and accomplishment.

We have certainly appreciated the time and effort that Marlys has given over the past 15 years and also her willingness to be a part of our 3rd grade curriculum. Her cheerful, friendly attitude helps each student (and parent) feel successful. We have especially enjoyed having a Southeast Warren patron provide her expertise in this interesting endeavor and are looking forward to it again this year!

THANK YOU, Marlys, from all your friends, past and present, from Southeast Warren and the Milo Primary Building!!


Transportation report submitted by Joel Mosher:

We had 5 extra bus trips for the month. All the drivers attended the required 3-hour inservice class held at Melcher on March 9th. The rest of the month was spent doing general repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

Our spring parent teacher conferences topped out at 90% attendance, down slightly from the 91% attendance last fall.

The Ottumwa Rotary Club gave each of our 3rd graders a free paper back dictionary on March 24th. Along with the dictionaries came some words of advice about the importance of reading from the couple who delivered the dictionaries.

The Indianola Lyons Club will be conducting free eye exams through their service project called Iowa Kid Sight on April 20th for our 4-year-olds. The process is simple. An MTI Photo screener is used to take a special Polaroid picture of the child’s eyes to detect eye problems. The results are evaluated by specialists in the Department of Ophthalmology and Visual Sciences at the University of Iowa Hospitals and Clinics. Results will be available two to four weeks after the screening. If a possible vision problem is detected, parents will be sent a letter of referral for the child and a list of ophthalmologists and optometrists in our area. A consent form signed by the parents are required for each child’s participation in the screening.

A big thanks to community members Mary Jo and Duane Ohnemus who brought the Milo Lyons’ jump house to the school for our third quarter Accelerated Reader party on March 26th. Thanks also to the Lyons for making this opportunity available to us. We are privileged to have many volunteers in our school – including those who come on a weekly or daily basis. I will again be hosting a thank you tea for all of our volunteers sometime in May.

Over the past few years, fall and spring fundraising events, the cookie walk, the Scholastic Book Fairs, and the basket raffle by the Partners in Education have supplied us with the funds for extra classroom supplies and playground equipment like balls and jump ropes, as well as covered the expenses incurred from field trips, all of which is above and beyond what our budget allows. In addition, we have conducted several smaller fundraisers ones from our office – including the collection of Campbell’s labels and Big G box tops, the upcoming recycling of ink cartridges and cell phones, and the online shopping credit to local schools through several different programs. We will be purchasing playground equipment this spring especially designed for children age three to five from our preschool grant dollars, but the time is coming when the existing equipment for the older children will have to be replaced. The storage and relocation of our playground ten plus years ago during the construction of our new building placed extra stress on the then nearly new equipment. While that equipment is safe, I realize that they are not going to last forever. We also conduct several service learning projects that involve asking for money – including the St. Jude’s math-a-thon for cancer research, Jump Rope for Heart, the angel tree, and others.

The needs are great, but I am concerned about the extra financial burden that many of our families are currently under with our poor economy and would welcome the board’s input about our continuing with these fundraising efforts.

April is Child Abuse Prevention Month. Watch for the blue ribbons around the trees and the banner in our schoolyard to mark this important event!

Intermediate Principal’s report submitted by Dan Dow:

The 4th-6th graders that qualified for the character trip traveled to Knoxville on March 31st to go bowling.

Thursday April 1st the students participated in an Easter egg hunt at the park in Lacona.

The staff attended CORI inservice with Barb Schons from the Dept of Education.

The students and staff have completed the 4 required tornado drills. We still have 2 fire drills to conduct for the year.

Athletic Director’s report submitted by Chuck Jones:

Spring sports season has begun. We have a lot of kids running up and down the hallways itching for that opportunity to get outside and run in the spring air. Coaches for track are Mr. Dirkx, JH boys; Mr. Walter, JH girls; Mr. Oliver & Mr. Anderson, HS boys; Mr. Bauer & Ms. Sealock, HS girls. Mr. Tierney will be coaching the boys and girls golf teams.

The boys’ golf team will be hosting the Pride of Iowa Meet on May 3rd. The meet will be held at Deer Run in Indianola. The Little Warhawk Invitational track meet has been dropped from the schedule due in large part to the poor condition of the track.
Martensdale-St. Mary’s has taken over the meet.

Spring and summer schedules are available on the Southeast Warren web site. All are subject to change. There are three sizes of schedules available at the high school office: pocket, notebook, & poster.

Below you will find the Sportsmanship Ratings for football, basketball, and wrestling. Officials are mandated to rate each game that they officiate. Football received 47 ratings; basketball received 55 ratings; and wrestling received 40 ratings.

Sport Coaches Players Spectators
  SEW Rating State Average SEW Rating State Average SEW Rating State Average
football 1.28 1.37 1.23 1.29 1.43 1.32
basketball 1.35 1.3 1.38 1.28 1.67 1.48
wrestling 1.13 1.27 1.15 1.22 1.2 1.25

Athletic Booster Club

The boosters are looking forward to spring and summer sports. Some projects that will be undertaken this spring will be the paving of the baseball & softball batting cages. This will give teams the opportunity to hit even when the field is not in condition to be used. They will also be purchasing various items such as a new batting cage and two team bats for the baseball team.

Team state banners are still on the to do list. The cost of one state banner from the girls athletic union is $150 and from the boys athletic association is $53. We would need to purchase over twenty banners for both boys and girls. So, if anyone would like to donate some money to the booster club towards the purchase of a banner it would be greatly appreciated

CONSENT AGENDA: The following items were on the consent agenda:
1. Approve March 8, 2010 minutes
2. Financial reports
3. Second reading of Board Policy 504.12, “Administration of Medication”
4. Revision to Board Policy 203.8, “Conflict of Interest”
5. Revision to Board Policy 400.1, “Employee Conflict of Interest”
6. Revision to Board Policies 404.2E1, 404.2E2, 404.2E3, 404.2R1, and 404.2R2, “Family and Medical Leave”

Motion by Ron Miller, seconded by Larrie Williams to approve the items on the consent agenda. Aye: 5.

SUPERINTENDENT’S REPORT: Superintendent Delane Galvin reported on the following items:
1. Work is being continued on the Every Fifteen Minutes Program. Presentations will be made to the students the week of prom.
2. The graduation ceremony will be held on May 15th at 6:00 p.m.
3. We are still trying to work out a schedule with the Indianola School District to share the Ag program.
4. Health Occupation classes will be offered next year.
5. Graduation requirements will be reviewed and modified to align with the Iowa Core Curriculum and courses offered. Revised graduation requirements will be brought to the Board in May for approval.
6. At the Pride of Iowa Principal’s meeting there was discussion that Nodaway Valley may leave the conference. If so, Clarke has inquired about entering the conference.
7. The 5th-12th grade band concert will be held tonight at 7:00.
8. Letters are being sent out for scheduling nights to all secondary students.
9. The Building Leadership Team is attending IDM Training.
10. The spring play will be held on May 1st.
11. Spring Fling Dances will be held on May7th for the Junior High students and on May 8th for the High School students.
12. The District received a $25,000 grant to replace the fire alarm system. Bids are being requested and will be brought to the Board at the May meeting for approval.

WALK-IN FREEZER PROJECT: Superintendent Galvin related to the Board that he is in the process of obtaining bids to bring back to the Board for the walk-in freezer project. Superintendent Galvin would still like to move forward with the project, but stay within the projected budget. Bids will be brought back to the Board for consideration at the May board meeting.

REVIEW STANDARDIZED TEST RESULTS: Superintendent Galvin reviewed the 2009-2010 ITBS/ITED test results with the Board. The results as a whole show improvement over the prior year, but there are still a couple areas of concern.

CHILD NUTRITION PROGRAM: Superintendent Galvin related that the five-year school meal program review was held in March. The consultant handling the review was extremely pleased with the improvement in the school meals program since the 2005 review. The consultant now felt that Southeast Warren’s school meals program was in the top five of the state. Kudos to the Southeast Warren lunch staff.

SPORTSMANSHIP RATINGS: The annual sportsmanship ratings for the boys’ sports programs were reviewed by the Board.

ACTIVITY PASSES FOR RETIRING TEACHERS: Superintendent Galvin related to the Board that our current policy is to give lifetime activity passes to retiring teachers. Superintendent Galvin recommended continuing to do so.

SUPERINTENDENT EVALUATION: Superintendent Galvin related to the Board that he will have evaluation materials ready for the May board meeting.

PUBLIC HEARING ON 2010-2011 BUDGET: A hearing was held to allow community members the opportunity to speak concerning the 2010-2011 budget.

BUDGET GUARANTEE FOR 2010- 2011 BUDGET: Business Manager Julie Wilson recommended approving the budget guarantee for the 2010-2011 budget as a precautionary measure. Motion by Ron Miller, seconded by Jennifer Mihalovichh that the Board of Directors of the Southeast Warren Community School District will levy property tax for the fiscal year 2010-2011 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.

2010-2011 BUDGET: Superintendent Galvin recommended approving the 2010-2011 budget as published. The proposed tax rate is $19.99794 per $1,000 taxable valuation. Motion by Marianne Lester, seconded by Larrie Williams to approve the 2010-2011 budget as published. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended approving the retirement of Karen Miller, Intermediate Secretary; approving the resignations of Carrie Cooper, Dance Team Coach; Kim Heim, Assistant Athletic Director, and Cole Anderson, HS Math Teacher; approving the appointments of Karen Downs, Volunteer Assistant FCCLA Advisor; Jill Oliver, Head JH Softball Coach; Scott Dirkx, Assistant JH Boys’ Track Coach; and Jason Walter, Assistant JH Girls’ Track Coach; and Bev Schurman, volunteer driver for the senior class trip. Motion by Larrie Williams, seconded by Ron Miller to approve the personnel changes as presented. Ayes: 5. The Board expressed their appreciation for Karen Miller’s years of service.

TAG TRIP TO NAUVOO, ILLINOIS: Superintendent Galvin recommended approving the TAG trip to Nauvoo, Illinois for the fifth and sixth grade TAG students. The cost of the trip will be approximately the same as last year. Motion by Marianne Lester, seconded by Ron Miller to approve the TAG trip to Nauvoo, Illinois. Ayes: 5.

ISCAP PROGRAM: Business Manager Julie Wilson recommended approving participation in the ISCAP Program and approving the ISCAP Supplemental Resolution. The program allows the District to borrow money if needed for cash flow purposes at a low interest cost. Motion by Larrie Williams, seconded by Ron Miller to approve participation in the ISCAP Program and to approve the ISCAP Supplemental Resolution. Ayes: 5.

STUDENT TEACHING AGREEMENT WITH BUENA VISTA UNIVERSITY: Superintendent Galvin recommended approving the student teaching agreement with Buena Vista University. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the student teaching agreement with Buena Vista University. Ayes: 5.

REVISION TO 2009-2010 SCHOOL CALENDAR: Superintendent Galvin related to the Board that due to the extended school year for snow make-up days, the school year would be extending past Memorial Day weekend. Superintendent Galvin recommended amending the 2009-2010 school calendar to make the Friday before Memorial Day weekend a 1:30 dismissal. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the revision to the 2009-2010 school calendar. Ayes: 5.

2008-2009 AUDIT REPORT: The Board briefly reviewed the 2008-2009 audit report. Superintendent Galvin recommended approving the 2008-2009 audit report. Motion by Larrie Williams, seconded by Marianne Lester to approve the 2008-2009 audit report. Ayes: 5.

President Paul Mead adjourned the meeting at 6:36 p.m.

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