Regular Board Meeting
March 8, 2010

The Southeast Warren Board of Education met in regular session March 8, 2010, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovichh, Marianne Lester, Ron Miller, and Larrie Williams. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Intermediate Principal Dan Dow, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 5.

BOARD SALUTES: Dan Dow recognized Amanda Bales for her efforts in helping to run the book fair at Intermediate last week. She donated many hours of her own time to help out.

Superintendent Galvin recognized Carl Davis for placing 3rd at the state wrestling tournament.


Transportation report submitted by Joel Mosher:

We had 14 extra bus trips for the month. I had a lot of time checking road conditions and cleaning up snow around the busses and the buildings. The rest of the month was spent doing general repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

The Math Night is being planned by our staff to be held tomorrow evening - Tuesday, March 9th from 6:30 to 7:30 p.m. Parents and their primary aged children will be moving through a series of stations, playing fun math games and getting ideas about how to make learning math at home fun. The rescheduled PK-6 free movie night, which was held on Friday, February 26th at the Intermediate school, was well attended. PIE provided a supper of hot dogs, chips, and cookies before the showing of the free movie Cloudy with a Chance of Meatballs to families who wished to participate. A free will offering was collected for the meal. Popcorn, nachos, and drinks were sold for a nominal price during the movie. We celebrated Reading Week here at the Primary last week with a visit from the Cat in the Hat (thanks to Peoples Bank), a celebration of favorite books, and a “Bring Your Favorite Bear to School Day”.

Besides the regular monthly character assembly featuring self-discipline held last Friday afternoon, two more assemblies will be held during March. Chad Thomas from the Iowa Health System and the “I Got Caught!” program will provide a bicycle safety program on March 12th. In connection with that program, Warren County Deputies are partnering with Iowa Health in rewarding our students for following the bicycle rules of the road during the upcoming months. On March 25th, Marcus McIntosh from KCCI’s Read to Me Program will be visiting our building to read to the students and present a check for $500 to go towards the purchase of additional books for our media center.

Thanks to Partners in Education, on Monday, February 8th, the kindergarten through 3rd grade students were treated to a special assembly entitled “Wildlife Encounter”, from a concert company that partners with Mutual of Omaha. This live animal assembly program provided not only an opportunity for the children to see several wild animals up close – both those native to Iowa and from other parts of the world, but also information about the individual animals’ survival, natural history, and distinctive behaviors. The need for wildlife conservation was emphasized in this engaging 40-minute presentation.

Kindergarten Roundup will look a little different this year. Instead of a weeklong roundup schedule for observation and testing of incoming kindergartners, we will rely on our already gathered preschool data for placement decisions and offer a spring preschool open house instead on March 11th. Both preschool and kindergarten teachers will be available that evening to answer questions that familiarize the students and parents with the classrooms and general procedures. Then on April 30th, the current kindergartners will stay home for the day, as the incoming kindergartners for the 2010-11school year will spend an entire school day with the kindergarten teachers to begin learning some of the kindergarten procedures. Regular school transportation will be available to those children attending the roundup day from all three buildings both to and from school on that day.

The administration and teachers have been working on a plan to restructure and reschedule our PK-3 program here at the Primary. It is my belief that we can provide an even better, more individualized instructional program with a smaller staff in our building, if we can build the needed support from both the remaining staff and the community. More information will be shared with the board as plans are closer to being finalized.

Intermediate Principal’s report submitted by Dan Dow:

The Intermediate Building had a successful week for the Bookfair. We appreciate all the efforts by the volunteers that made this possible with a special thank you to Amanda Bales for her extended time in helping out.

Movie Night in Lacona was well attended by the Primary and Intermediate students and their parents as well as some visitors from the high school. A big thanks to the members of our PIE committee and Mrs. Weaklend.

D.A.R.E. graduation was held on March 2nd. Congratulations to our 6th graders and a big thanks to Officer Randy Spurr for his leadership and instruction. Poster winners were 1st Anthony Baker, 2nd Sydney Jellison. The Essay that was selected for state competition was written by Hanna Judd, the other two that finished in the top three were produced by Mary Harryman and Morgen Greif.

The Intermediate building received 20 office chairs from DMACC. We wish to thank Des Moines Area Community College for their generosity.

We have acquired $255.00 worth of box tops to date. This money will be used for field trips, playground equipment or other classroom needs.

Athletic Director Report submitted by Chuck Jones:

Carl Davis and Cody Schurman each finished second at their respective weight classes during district wrestling. Both advanced on to the Iowa State Wrestling Tournament at Wells Fargo Arena in Des Moines starting on Thursday, February 18th. Carl lost his opening match, but was able to work through the consolation bracket to finish 3rd at 140 lb. weight class in Class 1A . Cody lost his opening match and lost in the first round of the consolations.

The Southeast Warren girls basketball team closed out their season with an opening round loss to Melcher-Dallas at Melcher-Dallas on Thursday, February 11th. The girls finished the year with a 2 & 13 record in the Pride of Iowa Conference and were 3 & 18 over-all. Sydney Smith was a unanimous selection on the POI 2nd Team All Conference.

The Southeast Warren boys season came to an end with a second round district lose at Murray.. The boys finished the regular season with a 10 & 6 record in the Pride of Iowa Conference and were 14 & 8 over-all. Three Warhawks received POI All Conference recognition: Seth Nutting, unanimous 1st Team; Torey Mason, 1st Team; and Austin Allen, 2nd Team.

Southeast Warren hosted a “Coaches vs. Cancer” night during the final home basketball game on Friday, February 12th. Coach CJ Morrow did an outstanding job of organizing the event. The night started off with a chili supper. Thanks to Peggy Williams for her help in organizing it. Various raffle prizes and contests were held throughout the evening. The contests included are “Dash for Cash”, free throw shooting, and a paper airplane toss. Coach Morrow was able to get many prizes donated for the raffle: Iowa Energy t-shirts, Iowa Energy tickets, Simpson College tickets, Iowa Cub tickets, autographed basketballs from Iowa State women’s coach & Drake University coaches, and three items (hat, bat, bobble-head) autographed by Indianola native & Los Angeles Dodger Casey Blake. The culminating activity was if the student body could raise $300, Coach Morrow would have his head shaved. At the last minute, enough was raised so at half time of the varsity boys game the girls basketball team shaved his head. Also pink “Hoops for Hope” t-shirts were sold in the days leading up to the event. Thanks to Madi Martin for taking charge of this activity. An estimated total of $1400 was raised.

Spring and summer schedules are available on the Southeast Warren web site. All are subject to change. A notebook sized schedule is available in the high school office.

Athletic Booster Club

The boosters and Mr. Galvin have been pursuing the purchase of state banners to be displayed in the gym. These would be banners that represent each of the teams from Southeast Warren that have qualified for State Tournament play.

Do you want to become a “Friend of the Boosters”? The boosters are looking into creating a list of personal e-mails for those who would be interested in helping out at various events or activities. They would use it as a way to keep everyone updated on the happenings of the club. (meetings, clean up dates, assistance needed, etc.)

CONSENT AGENDA: The following items were on the consent agenda:
1. Approve February 11, 2010 minutes
2. Financial reports
3. Second reading of Board Policy 603.5A, “Privately Owned Computer Use”
4. First reading of Board Policy 504.12, “Administration of Medication”

Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Galvin reported on the following items:
1. The ITBS & ITED scores are in but the information has not yet been compiled.
2. Practice for varsity spring sports started tonight. Junior high students will start practice after spring break.
3. The end of the 3rd quarter is March 16th.
4. A meeting was held with DMACC concerning the possibility of a joint venture to establish a Career Academy. DMACC is very interested in the possibility.
5. Sharing possibilities are being explored with the Melcher-Dallas and Indianola schools.
6. The minutes from past meetings of the Long Range Planning Committee were included in the board packets. The Committee will meet again tomorrow night. The topics for conversation will be science and social studies curriculums.
7. There has been considerable publicity concerning IASB (of which Southeast Warren pays membership dues to) in the past few days. The District was also approached by Larry Siegel to join his new group, ISFIS. We will continue to evaluate both organizations to determine which would be more beneficial.
8. Superintendent Galvin will be at the State Capitol tomorrow learning how to advocate for schools.
9. A Superintendent round table is scheduled for Milo this Thursday. A Superintendent round table was held at Lacona last Thursday.
10. The vocal Pops Concert will be held this Thursday.
11. The Fine Arts dinner and auction will be held on March 27th.
12. Twenty-three out of 43 students turned in scholarship applications to the Southeast Warren Scholarship Foundation. The Scholarship Foundation will be holding their country music program on April 9th.
13. The condition of the gravel roads is being monitored. There is a possibility that bus travel on the gravel roads may be embargoed.

WALK-IN FREEZER PROJECT: Superintendent Galvin related to the Board that Mr. Haila had worked with Jensen Builders to modify the walk-in freezer bid to try to lower the cost of the project. The modifications bring the cost down on the base bid of $51,500 to $46,375, but with the recommended adds the total project would be $49,340. The amount budgeted for this project was $40,000. Mr. Galvin recommended not going over the budget and to obtain costs for a stand-alone walk-in freezer. Motion by Ron Miller, seconded by Larrie Williams to reject all bids and to go back to the architect to price out a stand-alone walk-in freezer and go from there. Ayes: 5.

PERSONNEL CHANGES: Superintendent Galvin recommended accepting the retirement of Allen Miller, Intermediate Part-Time Custodian, effective June 30, 2010; and approving the appointment of Chris Morrow, Head JH Baseball Coach. Motion by Marianne Lester, seconded by Ron Miller to approve the personnel changes as presented. Ayes: 5.

EARLY START DATE FOR THE 2010-2011 SCHOOL YEAR: A hearing was held to allow community members the opportunity to speak for or against the early start date of August 24th for the 2010-2011 school year.

APPROVE EARLY START DATE FOR THE 2010-2011 SCHOOL YEAR: Superintendent Galvin recommended approving the early start date of August 24th for the 2010-2011 school year. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the early start date of August 24th for the 2010-2011 school year. Ayes: 5.

APPROVE 2010-2011 BUDGET FOR PUBLICATION: Superintendent Galvin recommended approving the 2010-2011 budget for publication and setting the hearing date for the next regularly scheduled board meeting, April 12, 2010. The proposed tax rate is $19.99794 per $1,000 assessed valuation. Motion by Ron Miller, seconded by Marianne Lester to approve the 2010-2011 budget for publication and to set the hearing date for April 12th. Ayes: 5.

APPROVE USE OF ELECTRONIC MEANS TO DISTRIBUTE NEWSLETTER: Superintendent Galvin recommended using electronic means to distribute the newsletter as much as possible as a way to help reduce costs. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to use electronic means to distribute the newsletter. Ayes: 5.

APPROVE WIRE TRANSFER AGREEMENT WITH PEOPLES BANK: Superintendent Galvin recommended approving the Wire Transfer Agreement with Peoples Bank. Wire transfers are required to be used to transfer funds into 403(b) accounts. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the Wire Transfer Agreement with Peoples Bank. Ayes: 5.

APPROVE LEARNING CENTER AGREEMENT WITH MELCHER-DALLAS SCHOOL DISTRICT: Mr. Galvin recommended approving the Learning Center Agreement with the Melcher-Dallas School District. Indianola will be shutting down their learning center; in addition, the fees for Melcher-Dallas’ learning center will be less than Indianola’s fees. Motion by Larrie Williams, seconded by Ron Miller to approve the Learning Center Agreement with the Melcher-Dallas School District. Ayes: 5.

APPROVE STUDENT TEACHING AGREEMENT WITH SIMPSON COLLEGE: Superintendent Galvin recommended approval of the Student Teaching Agreement with Simpson College. Motion by Ron Miller, seconded by Marianne Lester to approve the Student Teaching Agreement with Simpson College. Ayes: 5.

REVIEW BOARD POLICY SECTIONS 603, 604, AND 605: The Board reviewed Board Policy Sections 603, “Instructional Arrangements”, 604, “Services”, and 605, “Pupil Progress”. Motion by Larrie Williams, seconded by Ron Miller to approve the review of Board Policy Sections 603, 604, and 605. Ayes: 5.

President Paul Mead adjourned the meeting at 6:43 p.m.

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