Regular Board Meeting
December 14, 2009

The Southeast Warren Board of Education met in regular session January 13, 2009, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Ron Miller and Jennifer Mihalovichh. Marianne Lester arrived at 5:32 p.m. Larrie Williams was absent. Superintendent/Secondary Principal Delane Galvin, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the agenda. Ayes: 3. (Marianne Lester was absent from the vote.)


Transportation report submitted by Joel Mosher:

We had 14 extra bus trips for the month. The month was spent doing general repairs. I had time assisting Howard with some outside maintenance and some snow removal. I spent time making changes to the hard surface route plan.

Primary Principal’s report submitted by Charlotte Weaklend:

• Our character theme this month is perseverance. Mrs. Williams’ class will be leading our character assembly on January 16th to deliver the message of staying with a task until it is completed. This is an important lesson for today’s youth to learn. With instant gratification being the norm in today’s society, patience and perseverance are important skills to be cultivated.

• The third graders will be taking the Iowa Tests of Basic Skills this week. Our winter DIBELS testing will occur next week, just in time to use the results at our January 28th teacher inservice day to determine which intervention groups the students need to be assigned to now. Several students have already moved out of intervention groups, as they have shown desired progress early during weekly probes.

• The Red Cross Winter Safety sessions will be taking place during the afternoon of the 16th. The handwashing session in December was very informative and well presented. We are looking forward to this third visit from the Des Moines Red Cross volunteer group.

• We will again be participating in the St. Jude’s Math-a-thon at the Primary building this year. This is a strictly voluntary program that helps students sharpen their math skills, while they are helping raise funds for St. Jude’s important work in researching and treating terminal childhood diseases. Students really get fired up about math in the process. We spend so much time and effort on the teaching of reading at the Primary building, the St. Jude’s Math-a-thon and the annual math night allow us to convey the importance of learning math as well to the students.

• Mrs. DeJoode has been working with our AEA early childhood consultant, Joann Heaberlin, to prepare for our January 22nd preschool site visit. During that visit, she and I will be proving to the state that we are complying with all of the ten Iowa Quality Preschool Program standards and 172 criteria. This is no small task, but a very important one to insure the continuation of this line of funding to the district.

Upcoming events
Jan. 12th Warhawk Pride meeting @ 7:30 p.m. at high school
3rd grade ITBS testing begins
Jan. 16th Winter Safety presentations to classes in p.m.
Character Assembly (perseverance) 2:45 p.m.
Jan. 19th St. Jude’s Math-a-thon begins
DIBELS testing begins
Jan. 22nd State Preschool Visit
Jan. 27th Children First Forum meeting @ Primary 6:30 p.m.
Feb. 6th Character Assembly (resourcefulness) 2:45 p.m.

Intermediate Principal’s report submitted by Dan Dow:

We are currently accepting bids for security lighting for the area between the school building and the football field. We are going to soon be looking at bids for the sound proofing in the upper hallway, bleacher repair, seal coating some walls, and grading.

We are also currently looking at a service agreement for our heating and cooling system. I have discussed this with Mr. Galvin and with the expense of the agreement and added expenses compared to the repair costs we have incurred this year the current plan is to leave things as they are.

Congratulations to Sean Gardner for winning the Geography Bee on January 6th. He is our district champion and will move on in the competition.

The Intermediate school students went skating on January 7th for their Character Trip. This trip was earned by our students who have displayed high character as proven throughout the previous quarter by meeting a set group of criteria.

The Intermediate students will be taking the Iowa Tests of Basic Skills beginning on January 19th.

Athletic Director’s report submitted by Chuck Jones:

Due to inclement weather numerous games had to be postponed. Currently, all the games have been rescheduled with the exception of one Junior High basketball game. It has been a tough season for the teams to get on a roll with so many changes, but the coaches and players are looking forward to a very busy month of January. The one wrestling meet that was postponed has been rescheduled for January 20th. The meet will be held in Melcher. I encourage everyone to check the school web site for updated schedules.

It has been a very challenging year so far. I have spent a lot of time trying to hire officials and get schedules corrected. At this time, the spring and summer schedules are being finalized and officials hired for baseball/softball. Work has also started on next year’s schedules.

The Southeast Warren/Melcher-Dallas wrestling team competed in the Pride of Iowa Conference tournament on December 20th. The team finished in seventh place overall, out of the ten conference schools. Carl Davis and Evan Mitchell both captured first place finishes at 145 & 160 pound weight classes, respectively. Cody Schurman came away with a fifth place finish.

Athletic Booster Club Notes

Southeast Warren Booster Club meeting December 10, 2008

Baseball/softball: The process of taking bids on the tiling is ongoing. Boosters are looking to write a grant through FEMA to help pay for the tiling and dirt work that is needed.

Sponsorships/membership: The boosters are always looking for people to join. It’s $25 for a membership and businesses can purchase signs to be displayed at the baseball/softball fields. Contact a booster club member for further information.

Pee-wee wrestling tournament: The Southeast Warren pee-wee wrestling tournament is scheduled for January 10th. Weigh-ins start at 7:00 AM. A donation will be made to the Lacona Fire & Rescue for providing medical personal throughout the day. NO, passes are accepted. This includes Southeast Warren Activity passes.

Wrestling room: The ceiling and walls in the wrestling room have been repaired. Also new wiring has been installed for the new treadmills and other machines.

Elementary baskets: The booster club donated items to the Elementary School for baskets. The baskets were then raffled off as part of their fundraising during the Milo Small Town Country Christmas.

The next meeting is scheduled for Wednesday, January 14, 2009, at 7:00 p.m. in Liberty Center.

CONSENT AGENDA: The following items were on the consent agenda:
1. December 8, 2008 minutes
2. Financial reports
3. Second reading of Board Policy 604.2, “Student Health Services”
4. Second reading of Board Policy 405.2R, “Travel Regulation”

Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Mr. Galvin reported on the following items:
1. Second semester started the Wednesday (January 7th) after winter break. A few schedules are still being adjusted.
2. So far there have been two snow days. As of right now, March 13 and 16 will be used as snow makeup days if the Board chooses to do so.
3. The District has been signed up for a free additional emergency notification system. Emails or texts will be sent free of charge to notify parents of school closings or delays. Information will be sent out to parents notifying them of the service.
4. An updated copy of the five-year expenditure plan was given to board members. The High School has been re-keyed, heat valves are being replaced as needed, bids have been received for lights in the Primary multi-purpose room and daycare building, sound tile has been installed in the Primary building, and the process to purchase a school bus has been started.
5. The District will not be able to apply for a Fire Safety Grant this year due to not having a current inspection report from the State Fire Marshall. A Fire Safety Gant application will be submitted next year.
6. A copy of a survey done by Central C.S.D. comparing schools of similar enrollment (including Southeast Warren) was given to board members. The survey is a good reference to compare number of buildings, teachers, administrators, etc.
7. A superintendent evaluation packet was given to board members. The packet includes timelines to be discussed and met.
8. ITBS and ITEDS will be given this week.
9. The final brochure developed by the Warhawk Pride Committee has been received. Brochures will be delivered to businesses for distribution.
10. The Warhawk Pride Committee is now working on a welcome packet for new community members.

JOINT WARREN COUNTY SCHOOL BOARD MEETING: Mr. Galvin related to the Board that the superintendents of the schools in Warren County would like to invite Legislators to a joint school board meeting. A joint meeting was held last year with the Legislators and all who attended thought it was a good idea to have a joint meeting again this year. A tentative date of February 4th at Indianola has been scheduled. The consensus of the Board was to participate in the joint meeting.

STATEWIDE BUDGET REDUCTION: Mr. Galvin related to the Board that the Governor’s 1.5% across the board budget reduction would reduce Southeast Warren’s budget by $44,607. Mr. Galvin related that the administration had agreed that by watching spending carefully no cuts would need to be made at this time. A cash reserve levy can be used to recoup the dollars cut when the 2009-2010 budget is certified.

2009-2010 SCHOOL CALENDAR: Mr. Galvin related that he had asked the District Leadership Team to gather input from all three buildings for the 2009-2010 school calendar. Mr. Galvin asked the Board for any input they might have for the 2009-2010 school calendar. Mr. Galvin and the District Leadership Team will begin working on the calendar at the end of the month.

PERSONNEL CHANGES: Mr. Galvin recommended approval of the appointments of Lynnea Young, Director of Fall Play; and Phil Oliver, Assistant JH Boys’ Basketball Coach; and approval of the requests for unpaid leave from Janet Hendrickson and McKenna Cornish. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the personnel changes as presented. Ayes: 4.

EARLY RETIREMENT REQUEST: Mr. Galvin recommended approving the early retirement request from Paula Schultz effective at the end of the 2008-2009 school year. Motion by Marianne Lester, seconded by Ron Miller to approve the early retirement request from Paula Schultz. Ayes: 4. The Board expressed their appreciation to Paula for her service to the District.

BUS SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS: Joel Mosher reviewed the bus specifications for a 77-passenger bus. Joel anticipated a September arrival date if the bus is ordered in February. One bus will be traded in on the purchase; Joel asked the Board to authorize him to make a revision, if needed, to the specifications on which bus may be traded in. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the bus specifications with a change in the bus to be traded in if necessary and authorization to advertise for bids. Ayes: 4.

REVISION TO STUDENT HANDBOOK: Mr. Galvin presented recommended changes to the student handbook to address weighted grades for advance placement courses. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the revision to the student handbook in regard to AP courses. Ayes: 4.

BOARD POLICY 201.4: Mr. Galvin recommended approval of the revision to Board Policy 201.4, “Elections”. The revision updates the policy to agree with legislative changes. Motion by Marianne Lester, seconded by Jennifer Mihalovichh to approve the revision to Board Policy 201.4, “Elections”. Ayes: 4.

BOARD POLICY 201.5-.6: Mr. Galvin recommended approval of the revision to Board Policy 201.5-.6, “Membership and Term of Office”. The revision updates the policy to agree with legislative changes. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the revision of Board Policy 201.5-.6, “Membership and Term of Office”. Ayes: 4.

BOARD POLICY SECTIONS 400 AND 406: The Board reviewed Board Policy Sections 400, “Statement of Guiding Principles”, and 406, “Part-Time Personnel”.

NEGOTIATIONS STRATEGY SESSION: The Board held a Negotiations Strategy Session from 6:18 p.m. to 7:31 p.m.

CHIEF NEGOTIATOR: Mr. Galvin related to the Board that due to bad weather, negotiations could not be held prior to Mr. Reno leaving for Arizona. Mr. Galvin asked the Board to consider whether to postpone negotiations until April when Mr. Reno returns or to appoint someone else as chief negotiator. Motion by Marianne Lester, seconded by Jennifer Mihalovichh to appoint Delane Galvin as chief negotiator. Ayes: 4.

President Paul Mead adjourned the meeting at 7:32 p.m.

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