SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
November 10, 2008

The Southeast Warren Board of Education met in regular session November 10, 2008, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Ron Miller, Jennifer Mihalovichh, Larrie Williams and Marianne Lester. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the agenda. Ayes: 5.

THE BOARD SALUTES: Mr. Galvin recognized Beryl Presley for receiving the Excellence in Education Award on October 16th at Hy-Vee Hall.

Mr. Galvin recognized Jake Larson for his participation on the Indianola High School Cross Country team and their 5th place win at State.

Mr. Galvin recognized Mrs. Lynnea Young and the play cast for their outstanding performance.

Mr. Galvin recognized Mrs. Kim Heim and the FCCLA students for the excellent job on the fall blood drive.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had 18 extra bus trips for the month. Inspection was held on Friday, October 10. We had one route bus taken out of service and two spares. We had several 30-day repairs and most of these have been taken care of.

Primary Principal’s Report submitted by Charlotte Weaklend:

Thirty-eight of the forty-two students in this year’s SEW kindergarten class had experienced preschool, most of which was here in our own 4-year-old program. That is a total of 90% who attended preschool, compared with the reported 82% of the total number of kindergartners in the five school districts in Warren County who attended preschool, according to Warren County Empowerment Director Deb Schrader. County-wide, the 82% is an increase over last year’s 77% who attended preschool. The governor’s goal is that 90% of all students in Iowa attend preschool. We are proud of our strong record of providing a quality preschool experience for youngsters living in our district.

Since the beginning of the school year, a total of $1800 has been contributed to our extra milk fund. This community-supported fund provides milk for an afternoon snack for students whose parents report that paying the cost of $27.00 per semester would work a hardship on the family. Currently, thirty-two students are receiving that benefit. That number represents nearly 20% of our K-3 student body. With the contributions to date, the entire 08-09 school year’s extra milk is covered for our thirty-two students, with a balance of $72 carried forward for the 09-10 school year milk fund. I have personally thanked each, but would like to publicly thank the following individuals and organizations that made contributions to the milk fund since school began this fall:

  • Tiffany Chumbley
  • John Riley
  • Bernice Weeks
  • John & Irene Swartzendruver
  • Chet & Ann Crouse
  • Sharon Spear
  • Liberty Center United Methodist Church
  • Alta Michener
  • Tom & Raylene Stoutner
  • Lacona United Methodist Church
  • Milo Lions’ Club
  • XCEL Breakfast Club of West Des Moines (Diane Hall, member).

Since October 1st, we have had five new students transfer into our building: one preschooler, one kindergartner, two first graders, one second grader, and one third grader. Comparing the last day of school’s enrollment in the Primary building to the November 1st enrollment, we have had thirteen students transferring out and fifteen students transferring in - with forty-two third graders moving on to the Intermediate building and forty-one new kindergartners. Our K-3 enrollment in May stood at 155, with our present enrollment at 153.

We are currently holding character assemblies in our building once a month, where each month a different classroom of students, along with Mr. Babcock, present a rap, a song, or a short skit emphasizing the month’s theme. Children are rewarded throughout the month for displaying the character theme by placing a seasonal shape on our character tree in the front foyer. So far we have added fall-colored leaves to represent the theme of responsibility, jack-o-lanterns to represent respect, and turkeys to represent integrity. According to the words of a well-liked character song, demonstrating integrity involves always telling the truth and doing your best, even when no one is checking up on you.

Seventy-three grandparents joined their kindergartners for lunch during the week of October 20th – Kindergarten Grandparents’ Week.

As of the writing of this report, attendance numbers for parent-teacher conferences were not available.

The K-3 students participated in a mock election on November 4th in the main foyer. John McCain garnered 84 of the K-3 students’ votes. Barak Obama receives 62 votes. There was one write-in vote for “my mom”.

Board members are invited to attend our annual Veterans’ Day Program tomorrow morning at 8:10 a.m. in the multi-purpose room. The attending veterans will be treated to a continental breakfast in the media center following the K-3 presentation.

Primary Calendar for November 11th through December 8th:

  • November 11th - Veterans’ Day Program - Iowa Core Curriculum training for administrators & teacher leaders
  • November 12th - Balanced Leadership Training for Galvin & Weaklend in a.m.
    - Teacher Inservice @ 1:00 p.m. (topics: improving core instruction,
    intervention ideas, reviewing our progress)
  • November 12th - AEA Hearing Screenings for K-3 students
  • November 17th - Family Reading Program fundraiser presentation to students
    - PIE mtg. @ Intermediate (organization of cookie walk/book fair to be held in Primary building during Small Town Country Christmas)
  • November 24th - PIE mtg. @ Primary (final organizational meeting for Small Town Country Christmas activities
  • December 2nd - Elementary Winter Program in H.S. gymnasium (7:00 p.m.)
  • December 3rd - Iowa Core Curriculum training for administrators & teacher leaders
  • December 5th - Character Assembly – Mrs. Burgin’s class to present character theme concern for others – “caring” (2:45 p.m. in multi-purpose room)
  • December 6th - Small Town Country Christmas

Intermediate Principal’s Report submitted by Dan Dow:

The Book Fair was held in the library from Nov. 3-6.

Lacona polling booths were in the school on Election Day.

All new staff and last year’s staff that did not receive last year’s CORI training completed it Oct. 31.

One 5th grade student left the district Oct. 2 and we added a 5th grade student Oct. 27.

Installation of washer and dryer has begun.

There has been a problem with furnace motor; the cause is still being determined.

Students did a very nice job with the school play. Congratulations to Mrs. Young and her students.

Mrs. Beard has already amended learning goals on two students twice. These students are improving much more rapidly than expected. Congrats to Mrs. Beard and her students.

The Lacona Public Library is now located at E. North St. Apt. #4.

We had a good turnout for the parent-teacher conferences on Monday and Thursday.

4th-6th grade basketball practice has started in the Lacona building.

Athletic Director’s Report submitted by Chuck Jones:

The fall sports seasons have reached their conclusions.

The varsity volleyball team’s season came to an end at the hands of a very good Twin Cedars team in the opening around of regional play. Coach Barnhart and Coach Batula were able to introduce many new skills and approaches to the game. The team and individual growth was very noticeable as the season progressed. It is an exciting rebirth of Southeast Warren volleyball. Three of our girls were cited as All-Conference players: Kayli Schurman- 1st team, hitter; Molly Cleveland- 2nd team, hitter; Sydney Smith- 2nd team, setter.

Southeast Warren football finished in a tie for fourth place with Van Meter. The Warhawks missed out on qualifying for the playoffs due to head to head competition. The Warhawks finished 3-3 in district play and 4-5 over-all. The team showed considerable improvement throughout the year. With a bulk of the team being underclassmen, the future looks bright for the Warhawks. All-District honors have not been released at this time.

Thank you to all of our senior athletes who participated in football and volleyball. Your dedication to the building and success of the programs is deeply appreciated.

Congratulations to Jake Larson, who was a member of the Indianola Cross Country team that qualified for the state meet in Fort Dodge.

Junior high basketball and wrestling practices have started. Currently, there are only 10 girls out for basketball plus 3 managers; 13 boys out for basketball; 13 boys out for wrestling plus 3 girls as managers. Mr. Oliver & Mr. Bauer are allowing several boys to try both basketball and wrestling during the first couple of weeks to get a feel for each and make a final decision later.

Sr. high girls’ basketball practice begins on November 10th. Sr. high boys’ basketball and wrestling start practice on November 17th.

A new athletic scheduling program has been purchased. It is an online program in which the community will be able to access information from schedules to bus times to cancellations. Parents and fans will also be able to sign up for e-mail updates of changes in games. I am hoping to have it up and running by the first of December. You can currently access the schedules for Varsity basketball and wrestling at http://as.rschooltoday.com/g5-bin/client.cgi?G5genie=139

I would like to thank everyone who has helped at our volleyball and football games this season. Your willingness to participate at Southeast Warren events helps create a positive environment for coaches, players and fans.

Athletic Booster Club Notes

The athletic boosters are waiting to hear from the school and FEMA about the damages to the baseball/softball fields before making a decision on repairs. They have recently had the football headphones repaired and have started some initial discussions concerning the crow’s nest in Lacona.

New officers were elected during the October meeting. They are Andy Schurman, president; BJ Hagen, vice-president; Bev Schurman, secretary; and Heather Konrad, treasurer.

Memberships are available at a cost of $25. The boosters are always looking for new members to become active in their organization.

The next athletic boosters meeting will be November 12th at 7:00 PM in Liberty Center.

CONSENT AGENDA: The following items were on the consent agenda:
1. Approve October 13, 2008 minutes
2. Approve October 27, 2008 minutes
3. Financial reports
4. Approve second reading of Board Policy 403.5, “Early Retirement Payment”
5. Approve the School Nurse and the Secondary Principal as Level I child abuse investigators

Motion by Ron Miller, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Mr. Galvin reported on the following items:

  1. Certificates were received from Senator Harkin recognizing the Southeast Warren District for taking advantage of the Iowa Demonstration Construction Grant and the Fire Safety Grant. The grants were received in 2002 and used to renovate a classroom and the gymnasium in Lacona and for electrical upgrades, door closures and emergency and exit lighting at the Junior/Senior High School.
     
  2. The Jr./Sr. High had a low turn out for Parent-Teacher conferences. A time will be set up with teachers to discuss ways to get more parents to attend conferences.
     
  3. Administrators and three teachers attended the second session of Iowa Core Curriculum training.
     
  4. A meeting had been scheduled for today with the Department of Education to discuss site visit deficiencies but the Department of Education representative did not show up; the meeting will be rescheduled for a later date.
     
  5. The fall sports have finished. Middle school sports practice has started, the varsity girls’ basketball started practice tonight and the varsity boys’ basketball and wrestling practice will start next week.
     
  6. Auditors will be here next week to perform the annual audit of the books.
     
  7. The Iowa Association of School Boards Convention will be held November 19-21.
     
  8. The Middle School Dance will be held on November 21st at 7:00 p.m. The Board is welcome to help chaperone.
     
  9. Students will write letters to veterans tomorrow during Connections.
     
  10. The Teacher Quality Committee met today to discuss the allocation of Teacher Quality Funds. The portion of the funds to be used for professional development will be divided between the buildings to be used for building goals, substitutes, registrations or time spent outside of the contract day as determined by each building.

OATH OF OFFICE: Board Secretary Julie Wilson administered the oath of office to Larrie Williams for Vice President.

DISTRICT BROCHURE: The Board reviewed the final copy of the district brochure that was developed by the Warhawk Pride Committee. Mr. Galvin recommended approval of the district brochure. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the district brochure. Ayes: 5.

Mr. Galvin noted that the next Warhawk Pride Committee meeting would be held on December 9th at 7:30 p.m. in the High School building.

FIVE-YEAR EXPENDITURE PLAN: The Board reviewed the updated five-year expenditure plan for transportation, facilities and technology. Mr. Galvin recommended approval of the expenditure plan. Motion by Larrie Williams, seconded by Ron Miller to approve the five-year expenditure plan as presented. Ayes: 5.

CERTIFIED ENROLLMENT: Julie Wilson reviewed the October 2008 certified enrollment count. The actual enrollment that determines funding for the 2009-2010 school year decreased from 575.6 FTE students to 569.2 FTE students, a decrease of 6.4 FTE.

PERSONNEL CHANGES: Mr. Galvin recommended approval of the appointments of Nathan Bauer, Head JH Wrestling Coach; Brian Jimenez, Head HS Wrestling Coach; Nathan Bauer, Assistant HS Wrestling Coach; Sheldon Thompson, Co-Head HS Girls’ Basketball Coach (sharing half of Ron Smith’s co-head coaching salary); and a change of coaching assignment for Mike Tierney from Co-Head Golf Coach to Golf Coach. Motion by Ron Miller, seconded by Larrie Williams to approve the November 2008 personnel changes as presented. Ayes: 5.

NEGOTIATIONS: Mr. Galvin recommended hiring Mr. Carl Reno to serve as chief negotiator for both the certified and support staff negotiations. Mr. Reno would request a rate of no more than half of what an attorney would charge or $60 per hour, which ever is less, plus mileage. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve Mr. Reno as chief negotiator. Ayes: 5.

Ron Miller agreed to serve as the board representative for the certified staff negotiations and Larrie Williams agreed to serve as the board representative for the support staff negotiations.

REQUEST TO SBRC FOR MODIFIED ALLOWABLE GROWTH: Julie Wilson recommended approval of the request to the SBRC for Modified Allowable Growth for open enrollment out in the amount of $127,992. A total of 24 open enrollment out students were included in the October 2008 certified enrollment count that were not on the 2007 certified enrollment count. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the request to the SBRC for Modified Allowable Growth for open enrollment out in the amount of $127,992. Ayes: 5.

DRIVER EDUCATION: The Board reviewed proposals for a driver education program for the 2008-09 school year from two companies and the actual 2007-08 driver education costs of having the program in-house. Teen Driver Inc. proposed a fee of $295 per student; Street Smarts proposed a fee of $325 for 2008-09, $330 for 2009-10, and $335 for 2010-11. Motion by Larrie Williams, seconded by Ron Miller to approve the proposal from Teen Driver Inc. for the driver education program for the 2008-09 school year. Ayes: 5.

2008-2009 SCHOOL CALENDAR: Mr. Galvin related to the Board that the 2008-2009 school calendar did not have a one hour early dismissal scheduled prior to Thanksgiving and winter break. As per the certified master contract, school will be dismissed one hour early prior to those holidays. Mr. Galvin recommended revising the 2008-2009 school calendar to include the early dismissals. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the revision to the 2008-2009 school calendar. Ayes: 5.

403(b) PLAN DOCUMENT: The Board reviewed the provisions of the proposed 403(b) plan document with the State of Iowa Retirement Investor’s Club. Julie Wilson noted that the State had requested a revision to the plan documents after the board packets had gone out; the State is requesting that transfers not be allowed under the Plan. Julie Wilson recommended approving the plan document with the revision that transfers not be accepted under the Plan. Motion by Ron Miller, seconded by Larrie Williams to approve the 403(b) Plan Document with the State of Iowa Retirement Investor’s club with the revision that transfers not be accepted. Ayes: 5.

BOWLING COACH: Mr. Galvin related that the Girls’ Athletic Association would now recognize bowling as an official sport. The Boys’ Athletic Association will recognize bowling as an official sport next year. If the District is to continue to offer bowling as a sport a coaching position will need to be added to the supplemental pay schedule. Mr. Galvin has discussed adding the bowling coach position to the supplemental pay schedule with the Association and a tentative agreement has been reached to add the position at 2%. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve adding the bowling coach position to the supplemental pay schedule at 2%. Ayes: 5.

BOARD POLICY 604.2: The Board discussed recommended revisions to Board Policy 604.2, “Student Health Services”. Motion by Marianne Lester, seconded by Larrie Williams to table this item pending further information. Ayes: 5.

BOARD POLICY SECTIONS 405 AND 411: Motion by Larrie Williams, seconded by Marianne Lester to approve the review and revision of Board Policy Sections 405, “Certified Personnel Related Considerations”, and 411, “Non-Certified Personnel Related Considerations”. Ayes: 5.

President Paul Mead adjourned the meeting at 6:46 p.m.

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