SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular & Organizational Board Meeting
October 13, 2008

The Southeast Warren Board of Education met in regular session October 13, 2008, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Ron Miller and Jennifer Mihalovichh. John Burrell and Larrie Williams were absent. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the agenda. Ayes: 3.

VISITORS: Bill Ballard expressed his appreciation to the seniors for coming back on the Saturday after homecoming to clean up the extensive TPing around the football field.

Marianne Lester related that she had received a call from a parent expressing their appreciation of having comments from each of the Intermediate classrooms in the Warren Pride.

THE BOARD SALUTES: Mr. Galvin recognized Ms. Hurtado for receiving the Golden Apple Award presented by Channel 13 this past Thursday. Two students nominated Ms. Hurtado for the Golden Apple Award.

Mr. Galvin also recognized Ms. Cornish and the student council for their excellent effort on making homecoming activities a positive one this year.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 20 extra bus trips for the month. The month was spent doing general repairs. I will have time in preparing for first half inspection that will be held on Friday, October 10th at 1:00. I also had time in assisting with some mowing and making preparations for homecoming activities.

Primary Principal’s report submitted by Charlotte Weaklend:

Primary Professional Development Goal for 2008-2009:

At least 80% of our PK-3 students will perform at the established level in every portion of the spring IGDI / DIBELS tests in reading for their grade level.

Average DIBELS spring scores for the school years including 2001-2002 through 2007-2008:
Kindergarten –  Letter Naming Fluency 58%
                       Phoneme Segmentation Fluency 85%
                       Nonsense Word Fluency 71%
1st grade -       Phoneme Segmentation Fluency 96%
                       Nonsense Word Fluency 86%
                       Oral Reading Fluency 79%
2nd grade -      Oral Reading Fluency 63%
3rd grade -       Oral Reading Fluency 64%


Content of Primary IDM Staff Development for 2008-2009:

  • Review of instructional decision-making concept
  • Review of the 4 boxes for recording fluency and accuracy data
  • Writing intervention plans
  • Conducting progress monitoring
  • Data Day work
  • On-going work with early literacy skills – improving grade-level core reading instruction that all students participate in
  • Learning new intervention ideas
  • Sharing out time with other grade levels
  • Making instructional decisions for core, supplemental, and intensive levels of student need
  • Exploring the DIBELS website for using charts to analyze data at all three intervention levels
  • Working with the core plus students (TAG)
  • Finding/creating additional instructional materials
  • Learning how to use Florida Center for Reading Research materials
  • Planning for transitioning into the next year’s reading instruction for all students
  • Working through problems encountered as we implement IDM this first year

Special events:

A special thanks to community members Sheila Coffman, Ryan Becker, Doug Hembry, Joel Mosher, and Jeff Byers from the Milo Fire and Rescue Department for their presentations for the pk-3rd graders about fire safety on October 9th. Thanks also to community members Ray Dittmer and Giles Seuferer who talked about beekeeping to our second graders on October 10th.

Each year the McDonalds Corporation contacts us with the offer of a well-received character assembly featuring the famous character Ronald McDonald, and every year the show’s emphasis is on a different area of character development. This year Ronald entertained the preschool through third graders as he talked about friendship and bullying. We appreciate the help of our corporate partners!

Twenty primary staff members and the SEW nominating parents will be attending the “Excellence in Education Award Gala” to honor one of this year’s “Excellence in Education Award” recipients - Beryl Presley - on Thursday evening October 16th at the Iowa Hall of Pride. Beryl has been with SEW for thirty years, most of those years teaching kindergarten. The evening’s entertainment will consist of a tour of the Iowa Hall of Pride and a dinner, followed by a keynote speaker and a recognition ceremony. Sponsors include the Iowa Farm Bureau, WHO Radio, Fox 17 TV, and the Iowa State Education Association. Congratulations, Beryl!

Upcoming events:

October 15th Building staff social in Indianola after school
October 15th & 28th CPR training for participating staff @ Milo City Hall 4-6 pm
October 16th Beryl’s recognition evening
October 20th Partners in Education mtg. in the Primary media center @ 6:00 pm
October 21st District Leadership Team mtg. in Primary workroom @ 1:00 pm
October 22nd Warhawk Pride Committee mtg. @ Intermediate @ 7:00 p.m.
October 29th 4-year-old dental checks in classroom provided through the Iowa State Extension Program
October 30th Kindergarten Fall parties
October 30th Children First Forum mtg. In the Primary media ctr. @ 6:30 pm
November 3rd & 6th Parent-Teacher Conferences from 4:00 to 8:00 p.m.
(PIE’s Scholastic Book Fair during conferences in media ctr.)
November 11th Primary Veteran’s Day Program honoring local veterans and presented by the Primary students – followed by breakfast for our honorees

Intermediate Principal’s report submitted by Dan Dow:

MAP testing is complete and the students gave a good effort.

Art students have created some nice projects.

The staff is still being trained in both Instructional Decision Making as well as
Concept-Oriented Reading Instruction.

Homecoming was a success and the students did a very nice job of helping out throughout the week.

Mr. Dow has been attending sessions involving curriculum, talented and gifted, and the Comprehensive School Improvement Plan along with the Annual Progress Report have been completed and certified by the State of Iowa Department of Education.

Athletic Department report submitted by Chuck Jones:

The Southeast Warren Volleyball team has shown improvement throughout the season. They enter the Pride of Iowa Conference tournament, October 13-14, at Truro. They will compete against I-35 and Mt. Ayr for the chance to move on to the conference finals. The girls take a 10-9 record into tournament play with one remaining conference match with East Union. Regional play begins on October 22 at Bussey versus Twin Cedars. Regionals continue on October 28th, 31st with the regional finals in Indianola on November 4th.

The Southeast Warren Football team has been battling some very stiff competition this season. Currently, the Warhawks are 2-1 in the district and 3-3 overall. The next three weeks are critical to their playoff hopes because they trail Earlham and Madrid who are both undefeated in district play. Currently, Southeast Warren is in third place followed by Colo-Nesco in fourth place in the district. The top four teams in each district will qualify for the opening round of the playoffs.

Homecoming has received many positive comments from students, teachers, and community members. Some minor adjustments have been suggested to improve upon the events for next year. A big thank you should go out to everyone who helped with this year’s homecoming. It was a very positive experience for everyone involved. The jersey auction was very successful. Almost $4000 was raised through this event and has been placed in the general athletic account.

Several Junior High volleyball games were moved from Lacona to Liberty Center this season. Due to the number of girls participating, this allowed us to use two nets and provide more playing time. We will continue to do so in the future as long as the number of girls remains at a high level.

The athletic boosters are waiting to hear from the school and FEMA about the damages to the baseball/softball fields before making decisions on repairs. They have recently had the football headphones repaired and have started some initial discussions concerning the crow’s nest in Lacona. New officers were elected during the October meeting. They are Andy Schurman, president; BJ Hagen, vice-president; Bev Schurman, secretary; and Heather Konrad, treasurer. The next athletic boosters meeting will be November 12th at 7:00 PM in Liberty Center.

Warren Pride Committee report submitted by Bill Ballard:

The committee has met three times. The AEA open enrollment out survey was reviewed. Most of the respondents were primarily those who had not attended Southeast Warren at any time. The committee may contact the families who have had children enrolled in Southeast Warren prior to open enrolling out for their input.

The committee established three main objectives:
1. Improve pride in the District. A brochure was developed. (Thank you to Patty Harrington and Charlotte Weaklend for their assistance.) The brochure will be distributed to businesses, etc. to gain some positive press.
2. Include news releases in the Warren Pride to spread the positive news of the Southeast Warren District.
3. Offer a Southeast Warren shirt for sale to be worn to athletic events, etc. The objective would be to see a “sea of green” at events.

If the Board wishes for the committee to continue, an established date and time will be determined for the committee meetings. The committee would also like for the Board to appoint a board member to attend the committee meetings.

CONSENT AGENDA: The following items were on the consent agenda:
1. September 8, 2008 minutes
2. Financial reports
3. Second reading of Board Policy 304.2 “Succession of Authority to the Superintendent”

Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the items on the consent agenda. Ayes: 3.

SUPERINTENDENT’S REPORT: Mr. Galvin reported on the following items:

  1. The new lights have been installed in the gym. The old lights will be advertised for sale.
  2. The FFA Soil Judging Team received a silver medal for second place at state competition.
  3. Mr. Galvin’s weekly notes to parents are automatically emailed to the Record-Herald.
  4. Late last week a couple of thefts occurred from the boys’ locker room. The incidents are being investigated. Two security cameras had not yet been installed; one will be placed on the outside of the building and another one will be placed in the hallway going out to the ag building.
  5. Interviews for the wrestling coach positions will be held on Monday.
  6. Extra copies of the brochure developed by the Warren Pride Committee are available.
  7. Homecoming was a very good experience this year. Mr. Galvin will meet with the Student Council to debrief and determine needed changes for next year.
  8. The paperwork has been submitted to the Department of Ed in response to the findings during the site visit. We are waiting to hear back to see if the response has been accepted and approved.
  9. Bids will be taken to replace the front windows on the High School that were damaged due to vandalism during the summer.
  10. Two sets of washers and dryers have been in storage. One set will be installed at Lacona. The second set will be advertised for sale.
  11. The administration team is working on the administrator evaluation process and are developing their goals for evaluation.
  12. The Secondary staff received training on CRISS during their last in-service session. The discussion generated was positive.
  13. A board work session was scheduled for Monday, October 27th at 5:30 p.m.

FFA TRIP: Mr. Galvin recommended approving the FFA trip to Northwest Missouri State for soil judging practice prior to going to state competition. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the FFA trip to Northwest Missouri State. Ayes: 3.

OFFICIAL RESULTS OF REGULAR SCHOOL ELECTION: The official results of the regular school election held on September 9, 2008 were as follows:

Director District #1 (term 9-08 to 9-11)
Write-In – Jennifer Mihalovichh* 51
Write-In Scattering 43
Blank Voted 150

Director District #2 (term 9-08 to 9-11)
Curt Arey 101
Marianne Lester* 142
Blank Voted 1

*Denotes the winner

Motion by Ron Miller, seconded by Jennifer Mihalovichh to accept the results of the regular school election. Ayes: 3.

President Paul Mead adjourned the meeting at 5:59 p.m.

ORGANIZATIONAL MEETING

The Southeast Warren Board of Education held their organizational meeting October 13, 2008 in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 6:00 p.m. The following board members were present: Jennifer Mihalovichh, Ron Miller, and Marianne Lester. Larrie Williams was absent. Superintendent/Secondary Principal Delane Galvin, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were in attendance along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the agenda. Ayes: 4.

OATH OF OFFICE: Board Secretary Julie Wilson administered the oath of office to newly elected board members Jennifer Mihalovichh and Marianne Lester.

ELECT PRESIDENT AND VICE PRESIDENT: Board Secretary Julie Wilson called for nominations for President. Ron Miller nominated Paul Mead for President. Motion by Ron Miller, seconded by Jennifer Mihalovichh for nominations to cease. Ayes: 4. Paul Mead was elected President.

President Paul Mead called for nominations for Vice President. Ron Miller nominated Larrie Williams for Vice President. Motion by Marianne Lester, seconded by Jennifer Mihalovichh for nominations to cease. Ayes: 4. Larrie Williams was elected Vice President.

Board Secretary Julie Wilson administered the oath of office to Paul Mead for President.

APPOINT BOARD MEMBERS TO SERVE AS REPRESENTATIVES: Board members were appointed to serve as representatives for the following committees:
Warren County Conference Board – Marianne Lester
Children First Forum – Ron Miller
Athletic Boosters – Larrie Williams
Fine Arts Boosters – Jennifer Mihalovichh
Legislative Action Network – Paul Mead
Warhawk Pride – Marianne Lester

RESOLUTION TO APPROVE SIGNATURES ON CHECKING ACCOUNTS: Julie Wilson reported to the Board that all checks are to be signed by the Board President and Board Secretary. A resolution is required in order for someone other than the Board President to sign checks. Currently Sue Ellingson is signing the Lunch Fund checks and LuAnn Ohnemus is signing the Activity Fund checks. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the signatures of Sue Ellingson on the Lunch Fund checks and LuAnn Ohnemus on the Activity Fund checks. Ayes: 4.

PERSONNEL CHANGES: Mr. Galvin recommended accepting the resignation of Andrew Gladfelter, Custodian; approving the appointments of Julene Ripperger, Part Time Evening Custodian; Phyllis VandeLune, 5th Grade Associate; Kim Heim, Head Jr. Class Sponsor; and approve the request for assistant supplemental pay from Nathan Bauer for Assistant JH Football Coach. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the personnel changes as presented. Ayes: 4.

LEARNING CENTER PROGRAM AGREEMENT: Mr. Galvin recommended approving the Learning Center Program Agreement with the Indianola Community School District to provide an alternative setting if the need should arise. Motion by Marianne Lester, seconded by Jennifer Mihalovichh to approve the Learning Center Program Agreement with the Indianola Community School District. Ayes: 4.

SHARING AGREEMENT WITH MELCHER-DALLAS: Mr. Galvin recommended approving an agreement with the Melcher-Dallas Community School District to share Southeast Warren’s Media Specialist 8 hours per month. The sharing agreement would generate approximately $4,000 in savings for the District. Motion by Ron Miller, seconded by Marianne Lester to approve the sharing agreement for Media Specialist with the Melcher-Dallas Community School District. Ayes: 4.

403(b) PLAN PROVISIONS: Julie Wilson recommended approving the 403(b) plan provisions for participation in the State of Iowa 403(b) Plan. The 403(b) plan provisions will provide for similar benefits and services that employees have with the current TSA plans. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the 403(b) plan provisions for the State of Iowa 403(b) Plan. Ayes: 4.

SNOW REMOVAL BIDS: Mr. Galvin recommended accepting the bids from Franklin Dittmer for snow removal at Lacona and Liberty Center and from Matthew Hansen for snow removal at Milo. Motion by Ron Miller, seconded by Marianne Lester to approve the snow removal bids from Matt Hansen and Franklin Dittmer. Ayes: 4.

CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed the Certified Annual Report for the period ending June 30, 2008. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the Certified Annual Report. Ayes: 4.

BOARD POLICY SECTIONS 403 AND 409: The Board reviewed Board Policy Sections 403, “Certified Personnel Contract Termination” and 409, “Non-Certified Personnel Contract Termination”. Julie Wilson recommended adding language to Board Policy 403.5, “Early Retirement Payment” to address situations when 50% of the base salary exceeds the maximum contribution allowed to a 403(b) retirement plan. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the revision of Board Policy 403.5, “Early Retirement Payment”. Ayes: 4.

President Paul Mead adjourned the meeting at 6:44 p.m.

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