Regular Board Meeting
September 8, 2008

The Southeast Warren Board of Education met in regular session September 8, 2008, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovichh, Ron Miller, John Burrell, and Larrie Williams. Superintendent Carl Reno, Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 5.

COMMENTS FROM THE AUDIENCE: Jan Dittmer, Treasurer for the Fine Arts Boosters, presented checks to the band department in the amount of $750, to the vocal department in the amount of $750, to the art department in the amount of $750, to the drama department in the amount of $300, to the speech department in the amount of $300 and to the flag team in the amount of $150. The Fine Arts Boosters would like for the sponsor of each department to let them know how they choose to spend the money.

THE BOARD SALUTES: Superintendent Carl Reno thanked the Milo Locker for allowing the District to store frozen food at the locker while repairs were done on the High School freezer.

Superintendent Carl Reno thanked B. J. Hagen for his work on the lighting at the football field.

Congratulations to the volleyball team for placing 1st at the tournament on Saturday.


Transportation report submitted by Joel Mosher:

We had 5 extra bus trips for the month. The month was spent doing general repairs and making changes to routes including driving and checking times. This also was making phone calls to parents and drivers about changes that were made. I took most of a day and moved the bleachers to Lacona, trimmed trees and picked up brush from around the baseball fence.

Primary Principal’s report submitted by Charlotte Weaklend:

Preschool Enrollment:
                    3-year-old class        4-year-old classes
2008-2009              18                           28
2007-2008              16                           38
2006-2007              16                           17

  • 4-year-old parent meeting held evening of Sept. 2nd
  • 4-year-old home visits completed Sept. 3rd – Sept. 5th
  • 4-year-old preschool classes begin Sept. 8th
  • Three 4-year-old students to be provided shuttle service by school van at midday when classes change
  • 3-year-old preschool classes begin Sept. 12th
  • IGDI assessment training attended - new for both classes
  • Training in portfolio writing to prepare for January preschool site visit

Warhawk Pride (Open Enrolled Out Study) Group:

  • Met August 20th & Sept. 3rd
  • Next meeting scheduled for Sept. 17th, 7:30 p.m. @ Primary media center
  • Discussed concerns held by survey respondents & group members
  • Worked on promotional brochure
  • Will design welcome packet for new families.
  • Continuing focus on positive aspects of district

Upcoming Events:
Sept. 5th Primary Character Assembly led by Babcock/Weaklend @ responsibility @ 2:45 in Primary multi-purpose room
Sept. 8th 4-year-old preschool classes begin
Sept. 9th PIE fall fundraiser begins
Sept. 9th & 11th Fall DIBELS testing for kindergarten – 3rd grade
Sept. 10th Teacher Inservice – discussing small group IDM interventions, intervention plans, & progress monitoring overview
Sept. 11th Milo American Legion Freedom Walk
Sept. 12th 3-year-old preschool classes begin
Sept. 15th Lori Nutting to take SEW student for Reading Recovery demonstration @ RR training in Johnston
Sept. 17th Warhawk Pride group to meet – 7:30 @ Primary media center
Sept. 18th Warren County Health Fair
Sept. 19th Cynthia & Charlotte to portfolio training in Des Moines
Sept. 22nd PIE meeting @ Intermediate workroom 6:00 p.m.
Sept. 23rd 3rd grade to McNay Research Farm (expenses paid)
Sept. 24th Elementary homecoming pep assemblies
Oct. 1st Charlotte & Delane to Balanced Leadership training in Altoona
Oct. 2nd Fall student pictures taken
Oct. 8th Teacher inservice – data day modeling
Oct. 9th Ronald McDonald character assembly for pk-3 @ 8:30 a.m.

Intermediate Principal’s report submitted by Dan Dow:

The school year has gotten off to a quick start. The students and staff appear to have adjusted nicely to all the new changes. I have been impressed with the staff due to their professionalism, knowledge and work ethic.

The certified staff completed on day of IDM training on August 19th with Shannon Harken. Mrs. Jackie Beard recertified in MANDT training. The 4-6th grades will be taking their DIBELS test on September 9 and 10th. MAP testing will begin on September 15th and conclude at the end of the month with a hiatus during homecoming week. CORI training for staff will be on September 29th.

Reiman’s Music will send a representative to Lacona on September 12th to demonstrate the different musical instrument to the students and hopefully create some interest. We are still in the process of getting to all of our TAG students and working on enhancing their educations.

There currently is an enrollment of 106 students at the Lacona location.

Secondary Principal’s report submitted by Delane Galvin:

Score Board: The scoreboard at the football field has been giving us trouble. Fairplay sports had to replace several mini-circuits inside 3 different components in the scoreboard so it is now up and running.

Football Lights: Thanks to the booster club especially BJ Hagen for upgrading our breakers on the football field lights. Hopefully this upgrade will help stop the issue of the lights going out periodically during games. If this does not solve the problem we will need to dig deeper into the issue by examining the wiring to each pole and or the lights themselves.

MAP Testing: We will be conducting MAP testing for 3 weeks in September

ACT Tests: Enclosed in the board packet is a summary of our 2008 graduates ACT scores. We showed growth in all areas except math over the previous years scores.

Student Council: I discovered that student council had not been elected for the current year. As of writing this report all positions have been voted upon and we will have our first meeting with the student council Friday September 5th with homecoming as our primary agenda item. Congrats to Heidi Dittmer and Cody Ripperger for being elected Student Council President and Vice President respectively.

Homecoming: The student council met Friday to discuss homecoming activities for this year. If you remember there was a group of kids that met with the children's first forum and they came up with suggestions that the board hear last year. Enclosed are modifications of homecoming activities the current student council would like to have occur this year. With the exceptional start and positive attitude the student body has exhibited this year, I encourage the board to review the student council recommendations and approve the activities.

Junior High Sports: Participation numbers have significantly increased over last year. Presently Football has increased from 16 to 31 participants and Volleyball from 24 to 29.

Grades: Friday was the end of our first academic eligibility period. Remember we will have grades dropped every two weeks and any student that has an F will be ineligible for 2 weeks.

Freezer: We will be making repairs to our walk in freezer. The condensation drainage was in need of repair and new heat elements needed to be placed on the drain pain and piping. Thanks to the Milo Locker for allowing us to store our frozen foods temporarily while the repairs are taking place. We have to completed defrost the freezer for the repairs.

Rear Doors: The rear doors going out to the portables and shop area were installed right before school started and they look great.

Start of the year: The start of the year seems to have been fairly smooth. We have had some minor discipline concerns this week but nothing extreme.

Athletic Director’s report submitted by Chuck Jones:

Since taking on the position, a vast majority of my time has been searching for officials for both volleyball (V-JH) and JV football. Currently, I’m trying to complete crews for one volleyball date and one JV football date. Mike Tierney has agreed to officiate all of our JH volleyball. Thanks to Mike!

Student participation for the fall sports has been excellent.

Volleyball (HS) 35 girls
Volleyball (JH) 30 girls
Football (HS) 34 boys
Football (JH) 31 boys

Scoreboard and lighting issues have occurred early in the season at the football field. The scoreboard had two processors and the control panel damaged, probably due to lightning. All have been repaired and are good to go. BJ Hagen has been working on the lighting. He has been installing new breakers in hopes that we will not have sets of lights going out during games.

As many of you know, there have been some changes on the schedule. In the two weeks, I have had to change the site of a JV football game and to cancel two volleyball dates. All of these changes have occurred through some simple scheduling errors and/or a breakdown in communication between previous AD’s. At this time, all schedules have been reviewed and I do believe that all schedules for the remainder of the fall and winter sports are accurate.

My duties include: scheduling, contracting officials, contracting events with schools, supply ordering, supervision, communications to players, parents, coaches, administration, and just about any other task related to athletics. Mr. Batula has been given the tasks of creating programs, organizing the Warhawk Golf Outing, and hiring officials for both baseball and softball.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 11, 2008 minutes
2. August 20, 2008 minutes
3. Financial reports

Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Carl Reno reported on the following items:
1. The Board has approved the most recent update to the bullying/harassment policy. Administrative rules are being developed.
2. The energy efficient lights for the gym have been ordered. It is hoped to have them installed over a weekend when the gym is not in use.
3. The preliminary student count is down 9 students from last year.
4. The dust collection system for the shop building has been ordered. The system will be installed by district staff.

DRIVER EDUCATION: Secondary Principal Delane Galvin presented the idea of contracting out the driver education program for next spring and summer. Companies will contract for one to three years. The company would provide the instructor, vehicle, and books. The students issue the check directly to the company providing the service. The contract can be shared with other districts giving students the option to take the class in the spring, fall or winter. Superintendent Carl Reno asked the Board to give it some thought. Additional information will be brought back to the Board on costs of having the program in-house or contracting it out.

PERSONNEL CHANGES: Superintendent Carl Reno recommended approving the resignation of Brenton Tigner, HS Guidance, Driver Education, and Assistant JH Football Coach; the appointments of Erin Jensen, Band Instructor, Instrumental Music, and Summer Instrumental Music; Gary Phippen, Regular Route Bus Driver; Phil Oliver, Weightlifting; Carol Carr, Secondary Yearbook Advisor; Juan Batula, Head HS Volleyball Coach and Co-Head HS Girls’ Basketball Coach; Ron Smith, Co-Head HS Girls’ Basketball Coach; Cole Anderson, Head JH Girls’ Basketball Coach; Chris Morrow, Assistant HS Boys’ Basketball Coach; Chelsy Barnhart, Assistant HS Volleyball Coach; McKenna Cornish, HS Student Council Advisor; the voluntary transfer of Mike Tierney from Technologist/Instructor to Dean of Students/Guidance Counselor Duties; and the termination of Kathleen Taylor, Band Instructor, Instrumental Music and Summer Instrumental Music. Motion by John Burrell, seconded by Larrie Williams to approve the personnel changes as presented. Ayes: 5.

COMPREHENSIVE SCHOOL IMPROVEMENT PLAN: Intermediate Principal Dan Dow reviewed the Comprehensive School Improvement Plan. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the Comprehensive School Improvement Plan. Ayes: 5.


FFA TRIP TO NATIONAL CONVENTION: The FFA requested permission from the Board to attend the FFA National Convention October 22-25 in Indianapolis, Indiana. Nineteen students plus chaperones will be attending. The cost will be paid entirely by the FFA. Motion by Larrie Williams, seconded by John Burrell to approve the FFA trip to the National Convention. Ayes: 5.

CHILDREN FIRST FORUM: Superintendent Carl Reno recommended approval of the 2008-2009 Children First Forum committee members as presented. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the 2008-2009 Children First Forum committee members as presented. Ayes: 5.

EARLY GRADUATION REQUESTS: Secondary Principal Delane Galvin recommended approval of the early graduation requests for Chelsea Lewis, Justin Neer, Leslie Klages, Jon Stanger, Amanda Carter, and Andrew Kibbe pending completion/passing of all classes this semester. Motion by Ron Miller, seconded by Larrie Williams to approve the early graduation requests as presented. Ayes: 5.

DIRECTOR FOR AEA BOARD OF DIRECTORS: Motion by Larrie Williams, seconded by Jennifer Mihalovichh to vote for Steven Rose for Director for Heartland Area Education Agency Board of Directors. Ayes: 5.

DELEGATE TO IASB DELEGATE ASSEMBLY: Motion by Larrie Williams, seconded by Jennifer Mihalovichh to appoint Paul Mead as delegate to the IASB Delegate Assembly. Ayes: 5.

SHARING AGREEMENT FOR CROSS COUNTRY: Mr. Reno recommended approving the sharing agreement with the Indianola Community School District for Cross Country. One student will be participating. The fee of $300 per student will be paid from the Activity Fund. Motion by John Burrell, seconded by Ron Miller to approve the sharing agreement with Indianola Community School District for Cross Country. Ayes: 5.

BOARD POLICY SERIES 300: Motion by Larrie Williams, seconded by Ron Miller to approve the review and revision of Board Policy Series 300, “Administration”. Ayes: 5.

Mr. Reno asked the Board to give serious consideration to attending the IASB Convention November 19-25.

A schedule of Homecoming activities was included in the board packets. The consensus of the Board was to proceed with the Homecoming activities as proposed.

Mr. Reno presented an award of merit to John Burrell for his six years of service to the Southeast Warren Board of Education.

President Paul Mead adjourned the meeting at 6:11 p.m.

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