Regular Board Meeting
August 11, 2008

The Southeast Warren Board of Education met in regular session August 11, 2008, in the media center of the Junior/Senior High School Building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Jennifer Mihalovichh and Ron Miller. John Burrell arrived at 5:31 p.m. and Larrie Williams arrived at 5:35 p.m. Superintendent Carl Reno, Transportation Director Joel Mosher, Secondary Principal/Superintendent Delane Galvin and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the agenda. Ayes: 3. (John Burrell and Larrie Williams were absent from the vote.)


Transportation report submitted by Joel Mosher:

We had two extra bus trips for the month. The month was spent doing general repairs and assisting in the building as needed, including spreading new wood chips on the playground.

Primary Principal’s report submitted by Charlotte Weaklend:

The building’s preparation for the beginning of our new school year is coming together nicely. We are looking forward to welcoming the teachers and support staff back to work on Friday. We also look forward to seeing the children and their families next Tuesday evening, the 19th, for our annual open house. Please consider joining us any time that evening from 6:30 to 7:30. It would be a great opportunity to show your support and say hello to the parents and staff.

With the reduction of physical education time and the addition of the Instructional Decision Making model, involving support staff members in providing supplemental help in reading, our classroom and specials schedules look a little different this year, with the teachers taking on more playground supervision. Teachers will still have one like planning time per day with their same grade teacher team for planning purposes. We are excited about our decision to implement IDM and look forward to increased student performance in reading, as we more carefully monitor the student’s individual progress throughout the school year and provide more immediate interventions as needed.

On Tuesday, August 19th, the Primary teachers and Intermediate teachers will meet with Shannon Harken, reading specialist from AEA 11, for a full day inservice about IDM implementation in the beginning phases, so that we can hit the first day of school with our feet running with IDM. We will begin gathering reading progress data the week of September 1st with our first round of DIBELS testing and will have our first Data Day shortly after that, when we will begin the diagnostic process that leads to the placement of students in supplemental groups for needed additional instruction and practice. Progress within those groups will be monitored weekly after that.

We are excited about beginning our second year of state-supported preschool program for 4-year-olds. The 4-year-old program will begin on September 8th. While we are still taking registrations, our 3-year-old program, which begins on September 12th, has 19 students enrolled, compared to 16 last year. However, our 4-year-old classes’ total enrollment of 27 students so far is down from last year’s 38 students. Hopefully, this number will increase before the first day of preschool. This year’s kindergarten is up from last year’s enrolment at 42 students. Last year we were looking at around 30 students throughout the year.

Secondary Principal’s report submitted by Delane Galvin:

Schedule – We have worked diligently to “clean” up the secondary master schedule. Items have been moved around and most conflicts have been resolved. We sent letters out to students and parents adding an extra day to schedule students. We scheduled 60+ kids on that day and now only a handful of kids are left to finalize their schedule.

Getting Settled – I am getting settled and working on finishing up plans for the start of school. Attached is our building professional development calendar for the year. Since we were not able to get into PBS training I decided to have all secondary teachers participate in CRISS training. This is a program designed to train teachers in utilizing a multitude of differentiated strategies to teach students. Hopefully the teachers will be better able to meet the needs of different ability levels of students in the same room. I asked members of our District Leadership Team from the building to aid in planning the rest of the secondary professional development days.

Connections: I have chosen to significantly modify our connections program. First by eliminating the DEAR (drop everything and read) part. We have modified our character education program and now have nine character traits we will be discussing this year – one each month. Teachers will now spend three days a week watching channel 1, one day a week discussing the monthly character trait and one day a week will be used for meetings and such. This meeting day will help reduce the loss of academic time being wasted pulling kids for different types of non-academic meetings.

All secondary teaching positions are hired but we are really struggling getting all coaching positions filled. Two or three major positions we are desperately trying to get filled are head volleyball, head wrestling and student council.

We will be meeting with the District Leadership Team this week to discuss our Comprehensive School Improvement Plan and our Annual Progress Report due to the state by September 15th. Once we make changes to both plans we will plan on reviewing both items with the Children’s First Forum and then bring them to the Board in September for final approval before submitting to the state.

CONSENT AGENDA: The following items were on the consent agenda:

  1. July 14, 2008, minutes
  2. July 29, 2008, minutes
  3. Financial reports
  4. Approve the school nurse and the high school guidance counselor as Level I child abuse investigators and the Warren County Sheriff’s Department as Level II child abuse investigator
  5. Approve Peoples Savings Bank and Bankers Trust Company, N.A. as bank depositories
  6. Approve Indianola Record-Herald as official newspaper
  7. Appoint Ahlers & Cooney, P.C. as School District Legal Counsel

Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Mr. Carl Reno reported on the following items:

  1. An agenda was mailed to the Open Enrollment Committee for the first meeting to be held on Wednesday, August 20th at 5:30 p.m.
  2. Two nomination petitions for school board elections were received for Director District 3. No petitions were filed for Director District 1.
  3. A tree fell on the backstop of the baseball field during the last storm. Mr. Reno has met with FEMA representatives to see if some financial assistance is available for the weather damage incurred this spring and summer. A FEMA field person will be down to survey the damage.
  4. Staff is in place to start the 2008-09 school year. There are still some extra-curricular positions to fill.
  5. The Department of Education will be working with the District to correct deficiencies noted during the site visit in February.
  6. Board goals for 2008-09 need to be developed prior to the September board meeting. A work session is also needed to continue discussion on the five-year expenditure plan for facilities, transportation and technology.
  7. The Nutrition Fund has purchased two convection ovens for the High School. A new cooler is needed for the Primary building. Two computers also need to be purchased for the lunch line point of sales. The Nutrition Fund will be back to a three-month working balance after the purchases have been paid for.

PERSONNEL CHANGES: Mr. Reno recommended accepting the resignation of Tricia Dyer, Physical Education Instructor; approving the appointments of Kathleen Taylor, Band Instructor, Instrumental Music and Summer Instrumental Music; Toni Reynolds, 6th Grade Instructor; Chuck Jones, Athletic Director; Juan Batula, Athletic Director; approve the voluntary transfer of Chuck Jones from Elementary Instructor to JH Language Arts Instructor; and approve the unpaid leave requests from Jackie Beard and Janet Hendrickson. Motion by Larrie Williams, seconded by Ron Miller to approve the personnel changes as presented. Ayes: 5.

CHILDREN FIRST FORUM RECOMMENDATIONS: Mr. Reno recommended approving the responses to the 2007-2008 Children First Forum recommendations as discussed at the work session. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the responses to the Children First Forum recommendations as discussed at the work session. Ayes: 5.

STATE 403(b) PLAN: Mr. Reno recommended approving participation in the State of Iowa sponsored 403(b) plan. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve participating in the State of Iowa sponsored 403(b) plan. Ayes: 5.

PURCHASE OF SCHOOL VAN: Joel Mosher presented bids to the Board for new and used autos. The price for new autos was based on state pricing for public entities. Mr. Reno felt a vehicle could be purchased for less than the state price and recommended not accepting any of the bids. Motion by Larrie Williams, seconded by John Burrell to authorize the Superintendent to purchase a van and to negotiate a price at less than the state pricing. Ayes: 5.

DISCIPLINE HEARING: Mr. Reno related to the Board that a special board meeting is needed for a student discipline hearing. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to set the date for the discipline hearing for Wednesday, August 20 at 6:30 p.m. Ayes: 5.

DUST COLLECTION SYSTEM: Mr. Reno related that bids had been received for a dust collection system for the shop building. Mr. Reno recommended accepting the low bid of $14,295 from Carroll Industrial Ventilation, Inc. The bid includes installation of the equipment and can be decreased if some of the work is done in-house. The system will be paid for from sales tax money. Motion by Larrie Williams, seconded by Ron Miller to approve the purchase of a dust collection system from Carroll Industrial Ventilation. Ayes: 5.

EASEMENT WITH MIDAMERICAN ENERGY: Mr. Reno recommended approving the easement with MidAmerican Energy for new electric service to the Warren County pump station sitting north and adjacent to the Junior/Senior High School. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the easement with MidAmerican Energy. Ayes: 5.

President Paul Mead adjourned the meeting at 6:08 p.m.

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