SOUTHEAST WARREN COMMUNITY SCHOOL
Regular Board Meeting
August 11, 2008
The Southeast Warren Board of Education met in regular session
August 11, 2008, in the media center of the Junior/Senior High
School Building. Board President Paul Mead called the meeting to
order at 5:30 p.m. The following board members were present: Jennifer
Mihalovichh and Ron Miller. John Burrell arrived at 5:31 p.m. and
Larrie Williams arrived at 5:35 p.m. Superintendent Carl Reno,
Transportation Director Joel Mosher, Secondary Principal/Superintendent
Delane Galvin and Board Secretary Julie Wilson were also in attendance,
along with members from the community.
AGENDA: Motion by Jennifer Mihalovichh, seconded by Ron Miller
to approve the agenda. Ayes: 3. (John Burrell and Larrie Williams
were absent from the vote.)
Transportation report submitted by Joel Mosher:
We had two extra bus trips for the month. The month was spent
doing general repairs and assisting in the building as needed,
including spreading new wood chips on the playground.
Primary Principal’s report submitted by Charlotte
The building’s preparation for the beginning of our new
school year is coming together nicely. We are looking forward to
welcoming the teachers and support staff back to work on Friday.
We also look forward to seeing the children and their families
next Tuesday evening, the 19th, for our annual open house. Please
consider joining us any time that evening from 6:30 to 7:30. It
would be a great opportunity to show your support and say hello
to the parents and staff.
With the reduction of physical education time and the addition
of the Instructional Decision Making model, involving support staff
members in providing supplemental help in reading, our classroom
and specials schedules look a little different this year, with
the teachers taking on more playground supervision. Teachers will
still have one like planning time per day with their same grade
teacher team for planning purposes. We are excited about our decision
to implement IDM and look forward to increased student performance
in reading, as we more carefully monitor the student’s individual
progress throughout the school year and provide more immediate
interventions as needed.
On Tuesday, August 19th, the Primary teachers and Intermediate
teachers will meet with Shannon Harken, reading specialist from
AEA 11, for a full day inservice about IDM implementation in the
beginning phases, so that we can hit the first day of school with
our feet running with IDM. We will begin gathering reading progress
data the week of September 1st with our first round of DIBELS testing
and will have our first Data Day shortly after that, when we will
begin the diagnostic process that leads to the placement of students
in supplemental groups for needed additional instruction and practice.
Progress within those groups will be monitored weekly after that.
We are excited about beginning our second year of state-supported
preschool program for 4-year-olds. The 4-year-old program will
begin on September 8th. While we are still taking registrations,
our 3-year-old program, which begins on September 12th, has 19
students enrolled, compared to 16 last year. However, our 4-year-old
classes’ total enrollment of 27 students so far is down from
last year’s 38 students. Hopefully, this number will increase
before the first day of preschool. This year’s kindergarten
is up from last year’s enrolment at 42 students. Last year
we were looking at around 30 students throughout the year.
Secondary Principal’s report submitted by Delane
Schedule – We have worked diligently to “clean” up
the secondary master schedule. Items have been moved around and
most conflicts have been resolved. We sent letters out to students
and parents adding an extra day to schedule students. We scheduled
60+ kids on that day and now only a handful of kids are left to
finalize their schedule.
Getting Settled – I am getting settled and working on finishing
up plans for the start of school. Attached is our building professional
development calendar for the year. Since we were not able to get
into PBS training I decided to have all secondary teachers participate
in CRISS training. This is a program designed to train teachers
in utilizing a multitude of differentiated strategies to teach
students. Hopefully the teachers will be better able to meet the
needs of different ability levels of students in the same room.
I asked members of our District Leadership Team from the building
to aid in planning the rest of the secondary professional development
Connections: I have chosen to significantly modify our connections
program. First by eliminating the DEAR (drop everything and read)
part. We have modified our character education program and now
have nine character traits we will be discussing this year – one
each month. Teachers will now spend three days a week watching
channel 1, one day a week discussing the monthly character trait
and one day a week will be used for meetings and such. This meeting
day will help reduce the loss of academic time being wasted pulling
kids for different types of non-academic meetings.
All secondary teaching positions are hired but we are really struggling
getting all coaching positions filled. Two or three major positions
we are desperately trying to get filled are head volleyball, head
wrestling and student council.
We will be meeting with the District Leadership Team this week
to discuss our Comprehensive School Improvement Plan and our Annual
Progress Report due to the state by September 15th. Once we make
changes to both plans we will plan on reviewing both items with
the Children’s First Forum and then bring them to the Board
in September for final approval before submitting to the state.
CONSENT AGENDA: The following items were on the consent agenda:
- July 14, 2008, minutes
- July 29, 2008, minutes
- Financial reports
- Approve the school nurse and the high school guidance counselor
as Level I child abuse investigators and the Warren County Sheriff’s
Department as Level II child abuse investigator
- Approve Peoples Savings Bank and Bankers Trust Company,
N.A. as bank depositories
- Approve Indianola Record-Herald as official newspaper
- Appoint Ahlers & Cooney, P.C. as School District Legal
Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve
the items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Mr. Carl Reno reported on the following
- An agenda was mailed to the Open Enrollment
Committee for the first meeting to be held on Wednesday, August
20th at 5:30
- Two nomination petitions for school board elections were
received for Director District 3. No petitions were filed for
- A tree fell on the backstop of the baseball field during
the last storm. Mr. Reno has met with FEMA representatives
if some financial assistance is available for the weather
this spring and summer. A FEMA field person will be down
to survey the damage.
- Staff is in place to start the 2008-09 school year.
There are still some extra-curricular positions to fill.
- The Department of Education will be working with the
District to correct deficiencies noted during the site
visit in February.
- Board goals for 2008-09 need to be developed prior
to the September board meeting. A work session is
on the five-year expenditure plan for facilities,
transportation and technology.
- The Nutrition Fund has purchased two convection
ovens for the High School. A new cooler is needed
for the Primary
computers also need to be purchased for the lunch
line point of sales. The Nutrition Fund will be
a three-month working balance after the purchases
have been paid for.
PERSONNEL CHANGES: Mr. Reno recommended accepting
the resignation of Tricia Dyer, Physical Education Instructor;
approving the appointments
of Kathleen Taylor, Band Instructor, Instrumental Music and Summer
Instrumental Music; Toni Reynolds, 6th Grade Instructor; Chuck
Jones, Athletic Director; Juan Batula, Athletic Director; approve
the voluntary transfer of Chuck Jones from Elementary Instructor
to JH Language Arts Instructor; and approve the unpaid leave requests
from Jackie Beard and Janet Hendrickson. Motion by Larrie Williams,
seconded by Ron Miller to approve the personnel changes as presented.
CHILDREN FIRST FORUM RECOMMENDATIONS: Mr. Reno recommended approving
the responses to the 2007-2008 Children First Forum recommendations
as discussed at the work session. Motion by Jennifer Mihalovichh,
seconded by Larrie Williams to approve the responses to the Children
First Forum recommendations as discussed at the work session. Ayes:
STATE 403(b) PLAN: Mr. Reno recommended approving participation
in the State of Iowa sponsored 403(b) plan. Motion by Ron Miller,
seconded by Jennifer Mihalovichh to approve participating in the
State of Iowa sponsored 403(b) plan. Ayes: 5.
PURCHASE OF SCHOOL VAN: Joel Mosher presented bids to the Board
for new and used autos. The price for new autos was based on state
pricing for public entities. Mr. Reno felt a vehicle could be purchased
for less than the state price and recommended not accepting any
of the bids. Motion by Larrie Williams, seconded by John Burrell
to authorize the Superintendent to purchase a van and to negotiate
a price at less than the state pricing. Ayes: 5.
DISCIPLINE HEARING: Mr. Reno related to the Board that a special
board meeting is needed for a student discipline hearing. Motion
by Larrie Williams, seconded by Jennifer Mihalovichh to set the
date for the discipline hearing for Wednesday, August 20 at 6:30
p.m. Ayes: 5.
DUST COLLECTION SYSTEM: Mr. Reno related that bids had been received
for a dust collection system for the shop building. Mr. Reno recommended
accepting the low bid of $14,295 from Carroll Industrial Ventilation,
Inc. The bid includes installation of the equipment and can be
decreased if some of the work is done in-house. The system will
be paid for from sales tax money. Motion by Larrie Williams, seconded
by Ron Miller to approve the purchase of a dust collection system
from Carroll Industrial Ventilation. Ayes: 5.
EASEMENT WITH MIDAMERICAN ENERGY: Mr. Reno recommended approving
the easement with MidAmerican Energy for new electric service to
the Warren County pump station sitting north and adjacent to the
Junior/Senior High School. Motion by Ron Miller, seconded by Jennifer
Mihalovichh to approve the easement with MidAmerican Energy. Ayes:
President Paul Mead adjourned the meeting at 6:08 p.m.
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