SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
May 11, 2009

The Southeast Warren Board of Education met in regular session May 11, 2009, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Ron Miller, Marianne Lester and Jennifer Mihalovichh. Superintendent/Secondary Principal Delane Galvin, Intermediate Principal Dan Dow, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 5.

COMMENTS FROM THE AUDIENCE: Dana Dittmer addressed the Board concerning the possibility of having only one kindergarten teacher for 30 students next fall. A petition to maintain two full time kindergarten teachers was also delivered to the Board. Mr. Galvin responded to the concerns by stating that at a minimum there will be 1 ½ kindergarten teachers next year. He also noted that Mrs. Gingerich helps with the kindergarten reading groups. The students will also be divided into two groups for specials (art, music, PE, etc.). A final decision will be made as to the full time equivalency of the kindergarten position after the number of kindergarten students is known, negotiations have been settled and what the District can expect for stimulus dollars.

THE BOARD SALUTES: Mr. Galvin presented certificates to the board members in recognition of Board Member Appreciation Week. Mr. Galvin thanked the board members on behalf of the administration and community for all that they do.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 24 extra bus trips for the month. I had time getting the lawn mower serviced and ready to use for the season. I spent most of a day helping make the high school track ready to host a meet. I went and drove three routes to check on the possibility of combing them for next year. I repaired the ball field drag control box and then installed it on the gater. I moved some dirt to the infield of the baseball field per Mr. Galvin’s request to help the Boosters. I provided bus rides for three groups of kids for kindergarten round up. The rest of the month was spent doing general repairs.

Primary Principal’s report submitted by Charlotte Weaklend:

• This is field trip month! Thanks to our Partners in Education organization, who is funding entry fees and transportation costs this year, the following classes will enjoy educational field trips:

May 1st 1st grade to Pella & Red Rock area
May 8th 2nd grade to Science Ctr. of Iowa. & State Historical Bldg.
May 12th Preschool to Annett Nature Center
May 15th Kindergarten to dairy farm, Animal Rescue League, and
Blank Park Zoo
May 22nd 3rd grade to Warren County Historical Village & Annett Nature Center

• Other activities scheduled for this month include:
May 5th 3rd/4th grade spelling bee * and 3rd grade tour of Intermediate to follow
May 5th May Character Assembly with Marsh’s kindergarten presenting the “I can help!” theme
May 6th 12:30 dismissal
Presley/Schultz retirement luncheon for pk-6 teachers @ Primary
IDM inservice – data day w. Intermediate @ Primary
(People’s Bank to provide teachers w. goody bags)
May 7th 1st/2nd grade spelling bee *
May 8th Kindergarten ABC picnic
May 11th pick up of spring fundraiser merchandise
May 14th last day for 4-year-olds
May 15th last day for 3-year-olds
May 18th K-3 Field Day
May 20th K-3 Field Day raindate
3rd graders making baskets with Marlys Sowers
May 21st Father Felix to visit w. classes about Africa
May 24th Beryl Presley’s retirement party @ Milo Park – 1-4 p.m.
May 25th No School – Memorial Day
May 26th Friendship Fair featuring Africa @ noon
K-12 students dismissed for summer break @ 2:15
May 27th Teacher workday 8:00 a.m. to 2:00
PK-12 Staff Longevity Awards & Closing Meeting
May 28th Teacher Quality Day Inservice:
a.m. PK-3 teachers at Primary for IDM inservice
p.m. PK-12 teachers at high school for ELP inservice
May 29th Floating Teacher Work Day

* Please note that the names of the local winners will be submitted to the Iowa State Fair Spelling Bee officials for consideration of participation at the State Fair Bee.

Intermediate Principal’s report submitted by Dan Dow:

We received one bid at the Lacona building for bleacher repair/replacement.

We received three bids for additional lighting between the building and football field.

We just purchased 4 laptop computers for use in special education.

The TAG students traveled to Nauvoo, Illinois for an educational excursion.

Mr. Dow attended the Iowa Talented and Gifted Spring conference in
Griswold, Iowa.

The students completed MAP testing and DIEBELS testing. This information was used by the staff to assess student achievement and drive instruction. The teachers reviewed this information during the professional data development day, May 6th in Milo.

The 3rd and 4th grade competed in the local spelling bee and 3rd graders toured the Intermediate center on Tuesday, May 5th.

On April 24th, the 4th-6th graders participated in mini courses at the building. We would like to thank everyone from the community that made this possible.

Thank you to Phil Oliver for helping with the mowing while the 6th grade students were on a field trip.

Athletic Director’s report submitted by Chuck Jones:

The spring athletic season has arrived. The number of students participating in track or golf is very encouraging. There are over fifty boys and girls out for high school track plus around 15 out for golf. The JH track teams have over twenty members each.
All of the spring varsity sports will be competing in ten meets or tournaments. Several of those meets are boy/girl ones. The junior high will be running at six meets this spring, this is one meet shorter than last year, due to Wayne having to do repairs on their track.

Kayli Schurman has already broken her previous school record in the shot put, twice this season. The girls’ track team is showing much improvement as the younger athletes adapt to high school competition. The boys’ track team is having some great success with a good combination of individual performances and some solid relay teams. The 4 x 800 team is currently running some of the best times in Class 1A. Kayli Schurman was the gold medal winner in the shot put at the POI Conference Track Meet on May 5th. The boys had two POI Conference champion relay teams: 4 x 800 (Jake Larson, Garrett Brungardt, Travis Owens, Joe Ripperger), shuttle hurdle (Torey Mason, Grant Beck, Matt Baldwin, Skylar Thornton) also on May 5th. Both the boys & girls teams run their district meet at Mount Ayr on May 15th.

The golf teams have been battling inclement weather much of the spring. Various individuals have been playing well. Austin and Logan Putz have been leading the boys while the girls have relied upon numerous individuals. The girls’ district golf tournament will be on May 18th at Leon and the boys’ tournament is on May 15th at Pleasantville.

Baseball practice started on May 4th. Coach Batula is expecting about 17 or 18 boys to play for the Warhawks this year. Softball practice begins on May 11th. Coach Arey will have around 17 girls knocking it around this summer. Both teams host a tournament on May 30th. The boys tournament will be a three team round robin while the girls will have a five team invitational.

You can find schedules for baseball & softball on-line. If ever you notice a problem with the online schedules, please contact me so that it can be fixed.

Athletic Booster Club Notes

Southeast Warren Booster Club meeting April 8, 2009

Sponsorships: The booster club is still excepting sponsorships. The cost is $25.

Baseball/softball: Two more quotes are being sought for the tiling work. Dirt will be brought in to fill the low spot on the baseball field. The sod will be cut and relayed in order to be ready for the season.

RAGBRIA: The booster club has decided to pass on the potential fundraiser. Members decided that it was not worth their time and effort due to the criteria and liabilities of hosting such a project.

Sponsorships signs: Sign renewals for the baseball/softball field have been sent out to local merchants. The cost is $125 for one or $200 for two.

Concession workers: The booster club has developed a new policy that restricts anyone 14 years old or younger from all concession stands.

After-Prom: Hats, t-shirts, etc. are being donated to the After-Prom committee as prizes.

The next meeting is scheduled for Wednesday, May 13, 2009, at 7:00 p.m. in Liberty Center.

Children First Forum: Ron Miller related that at the last Children First Forum meeting test results had been reviewed, the Special Education Plan had been reviewed and the Principals discussed what was going on in each of their buildings.

Warren County Conference Board: Marianne Lester related that a new assessor search has begun.

CONSENT AGENDA: The following items were on the consent agenda:
1. April 14, 2009 minutes
2. April 28, 2009 minutes
3. Financial reports

Motion by Ron Miller, seconded by Marianne Lester to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Mr. Galvin reported on the following items:
1. This is the senior’s last week. Regular classes will be held on Monday, Tuesday and Wednesday. There will be a senior trip on Thursday to Ledges State Park and on Friday the seniors will check out and have graduation practice.
2. District track and boys’ district golf are scheduled for this week; girls’ district golf is scheduled for next week.
3. The freshmen retreat was a success. A portion of the retreat included the students participating in group building activities.
4. The final meeting with the Department of Education is scheduled for tomorrow.
5. We have received the amount of the economic stimulus allocations but there has been little guidance on how the money may be spent.
6. MAP testing has been completed. The data will be reviewed during inservice meetings.
7. The sixth grade students will have their final orientation at the Junior High next week.
8. The dugout and fence have been repaired at the baseball field. The Boosters were instrumental in taking care of and organizing the repairs.

OPEN POSITIONS/GUIDANCE/BAND: Mr. Galvin recommending tabling this item until June pending additional financial information. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to table this item until the June board meeting. Ayes: 5.

LAWN MOWER BID: Mr. Galvin related to the Board that a lawn mower bid had been received after the deadline for accepting bids. Mr. Galvin recommended not accepting the bid due to receiving it after the deadline. The Board did not take action on this item.

PURCHASE OF LAWN MOWER: Mr. Galvin recommended accepting the low bid from Barker Implement for the purchase of a JD Z820A mower at a cost of $8,159.25 with a $2,600 trade in on the old mower. The mower will be purchased using sales tax money. Motion by Larrie Williams, seconded by Marianne Lester to approve the purchase of the lawn mower from Barker Implement. Ayes: 5.

MILO LOT: Mr. Galvin related to the Board that the individual who had been interested in purchasing the District’s lot in Milo was no longer interested. Mr. Galvin recommended tabling this item until future interest in the lot becomes present.

2008-2009 BUDGET AMENDMENT: A hearing was held to allow community members present the opportunity to ask questions or express concerns on the 2008-2009 budget amendment. The amendment was due to the refinancing of the school bonds and does not the increase tax levy. Motion by Ron Miller, seconded by Larrie Williams to approve the 2008-2009 budget amendment. Ayes: 5.

PERSONNEL CHANGES: Mr. Galvin recommended accepting the resignations of Juan Batula, Math Instructor; and Kathy Dierking, Dance Team Coach; approving the appointments of Fran Isley, Jr./Sr. High Special Education Instructor; and Doris Gillespie, Summer Custodial/Mowing at Primary Building; approving the contract modifications for Juan Batula and Chris Morrow to pay the baseball contracts over three months instead of two months; and to approve the transfer of Phyllis VandeLune from 5th grade associate at the Intermediate Building to special education one-on-one associate at the Primary Building. Motion by Marianne Lester, seconded by Jennifer Mihalovichh to approve the personnel changes as presented. Ayes: 5.

2010 GRADUATION CEREMONY: Mr. Galvin related to the Board that a survey had been sent out to all 7-12th grade parents concerning the day and time for the 2010 graduation ceremony. The majority of the people responding preferred Saturday vs. Sunday graduation day and in addition liked a 6:00 PM start time. Mr. Galvin recommended setting the graduation ceremony for next year on May 15th, 2010 at 6:00 PM. Motion by Jennifer Mihalovichh, seconded by Ron Miller to set the 2010 graduation ceremony for May 15th, 2010 at 6:00 PM. Ayes: 5.

BIDS TO REPLACE WINDOWS AND DOORS: Mr. Galvin related to the Board that bids had been received to replace the windows and doors in the bus barn and the doors in the daycare center. Mr. Galvin recommended accepting the low bid from Citation Building Supply in the amount of $7,376.85 for the project. The project will be paid for with sales tax money and from the Daycare Fund. Motion by Larrie Williams, seconded by Marianne Lester to approve the bid from Citation Building Supply to replace the windows and doors in the bus barn and the doors in the daycare center. Ayes: 4. Jennifer Mihalovichh abstained from voting.

BID FOR TILING AT LACONA: Mr. Galvin related to the Board that in researching the erosion problem further at the Lacona site it was discovered that there are several roof drains that release on the same side of the building causing that area to constantly be very wet. Mr. Galvin has received an additional bid from Vanderpool Construction to build a retention pond to stop the erosion and connect the downspout outlets via underground tile and have everything drain into the retention pond. Mr. Galvin recommended approving the bid from Vanderpool Construction in the amount of $8,979.00 to build the retention pond and connect the drain spouts via underground tile. The erosion will continue to be monitored to see if additional tiling is necessary. Motion by Larrie Williams, seconded by Ron Miller to approve the bid from Vanderpool Construction in the amount of $8,979.00. Ayes: 5.

POTENTIAL GRADUATES: Mr. Galvin recommended approving the list of 2009 graduates pending their completion of all graduation requirements. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the list of 2009 potential graduates pending completion of all graduation requirements. Ayes: 5.

RECOMMENDATIONS TO TERMINATE: Mr. Galvin submitted two recommendations to terminate to the Board. Motion by Larrie Williams, seconded by Ron Miller to receive the recommendations to terminate and to file them with the board secretary. Ayes: 5.

PAYING AGENT, BOND REGISTRAR, AND TRANSFER AGENT: Mr. Galvin recommended approving the Resolution Appointing the Paying Agent, Bond Registrar, and Transfer Agent; Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of Same. Motion by Ron Miller, seconded by Marianne Lester to approve the Resolution Appointing the Paying Agent, Bond Registrar, and Transfer Agent; Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of Same. Roll call vote was taken. Ayes: 5.

FORM OF TAX EXEMPTION CERTIFICATE: Mr. Galvin recommended approving the Form of Tax Exemption Certificate. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the Form of Tax Exemption Certificate. Roll call vote was taken. Ayes: 5.

CONTINUING DISCLOSURE CERTIFICATE: Mr. Galvin recommended approval of the Continuing Disclosure Certificate. Motion by Marianne Lester, seconded by Jennifer Mihalovichh to approve the Continuing Disclosure Certificate. Roll call vote was taken. Ayes: 5.

RESOLUTION AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION SCHOOL REFUNDING BONDS, SERIES 2009: Mr. Galvin recommended approval of the Resolution Authorizing the Issuance of General Obligation School Refunding Bonds, Series 2009. Motion by Larrie Williams, seconded by Marianne Lester to approve the Resolution Authorizing the Issuance of General Obligation School Refunding Bonds, Series 2009. Roll call vote was taken. Ayes: 5.

BOARD POLICIES 1004.1R AND 1004.2: Mr. Galvin recommended approving the revision to Board Policies 1004.1R, “Fees for School Use” and 1004.2, “Regulations Concerning the Use of School Facilities”. Motion by Marianne Lester, seconded by Ron Miller to approve the revision to Board Policies 1004.1R, “Fees for School Use” and 1004.2, “Regulations Concerning the Use of School Facilities”. Ayes: 5.

BOARD POLICY 402.7: Mr. Galvin recommended approving the revision to Board Policy 402.7, “Annuities”. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the revision to Board Policy 402.7, “Annuities”. Ayes: 5.

BOARD POLICY 408.4: Mr. Galvin recommended approving the first reading of Board Policy 408.4, “Annuities”. Motion by Marianne Lester, seconded by Larrie Williams to approve the first reading of Board Policy 408.4, “Annuities”. Ayes: 5.

BOARD POLICIES 502.12 AND 502.12R: Mr. Galvin recommended approving the revisions to Board Policies 502.12 and 502.12R, “Anti-Bullying/Harassment Policy”. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the revision to Board Policies 502.12 and 502.12R, “Anti-Bullying/Harassment Policy”. Ayes: 5.

ANTI-BULLYING/HARASSMENT FORMS: Mr. Galvin recommended approval of Anti-Bullying/Harassment Forms 502.12E1, 502.12E2, and 502.12E3. Motion by Jennifer Mihalovichh, seconded by Marianne Lester to approve the Anti-Bullying Harassment Forms 502.12E1, 502.12E2, and 502.12E3. Ayes: 5.

SIGNATURES OF CHECKING ACCOUNTS: Mr. Galvin recommended having both Julie Wilson and LuAnn Ohnemus sign checks in lieu of using the president’s signature stamp on the District’s checking accounts (as per the auditor’s recommendation). Motion by Marianne Lester, seconded by Larrie Williams to approve the signatures of Julie Wilson and LuAnn Ohnemus on the District’s checking accounts. Ayes: 5.

EVALUATION OF SUPERINTENDENT: Board members received a copy of the compiled superintendent evaluation in their board packets. Motion by Marianne Lester, seconded by Jennifer Mihalovichh to approve the evaluation for Superintendent Galvin. Ayes: 5.

SPECIAL EDUCATION PLAN: Mr. Galvin recommended approval of the District’s Special Education Plan. The plan has been reviewed and revised according to state specifications. Motion by Larrie Williams, seconded by Marianne Lester to approve the District’s Special Education Plan as presented. Ayes: 5

President Mead adjourned the meeting at 6:32 p.m.

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