December 10, 2007

The Southeast Warren Board of Education met in regular session December 10, 2007, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Jennifer Mihalovichh, John Burrell and Ron Miller. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 5.


Transportation report submitted by Joel Mosher:
1. We had 12 extra bus trips for the month.
2. I took a van and bus #9 to Melcher for inspection on November 13th.
3. I had some time in mowing and moving dirt from the asphalt project.

Primary Principal’s report submitted by Charlotte Weaklend:

  • The Primary building experienced an overall 98% attendance rate at November parent-teacher conferences.
  • The Instructional Decision Making building leadership team has done a great job leading not only the December staff development work, but also the building study team meetings throughout the month of November. So far, they have looked at our current reading assessments and have identified several additional needs to be addressed before effective skills grouping can take place. We have written an IDM building vision statement: “We will provide differentiated instruction to students in a timely manner.” Next we will be looking at our curriculum standards and benchmarks and identifying those specific lessons in the reading series that address those benchmarks.
  • While the weather was not cooperative, the Primary building was open between 8:00 a.m. and 2:00 p.m. on December 1st for Small Town Country Christmas. The Book Fair, Cookie Walk, Elves’ Workshop, Christmas Tree Lane, and three vendor booths were all visited fairly consistently by local patrons throughout the day, of course, not at the volume we are accustomed to seeing.
  • Although it was cold, we had a great turnout for the annual elementary Christmas Program held in the high school gym on December 3rd. After the performances, the students and their families were treated to the cookies not purchased at the Cookie Walk and a visit by Santa Claus who visited with the children and passed out candy canes (Dr. Hulleman, Thanks!). We transported the class-decorated trees to the high school foyer on Monday afternoon with the small school bus, and patrons were encouraged to place a donation toward classroom supplies in the container next to their favorite trees after the performance. A total of $53 was collected that evening.
  • The Primary building is participating in the Angel Tree project for local needy families. We are also collecting pennies, nickels, and dimes for the troops currently serving our country. Contributions will be sent to the US Navy Veterans Association at the end of this drive.

Intermediate Principal’s report submitted by Cindy Butler:

1. The after-school tutoring program began this week. This is the third year we have provided this opportunity for students to get help from a certified teacher after school.

2. If you haven’t heard, Math Night was a huge success. A Math Night article appeared in the Indianola Record Herald, but was incorrectly labeled as Martensdale St. Marys.

3. The December 5th early out had intermediate teachers working in three different groups per their professional development plans. One group will use the early outs to look into our data on bullying, discipline, and attendance as well as to review information from the state. The goal is to determine an appropriate direction to take for bullying prevention. They will study the law, data, and research-based programs to present to parents and the entire staff.

Another group is using the early out times to work on Instructional Decision Making (IDM). The focus of this group is to learn to use data to guide instructional decisions as we strive to meet the needs of all students, not only kids who struggle but also those who succeed easily. The group is scheduled to attend 6 out of district meetings with homework to complete during the early out days.

The third group is the CORI group. We have been reading and discussing chapters from John Guthrie’s book, Motivating Reading Comprehension. Teachers have assignments to complete between each early out, including video taping some CORI lessons.

Secondary Principal’s report submitted by Terry Gladfelter:

State Drill Team and Dance Competition – Congratulations to the Flag Team for their Division II Rating at the state contest. Also, congratulations to the Adrenaline Dance Team for their ratings at state competition. The girls received a Division I rating in the Pom category and Division II in Hip Hop. Congratulations to the girls, Ms Dierking, Mrs. Hart, Mrs. Kibbe and Mrs. Schnathorst.

Senior Citizen Luncheon – Thank you Mr. Tigner and the members of the National Honor Society for their organization and completion of this annual event. The community was very gracious and appreciative of the event. Thank you to the members of the Chorus, Band, Mrs. Young and Mr. VanderLinden for their entertainment. There were about 80 guests in attendance.

Fire Alarm System – Over the Thanksgiving weekend, the fire alarm system began sending in false alarms. We spent 2 hours Friday night in the building and 4 hours on Saturday morning. Lacona responded twice and Milo once. Midwest was called to troubleshoot the system. Nothing could be found during the weekend so Mr. Ricklifs watched the building during the rest of the weekend. On Monday, Midwest came out again to further troubleshoot. The problem was narrowed to the portables. The portables were disconnected and the system reactivated. There have been no false alarms since then. Midwest will be coming out to correct the problem. While they were there during the weekend, it was also discovered that the shop building though wired for alarms is not hooked into the system. That will be another problem that needs corrected.

Phone System and Clocks – During the past week, Rankin has been in the building installing the new digital clocks. The new phone system is operating and we are still learning the new technology, but I am pleased with the capabilities of the system. Finally, all clocks and bell schedules are synchronized.

Kitchen Equipment Replacement – I met with the ladies and we are looking at replacing the convection ovens in both Liberty Center and Milo. Our lunch fund has sufficient balance to cover the cost. I will be preparing bids for the January board meeting.

Athletic Director’s report submitted by Dave Ripperger:

Boys Basketball
Starting the season off well with a 3-1 record.

Girls Basketball
Also a strong start to the season.

Due to low turnout we have limited the JV schedule in order to ensure we do not go over our quarter limitations. Although this may not be the best for the freshmen on the squad, it is the best for the team as a whole.

Continuing to add participants as the season continues. Extremely strong showing at the Lenox Invitational (3 champions and 2 runners-up).

Weight Room
We had the extraordinary opportunity to purchase some weight equipment from a community center in Overland Park, Kansas via e-bay. We estimated the value of the equipment at over $100,000 which includes several lifting machines, dumbbells, step machines, tread mills, and elliptical machines. Our purchase price was for $8,600. This was a tremendous value that we could not pass up. Another event that sweetened the deal was an offer by Hy-Vee to deliver the equipment free of charge back to the school. We also feel that what we will not use can be sold to people interested in purchasing it and recoup our expenses (we have already had a number of people express interest in the purchasing of some of these pieces).

The Booster Club agreed to help with the purchasing of the equipment and to pay for the loading of the trucks to ship it here. Albert Putz also agreed to store the equipment in his warehouse temporarily while we try to sell the excess pieces. Much of it has already been moved into the weight facility and can be viewed at any time.

Inclement weather/rescheduling
The weather of 2007 has been rather vexing (stretching all the way back to April when we had several track and golf meets cancelled). Below are all of the events that have been delayed or cancelled due to weather:
Original Date Event New Date
December 1 JV/V Wrestling @ Woodward-Granger December 22
December 6 JH Wrestling at home January 10
December 6 JV/V Wrestling @ Afton January 8 (tentative)
December 6 JV Basketball vs Mt. Ayr (moved to December 13
Accommodate large JH wrestling crowd)
December 8 G/B Basketball vs. Twin Cedars January 5 (6:30 start)
December 11 JV/V G/B Basketball @ Wayne (if December 21

Children First Forum: Ron Miller related that the Children First Forum discussed Homecoming at length at their last meeting. A committee will be formed to develop recommendations to send to the Children First Forum for further consideration.

IASB - Paul Mead related that he had attended the IASB Convention in November and listened to several interesting sessions. Paul noted that it had come to his attention that most school boards meet more than once a month and that it might be something for Southeast Warren to consider doing in the future.

CONSENT AGENDA: The following items were on the consent agenda:
1. Financial reports
2. November 12, 2007, minutes

Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. Teacher staff development will be held on January 2. This will be an additional contract day paid at per diem.
2. The IASB Legislative Conference will be held on January 22.
3. IASB ABLE II: Effective Superintendent Evaluation Practices will be held on January 30 in Pella.
4. The Board reviewed Standard 2 of the superintendent evaluation process.

AIR CONDITIONING PROJECTS: Dr. Hulleman reported that John Burrell, Paul Mead and himself had toured the Twin Cedars Elementary and High School buildings this afternoon to look at their individual air conditioning units. Dr. Hulleman related that the Twin Cedars District is very satisfied with the units and felt it was a very cost effective way to air condition the buildings. Dr. Hulleman will contact the Twin Cedars superintendent to get a copy of their bid specifications for the units.

ADMINISTRATIVE STRUCTURE: Dr. Hulleman related to the Board that he had sent out a survey on administrative structure to eight districts in Iowa that had 500-600 students and at least two facilities. As of today, four of the eight districts had responded to the survey. The final results of the survey will be shared at the January board meeting. The Board scheduled a work session for January 7th at 6:00 to hear public input concerning the administrative structure for Southeast Warren.

PERSONNEL CHANGES: Dr. Hulleman recommended accepting the resignation of Julene Ripperger, One-on-One Associate; the approval of the appointments of Kathy Malli, Part Time Daycare Associate; and Jane Nady, One-on-One Associate; the approval of Assistant JH Boys’ Basketball supplemental pay to Phil Oliver; and the termination of Jean Garrison, One-on-One Associate. Motion by Ron Miller, seconded by Larrie Williams to approve the personnel changes as recommended. Ayes: 5.

SALE OF SCHOOL BUSES: Dr. Hulleman recommended accepting the bid from Our House Child Care in the amount of $925.00 for bus #8. No other bids were received for the two buses advertised. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to accept the bid for bus #8 in the amount of $925. Ayes: 5.

AT RISK BUDGET: Julie Wilson related to the Board that the total amount of the proposed 2008-2009 At Risk budget was $212,819. The amount of modified allowable growth requested to fund the budget is $159,614, with the remaining $53,205 funded from the general budget. Dr. Hulleman recommended approving the At Risk budget as presented. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the 2008-2009 At Risk budget as presented. Ayes: 5.

RESOLUTION FOR STATEWIDE ONE-CENT SALES TAX: Dr. Hulleman recommended approving the Resolution for Statewide One-Cent Sales Tax for School Infrastructure. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the Resolution for Statewide One-Cent Sales Tax for School Infrastructure. Ayes: 5.

BOARD POLICY 902.5: Revisions were made to Board Policy 902.5, Disposition of Obsolete Equipment, to require bids for selling items valued over $5,000 and instructions for how the money is to be handled. Dr. Hulleman recommended approving the revision to Board Policy 902.5, Disposition of Obsolete Equipment. Motion by Larrie Williams, seconded by John Burrell to approve the revision to Board Policy 902.5, Disposition of Obsolete Equipment. Ayes: 5.

BOARD POLICY 1006.2: Dr. Hulleman recommended revising Board Policy 1006.2, Smoke-Free Environment, to prohibit the use of tobacco in school buildings, in school vehicles, and on school sites. Motion by John Burrell, seconded by Jennifer Mihalovichh to approve the revision to Board Policy 1006.2, Tobacco-Free Environment. Ayes: Burrell, Mihalovichh, and Mead. Nays: Williams and Miller. Motion passed 3:2.

REVIEW BOARD POLICY SECTIONS 200, 201 AND 202: Motion by Ron Miller, seconded by Larrie Williams to approve the review of Board Policy Sections 200, Board of Education, 201, General Organization, and 202, Specific Duties of the Board. Ayes: 5.

President Paul Mead adjourned the meeting at 6:51 p.m.

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