November 12, 2007

The Southeast Warren Board of Education met in regular session November 12, 2007, in the ICN room of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Jennifer Mihalovichh, John Burrell and Ron Miller. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Dr. Hulleman noted that item number 4 on the agenda had been revised to reflect the correct code section for the closed session and action on the student matter was added following the closed session. Motion by Ron Miller, seconded by Larrie Williams to approve the revised agenda. Ayes: 5.

STUDENT HEARING: Dennis and Kelly Yeggy requested that the hearing be held in an open meeting. Dr. Hulleman stated that an incident had taken place in the classroom on November 6th resulting in a formal complaint being filed against two students. The student filing the complaint alleged he was being bullied/harassed by the other two students. Statements were obtained from four witnesses and the teacher in the classroom. After interviewing the students and teacher involved, the administration issued a penalty of a suspension and violation of the Good Conduct Policy resulting in four weeks of ineligibility in extra-curricular activities. Kelly Yeggy appealed to the Board to overturn the suspension, reinstate their son in school Tuesday, overrule the Good Conduct Policy violation, and remove the matter from his school records. She expressed concern that common sense had not been used when applying the policies to this situation. She could understand a detention, but felt a suspension and Good Conduct Policy violation were to extreme for the situation. Zach Yeggy also read a statement and asked the Board to overturn the administration’s decision. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to uphold the administration’s decision. Ayes: 5.

The Board took a recess from 6:43 to 6:48 p.m.

Michelle Spear expressed her opinion to the Board that the classroom where the incident of the student hearing was involved in is complete chaos. Discussions are held that are not on the subject matter and kids are coming and going from class. She also expressed her opinion that decisions should not be made concerning discipline when Mr. Gladfelter is out of the building.

Kathy Kimzey related to the Board that she had never received an acknowledgement or any accountability to what had happened to her daughter last year. She also expressed her concern that that the dress code is not being enforced consistently. She feels the uniforms for dance and flags do not conform to the school’s dress code.

THE BOARD SALUTES: Dr. Hulleman recognized Steve Akes, Warren County Engineer, Brian Konrad and Joe Albright for their help in inspecting the parking lots during the installation process.

ADMINISTRATIVE STRUCTURE: Tina Schneider, Pat Butler, Sara Seligman and Kathy VanderEcken were present to present their concerns to the Board about losing a full-time administrator in their building. They understand that changes have to be made in order to balance the budget and that it won’t be pain free, but student achievement is their number one priority. A list of their reasons for maintaining a full time administrator was given to board members. Some alternative suggestions offered included having Cindy Butler handle the curriculum duties from Lacona instead of Liberty Center; have Cindy Butler be responsible for Special Education Director duties; have Charlotte Weaklend take care of reports that are done by the Superintendent since she has her certification; and equalize the number of students in the buildings by moving the 7th grade to Lacona.

ALTERNATIVE DIPLOMA: Brenton Tigner presented information to the Board concerning the possibility of offering a Southeast Warren Alternative Diploma in the future. The Board reviewed the description of the Indianola High School Core Diploma program. Brenton felt that offering an Alternative Diploma at Southeast Warren would help retain students that might otherwise go to the Learning Center or transfer out to other schools that require fewer credits to graduate. The Board will revisit this item at a future board meeting.

REQUEST FOR EARLY GRADUATION: The Board received an early graduation request from Alex Bruce. Alex requested to graduate one year early, which would require waiving the PE requirement and allowing two of her college literature courses to substitute for one year of the English requirement. Motion by Ron Miller, seconded by Larrie Williams to approve the early graduation request from Alex Bruce. Ayes: 5.


Transportation report submitted by Joel Mosher:
1. We had 18 extra bus trips for the month of September.
2. The month was spent doing general repairs as I prepared for inspection. Inspection was held on Friday, October 26. I had 4 units that received 30-day notices to repair, 2 that were gone and 12 with no problems.

Primary Principal’s report submitted by Charlotte Weaklend:

The Primary building has chosen Instructional Decision Making as the focus for our professional development this year. A team of four teachers and I attended the first training session on October 30th in Johnston. Depending upon substitute teacher availability, there will be one teacher representative from each grade level, plus one of our reading specialists, our TAG teacher, and myself at each of the monthly IDM training sessions scheduled throughout the year. Substitutes for this initiative are paid through a grant available through the AEA. Assignments will be given each month with follow-up to be completed with the rest of the staff during our early-out professional development days.

IDM is a collaborative effort involving all classroom reading teachers in a building, as well as special education teachers, the TAG teacher, on-staff reading specialists, and Area Education Agency reading consultants. This will be our planning year, with implementation of the changes to begin next fall. Our efforts will be targeted towards improved reading achievement, as a result of more specifically targeted skills instruction. We will begin with a thorough review of our core reading curriculum to determine its effectiveness. We will then learn how to improve our use of assessments in determining ongoing individual needs of students. Realignment of individual reading teachers’ responsibilities for next year will follow.

With IDM, early interventions through supplemental lessons are targeted to fluid groups of students needing specific skill work until that skill is mastered. More intensive interventions will still be available for students needing even more instruction. In addition, meaningful advanced opportunities will be provided in the classroom for students who have mastered the core curriculum and need a greater challenge. The stigma of pull-out for special education should be alleviated or eliminated as all students are placed with a variety of different teachers throughout the day. The classroom schedules will be impacted, as all students attain higher levels of reading achievement than they ever did before, with this more individualized approach to reading instruction delivery.

Something new to be added to Small Town Country Christmas and the Elementary Christmas Program this year is a Christmas Tree Lane - where parents, grandparents, and community members may supplement individual elementary grade level supply budgets by recognizing the efforts of the classes in decorating their tree. The class-decorated tress will be on display and donations will be encouraged for the “best decorated” trees.
PIE will also be hosting their annual Cookie Walk, local vendors, several high school fundraisers, a Santa’s Workshop, and a Scholastic Book Fair at the Primary building during Milo’s Small Town Country Christmas on December 1st.

Intermediate Principal’s report submitted by Cindy Butler:

1. DARE – Drug Abuse Resistance Education for sixth graders will begin Monday, November 12. Warren County Deputy Randy Spurr leads the classes again this year.
2. The Partners in Education group is very active. They held another successful fundraiser last month to raise money for elementary needs. In addition, they sponsored a book fair during parent-teacher conferences and provided a meal for teachers during those evenings. We thank them for their support and encourage others to join the organization.
3. November 2nd was the first of the character trips planned for the year. Students completed a community service project outside of school and met academic, attendance and behavioral requirements in order to attend. We had 65 students of great character participate in the trip. The PIE committee provided the funds that allowed the students to be transported to a skating rink in Des Moines.
4. We usually take ITBS in November, but have moved the test date to January this year. We are hoping the information gained from the assessment at that time of year, will allow us to get a more accurate picture of students’ abilities and make curricular decisions if needed.
5. Many students from the intermediate were cast members in the high school’s drama presentation of “Into the Woods”. They worked hard at rehearsals and did a very nice job during the performances.

Parent-Teacher Conferences  
Nov 2007      
Teacher Held Possible Percent
Ripperger 18 19 95%
Jones 19 20 88%
Seligman 17 17 100%
Schneider 17 18 94%
Trower 16 16 100%
Miller 14 15 93%
Totals 101 105 96%
Beard 6 8 75%
Butler 9 9 100%

Secondary Principal’s report submitted by Terry Gladfelter: Copy attached to minutes.

Athletic Director’s report submitted by Dave Ripperger:

Football ended the season with 29 boys on the roster and an impressive defeat of Des Moines Christian.

Several of the boys earned All-District honors:
1st Team DL- Logan Miller
2nd Team QB- Seth Nutting
2nd Team OT- Bryce Dennis
2nd Team DE- Wade Williams
2nd Team LB- Skylar Thornton
2nd Team DB- Lance Allen
Honorable Mention RB- John May
Honorable Mention DE- Wade Young

There were also several Academic All-District honorees:
Dillon Lamb
Torey Mason
Logan Miller
Seth Nutting
Evan Schurman
Wade Young

Many of the members of the football team are already looking to next year by taking an active part by attending early morning weight training sessions at this time.

Season finished with ten members lettering of the eleven on the roster.

Members of the squad that were All-Conference:
1st Team Hitter- Kayli Schurman
2nd Team Hitter- Molly Cleveland
2nd Team Setter- Amanda Clark

Academic All-Conference:
Molly Cleveland
Tara Hommer
Kayli Schurman
Jamesa Wadle

We did host four rounds of IGHSAU Volleyball Playoffs here and everything ran quite smoothly.

Cross Country
Finished the season with seven student-athletes (three boys, three girls, and 1 junior high). Mr. Tierney’s felt that improvement came every week. His biggest concern was with attendance. He has come up with some ideas to improve and reward those that do attend practice by attaching it to his lettering requirements.

Girls Basketball
Coach Smith has fifteen girls reporting. This number is lower that he would like. Many of the reasons for not going out (as told to me, personally) were work schedules, not liking the sport of basketball, and not wanting to have to run during basketball practice.

Mr. Smith and myself have worked hard in trying to recruit several more girls who did not attend the organizational meeting with some limited success.

Boys Basketball
Mr. Burrell had seventeen boys attend his organizational meeting, which is one less than last season. Practice officially starts November 12; more information will be given during the next report.

We will be hosting three district basketball games in February.

Ten Southeast Warren boys and eight Melcher-Dallas boys attended organizational meetings. This is a large increase from last year, but the numbers that actually wrestle may be lower than that. Mr. Ripperger’s goal was for fifteen Southeast Warren and ten Melcher-Dallas participants. He feels confident that those goals may still be possible for this season.

Melcher-Dallas has not found an assistant coach yet. As per our agreement they are to provide one. After talking to their Athletic Director many names have been kicked as suggestions but nothing more.

46 students have signed up or expressed interest. Practices will be held at Bowlerama Lanes on SE 14th Ave. Still waiting to set up the final schedule. We do have dates with Central Decatur and Mt. Ayr already in place.

Pursuing Victory with Honor Summit
We had ten students participate in this leadership conference held at Drake University. Break out session topics included Diversity, Substance Abuse, Managing Expectations, Effective Leadership, Dealing with Adversity, Goal Setting, Building Team Unity, Gamesmanship vs. Sportsmanship. Lecturers included Dolph Pulliam, Tom Davis, Suzy Favor-Hamilton, and Michael Powell.

The feedback from the students was generally positive. Two of the more positive sessions included Building Team Unity that was hosted by Amy Farber-Knowles (Drake University volleyball coach), Goal Setting and Preparation by Brig. Gen. Mike Beaman, and Gamesmanship vs. Sportsmanship by Ron Scott.

At the conclusion of the summit we were challenged to create an Action Plan as a group. I have included that action plan as a part of this report.

Warhawk Athletic Hotline
With the new phone system in place we have been given the opportunity of creating phone message that can highlight the upcoming athletic schedules. There is a separate mailbox for Junior High and another for the High School schedule. This is already in effect and will be updated every Friday by Tristan Gardner.

It is easy to access the announcement by calling into the school and listening to the menu choices. Follow the prompts to get to the appropriate announcement. I am excited about this new way of communicating with the community.

I am already implementing part of our Action Plan by reading portions of the IHSAA sportsmanship announcements at the beginning of the hotline message.

CONSENT AGENDA: The following items were on the consent agenda:
1. October 8 and October 16, 2007, minutes
2. Financial reports

Motion by Ron Miller, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. The IASB Convention will be held November 14-16. Dr. Hulleman and Paul Mead will be attending the convention.
2. The meeting of the Warren County School Boards will be held on November 28 at 6:00 p.m. at the Eastview School in Norwalk. All board members are planning to attend the meeting.
3. The open enrollment in and out numbers for 2007-2008 were reviewed. The total number of students open enrolled out is 88.2 and the total number of students open enrolled in is 30.0, a net deficit of 58.2 students.
4. A list of the documents that must be available to the DE Site Visit Team during their visit on February 19-21 was given to board members.
5. Dr. Hulleman and Paul Mead attended the IASB Board Leadership Conference on November 2. One main area of focus during the conference was the new superintendent evaluation process. The evaluation focuses on the six Iowa Standards for School Leaders. The first standard with criteria, descriptors, possible questions Board members could ask, and possible artifacts a superintendent could provide were reviewed by the Board.
6. The proposed 2008 IASB Legislative Priorities were given to board members for review. The Legislative Priorities will be considered by the Delegate Assembly on November 14.

AIR CONDITIONING PROJECTS: Dr. Hulleman will arrange a visit to the Twin Cedars School District to view their air conditioning system. John Burrell and Paul Mead expressed an interest in visiting Twin Cedars along with Dr. Hulleman. Dr. Hulleman will follow up on whether the current electrical systems can handle the additional load of air conditioning.

REVIEW 2007-2008 BUDGET: Dr. Hulleman related to the Board that the current 2007-2008 budget has projected revenues of $5,221,508 and projected expenditures of $5,264,042, a shortfall of $42,534. The shortfall is partially due to the increase in net open enrollment out. Dr. Hulleman welcomed any suggestions the Board may have to reduce expenditures.

PERSONNEL CHANGES: Dr. Hulleman recommended accepting the resignation of Jason Walter, JH Wrestling Coach for the 2008-2009 season; approving the appointments of Dennis Green, HS part time custodian; Lynnea Young, Director of Fall Play; Christina Engel, Assistant JH Girls’ Basketball Coach; Hollie Reynolds, Assistant HS Girls’ Basketball Coach; the payment of Market Factor Pay to Steve Melone in the amount of $1,000; approving the termination of Erin Hoffman, Assistant FFA Advisor; and approval of the contract modification for Scott Dirkx to increase the extended contract days from 10 to 25 and add supplemental pay for FFA Advisor. Motion by Jennifer Mihalovichh, seconded by Ron Miller to approve the personnel changes as presented. Ayes: 5.

APPOINT REPRESENTATIVES FOR NEGOTIATIONS: Ron Miller was appointed Board representative for the certified staff negotiations and John Burrell was appointed Board representative for the classified staff negotiations.

REQUEST TO SBRC FOR MODIFIED ALLOWABLE GROWTH: Dr. Hulleman recommended approving the request to the SBRC for the maximum modified allowable growth for open enrollment out students on the 2007 certified enrollment but not on the 2006 certified enrollment. Motion by Larrie Williams, seconded by John Burrell to approve the request to the SBRC for the maximum modified allowable growth for open enrollment out. Ayes: 5.

BOARD POLICY SECTIONS 900, 901, 902 AND 903: The Board reviewed Board Policy Sections 900, “Building and Sites”, 901, “Site Acquisition and Building Construction”, 902, “Maintenance Schedule”, and 903, “Selling and Leasing”. Board Policy 902.5 will be reviewed by the administration and brought back with recommended changes; no revisions were made to the remaining policies.

President Paul Mead adjourned the meeting at 8:42 p.m.

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