SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETING
September 10, 2007

The Southeast Warren Board of Education met in regular session September 10, 2007, in the ICN room of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Jennifer Mihalovichh, Paul Mead and John Burrell. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the agenda. Ayes: 5.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 8 extra bus trips for the month of August. The month was spent doing general repairs and making changes to routes as needed. I also drove some of the routes to check turn arounds and for route hazards. I had some time in placing the parking stops on the new black top on the north side of the building. I also assisted in moving the bleachers to the football field.

Primary Principal’s report submitted by Charlotte Weaklend:

Both of our 4-year-old preschool classes are currently full with twenty students registered for the morning classes and nineteen students registered for the afternoon classes. If everyone registered is still attending on the K-12 count day, we will have a total of thirty-six students to claim for funding in the 08-09 school year – ten more than was reported for this year’s funding through the grant. Our 3-year-old class is also full with nineteen students currently registered. Mrs. DeJoode and Mrs. Young had completed nearly one-third of their home visits as of the writing of this report (September 3rd). They and I will be attending a QPPS (Iowa Quality Preschool Program Standards) training on Friday, September 7th, prior to the beginning of the preschool year, to learn more about how we will implement those standards – a requirement of the grant. Final transportation arrangements are being made on a one-by-one basis by Joel, based on input from the parents.

We have established an extra milk fund at the Primary building, using private donations from district patrons for students whose parents cannot afford the afternoon snack milk price of $22.50 per semester per child. Preference will be given to students whose family income makes them eligible for free or reduced priced lunches. (The cost of extra milk is not covered under that program.) So far, the need exceeds the availability, and we will be using a lottery system to determine which of the interested students are recipients. A big thank you to Pastor Jodi Rushing for spearheading the effort and to Patty Harrington for much of the follow up. What a great idea!

Thank you to the Partners in Education group that provided cookies and a cold drink for our annual Open House. It was appreciated! Holding the event the night before school year actually began gave the students a chance to officially greet their new teachers for the first time with their parents at their side, as well as to get their supplies stowed away and ready for the first day of classes. PIE will kick off their first fundraiser of the year on September 11th.

Intermediate Principal’s report submitted by Cindy Butler:

School is off to a good start. All new students and staff members are adjusting well. Enrollment is down slightly to 103 compared to 107 at this time last year, but we are still expecting another fifth grade student to enroll soon.

All fourth to sixth grade students are using new Saxon math books that were purchased in August. Some of the old books were sold to Follett and the others will be recycled. We are expecting a representative of the company to visit teachers and answer any questions they may have about the new program.

Measures of Academic Progress (MAP) will be administered the weeks of September 17 and 24. All students in the intermediate will take these tests in math, reading, language, and science. We will take them again in the spring.

Secondary Principal’s report submitted by Terry Gladfelter:

I am very pleased with the start of the school year. The efforts to send out the student handbook at the beginning of August and the review of the handbook during the first three days of school has set a good school climate for the start of the year. Our biggest concern is the following of the dress code.

Baseball sportsmanship ratings – I received from the Iowa High School Athletic Association our baseball ratings for the summer 2007 season. Our ratings are based on 43 returned responses from the officials. The chart below shows ratings of the top 10%, bottom 10% and the SEW ratings. The numbers in parenthesis indicate last year’s ratings. (Coaches improved, players and spectators declined)

06-07 Season Top 10% Bottom 10% SEW # of Ratings
Coaches 1.00-1.12 1.73-2.83 2.16 (2.33) 43
Players 1.00-1.11 1.67-2.37 1.44 (1.23) 43
Spectators 1.00-1.20 1.94-2.85 1.51 (1.33) 43

ACT Results – The two charts show how our SEW graduates are doing locally, nationally, and over a five year period. Of our 30 ACT-tested 2007 graduates, the percentages of students scoring at or above the state’s identified college success indicator of an ACT score of 20 are indicated below:

ACT Composite   ACT ACT ACT ACT
English Math Reading Science
LOCAL 47% 50% 50% 53% 53%
IOWA 72% 66% 64% 69% 76%
NATION 61% 58% 54% 60% 63%

Five-Year Trend – Average ACT Scores

Total Tested English Mathematics Reading Science Composite
Grad Year Local State Local State Local State Local State Local State Local State
02-03 23 24,200 20.5 21.3 19.3          21.6 20.6          22.4 20.5          22.1 20.1          22.0
03-04 23 23,591 19.5          21.4 20.1          21.8 20.1          22.4 20.7          22.1 20.2          22.0
04-05 31 22,545 19.4          21.5 20.2          21.7 20.1          22.4 21.7          22.1 20.3          22.0
05-06 26 22,233 19.7 21.6 19.7 21.8 19.5 22.5 20.0 22.1 19.8 22.1
06-07 30 23,016 19.9 21.6 20.7 21.9 20.9 22.6 20.6 22.3 20.6 22.3

2007 Iowa End of Course Examinations in Mathematics (IECE) – Last year we administered an end of course exam in Algebra I, Algebra II, and Geometry. 75 districts participated in the exams with a total of 15,596 students being tested. The exams came from the group that makes the ITBS/ITED tests.

Athletic Director’s report submitted by Dave Ripperger:

Softball - Congratulations on a great season (made it all the way to the Regional Championship game for the second year in a row)!

Four girls made all state team
1st Team Infield- Angie Steil
2nd Team Catcher- Kayli Schurman
3rd Team Pitcher- Kaycee Arey
Honorable Mention- Sydney Smith

One concern regarding the softball field, anytime it rained the field would become flooded and we did cancel at least one game due to field conditions even though under most circumstances we should have been able to play. I think this is something we need to look into and try to fix.

Baseball - Another great season for the baseball team. The boys made it to the Substate Championship game where the eventual state champion, Iowa Mennonite School, upended them.

Both the Iowa High School Baseball Coaches Association and the Iowa Newspaper Association named Luke Putz to the 2nd Team All-State list.

IHSAA Sportsmanship ratings have been returned.
Top 10% Avg Bottom 10%
SEW COACH 2.16 1.00-1.12 1.40 1.73-2.83
SEW PLAYERS 1.44 1.00-1.11 1.36 1.67-2.37
SEW SPECTATORS 1.51 1.00-1.20 1.52 1.94-2.85
Our coaches’ score showed some improvement from last season, even though it remained in the bottom 10%. Players scores dropped the most for us. Spectators, despite being above the average, dropped as well.

Football - Following the first game of the year the boys appear to be doing well. There are 36 boys on the roster.

Numbers may prove to be our downfall. With a limited number of linemen and the team relying heavily on underclassmen, we may have to cancel the remainder of JV season if there are any key injuries or if ineligibility hits us particularly hard. Though this is not what we want to do, it may be in our best interest in regards to the health and well-being of the team.

The light situation has been assessed. What we know is the wiring from the lights to the panel is old. The breakers are old as well and the system for turning on and off the lights is not being used properly. The fixing of this situation may be costly and time consuming. The Booster Club is going to call Alliant Energy and have them do an assessment on the underground wiring. Dennis Hagen is going to update the breakers for this fall with new switches and with the ultimate goal to totally upgrade the breaker panel in the spring. As a way to ensure the breakers will remain cool we are going to direct a fan onto the panel to keep it from possibly overheating. As far as cost for the complete upgrade, we are not sure at this moment.

Volleyball - Mr. Dicks is extremely excited with the talent he will be putting on the court this season. There are 30 girls on the roster at this time, and Mr. Dicks feels this is the best team that has represented Southeast Warren in several years. He feels that they can compete for the conference title.

Cross Country - Practice is well underway. Mr. Tierney has really had to recruit hard, as is normally the case. He has three boys and three girls (in order to score in meets there needs to be four runners for both boys and girls). Some of them are already improving as the season is progressing.

JH Football - 25 boys have signed up. Numbers may end up being an issue here, as it has been in the past 5 years.

JH Volleyball - 28 girls are participating. Mr. Dirkx and Mr. Walter are looking forward to the season.

Sportsmanship - As you may now know the Leon Lions Club have discontinued their Pride of Iowa Sportsmanship program. Letter from them is included. We have been fortunate to have been named conference sportsmanship leaders six times since the beginning of the Pride of Iowa and multiple times during the time of the Blue Grass Conference. Although the trophy will cease to be awarded for the time being, we will continue to strive to maintain our level of sportsmanship.

We also received a letter from the IHSAA commending us on our sports year and the fact that we had no ejections of coaches or players (only 50% of the schools in the state can boast that). That letter is also enclosed.

Year End Report - Part of my job description requires that I keep a record of the results of athletic contests and maintains a record on file of all award winners, stating the date and type of award, including scholarships.

With the naming of the Softball All-State Awards I have now completed the report. I have included it with your packet.

Athletic Boosters – Larrie Williams related to the Board that the concession stand at the football field had been broken into last week. Approximately $250 was taken.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 13, 2007, minutes
2. Financial reports

Motion by John Burrell, seconded by Paul Mead to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. Enrollment numbers compared to last year at this time are down almost 31 students.
2. An energy audit was conducted at Lacona today. Energy audits will also be done at Liberty Center and Milo. After all of the audits have been completed a summary will be given to the Board.
3. School board elections will be held tomorrow.
4. The Teacher Quality Committee will meet on September 17.
5. The Children First Forum will have their first meeting for the year on September 24.
6. The IASB District Meeting will be held on October 18.
7. The first semester will end on December 21, before winter break
8. Teachers will have a staff development day on January 2.

AIR CONDITIONING PROJECTS: Julie Wilson reviewed the PPEL Fund and Capital Projects Fund projected revenues and committed project expenditures to date. The Board reviewed the five-year expenditure plan for facilities, transportation and technology. The proposal from Farris Engineering for air conditioning at the Milo and Lacona facilities was also reviewed. Dr. Hulleman recommended the proposal from Farris Engineering be approved at the next board meeting to start the process for installing air conditioning at the Milo and Lacona facilities. The Board asked that research be done on the possibility of installing individual air conditioning units in each classroom prior to proceeding with approval of the engineering contract for central air conditioning.

DE SITE VISIT SCHEDULE: Dr. Hulleman related to the Board that the Department of Education site visit will be on February 19, 20 and 21. The site visit team will interview the Board of Education on February 20 from 5:00-6:15.

PERSONNEL CHANGES: Dr. Hulleman recommended approving the resignation of Jennifer Swacker, Associate; and approving the appointments of Kelly Lawrence, Associate; Phil Oliver, Head HS Boys’ Track Coach, Brian Jimenez, Assistant HS Wrestling Coach; Kathy Dierking and Jennifer Schnathorst, Drill Team Coaches (shared with a 40/60 split). Motion by Paul Mead, seconded by Larrie Williams to approve the personnel changes as presented. Ayes: 5.

DISTRICT MISSION STATEMENT: Dr. Hulleman recommended approval of the revision to the District Mission Statement to read as follows: The Southeast Warren Community School District, in partnership with parents and the community, will provide quality education and promote character development that will enable our students to become responsible and productive citizens of a global society. Motion by Paul Mead, seconded by John Burrell to approve the revision to the District Mission Statement.

FFA TRIP TO NATIONAL CONVENTION: Motion by Jennifer Mihalovichh, seconded by Larrie Williams to table this agenda item until the next board meeting pending additional information. Ayes: 5.

CHILDREN FIRST FORUM COMMITTEE MEMBERS: Dr. Hulleman presented a list of proposed members for the 2007-2008 Children First Forum Committee. Dr. Hulleman recommended approval of the members as listed. Motion by Jennifer Mihalovichh, seconded by Paul Mead to approve the Children Fist Forum committee members as listed. Ayes: 5.

BOARD POLICY SECTIONS 800, 801, 802 AND 803: Motion by Jennifer Mihalovichh, seconded by Paul Mead to approve the review of Board Policy Sections 800, “Business Procedures”, 801, “Budget”, 802, “Income”, and 803, “Expenditures”. Ayes: 5.

President Ron Miller adjourned the meeting at 7:16 p.m.

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