August 13, 2007

The Southeast Warren Board of Education met in regular session August 13, 2007, in the ICN room of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:32 p.m. The following board members were present: Larrie Williams, Jennifer Mihalovichh, Paul Mead and John Burrell. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Paul Mead to approve the agenda. Ayes: 5.


Transportation report submitted by Joel Mosher:

We had 13 extra bus trips for the month. The month was spent dong general repairs. I also attended the annual IPTA conference held in Des Moines.

Primary Principal’s report submitted by Charlotte Weaklend:

Our four-year-old grant writing efforts were successful, thanks to the efforts of many parents and community partners. To date, we are committed to serving 30 students, including the three five-year-olds and one special needs student for whom funding was not available under this grant. The twenty-six eligible students have set the funding amount for the 07-08 school year. However, as our numbers grow – and I’m confident they will - before the September 4th reporting date, our funding for the 08-09 will reflect those new, larger numbers.

What that all means is that, following in-home visits by our teachers to each and every student’s home, we will begin serving those four-year-olds - as well as sixteen (current enrollment figure) three-year-olds - on September 10th with an expanded and enriched program at no cost to the parents. We will also be expanding the 4-year-old program to four days a week at three hours per day, while maintaining a 3-year-old two hour per week program.

A new set of research-based preschool curriculum materials has been ordered entitled Creative Curriculum – one that includes formative assessment to help us address the needs of each individual student on a regular basis. We will also be administering the DIBELS tests for kindergartners both at the beginning and at the end of the preschool year to determine growth realized by the youngsters, especially in phonological awareness. Added professional development opportunities for our preschool teacher and her associate will be afforded to us. QPPS (Quality Preschool Program Standards) will be addressed to help us to improve our program over all. The Iowa Early Learning Standards student standards and benchmarks will help us to make appropriate decisions on curriculum, programming, and child expectations.

We are in the process of working with each parent to make the transition from the home or daycare setting to the preschool and back again as smooth as possible, with several transportation options available to the parents. Parents or their appointed responsible adult may deliver and pick up the children themselves. The a.m. preschoolers may ride the route and/or shuttle buses to school and the p.m. preschoolers may ride the route and/or shuttle buses back to their homes/daycare settings. A noon time shuttle that is funded with a portion of the grant funds will be provided on hard surfaces between the three attendance centers, with pick-ups and drop-offs at appointed houses or intersections as arranged in advance with the transportation director.

Participation by Mr. Gladfelter and myself in the “Balanced Leadership” program through the Area Education Agency so far has proven to be practical and timely. As this program provides detailed insights drawn from numerous studies of exceptional schools, it also provides suggestions for administrators faced with the many challenges of collaboratively guiding school staffs through the necessary, but difficult, changes required in today’s educational world. It takes many examples from the business world, where appropriate, to guide our work with our staff and our community. School Administrators of Iowa (SAI) annually provides uplifting messages around varied and relevant topics currently facing educators at its annual convention held at the Polk County Convention Center last week in Des Moines – a great way to prepare administrators to face the task of inspiring and guiding the staff into another successful academic year. S. E. Warren administrators will soon begin the second level of Iowa Evaluator Approval training. Mrs. Butler and I will be attending full day sessions on five Saturdays throughout September, October, and November, to enable us to reflect once again on Iowa’s Teaching Standards and how we can best coach each teacher to become the best educator he/she can be. The quality of our teachers is the single most important factor in improving student performance.

Several teachers have already returned to their classrooms to sort through material, begin the process of planning for this coming school year, and prepare their classrooms to be the welcoming, nurturing place where young children learn best. The building looks great, thanks to the efforts of Howard - with occasional assistance from Silas and Allen - and an in-depth cleaning. The floors are gleaming, the corners are clean, and needed repairs have been completed. Doris and Deanna are planning to spend this week finishing the job by giving portions of the hallways and multi-purpose room a fresh coat of paint. The newly weeded flower beds and freshly asphalted bus drive and parking lot will complete the work of providing us a facility of which we can be proud at our annual Open House on August 21st.

Intermediate Principal’s report submitted by Cindy Butler:

1. The building is almost ready for students thanks to the efforts of Silas and Allen. Most of the work was regular summer cleaning and maintenance. Allen and Silas were able to assist with some of the summer maintenance at the Primary building. Jeff Turner has done a nice job with the mowing this summer.

2. Last year we reorganized teaching assignments for the fifth and sixth grade teachers in order to make the most effective use of the specialized teaching skills of our staff. With the positive results of MAP testing, we have decided to continue the same plan this year. Mr. Jones will teach math to all the sixth graders while Mrs. Ripperger will teach math to all the fifth graders. Mrs. Schneider will teach all the fifth graders reading while Ms. Seligman (new hire) will teach reading to all the sixth graders. Mrs. Oliver will continue in reading instruction at both grade levels. The morning schedule for all fifth and sixth grade students will be 90 minutes of reading instruction and 90 minutes of math instruction. Science, social studies, language arts, and most non-core classes will take place in the afternoons.

3. This summer Chuck Jones, Barb Ripperger, Jennifer Miller, Sarah Seligman, Ashley Trower and I attended a weeklong teacher development academy sponsored by the Department of Education. The academy held here in Lacona featured Concept Oriented Reading Instruction (CORI). All teachers will institute this structure in grade level science and social studies classes. The three principles emphasized in the training were:
· Teach disciplines through conceptual themes
· Support students’ motivation for reading
· Incorporate reading strategies in content areas
The state is collecting data on the effectiveness of this instruction and will require us to administer and report results of pre/post writing assessments, a reading survey, and the Standard Diagnostic Reading Test. In addition, the team must attend five more days of training during the 2007-08 school year.

Last year the two fifth grade teachers attended the training and instituted CORI in science and social studies classes. Spring MAP test results for 5th grade reading indicate 60% of fifth graders met or exceeded their growth target which was the highest percent in this building in reading growth. Historical data indicates this year’s average RIT score in reading was almost 4 points higher than all previous fifth grade reading averages.

Results from last year’s reading survey and pre/post writing assignments are not yet available. The Stanford Diagnostic Reading Test showed a slight increase in reading comprehension skills and scanning ability from pre to post test.

Secondary Principal’s report submitted by Terry Gladfelter:

ACT Data – Our preliminary data for the 2007 seniors taking the ACT test has arrived. Thirty students took the test. Test scores in all areas (English, Math, Reading, and Science) have shown improvement. The data is showing this class has the highest test scores in the last five years, but we are still below the state and national averages. A much more detailed report will be available by the next board meeting.

Building Repairs – As we get ready for the new school year, I want to provide an update on three of the major repairs in the building.
· Dishwasher – final installation work will be completed on Thursday 8/9 by Hobart.
· Refrigeration – New refrigeration units for the walk-in freezer and refrigerator are being installed and should be completed by Friday 8/10.
· PA system – The company is promising that a PA system will be ready for the start of school. Their schedule is backed up because of installations in other schools over the summer.
Denny and George have done an excellent job in getting the building cleaned and ready. Without the mowing responsibilities, they have been able to get more done with two working than having three on staff from the previous summers.

DEAR – Drop Everything And Read – We will be further structuring the program for the coming year. Criteria are being established for students to earn points each semester for the material they read. I am also checking into the issuing of elective credit for students completing the reading requirements.

CONSENT AGENDA: The following items were on the consent agenda:
1. July 9, 2007, minutes
2. Financial reports
3. Approve second reading of revision to Board Policy 502.12, “Anti-Bullying/Harassment Policy”
4. Approve the school nurse and the high school guidance counselor as Level I child abuse investigators and the Warren County Sheriff’s Department as Level II child abuse investigator
5. Approve Peoples Savings Bank and Bankers Trust Company, N.A. as bank depositories
6. Approve Indianola Record-Herald as official newspaper
7. Appoint Ahlers & Cooney, P.C. as School District Legal Counsel

Dr. Hulleman recommended adding an invoice from Norris Asphalt Paving Co. in the amount of $184,490 for paving the Liberty Center parking lot to the list of bills payable. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to add the bill for the Liberty Center parking lot to the consent agenda. Ayes: 5.

Motion by Jennifer Mihalovichh, seconded by Paul Mead to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. Southeast Warren will have ELL students registered for the 2007-08 school year. Dr. Hulleman, Terry Gladfelter and Charlotte Weaklend will be meeting with the AEA on Friday to discuss ELL instruction.
2. New teachers will report for duty on August 16.
3. Returning teachers will report for duty on August 17.
4. An all staff meeting will be held on August 20.
5. Classes for students begin August 22.
6. School board elections will be held on September 11.
7. The Homecoming game will be on September 14.

The Board asked Dr. Hulleman to include on his schedule which administrator would be supervising each game.

2008 IASB LEGISLATIVE ACTION PRIORITIES: The Board discussed legislative priorities for 2008. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to adopt items 2, 4, 6 and 17 as legislative priorities for 2008. Ayes: 5. The legislative priorities read as follows: (2) Supports extending the school infrastructure local option tax to a statewide penny sales tax distributed on a per pupil basis, recalculated annually to adjust the statewide average revenues per student. (4) Supports setting allowable growth at a rate that encourages continuous school improvement and reflects actual cost increases experienced by school districts. The allowable growth rate should be set no lower than 6 percent. (6) Supports a meaningful budget guarantee for school districts with declining enrollment and real on time funding for districts with increasing enrollment in the current year. (17) Supports, in the interest of student equity, increasing the regular program state cost per pupil to the current maximum district cost per pupil.

RESPONSE TO CHILDREN FIRST FORUM RECOMMENDATIONS: The Board discussed their responses to the recommendations from the 2006-2007 Children First Forum Committee. Dr. Hulleman will prepare a statement based on the discussion for the Children First Forum. The recommendations and responses are as follows:

1. Consider making Southeast Warren a tobacco-free school environment. The committee would like to see the Board establish plenty of lead-time so the community is aware of the upcoming policy and can adjust accordingly.

Response: The Board will consider and discuss this item at a future board meeting.

2. Revise the District Mission Statement as stated below:

The Southeast Warren Community School District, in partnership with parents and the community, will provide quality education and promote character development that will enable our students to become responsible and productive citizens of a global society.

Response: The revised District Mission Statement will be brought back to the Board for approval.

3. Look at ways to incorporate job-shadowing experiences into the high school course of study for every student.

Response: The Board expressed concern about transportation, who would initiate where a student would go for job shadowing, and who would be responsible for supervising job-shadowing.

4. Survey recent graduates and graduates from four or five years ago on a regular basis to gain information about the effectiveness of our school district.

Response: The 2006 graduates were surveyed by phone. The Board agreed to continue surveying graduates.

5. Continue to pursue the development of a Warren County vocational center with Des Moines Area Community College and other area school districts.

Response: The Board supports this recommendation.

6. Continue to build rigor and relevance into our district curriculum while maintaining graduation requirements at current levels.

Response: The Boar supports this recommendation.

ADOPT RESOLUTION TO SUPPORT H.R. 648: The Board did not take action on this item.

VISIT TO DMACC CAREER ACADEMY: Dr. Hulleman, Paul Mead and Terry Gladfelter will visit the DMACC Career Academy in Ames on Thursday, August 16. One or two staff members will also be invited to attend.

DISTRICT NEWSLETTER: Dr. Hulleman asked for the Board’s input on decreasing the number of months that issues of the Warren Pride were distributed. The consensus of the Board was to leave the number of issues of the Warren Pride as it currently is.

GUIDELINES FOR LUNCH ACCOUNTS: Dr. Hulleman related that the administrators have established guidelines for lunch accounts as they relate to deficit balances. The maximum amount of deficit allowed will be $10 per individual and $20 per family. This guideline will also apply to school employees. When accounts reach those amounts, students will be given milk and bread/butter or bread/peanut butter. A system is also being developed to communicate with students and parents when accounts are low and they are in a deficit.

AIR CONDITIONING FOR ELEMENTARY BUILDINGS: Larrie Williams related to the Board that Jack Reeves had looked at the elementary buildings to determine how difficult it would be to have air conditioning installed. Jack estimates it will take $100,000-$120,000 for each building to have air conditioning installed. The consensus of the Board was to continue to pursue air conditioning for the two buildings. Dr. Hulleman will contact Farris Engineering and the five-year expenditure plan will be reviewed to see where the air conditioning could fit into the budget.

PERSONNEL CHANGES: Dr. Hulleman recommended approving the appointments of Donna Clay, Associate; LeRoy Woodruff, Substitute Bus Driver; Jamie Harvey, Associate; Steven Melone, long-term Special Education Substitute; Shellie Webb, Speech Coach; and Joseph Brott, Secondary Yearbook Advisor. Dr. Hulleman also recommended increasing the supplemental pay for the Color Guard Advisor position form 2% to 5%. The SEWEA inadvertently omitted the Color Guard Advisor from the list of supplemental increases during negotiations. Motion by John Burrell, seconded by Paul Mead to approve the appointments and supplemental appointments as listed. Ayes: 5.

Motion by Paul Mead, seconded by Larrie Williams to approve the increase in the supplemental pay for the Color Guard Advisor from 2% to 5%. Ayes: 5.

STUDENT ASSISTANCE PROGRAM AND EMPLOYEE ASSISTANCE PROGRAM: Dr. Hulleman recommended approving renewal of the Student Assistance Program and the Employee Assistance Program. Motion by Jennifer Mihalovichh, seconded by John Burrell to approve the renewal of the Student Assistance Program and the Employee Assistance Program. Ayes: 5.

FOOD SERVICE BIDS: Dr. Hulleman related that only two food service bids had been received, one bid for milk products and one bid for bread products. Dr. Hulleman recommended approving the bid from Anderson Erickson for milk products and the bid from Sara Lee for bread products. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the bids from Anderson Erickson for milk products and from Sara Lee for bread products. Ayes: 5.

OPEN ENROLLMENT REQUEST: Dr. Hulleman recommended approving the open enrollment application for Dylan Webb from the Martensdale-St. Marys School District to the Southeast Warren School District. Motion by John Burrell, seconded by Larrie Williams to approve the open enrollment request for Dylan Webb. Ayes: 5.

REQUEST FROM PLEASANTVILLE SCHOOL DISTRICT: Dr. Hulleman related that a request had been received from the Pleasantville School District for their bus to enter the Southeast Warren School District approximately 1/10 of a mile to pick up students who are open enrolled to their district. Dr. Hulleman recommended approval of the request. Motion by Larrie Williams, seconded by Paul Mead to approve the request from the Pleasantville School District. Ayes: 5.

SUPERINTENDENT’S GOALS: Dr. Hulleman requested approval of the 2007-2008 Superintendent’s goals. Motion by Jennifer Mihalovichh, seconded by Paul Mead to approve the Superintendent’s goals for 2007-2008 with the revision discussed. Ayes: 5.

The Superintendent’s Goals for 2007-2008 are as follows:

1. Work with principals, staff, and students to make the District a safe place to work and to learn, a place where people respect one another, a place where people take responsibility for their actions, a place where people have pride in their work and in their school, and a place in which the community has confidence that teaching and learning are taking place in an organized and disciplined manner.
2. Insure that the 2007-2008 budget is balanced.
3. Continue to work with the Administrative Team in providing leadership in curriculum and instruction.
4. Coordinate schedules with Mr. Gladfelter to insure that an administrator is in the building as many days as possible.
5. Conduct a follow-up community survey to the 2005-2006 survey.
6. Take a more active role in supervising teachers on a regular basis.

President Ron Miller adjourned the meeting at 7:49 p.m.

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