SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
March 10, 2008

The Southeast Warren Board of Education met in regular session March 10, 2008, in the media center of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Ron Miller, and John Burrell. Jennifer Mihalovichh was absent. Superintendent Dr. Harold Hulleman, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Dr. Hulleman noted that the closed session listed under item number 6 would not be needed. Motion by Ron Miller, seconded by Larrie Williams to approve the agenda. Ayes: 4.

COMMENTS FROM THE AUDIENCE: Kelly Yeggy related to the Board that she had noticed the agenda included a revision to the Anti-Bullying/Harassment Policy. Kelly related that she had indicated to the Board at the November board meeting that the Anit-Bullying/Harassment Policy was not up to date. She feels the Board ignored the constituents and failed to follow up on the policy until litigation was threatened. By not having the policy up to date the District could face accreditation issues.

Bill Ballard expressed his concern for the general direction the school district is going. The school has approximately 500 customers (students) in three attendance centers. About 100 of our customers have chosen not to participate (open enrolled out) in our district. Bill related that if we want to keep our customers happy the faculty needs to show concern and appreciation by attending student functions. He felt the Board should also be doing an exit survey of every family who leaves the District and ask what we can do to have them return. He also suggested a Pride Committee made up of board members, administration and concerned citizens to raise the level of pride in our District so that our customers are excited to come to our school.

REPORTS:

Transportation Report submitted by Joel Mosher:

We had twelve extra trips for the month. The month was spent doing general repairs and assisting with snow removal and checking the road conditions.

Primary Principal’s report submitted by Charlotte Weaklend:

February parent-teacher conferences were well attended at the Primary building with 179 of the possible 196 conferences taking place.

Here are the attendance rates for conferences at the Primary building for this school year and last:

  Fall Conferences Spring Conferences
06-07 91% 92%
07-08 98% 91%

Mr. Babcock and I continue to address the issue of bullying during our guidance/character lessons with stories, case scenarios, guest speakers, and puppets. For young children, the distinction between tattling relatively insignificant behaviors with the sole intention of getting someone else in trouble and reporting to an adult a real concern where dangerous or destructive behavior has already occurred or has been threatened needs to be made clear. We also view repeated teasing as bullying behavior. Children are asked not to laugh along when someone else is teased. Showing off for an audience is often the teaser’s motivation to continue. Victims of teasing are told to walk away or ask the teaser to stop. If the teasing behavior continues, they are instructed to tell an adult immediately.

The Mandt team, made up of the guidance counselor, a teacher, teacher associates, and the principal has paired up individual students in our building we consider at risk for one reason or another with a Mandt team member. The purpose of this pairing is so that the student establishes a friendly relationship with someone other than their classroom teacher, hopefully providing a positive role model, as well as a confidant should the student need extra assistance or just a listening ear. One-on-one contacts will be made informally throughout the remainder of the school year on the playground, in the hallways, and in the lunchroom.

With the end of the third quarter now on March 14th, the Primary report cards will be going home on March 27th. Ours take a little longer than the upper grades to generate, since they are currently entirely handwritten, including the comment by the principal.

Partners in Education is planning a spring fundraiser, beginning on March 14th and ending on March 25th. They are also planning a buy one-get one free Scholastic Book Fair for the first week in April.

The Primary building will be participating in the state-wide tornado drill on April 9th at 10:00 a.m.

Intermediate Principal’s report submitted by Cindy Butler:

1. Parent Teacher Conferences February 12 & 14, 2008

Parent-Teacher Conferences
Feb. 08
Teacher Held Possible Percent
Ripperger 16 19 84%
Jones 16 19 84%
Seligman 15 18 83%
Schneider 16 18 89%
Trower 15 15 100%
Miller 11 14 79%
Totals 89 103 86%
       
Beard 7 9 78%
Butler 5 7 71%

The total homeroom conferences held this February were down from the November conference totals of 96%. They were also down compared to this same time last year (92%). Weather may have contributed to this decline.

2. During conferences Partners in Education hosted another successful book fair. We earned several hundred dollars worth of books for teachers’ classroom libraries and the building library.

3. Science Night will be held on Thursday, March 13, beginning at 7:00. Everyone is invited to attend and view science projects from each grade level.

4. District Leadership Team (DLT) met on Thursday. We discussed making up school days and evaluating professional development. In addition, team members shared input from other staff members into the development of the 2007-08 school calendar.

Secondary Principal’s report submitted by Terry Gladfelter:

Homecoming – The students and I met to have another meeting about homecoming. I want to publicly thank Kacee Arey, Brooke Hagen, Amanda Quinn, Cody Ripperger, Kayli Schurman, and Roxanne Vance for their work and ideas on homecoming. Here is their proposal for the week’s activities. Decorating will be at the high school including window painting, chalk drawings and building decorations. The decorating would be done during the Connections period. One new addition is the Tuesday evening activity to be held in Milo as a kick-off for the week.

Homecoming Agenda

Monday:
No activities

Tuesday:
Evening Activity at Milo: Bon fire @ baseball/softball fields, announcing of homecoming court, faculty/student competition, (tug-of-war, slow pitch softball, sand volleyball) concessions open, animal bingo (snake dance?)

Wednesday:
Dress up according to theme (theme chosen by student council)
Day Activity: decorating hallways/cafeteria during Connections, voting for King and Queen
Pep rallies at primary buildings

Thursday:
Dress up according to theme
Day Activity: decorating continued
Evening Activity at Liberty Center: powder puff, skits, community pep-rally, crowning of king and queen, BBQ (meal), jersey action, voting for decorations-by community

Friday:
Green and White Day
Day Activity: Pep-Rally
Evening Activity at Lacona: Football Game, recognition of the court

Saturday:
Evening Activity at Liberty Center: Homecoming Dance

Congratulations to our Speech Students - Evan Gardner, Tristan, Gardner, and Emily Claghorn will compete at the state individual speech contest held in Nevada on Saturday, March 8. They received the opportunity because of their Division I rating from the February speech competition. Evan Gardner will be competing in Acting, Tristan Gardner in Radio Broadcasting, and Emily Claghorn in After-Dinner Speech. Evan and Tristan also received Division I ratings at the Pride of Iowa Speech Contest. Tristan also received an Outstanding rating in Storytelling at the POI event. Great Job Students!

Athletic Director’s report submitted by Dave Ripperger:

Boys Basketball
Great finish to the season by making it to the District Championship game. Ended the season with a 13-9 record first winning season in several years.

Congratulations to POI All-Conference selections:

Pride of Iowa All-Academic
Torey Mason
Evan Schurman
Grant Seuferer

Pride of Iowa All-Conference
1st Team-Wade Young
2nd Team-Lance Allen

Academic awards cannot be calculated until the end of the third quarter, and sportsmanship rating should be here in late March early April.

Girls Basketball
Finished the season with a nearly identical record as the year before (7-14). The team continued to show growth as the season progressed (beat Mormon Trail by ten points after losing to them a week before)

Congratulations to the POI All-Conference selections and Record-Herald All-County Team Members:

Pride of Iowa All-Academic
Tara Hommer
Kayli Schurman
Sydney Smith

Pride of Iowa All-Conference
2nd Team- Kayli Schurman

Indianola Record-Herald All-County
2nd Team- Kayli Schurman
Honorable Mention- Kara Gaul
Honorable Mention- Molly Cleveland

Academic awards cannot be calculated until the end of the third quarter.

Wrestling
Carl Davis became the 88th state qualifier for SE Warren. He lost his opening match and then lost his next match in overtime.

Congratulations to POI All-Conference selections:

Pride of Iowa All-Academic
Patrick Brown
Evan Mitchell
Shane Nicholson
Ed Steil

I think there should be some serious discussion between Melcher-Dallas and SE Warren in developing a new name and colors for the wrestling team. I think it does cause problems with recruiting of wrestlers from Melcher who may be harassed for taking part in wrestling at SE Warren. I have also discussed the issue of hiring an assistant coach for the program with Steve Mitchell (MD’s superintendent), and he has assured me that they will try to find a coach for next year and have already advertised the position. I do think this relationship is good for both schools and I have not experienced any problems between the two schools.

Academic awards cannot be calculated until the end of the third quarter, and sportsmanship rating should be here in late March early April.

Spring/Summer sports
Girls Track will have about 15 girls, no assistant coach has been hired yet.

Boys Track will have about 23 boys.

Golf teams have not had organizational meetings yet so numbers are not available.

Schedules are nearly complete and should be posted soon.

Baseball players have been introduced to the new coach and should be starting with pitchers and catchers on Monday, February 10.

Curriculum Report:

Ron Lorenz, AEA District Partnership Director, provided an overview of how an Individual Education Plan (IEP) is developed for a special education student.

CONSENT AGENDA: The following items were on the consent agenda:
1. February 11, 2008, minutes
2. March 3, 2008, minutes
3. Financial reports

Motion by Ron Miller, seconded by John Burrell to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. March 24 is a professional development day for staff. Ron Peeler will have a presentation on IEP’s from 8:30 to 10:00. Board members are welcome to attend.
2. The last day of school will be May 29th if the Board approves the calendar modifications or June 4th if the calendar remains as is. There are eight snow days to make up.
3. The Board reviewed Standard 5 of the superintendent evaluation process.
4. A written report is due to the District within 45 days of the DE site visit.
5. Twelve security cameras were installed at the Junior/Senior High School over the weekend. Three more are to be installed at a later date.
6. A letter was received from Troy Dannen, Executive Director of the Iowa Girls’ High School Athletic Union, concerning the incident involving a parent/spectator and the girls’ basketball coach. Penalties were issued for the incident. The District may appeal the decision by making a request in writing to attend the March 19th board meeting of the Iowa Girls’ High School Athletic Union. The Board directed Dr. Hulleman to submit a request in writing to appeal the decision.

AIR CONDITIONING PROJECTS: Dr. Hulleman related that he has been working with a local contractor to develop a plan for installing central air conditioning in the Lacona and Milo buildings. It appears that installing central air conditioning would be as cost effective as installing individual air conditioning units. The Board will be kept informed as more information is received. The current system at Liberty Center cannot support a central air system; individual air conditioning units could be installed instead. The Board expressed concern about the operating expenses of installing air conditioning and asked for projected energy costs if the equipment was installed.

BUDGET REDUCTIONS: Dr. Hulleman recommended approving the following budget reductions/revenue increases:
1. Share our Teacher Librarian and Technology Teacher/Coordinator with the Interstate 35 School District.
2. Eliminate Cross Country, Golf and Bowling.
3. Eliminate Homecoming activities that involve transportation (float decorating and window painting).
4. Increase book fees from $40 to $50.

Motion by John Burrell, seconded by Larrie Williams to put Junior High sports back into the school day. Ayes: 4.

Motion by Ron Miller, seconded by John Burrell to share our Teacher Librarian and Technology Teacher/Coordinator with the Interstate 35 School District. Ayes: 4.

Motion by Ron Miller, seconded by John Burrell to increase book fees from $40 to $50. Ayes: 4.

ALTERNATIVE DIPLOMA: Brenton Tigner reviewed a proposal for a Southeast Warren Alternative Diploma with the Board. Brenton recommended approving the proposal for an alternative diploma to be effective beginning with the 2008-2009 school year. Motion by Larrie Williams, seconded by Ron Miller to approve the proposal for an alternative diploma. Ayes: 4.

SELECTION OF THE VALEDICTORIAN: Brenton Tigner presented a proposal to adopt rules for the selection of more than one valedictorian if the students are carrying the same grade point average. The current rules require using a single test score to determine the valedictorian if their grade point average is the same.

The Board took a recess from 7:41 to 7:48 p.m.

REQUEST TO WAIVE PE REQUIREMENTS: Brenton Tigner presented a request to the Board to waive the PE requirements for Tiffany Bailey. She will have obtained all of the other required credits to receive a Southeast Warren Diploma. Dr. Hulleman recommended approving the request to waive the PE requirements. Motion by Ron Miller, seconded by Larrie Williams to waive the PE requirements for Tiffany Bailey. Ayes: 4.

PUBLIC HEARING ON EARLY START DATE FOR 2008-2009: A hearing was held for community members to provide input concerning an early start date for 2008-2009. Dr. Hulleman related that the proposed start date is August 20.

APPROVE EARLY START DATE FOR 2008-2009: Motion by Larrie Williams, seconded by John Burrell to approve the early start date of August 20 for the 2008-2009 school year.

2008-2009 SCHOOL CALENDAR: Dr. Hulleman recommended approving the proposed 2008-2009 school calendar. Motion by John Burrell, seconded by Larrie Williams to approve the 2008-2009 school calendar as presented. Ayes: 4.

MODIFICATIONS TO 2007-2008 CALENDAR: Dr. Hulleman recommended lengthening the school day by 30 minutes beginning after spring break to make up four of the eight school days missed for inclement weather so far this year. If days are made up by lengthening the school day, the last day of school will be May 29; June 4th would be the last day if the days were not lengthened. Motion by Ron Miller, seconded by John Burrell to not modify the 2007-2008 calendar. Ayes: 4.

2007-2008 BUDGET AMENDMENT: Julie Wilson recommended amending the 2007-2008 budget for the Total Support Services expenditure line from $1,863,667 to $1,963,667 to ensure that expenditures would not exceed the published certified budget and to set the hearing date for the next regular board meeting in April. Motion by Ron Miller, seconded by Larrie Williams to approve publication of the notice of hearing for the 2007-2008 budget amendment and to set the hearing date for the next regular board meeting in April. Ayes: 4.

2008-2009 BUDGET: Julie Wilson presented the proposed 2008-2009 budget. The proposed tax rate is $17.44927 per $1,000 taxable valuation. Dr. Hulleman recommended approving the 2008-2009 budget for publication and setting the hearing date for the next regular board meeting in April. Motion by Larrie Williams, seconded by John Burrell to approve the 2008-2009 budget for publication and set the hearing date for the next regular board meeting in April. Ayes: 4.

SHARING AGREEMENTS: Dr. Hulleman recommended approving the sharing agreements for Teacher Librarian and Technology Teacher/Coordinator with the Interstate 35 School District on a 50% basis. Motion by Ron Miller, seconded by Larrie Williams to approve the sharing agreements with the Interstate 35 School District. Ayes: 4.

ALTERNATIVE BUSING PLAN: Joel Mosher presented a proposed alternative busing plan for running on hard surface roads. The plan would only be used when gravel roads become impassable or dangerous while hard surface roads remain serviceable. Joel related that the intent would be to notify parents the night before that hard surface routes will be used. Motion Larrie Williams, seconded by John Burrell to approve the alternative busing plan. Ayes: 4.

EARLY RETIREMENT REQUESTS: Dr. Hulleman recommended approving the early retirement requests from Jim Carr and Nick Dicks effective at the end of the 2007-2008 school year. Motion by John Burrell, seconded by Ron Miller to approve the early retirement requests for Nick Dicks and Jim Carr. Ayes: 4.

PERSONNEL CHANGES: Dr. Hulleman recommended accepting the resignations of Richard Anderson, Part Time Evening Custodian; and Dave Ripperger, Social Studies Instructor, Head Wresting Coach, and Athletic Director; approving the appointments of Laurie Mason, Part Time Evening Custodian; Juan Batula, Jr./Sr. High Math Instructor and Head Baseball Coach; and Nathan Bauer, Assistant HS Boys’ Track Coach; and Market Factor pay for Juan Batula in the amount of $1,000. Motion by Ron Miller, seconded by Larrie Williams to approve the personnel changes as presented. Ayes: 4.

SUPERINTENDENT’S RESIGNATION: Dr. Hulleman submitted his resignation effective June 15, 2008. Motion by Larrie Williams, seconded by John Burrell to approve the resignation of Harold Hulleman effective June 15, 2008. Ayes: 4.

ADMINISTRATIVE ALIGNMENT FOR 2008-2009: Dr. Hulleman recommended sharing a Superintendent with the Interstate 35 School District on a 20% basis for the 2008-2009 school year. Financial incentives are available for this type of sharing arrangement. The Board expressed concern that one day a week would not be enough time in the District. They also felt it was important to meet with the Interstate 35 Superintendent before making a decision.

Motion by John Burrell, seconded by Larrie Williams to place an ad for a half time Superintendent, part time Social Studies Instructor, Athletic Director, Head Volleyball Coach, Head Wrestling Coach, and Math Instructor. Ayes: 4.

BOARD POLICIES: Dr. Hulleman recommended approving the revisions to Board Policy 601.4, Objectives for Equal Educational Opportunities for Students; Board Policy 601.5, Nondiscrimination; Board Policy 601.6, Equal Educational Opportunity; and 502.12, Anti-Bullying/Harassment Policy. Motion by Larrie Williams, seconded by Ron Miller to approve the revisions to Board Policies 601.4, 601.5, 601.6, and 501.12. Ayes: 4.

REVIEW BOARD POLICY SERIES 700: The Board reviewed Board Policy Series 700, Auxiliary Services.

President Paul Mead adjourned the meeting at 8:50 p.m.

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