SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
Regular Board Meeting
February 11, 2008

The Southeast Warren Board of Education met in regular session February 11, 2008, in the ICN room of the Junior/Senior High School building. Board President Paul Mead called the meeting to order at 5:30 p.m. The following board members were present: Larrie Williams, Ron Miller, Jennifer Mihalovichh, and John Burrell. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Ron Miller to approve the agenda. Ayes: 5.

COMMENTS FROM THE AUDIENCE: Curt Arey related to the Board that a committee made up of two individuals from each board member director district had been formed to help bring ideas to the Board on possible restructuring of the administrative positions and for ideas on budget savings. The recommendation of the committee is to not hire a replacement superintendent at this time, but to bring in an interim superintendent to look at what the District needs and make recommendations.

Dennis Hagen expressed his concern that coaches are not receiving the backing and support needed. He also expressed concern that penalties are not being administered consistently; every student should be treated the same, regardless of who they are. Dennis feels the lack of fair discipline is why parents are open enrolling their students elsewhere.

CLOSED SESSION: Dr. Hulleman recommended holding a closed session for a student hearing. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to hold a closed session as provided in Iowa Code Section 21.5(1)(e) of the open meetings law to conduct a hearing to determine whether to suspend or expel a student. Roll call vote was taken. Ayes: 5. The time was 5:53 p.m.

President Paul Mead called the closed session to an end at 6:54 p.m.

Motion by Larrie Williams, seconded by Ron Miller that the student subject to the previous hearing fulfill the suspension as imposed by the administration, and remain on suspension until the student and family have executed a behavior contract that contains the terms discussed in the closed session. Ayes: 5.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 17 extra bus trips for the month. The month was spent doing general repairs. I had some time in assisting with snow removal. As the cold weather dipped below 0 I had two buses gel up, both stayed running and had some heat to keep the kids warm.

Primary Principal’s report submitted by Charlotte Weaklend:

  • I have now completed the Quality Preschool Program Standard training sessions at the Department of Education as a follow up to the preschool grant receipt. We have not yet been notified of the dates, but will be hosting two visits from the DE. One of those visits will take place sometime this spring. That one is the less formal of the two and is described as just a get acquainted visit to take a brief look at our program and facilities and talk to us about how it is going. The second one will take place during the 08-09 school year. It is meant for certification purposes of the program. During that visit a 46-point facilities tour checklist will be completed. In addition a program portfolio and classroom portfolio will be reviewed. These portfolios document compliance with the 10 standards and 152 criteria of the QPPS. Mrs. DeJoode will be responsible for preparing the classroom portfolio, with the program portfolio being my responsibility. These two documents will be quite lengthy when they are completed and involve a very time-consuming process. I am assuming that much of the work will have to be completed this summer.

    We are in the process of setting up two parent meetings to be held during the spring for preschool parents. They will be an opportunity for us to discuss in more detail our program, get feedback for improvement, and provide some basic parenting training through our community partners.
  • Mrs. Butler and I have begun our Evaluator II training for administrative recertification purposes. It will give us more information and practice in facilitating the teachers’ reflection of their own classroom practices in reference to the Iowa Teaching Standards, leading to improved instruction and increased student achievement.
  • This is a very busy time as we prepare for parent-teacher conferences and the state site visit, all within the next couple of weeks. The weather has not been cooperative as we are forced to reschedule special meetings that will help us with our preparations.

Intermediate Principal’s report submitted by Cindy Butler:

  1. Governor Culver recently issued a proclamation calling for February 2008 to be observed as Paraeducator Recognition Month. We greatly value our paraeducators. We know their roles are complex and they are so important to the success of our students. The following paraeducators work in the intermediate: Kim Carnes – library associate, Kathy VanderEcken – classroom associate, Deanna Hommer – classroom associate. The one-on-one associates are Janelle Counts, Sherri Riggan, Michelle Lewis, and Jane Nady. In addition, I would like to thank our substitute associates. We appreciate them and understand they have an even more complex job as they adapt to changing assignments whenever called.
  2. The Teacher Quality Committee met for the fourth time on Jan. 28. This is a new committee mandated by the passage of SF277: Professional Development and Teacher Quality. The committee is charged with monitoring professional development plans, determining the use of professional development funds, monitoring the implementation of requirements relating to the teacher quality act, monitoring evaluation requirements, and making market factor recommendations. The committee has completed most of their tasks, but may meet one more time to review professional development and market factor recommendations. In addition to the district administrators, the committee members are Shelly Mitzelfelt, Becky Burgin, Pat Butler, and Carol Carr.

Secondary Principal’s report submitted by Terry Gladfelter:

Professional Development – Our December and January early-out focused on the development of Quadrant D lessons. This is the further work of Dr. Daggett and the International Center for Leadership in Education. During the past two years we have spent time developing learning and reading strategies to help improve student achievement. This year we have been studying examples of and developing Quadrant D lessons. The chart below shows that a Quadrant D lesson has high levels of thinking and high levels of application in real-world situations. The left side of the chart is what is known as Blooms Taxonomy and indicates levels of thinking from low order to high order. The application model across the bottom indicates low order to high order application of knowledge.

Our teachers submitted a Quadrant D lesson during the December early-out and began developing a new lesson during the January meeting. Some of the topics have included:

  • 8th grade science – Power Our Towns with Alternative Sources
  • Woods – Building a Sofa Table
  • High school math – Using Geometer’s Sketchpad to develop a volleyball court in a sports facility
  • Geography – Developing a Virtual Tour of China
  • Welding – Having experienced welding students teach new students how to weld
  • Jr. High Language Arts – Million Dollar Day – Budgeting and spending $1,000,000 on-line and documenting the experience through an essay
  • FCS – Developing strategies to work with 2-year-old students and then attending a day care to practice.

I have been pleased with the creativity of the lessons from the teachers. Along with the Quadrant D lessons we are still reviewing teaching and reading strategies to be used in the classroom. We will be continuing this project through the remainder of the year.

Athletic Director’s report submitted by Dave Ripperger:

Boys Basketball - Going very well. Has shown an immense amount of improvement from last year.

Weather has caused problems. JV schedule has been depleted due to weather and interest from other schools. Have made up game with Wayne for February 8, Pleasantville games have not been able to be rescheduled.

Getting ready to host District basketball on February 14, and 19.

Girls Basketball - Unable to make up varsity game with Pleasantville due to our early games in the girls’ tournament.

Will also host District basketball games on February 7, 9, 12

Wrestling - Finished the season with a 6-15 dual record. Had a second place team finish at the Wayne Duals. One wrestler is ranked (Carl Davis 9th at 145# 2A).

Five district qualifiers (Bill Anders 140#, Carl Davis 145#, Evan Mitchell 160#, Patrick Brown 171#, and Ed Steil 189#), finished third as a team at the 2A Sectional Tournament. Are hoping for three state qualifiers.

Inclement weather/rescheduling - Weather has been a tremendous problem since February 2007. Track meets were cancelled, baseball/softball games cancelled/rescheduled, missed some JV/JH football games.

In all of my years of competition and coaching I have never seen anything like this. We have managed as best as we can with the communication with the community and rescheduling of games for the kids.

Spring/Summer sports - Will begin finalizing all schedules soon

Children First Forum: Ron Miller related that the Children First Forum had met in Lacona at the end of January. The main topic of conversation was Homecoming. Students have come up with several ideas to help improve Homecoming. The students will meet with the administration to discuss the ideas further.

Fine Arts Boosters: Jennifer Mihalovichh related that the Fine Arts Boosters are planning the Show Case to be held at a later date.

Warren County Conference Board: John Burrell related that the Warren County Conference Board had recently met. John noted that the 2007 assessment in Warren County was $2,755,352,960, an increase of 9.77% over the previous year. John also noted that the salaries for the Warren County Assessor’s office were increased by 5%.

Legislative Report: Paul Mead related that the legislature is now in session. 4% allowable growth for the 2009-2010 school year has been approved and sent to the Governor for his signature. The push for a statewide sales tax to replace the current SILO tax is still underway.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:

  1. The DE site visit will be February 19-21. The site visit team will interview the Board of Education on Wednesday, February 20th, from 5:00 to 6:15 p.m.
  2. A letter from Brenton Tigner was given to board members requesting to address the Board at the March meeting concerning the issues of an alternative diploma, regulations for choosing the valedictorian, and a request to waive the P.E. requirements for one of our students.
  3. Board members received a copy of a letter that Dr. Hulleman had sent to Bradi Smith in response to an email the board members had received from Bradi. John Burrell requested that a representative from the AEA come to a board meeting to explain their role in an IEP and IEP development.
  4. Dr. Hulleman related that in regard to the events that happened at Saturday’s basketball game, he was not sure where the legal claims were going and had not had enough time to investigate the incident to make a decision.
  5. The Board reviewed Standard 4 of the superintendent evaluation process.

CONSENT AGENDA: The following items were on the consent agenda:
1. January 7, 2008, minutes
2. January 14, 2008, minutes
3. Financial reports
4. Second reading of Board Policy 204.1, “Regular Board Meetings”

Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the items on the consent agenda. Ayes: 5.

AIR CONDITIONING PROJECTS: Dr. Hulleman related he had received the bid documents from the Twin Cedars School District for their HVAC improvements. The portion of the bid documents applying to the air conditioning was given to board members. Dr. Hulleman will continue to gather more information on the air conditioning projects.

BUDGET REDUCTIONS: A list of money saving ideas generated by three groups of Junior/Senior High teachers was given to the Board. The elementary teachers will also be asked for their input on money saving ideas. The list of money saving ideas will be published in the Warren Pride. John Burrell requested that the Board vote on the money saving ideas that were repeated by more than one group at the March board meeting.

VIDEO CAMERA SECURITY SYSTEM: Dr. Hulleman related to the Board that a bid had been received from A+ Communications & Security for the installation of 13 video cameras at the Junior/Senior High School. This bid is the same cost as the prior bids, but adds five more cameras of similar quality plus free installation of the system. The system is capable of handling up to sixteen cameras. Dr. Hulleman recommended approving the bid from A+ Communications & Security and adding a 14th camera. The Board discussed the possibility of purchasing sixteen cameras to provide security in additional locations. Motion by Larrie Williams, seconded by Ron Miller to approve the bid from A+ Communications & Security and to proceed with the purchase of up to sixteen cameras, not to exceed a total cost of $11,000. Ayes: 5.

PERSONNEL CHANGES: Dr. Hulleman recommended approving the appointment of Mike Tierney, Co-Head Golf Coach; and the transfer of Dennis Green from Part Time HS Evening Custodian to Full Time HS Evening Custodian. Motion by John Burrell, seconded by Larrie Williams to approve the personnel changes as presented. Ayes: 5.

PURCHASE OF SCHOOL BUS: Joel Mosher related to the Board that three bids had been received for the purchase of a school bus. All three bids were comparable and met the specifications provided. Joel recommended accepting the low bid from Thomas Bus Sales in the amount of $76,016 for a 2009 Thomas C2 65 passenger school bus with no options. Motion by Ron Miller, seconded by Jennifer Mihalovichh to approve the purchase of a bus from Thomas Bus Sales in the amount of $76,016 with no options. Ayes: 5.

SHARING AGREEMENTS: Dr. Hulleman related to the Board that he had been in contact with Interstate 35 Community School District and Melcher-Dallas Community School District to discuss the possibility of sharing our Media Specialist and Technology Director. The sharing agreements could result in savings of up to $70,000. Dr. Hulleman requested authorization to proceed with developing sharing agreements with Interstate 35 and Melcher-Dallas. Motion by Ron Miller, seconded by Larrie Williams to authorize the Superintendent to proceed with developing sharing agreements with Interstate 35 and Melcher-Dallas. Ayes: 5.

WRESTLING SHARING AGREEMENT: Dr. Hulleman recommended continuing the wrestling sharing agreement with Melcher-Dallas Community School District for the 2008-2009 school year. The Board noted that Melcher-Dallas had not been providing an assistant coach as provided for in the agreement. Motion by Ron Miller, seconded by Larrie Williams to approve continuing the wrestling sharing agreement with Melcher-Dallas with the coaching stipulation agreed upon. Ayes: 5.

EARLY START DATE: Dr. Hulleman recommended holding the public hearing for an early start date for the 2008-2009 school year at the next regular board meeting in March (March 10th). The calendar for next year is not yet complete; however, it is likely that school will start prior to the week in which September 1 falls. Motion by Jennifer Mihalovichh, seconded by John Burrell to set the public hearing date on an early start date for the next regular Board meeting in March. Ayes: 5.

REFINANCING OF BONDS: Motion by Ron Miller, seconded by Larrie Williams to set the public hearing date concerning the refinancing of bonds for the next regular Board meeting in March. Ayes: 5.

BOARD POLICY SERIES 100: The Board reviewed Board Policy Series 100, “Educational Philosophy”.

President Paul Mead adjourned the meeting at 8:10 p.m.

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