SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETING
October 9, 2006

The Southeast Warren Board of Education met in regular session October 9, 2006, in the technology lab of the Junior/Senior High School building. Board Vice President Ron Miller called the meeting to order at 5:35 p.m. The following board members were present: John Burrell, Jennifer Birchette, and Larrie Williams. Chris Hardy was absent. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Birchette, seconded by Larrie Williams to approve the agenda. Ayes: 4.

THE BOARD SALUTES: Dr. Hulleman read the following statement: Miss Paula Schultz and Mrs. Kimberly Warner are to be commended in their efforts of assisting Ms Hurtado as she settled in to her new home and job. Miss Schultz provided temporary housing. Both ladies gave many hours of their own time to help with the finding of an apartment, setting up the apartment, lease papers, phone, and electric. Ms Hurtado had to secure a social security card, driver license, establish credit, and purchase a vehicle. Both ladies again assisted with the process. Mrs. Warner is also to be thanked for her Spanish language ability. Her ability to speak and understand the Spanish language made the transition and transactions much more understandable for Ms Hurtado.

Vice President Ron Miller presented a certificate to Paula Schultz in recognition of her efforts. A certificate will also be given to Kimberly Warner.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 23 extra bus trips for the month. Most of the month was spent doing general repairs. Bus inspections will be held on October 27th.

Primary Principal’s report submitted by Charlotte Weaklend:

Elementary student pictures were taken on October 5th.

We will be holding our second fire drill of the school year during the week of October 9th – Fire Safety Week. Among the many learning opportunities our students will experience that week is a unique experience. The Milo and Lacona Fire Departments have teamed up to bring a simulated burning house to both elementary buildings on October 11th – including nontoxic smoke – so that the students can practice safely exiting a burning building.

Tim Babcock, elementary guidance counselor, will be conducting monthly parent meetings again this year, beginning October 16th. He will rotate the location on a monthly basis between the two elementary buildings. He will be using the “Here, Now, and Down the Road . . . Tips for Loving Parents” program. It is designed to enhance parents’ skills in developing their children’s social competence and in guiding them toward drug-free, healthy decision-making and in developing coping skills. It seeks to reinforce for parents the positive things they are already doing with their children and offers them new ideas to promote their children’s social-emotional health, growth, creativity, and independent thinking. It covers resiliency, listening skills, meaningful involvement for children, high expectations, calming down steps for children, problem solving, creativity for children, and caring relationships.

Parents have completed forms indicating their time frame choices for parent-teacher conferences and returned them to school. On Wednesday, the 18th, Patty and Karen – the two elementary secretaries - will meet together to schedule the conferences. Travel time between the two buildings will be allowed for those parents having children in both buildings. Conflicts in parent chosen time frames will be decided according to the order in which the request forms were returned to school.

Red Ribbon Week will be celebrated at the Primary building the week of October 23rd. Primary students may purchase special “I Show Good Character by Being Drug Free” short-sleeved, red t-shirts at the cost price of $5.00 each to wear to school that week. These are being specially made for us by a community member.

The Partners in Education have just concluded their first fundraiser of the school year. The sales included frozen pizzas and desserts, candles, greeting cards, wrapping paper, and assorted candies. Orders are to be picked up by the parents on the afternoon/evening of November 20th – all in the Primary multi-purpose room this year – for distribution to customers.

PIE will be providing a meal for the elementary teachers on parent-teacher conference evenings. They will again be holding a cookie walk, book fair, elf’s workshop, local vendors and high school group sales tables in the Primary building during Milo’s Small Town Country Christmas. The Milo Quilt Club will be holding their quilt show in the multi-purpose room on that day, as well, on that day.

Intermediate Principal’s report submitted by Cindy Butler:

Mrs. Schneider, Mr. Hayes, Mrs. P. Butler and I meet before school once a week to review progress with Concept Oriented Reading Instruction (CORI). This Friday we go back to Dubuque to meet with the trainer and other school teams. Fifth grade students completed the Stanford Diagnostic Reading Test as a pre-assessment and will take it again at the end of the year to determine growth. Students seem to be doing well and are using many nonfiction books to learn about weather and Colonial America.

Mr. Dicks, Mr. Jones, Mrs. Ripperger, Mr. Gladfelter and I continue to meet for discussions on math instruction. We now meet once a month for a ½ hour. The teachers are continuing to use the strategies they learned in E2T2 training the past few years – Daily Math Review, Mental Math, and math conversations.

The Intermediate teachers meet two times a month (once during inservice) to discuss writing and reading instruction. They talk about the strategies we have learned at inservice and how they might work in their classrooms. Then they use the strategies in class and complete an implementation log reflecting on the level of success they experienced with the strategy.

The fifth and sixth grade teachers meet two times a month to discuss concerns about individual student’s performance, about problems with transitions, and about maintaining consistency in procedures with the new class organization.

Secondary Principal’s report submitted by Terry Gladfelter:

Senior Study Hall - The seniors have appealed for the opportunity to prove that they can handle the privilege of senior study hall. I met with Matt Farley, President and Kevin Manser, Vice President of the class. I requested that they compile a list of requirements and rules for study hall. They met with me, we changed some of the requirement and then I had them present to the faculty at their meeting on Tuesday morning. After more input from the faculty, several more requirements were added. The faculty and I have agreed to give them an opportunity to prove themselves as a class. Below are the rules and requirements that have been established. Each senior and their parent will have to sign off on the sheet before being able to be part of the study hall.

Senior study hall is a privilege, NOT A RIGHT. These are the expectations to be followed:

  • Any student on the D/F list will not be given the privilege of senior study hall.
  • If a teacher notifies the office that you have more than 2 late assignments, you must turn in ALL assignments before allowed back into senior study hall.
  • Any acts of vandalism or inappropriate behavior can and will result in a dismissal from senior study hall for the remainder of the year. (Follow the 3 R’s)
  • Small electronic devices may be allowed but must be put away before leaving senior study hall; cell phones will NOT be permitted.
  • You must check in and wait for permission to leave then sign out with the study hall teacher at the beginning of every class before going to senior study hall.
  • Depending on the location, visibility for supervision must be maintained at all times.
  • Food and drinks will be permitted unless this privilege is abused and the room is not kept clean.
  • Students on work-study will NOT be permitted in senior study hall.
  • Seniors must use the sign-out sheet when leaving the study hall.
  • A notebook will be kept in the principal’s office with as page for each senior. Any violation of the 3 R’s can be recorded by the staff in the notebook. Three entries in the notebook will result in loss of senior study hall for that student.
  • The school is NOT liable for any personal items in the room.

Professional Development – This year’s professional development at the high school is going to be based on the rigor and relevance framework that was part of the state educational summit from last year. It is based on the work of Bill Daggett and the International Center for Leadership in Education. The AEA is having a Rigor and Relevance workshop of which four teachers and myself will be attending. The goal is to promote high levels of learning in the classroom. Each of our reading teams will take two of the early out days and teach the staff both learning and reading strategies. The following is going to be covered this year.

Learning Strategy Reading Strategy
10/23 Brainstorming Anticipation Guide
  Cooperative Learning Cloze
  Demonstration Pairs Read
     
12/14 Guided Practice Reciprocal Teaching
  Inquiry Paraphrasing
     
1/12 Instructional Technology KWL
  Lecture Directed Reading
    Minute Paper
     
2/8 Memorization Structural Note Taking
  Note-taking/graphic organizers SQ3R
     
3/8 Presentations/Exhibitions Fishbone
  Problem-based learning Affinity
    Concept Definition
     
3/16 Project Design Learning Logs
  Research QAR
     
4/26 Simulation/Role-playing RAFT
  Socratic Seminar Reading in Context
     
5/17 Teacher Questions Summarizing
  Work-based Learning  

From February until the end of the year we will also be working with writing strategies. We are familiar with many of the strategies and will be looking at new and creative ways to incorporate them into the classroom.

Athletic Department report submitted by Dave Ripperger:

HS Football - Things are going quite well for the football team so far this season. The exciting and important win over Earlham was exactly what we needed. There are some important games coming up that will greatly influence our chances of qualifying for the playoffs (October 6 at North Mahaska, and October 20 at home vs. perennial power Madrid).

As some of you may know we did have to cancel the JV game with Nodaway Valley. I was extremely reluctant to do that because I don’t want the school to get a reputation for dropping out of games. The reason for the cancellation was in part due to ineligibility, but another factor for that game was absences due to illness and injury. This greatly decimated our number of running backs and linebackers. Without enough of these skill players we did not think that it was in our best interest to play. We were concerned that injuries would have happened to those student athletes who would have never practiced at those positions. We entertained the thought of bringing some varsity level players down to play but once again, concerns about injuries led us to nix that notion. We are confident that in the next week we will have personnel moved to those positions and they will have an adequate number of repetitions to be prepared for the next game.

HS Volleyball - Things are going extremely well for the volleyball team as well. After a tough loss to Pleasantville on October 3 we ended up in second place in the eastern half of the Pride of Iowa Conference. The girls have been playing well enough and would be nice to finish in the top half of the final conference standings. Our upcoming match will put us against Nodaway Valley on October 10 here at Southeast Warren to find out who is third over all in the POI.

We also received word that we will be hosting the first two rounds of volleyball districts. The first round will be October 16. This will be a great opportunity for the team and Mr. Dicks feels that we have a solid shot of winning the district title, which is something we have not done in quite some time.

Cross Country - I had an opportunity to watch the team compete at the Johnston Cross Country Meet and was impressed with the overall output by the team.

Everyone has been improving upon his or her personal bests. However injuries have began to dampen the team. In order to qualify any runner for the state meet will requires some incredible achievements.

JH Sports -Ineligibility is also hitting the JH football team hard. Their numbers are down to 17 participants and will require us to combine the 7th graders and 8th graders to form one team rather than two. This is not a rarity and other schools have had to do the same in the past. All the rest of our opponents have been made aware of this.

JH volleyball, on the other hand, had only one ineligible student athlete and that will have no impact on their competition. The girls appear to be playing well and seem to have improved as their year has progressed.

Winter sports - We have been selected to host the Class 2A Sectional Wrestling Tournament. This is an incredible honor and we are sure that it will be run very smoothly.

We were also asked to host three rounds of the 1A Boys District Basketball Tournament but had to decline due to conflicts regarding Parent/Teacher Conferences. I am also trying to schedule a game with Iowa Christian Academy. They are a team that is close and also we may see during the post-season tournaments.

Children First Forum: Ron Miller related that the Children First Forum had met last Monday. The main focus of the meeting was on discussing the results of the community survey.

CONSENT AGENDA: The following items were on the consent agenda:
1. September 11, 2006, minutes
2. Financial reports
3. Second reading of Board Policy 803.5, “Approval & Payment for Goods & Services”

Motion by John Burrell, seconded by Jennifer Birchette to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. The IASB District Meeting will be held in Truro on October 19. Registrations have been submitted for all five board members and himself.
2. The IASB Convention will be held on November 15, 16 & 17.
3. Preliminary numbers on the certified enrollment show a decrease of 10 to 12 students. That number coincides with the number of seniors who graduated and the number of kindergarten students coming in.

UNFINISHED BUSINESS: John Burrell asked about the status of the sale of the lagoon to Warren County. Dr. Hulleman will contact the County to check on the status of the project.

OFFICIAL RESULTS OF THE REGULAR SCHOOL ELECTION: The Board reviewed the results of the September 12, 2006 school election. Motion by Larrie Williams, seconded by John Burrell to accept the results of the regular school election. Ayes: 4. The results of the September 12, 2006 election were as follows:

Director District 2 (term 9-06 to 9-09)
Ron Miller 123 votes
Write-In Scattering 2 votes

Director District 4 (term 9-06 to 9-09)
Write-In/Paul Mead 58 votes
Write-In/Tony Kellis 8 votes
Write-In Scattering 16 votes

Director District 5 to Fill Vacancy (9-06 to 9-07)
Larrie Williams 119 votes
Write-In Scattering 4 votes

Vice President Ron Miller adjourned the meeting at 6:13 p.m.

ORGANIZATIONAL MEETING

The organizational meeting of the Southeast Warren Board of Education was called to order at 6:14 p.m. by Vice President Ron Miller. The following board members were present: Jennifer Birchette, John Burrell, Larrie Williams and Paul Mead. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Birchette, seconded by Larrie Williams to approve the agenda. Ayes: 5.

OATH OF OFFICE: Board Secretary Julie Wilson administered the oath of office to Ron Miller, Larrie Williams and Paul Mead.

ELECT PRESIDENT AND VICE PRESIDENT: Board Secretary Julie Wilson called for nominations for President. Larrie Williams nominated Ron Miller for President. Motion by John Burrell, seconded by Jennifer Birchette for nominations to cease. Ayes: Paul Mead, John Burrell, Jennifer Birchette and Larrie Williams. Ron Miller abstained from voting. Ron Miller was elected President.

President Miller called for nominations for Vice President. Jennifer Birchette nominated John Burrell for Vice President. Motion by Larrie Williams, seconded by Jennifer Birchette for nominations to cease. Ayes: 5. John Burrell was elected Vice President.

Board Secretary Julie Wilson administered the oath of office for President to Ron Miller and for Vice President to John Burrell.

APPOINT BOARD MEMBERS TO SERVE AS REPRESENTATIVES: President Miller appointed board members to serve as representatives for the following groups:
1. Warren County Conference Board – John Burrell
2. Children First Forum – Ron Miller
3. Athletic Boosters – Larrie Williams
4. Fine Arts Boosters – Jennifer Birchette
5. Legislative Action Network and delegate to IASB Delegate Assembly – Paul Mead

RESOLUTION TO APPROVE SIGNATURE ON CHECKING ACCOUNTS: Julie Wilson reported to the Board that all checks are to be signed by the Board President and Board Secretary. A resolution is required in order for someone other than the Board President to sign checks. Currently Sue Ellingson is signing the Lunch Fund checks and LuAnn Ohnemus is signing the Activity Fund Checks. Motion by Jennifer Birchette, seconded by Larrie Williams to approve the signatures of Sue Ellingson on the Lunch Fund checks and LuAnn Ohnemus on the Activity Fund checks. Ayes: 5.

PERSONNEL CHANGES: Dr. Hulleman recommended the approval of the resignations of Michael Dale, Study Hall Associate; and Scott Dirkx, FFA Advisor Supplemental Contract; and the appointments of Carol Carr, increase contract from 3/4 time to 7/8 time; Melody Kibbe, Study Hall Associate; Ed Noveshen, Director of Fall Play; Laura Granger, Head Speech Coach; and Erin Hoffman, Assistant FFA Advisor. Motion by Jennifer Birchette, seconded by John Burrell to approve the personnel changes as listed. Ayes: 5.

MILO PARKING LOT PLANS: Dr. Hulleman presented two concepts from Abaci Consulting for the Milo parking lot. One concept follows the existing curb line and the other has more square feet and keeps the lot parallel with the road allowing for a couple more parking spaces. The consensus of the Board was to accept the plan that is parallel with the road. Dr. Hulleman will contact Abaci Consulting and ask them to proceed based on the selected plan.

BOARD POLICY 204.10: The Board discussed Board Policy 204.10, “Order of Regular Business Meeting.” The consensus of the Board was to list only “Board Assignments” on the agenda and to not add the bullets with each individual board assignment.

CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed the Certified Annual Report for the period ending June 30, 2006.

REVIEW BOARD POLICY SECTIONS 500 AND 501: The Board reviewed Board Policy sections 500, “Statement of Guiding Principles” and 501, “Student Attendance.”

SPECIAL BOARD MEETING: Dr. Hulleman recommended scheduling a special board meeting to review the certified enrollment numbers, to approve budget requests with a November 1 deadline, and to discuss board goals and district finances. Motion by Paul Mead, seconded by John Burrell to schedule a special board meeting for October 23 at 5:30. Ayes: 5.

President Miller adjourned the meeting at 7:10 p.m.

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