SOUTHEAST WARREN COMMUNITY SCHOOL
REGULAR BOARD MEETING
October 9, 2006
The Southeast Warren Board of Education met in regular session
October 9, 2006, in the technology lab of the Junior/Senior High
School building. Board Vice President Ron Miller called the meeting
to order at 5:35 p.m. The following board members were present:
John Burrell, Jennifer Birchette, and Larrie Williams. Chris Hardy
was absent. Superintendent Dr. Harold Hulleman, Secondary Principal
Terry Gladfelter, Intermediate Principal Cindy Butler, Primary
Principal Charlotte Weaklend, Transportation Director Joel Mosher,
and Board Secretary Julie Wilson were also in attendance, along
with members from the community.
AGENDA: Motion by Jennifer Birchette, seconded by Larrie
Williams to approve the agenda. Ayes: 4.
THE BOARD SALUTES: Dr. Hulleman read the following statement:
Miss Paula Schultz and Mrs. Kimberly Warner are to be commended
in their efforts of assisting Ms Hurtado as she settled in to her
new home and job. Miss Schultz provided temporary housing. Both
ladies gave many hours of their own time to help with the finding
of an apartment, setting up the apartment, lease papers, phone,
and electric. Ms Hurtado had to secure a social security card,
driver license, establish credit, and purchase a vehicle. Both
ladies again assisted with the process. Mrs. Warner is also to
be thanked for her Spanish language ability. Her ability to speak
and understand the Spanish language made the transition and transactions
much more understandable for Ms Hurtado.
Vice President Ron Miller presented a certificate to Paula Schultz
in recognition of her efforts. A certificate will also be given
to Kimberly Warner.
Transportation report submitted by Joel Mosher:
We had 23 extra bus trips for the month. Most of the month was
spent doing general repairs. Bus inspections will be held on October
Primary Principal’s report submitted by Charlotte Weaklend:
Elementary student pictures were taken on October 5th.
We will be holding our second fire drill of the school year during
the week of October 9th – Fire Safety Week. Among the many
learning opportunities our students will experience that week is
a unique experience. The Milo and Lacona Fire Departments have
teamed up to bring a simulated burning house to both elementary
buildings on October 11th – including nontoxic smoke – so
that the students can practice safely exiting a burning building.
Tim Babcock, elementary guidance counselor, will be conducting
monthly parent meetings again this year, beginning October 16th.
He will rotate the location on a monthly basis between the two
elementary buildings. He will be using the “Here, Now, and
Down the Road . . . Tips for Loving Parents” program. It
is designed to enhance parents’ skills in developing their
children’s social competence and in guiding them toward drug-free,
healthy decision-making and in developing coping skills. It seeks
to reinforce for parents the positive things they are already doing
with their children and offers them new ideas to promote their
children’s social-emotional health, growth, creativity, and
independent thinking. It covers resiliency, listening skills, meaningful
involvement for children, high expectations, calming down steps
for children, problem solving, creativity for children, and caring
Parents have completed forms indicating their time frame choices
for parent-teacher conferences and returned them to school. On
Wednesday, the 18th, Patty and Karen – the two elementary
secretaries - will meet together to schedule the conferences. Travel
time between the two buildings will be allowed for those parents
having children in both buildings. Conflicts in parent chosen time
frames will be decided according to the order in which the request
forms were returned to school.
Red Ribbon Week will be celebrated at the Primary building the
week of October 23rd. Primary students may purchase special “I
Show Good Character by Being Drug Free” short-sleeved, red
t-shirts at the cost price of $5.00 each to wear to school that
week. These are being specially made for us by a community member.
The Partners in Education have just concluded their first fundraiser
of the school year. The sales included frozen pizzas and desserts,
candles, greeting cards, wrapping paper, and assorted candies.
Orders are to be picked up by the parents on the afternoon/evening
of November 20th – all in the Primary multi-purpose room
this year – for distribution to customers.
PIE will be providing a meal for the elementary teachers on parent-teacher
conference evenings. They will again be holding a cookie walk,
book fair, elf’s workshop, local vendors and high school
group sales tables in the Primary building during Milo’s
Small Town Country Christmas. The Milo Quilt Club will be holding
their quilt show in the multi-purpose room on that day, as well,
on that day.
Intermediate Principal’s report submitted by Cindy Butler:
Mrs. Schneider, Mr. Hayes, Mrs. P. Butler and I meet before school
once a week to review progress with Concept Oriented Reading Instruction
(CORI). This Friday we go back to Dubuque to meet with the trainer
and other school teams. Fifth grade students completed the Stanford
Diagnostic Reading Test as a pre-assessment and will take it again
at the end of the year to determine growth. Students seem to be
doing well and are using many nonfiction books to learn about weather
and Colonial America.
Mr. Dicks, Mr. Jones, Mrs. Ripperger, Mr. Gladfelter and I continue
to meet for discussions on math instruction. We now meet once a
month for a ½ hour. The teachers are continuing to use the
strategies they learned in E2T2 training the past few years – Daily
Math Review, Mental Math, and math conversations.
The Intermediate teachers meet two times a month (once during
inservice) to discuss writing and reading instruction. They talk
about the strategies we have learned at inservice and how they
might work in their classrooms. Then they use the strategies in
class and complete an implementation log reflecting on the level
of success they experienced with the strategy.
The fifth and sixth grade teachers meet two times a month to discuss
concerns about individual student’s performance, about problems
with transitions, and about maintaining consistency in procedures
with the new class organization.
Secondary Principal’s report submitted by Terry Gladfelter:
Senior Study Hall - The seniors have appealed for the opportunity
to prove that they can handle the privilege of senior study hall.
I met with Matt Farley, President and Kevin Manser, Vice President
of the class. I requested that they compile a list of requirements
and rules for study hall. They met with me, we changed some of
the requirement and then I had them present to the faculty at their
meeting on Tuesday morning. After more input from the faculty,
several more requirements were added. The faculty and I have agreed
to give them an opportunity to prove themselves as a class. Below
are the rules and requirements that have been established. Each
senior and their parent will have to sign off on the sheet before
being able to be part of the study hall.
Senior study hall is a privilege, NOT A RIGHT. These are the
expectations to be followed:
- Any student on the D/F list will not be given the privilege
of senior study hall.
- If a teacher notifies the office that you have more than 2
late assignments, you must turn in ALL assignments before allowed
back into senior study hall.
- Any acts of vandalism or inappropriate behavior can and will
result in a dismissal from senior study hall for the remainder
of the year. (Follow the 3 R’s)
- Small electronic devices may be allowed but must be put away
before leaving senior study hall; cell phones will NOT be permitted.
- You must check in and wait for permission to leave then sign
out with the study hall teacher at the beginning of every class
before going to senior study hall.
- Depending on the location, visibility for supervision must
be maintained at all times.
- Food and drinks will be permitted unless this privilege is
abused and the room is not kept clean.
- Students on work-study will NOT be permitted in senior study
- Seniors must use the sign-out sheet when leaving the study
- A notebook will be kept in the principal’s office with
as page for each senior. Any violation of the 3 R’s can
be recorded by the staff in the notebook. Three entries in the
notebook will result in loss of senior study hall for that student.
- The school is NOT liable for any personal items in the room.
Professional Development – This year’s professional
development at the high school is going to be based on the rigor
and relevance framework that was part of the state educational
summit from last year. It is based on the work of Bill Daggett
and the International Center for Leadership in Education. The AEA
is having a Rigor and Relevance workshop of which four teachers
and myself will be attending. The goal is to promote high levels
of learning in the classroom. Each of our reading teams will take
two of the early out days and teach the staff both learning and
reading strategies. The following is going to be covered this year.
|| Reading Strategy
||Structural Note Taking
||Reading in Context
From February until the end of the year we will also be working
with writing strategies. We are familiar with many of the strategies
and will be looking at new and creative ways to incorporate them
into the classroom.
Athletic Department report submitted by Dave Ripperger:
HS Football - Things are going quite well for the football
team so far this season. The exciting and important win over Earlham
was exactly what we needed. There are some important games coming
up that will greatly influence our chances of qualifying for the
playoffs (October 6 at North Mahaska, and October 20 at home vs.
perennial power Madrid).
As some of you may know we did have to cancel the JV game with
Nodaway Valley. I was extremely reluctant to do that because I
don’t want the school to get a reputation for dropping out
of games. The reason for the cancellation was in part due to ineligibility,
but another factor for that game was absences due to illness and
injury. This greatly decimated our number of running backs and
linebackers. Without enough of these skill players we did not think
that it was in our best interest to play. We were concerned that
injuries would have happened to those student athletes who would
have never practiced at those positions. We entertained the thought
of bringing some varsity level players down to play but once again,
concerns about injuries led us to nix that notion. We are confident
that in the next week we will have personnel moved to those positions
and they will have an adequate number of repetitions to be prepared
for the next game.
HS Volleyball - Things are going extremely well for the
volleyball team as well. After a tough loss to Pleasantville on
October 3 we ended up in second place in the eastern half of the
Pride of Iowa Conference. The girls have been playing well enough
and would be nice to finish in the top half of the final conference
standings. Our upcoming match will put us against Nodaway Valley
on October 10 here at Southeast Warren to find out who is third
over all in the POI.
We also received word that we will be hosting the first two rounds
of volleyball districts. The first round will be October 16. This
will be a great opportunity for the team and Mr. Dicks feels that
we have a solid shot of winning the district title, which is something
we have not done in quite some time.
Cross Country - I had an opportunity to watch the team
compete at the Johnston Cross Country Meet and was impressed with
the overall output by the team.
Everyone has been improving upon his or her personal bests. However
injuries have began to dampen the team. In order to qualify any
runner for the state meet will requires some incredible achievements.
JH Sports -Ineligibility is also hitting the JH football
team hard. Their numbers are down to 17 participants and will require
us to combine the 7th graders and 8th graders to form one team
rather than two. This is not a rarity and other schools have had
to do the same in the past. All the rest of our opponents have
been made aware of this.
JH volleyball, on the other hand, had only one ineligible student
athlete and that will have no impact on their competition. The
girls appear to be playing well and seem to have improved as their
year has progressed.
Winter sports - We have been selected to host the Class
2A Sectional Wrestling Tournament. This is an incredible honor
and we are sure that it will be run very smoothly.
We were also asked to host three rounds of the 1A Boys District
Basketball Tournament but had to decline due to conflicts regarding
Parent/Teacher Conferences. I am also trying to schedule a game
with Iowa Christian Academy. They are a team that is close and
also we may see during the post-season tournaments.
Children First Forum: Ron Miller related that the Children
First Forum had met last Monday. The main focus of the meeting
was on discussing the results of the community survey.
CONSENT AGENDA: The following items were on the consent
1. September 11, 2006, minutes
2. Financial reports
3. Second reading of Board Policy 803.5, “Approval & Payment for
Goods & Services”
Motion by John Burrell, seconded by Jennifer Birchette to approve
the items on the consent agenda. Ayes: 4.
SUPERINTENDENT’S REPORT: Dr. Hulleman reported on
the following items:
1. The IASB District Meeting will be held in Truro on October 19. Registrations
have been submitted for all five board members and himself.
2. The IASB Convention will be held on November 15, 16 & 17.
3. Preliminary numbers on the certified enrollment show a decrease of 10 to
12 students. That number coincides with the number of seniors who graduated
and the number of kindergarten students coming in.
UNFINISHED BUSINESS: John Burrell asked about the status
of the sale of the lagoon to Warren County. Dr. Hulleman will contact
the County to check on the status of the project.
OFFICIAL RESULTS OF THE REGULAR SCHOOL ELECTION: The Board
reviewed the results of the September 12, 2006 school election.
Motion by Larrie Williams, seconded by John Burrell to accept the
results of the regular school election. Ayes: 4. The results of
the September 12, 2006 election were as follows:
Director District 2 (term 9-06 to 9-09)
Ron Miller 123 votes
Write-In Scattering 2 votes
Director District 4 (term 9-06 to 9-09)
Write-In/Paul Mead 58 votes
Write-In/Tony Kellis 8 votes
Write-In Scattering 16 votes
Director District 5 to Fill Vacancy (9-06 to 9-07)
Larrie Williams 119 votes
Write-In Scattering 4 votes
Vice President Ron Miller adjourned the meeting at 6:13 p.m.
The organizational meeting of the Southeast Warren Board of Education
was called to order at 6:14 p.m. by Vice President Ron Miller.
The following board members were present: Jennifer Birchette, John
Burrell, Larrie Williams and Paul Mead. Superintendent Dr. Harold
Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal
Cindy Butler, Primary Principal Charlotte Weaklend, Transportation
Director Joel Mosher and Board Secretary Julie Wilson were also
in attendance, along with members from the community.
AGENDA: Motion by Jennifer Birchette, seconded by Larrie
Williams to approve the agenda. Ayes: 5.
OATH OF OFFICE: Board Secretary Julie Wilson administered
the oath of office to Ron Miller, Larrie Williams and Paul Mead.
ELECT PRESIDENT AND VICE PRESIDENT: Board Secretary Julie
Wilson called for nominations for President. Larrie Williams nominated
Ron Miller for President. Motion by John Burrell, seconded by Jennifer
Birchette for nominations to cease. Ayes: Paul Mead, John Burrell,
Jennifer Birchette and Larrie Williams. Ron Miller abstained from
voting. Ron Miller was elected President.
President Miller called for nominations for Vice President. Jennifer
Birchette nominated John Burrell for Vice President. Motion by
Larrie Williams, seconded by Jennifer Birchette for nominations
to cease. Ayes: 5. John Burrell was elected Vice President.
Board Secretary Julie Wilson administered the oath of office for
President to Ron Miller and for Vice President to John Burrell.
APPOINT BOARD MEMBERS TO SERVE AS REPRESENTATIVES: President
Miller appointed board members to serve as representatives for
the following groups:
1. Warren County Conference Board – John Burrell
2. Children First Forum – Ron Miller
3. Athletic Boosters – Larrie Williams
4. Fine Arts Boosters – Jennifer Birchette
5. Legislative Action Network and delegate to IASB Delegate Assembly – Paul
RESOLUTION TO APPROVE SIGNATURE ON CHECKING ACCOUNTS: Julie
Wilson reported to the Board that all checks are to be signed by
the Board President and Board Secretary. A resolution is required
in order for someone other than the Board President to sign checks.
Currently Sue Ellingson is signing the Lunch Fund checks and LuAnn
Ohnemus is signing the Activity Fund Checks. Motion by Jennifer
Birchette, seconded by Larrie Williams to approve the signatures
of Sue Ellingson on the Lunch Fund checks and LuAnn Ohnemus on
the Activity Fund checks. Ayes: 5.
PERSONNEL CHANGES: Dr. Hulleman recommended the approval
of the resignations of Michael Dale, Study Hall Associate; and
Scott Dirkx, FFA Advisor Supplemental Contract; and the appointments
of Carol Carr, increase contract from 3/4 time to 7/8 time; Melody
Kibbe, Study Hall Associate; Ed Noveshen, Director of Fall Play;
Laura Granger, Head Speech Coach; and Erin Hoffman, Assistant FFA
Advisor. Motion by Jennifer Birchette, seconded by John Burrell
to approve the personnel changes as listed. Ayes: 5.
MILO PARKING LOT PLANS: Dr. Hulleman presented two concepts
from Abaci Consulting for the Milo parking lot. One concept follows
the existing curb line and the other has more square feet and keeps
the lot parallel with the road allowing for a couple more parking
spaces. The consensus of the Board was to accept the plan that
is parallel with the road. Dr. Hulleman will contact Abaci Consulting
and ask them to proceed based on the selected plan.
BOARD POLICY 204.10: The Board discussed Board Policy 204.10, “Order
of Regular Business Meeting.” The consensus of the Board
was to list only “Board Assignments” on the agenda
and to not add the bullets with each individual board assignment.
CERTIFIED ANNUAL REPORT: Julie Wilson briefly reviewed
the Certified Annual Report for the period ending June 30, 2006.
REVIEW BOARD POLICY SECTIONS 500 AND 501: The Board reviewed
Board Policy sections 500, “Statement of Guiding Principles” and
501, “Student Attendance.”
SPECIAL BOARD MEETING: Dr. Hulleman recommended scheduling
a special board meeting to review the certified enrollment numbers,
to approve budget requests with a November 1 deadline, and to discuss
board goals and district finances. Motion by Paul Mead, seconded
by John Burrell to schedule a special board meeting for October
23 at 5:30. Ayes: 5.
President Miller adjourned the meeting at 7:10 p.m.
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