September 11, 2006

The Southeast Warren Board of Education met in regular session September 11, 2006, in the technology lab of the Junior/Senior High School building. Board Vice President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: John Burrell, Jennifer Birchette, and Larrie Williams. Chris Hardy was absent. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Dr. Hulleman noted that agenda had been revised to included item #2 “Approve FFA trip to National Convention” and that the agenda item “Request for Early Graduation” had been deleted. Dr. Hulleman also noted that the parking lot plans and bus bids need to be discussed early in the meeting so that the people involved in the discussion could leave the meeting early. Motion by Jennifer Birchette, seconded by Larrie Williams to approve the agenda as revised. Ayes: 4.

APPROVE PARKING LOT PLANS: Dan Hagen, from Abaci Consulting, was present to review the parking lot plans for Liberty Center. Mr. Hagen indicated that the drainage issues, property lines, and the location of rural water and cable lines would all be addressed. Mr. Hagen estimated a cost of $150,000, including grading, for the current proposed parking lot plan. Mr. Hagen will develop a grading plan and specifications for the parking lot after the Board has approved the general concept of the parking lot plan. Motion by Jennifer Birchette, seconded by Larrie Williams to approve the parking lot plans pending determination of the property lines and allowance for bus turns in the plans. Ayes: Birchette, Williams, Miller. Nays: Burrell. Motion passed 3:1.

APPROVE SCHOOL BUS BIDS: Joel Mosher reviewed the bids received from Hoglund Bus Company and Thomas Bus Sales for a 71-passenger school bus. Joel recommended accepting the low bid from Thomas Bus Sales, Inc. for a 2007 Thomas bus in the amount of $73,193, with no options. Motion by Larrie Williams, seconded by John Burrell to approve the purchase of a 2007 Thomas bus from Thomas Bus Sales, Inc. in the amount of $73,193. Ayes: 4.

APPROVE FFA TRIP TO NATIONAL CONVENTION: Adam Brummer and Amanda Lewis presented information to the Board concerning the FFA trip to the National Convention in Indianapolis, Indiana, from October 24 through October 28th. Approximately 13 students and 4 adults will attend the conference. Motion by Jennifer Birchette, seconded by John Burrell to approve the FFA trip to the National Convention. Ayes: 4.

THE BOARD SALUTES: Dr. Hulleman recognized Mr. Ed Dick, Vice President and Apprenticeship and Training Coordinator for the International Union of Operating Engineers Local 234, for his contribution to the school and community. When asked to help the District by removing the foundation of the old schoolhouse and fill the area with dirt, Ed was quick to respond. Ed was very understanding of delays caused by getting One Call to mark the utilities in the area and then the rain. When the time was right, Ed brought equipment to the site, removed the debris, and filled the area in half a day. It was a great service and definitely saved the District money.


Transportation report submitted by Joel Mosher:

We had seven extra bus trips for the month of August. August was spent updating routes and making route changes to balance the drivers’ time.

Primary Principal’s report submitted by Charlotte Weaklend:

1. We currently have 152 Kindergarten through third grade students enrolled at our building. We also have eighteen three-year-olds and sixteen four-year-olds beginning this week. Below are individual class sizes:

Mrs. Presley’s kindergarten – 19 students
Ms. Marsh’s kindergarten – 20 students
Mrs. Keenan’s first grade – 20 students
Mrs. Tea’s first grade – 20 students
Mrs. Burgin’s second grade – 22 students
Mrs. William’s second grade – 23 students
Mrs. Baker’s third grade – 14 students
Mrs. Young’s third grade – 14 students.

As you can see the upward trend in numbers beginning two years ago this fall in our kindergarten classes, our numbers aren’t nearly as strong as outgoing seniors. I have encouraged parents to consider the extra benefits their children enjoy in smaller classes, as well as in a smaller school district, and encourage their friends to enroll their children here.

2. Our twenty-eight third graders are taking the fall MAP tests this week. NWEA just recently announced that they are now offering a test for kindergarten, first, and second graders in reading and math. This is the first year that it is being offered. I have circulated the information about it to our teachers and asked for their written comments. More diagnostic information, especially in the area of reading comprehension would be helpful for us. I don’t foresee this as a replacement for our current DIBELS testing, but we will follow up with other districts that are opting to implement these tests this first year to see how it works for them. Lack of computer skills, especially at the beginning of the year are a concern for kindergarten and first grade teachers, since the test is taken on the computer for all grades. We have the necessary computer lab and prescribed earphones already and will be including computer skills instruction during library time this year for all grades. If this program is not cost-prohibitive and we feel as a group that the information gained is worthwhile, we may consider adding it for next year.

3. Our annual Open House held the evening of August 29th was a huge success, with the Partners in Education group providing a meal to the many families who attended. Our building looked great, and the staff worked hard at welcoming the parents and grandparents who attended.

4. Representatives of both the Boys and the Girls Scouts of America has been in contact with the school about pursuing a renewed enrollment drive in our school. Representatives of the Boys’ group were set up at the Open House to visit with the attending families about the benefits of joining their organization, and sign-up information for the Girls’ group was sent home in the weekly newsletter.

5. Our Friday morning whole school character assemblies have been moved to 2:45 p.m. on Fridays to allow our specials classes to begin earlier in the day this year. Mr. Babcock and I continue to conduct those assemblies together – each with a character theme, as well as honoring reading accomplishments for the second and third graders.

I have also rescheduled my morning character lessons with individual classes to coincide with Mr. Babcock’s guidance classes on Wednesday afternoons, meeting with the classes not meeting with him on any given Wednesday. We are currently looking at the character trait of “responsibility”.

Intermediate Principal’s report submitted by Cindy Butler:

1. The year has gotten off to a great start! New staff members are learning the ropes and doing a wonderful job. The students and teachers are adjusting to the new schedule and teaching assignments. The new schedule incorporates extra movement between classes which seems to benefit many students.

2. The Greenplain Methodist Church and the Medora Methodist Church each donated a large box of student school supplies to the Intermediate Center. We appreciate their generosity.

3. Open House and Fourth Grade Orientation were well attended. Partners in Education provided a light meal to attendees.

4. Measures of Academic Progress (MAP) testing will begin next week and last for approximately two weeks.

Secondary Principal’s report submitted by Terry Gladfelter:

I am very pleased with the start of the school year. The efforts to send out the student handbook at the beginning of August and the review of the handbook during the first three days of school has set a good school climate for the start of the year.

Baseball sportsmanship ratings – I received from the Iowa High School Athletic Association our baseball ratings for the summer 2006 season. Our ratings are based on 39 returned responses from the officials. The chart below shows ratings of the top 10%, bottom 10% and the SEW ratings.

05-06 Season Top 10% Bottom 10% SEW # of Ratings
Coaches 1.00-1.11 1.83-2.33 2.33 39
Players 1.00-1.12 1.69-2.59 1.23 39
Spectators 1.00-1.19 1.88-2.56 1.33 39

Collaborative Teaching – To meet state and national guidelines for our special ed program, the special ed teachers have been with their students in the general ed classrooms. 80% of our special ed students must be in the general education setting 80% of their day. I have been observing some very positive interactions with the teachers, their collaboration, and the student inclusion in the classroom. The state and AEA have been providing inservice opportunities to help facilitate the collaboration efforts.

ACT Results – The two charts show how our SEW graduates are doing locally, nationally, and over a five year period. Of our 26 ACT-tested 2006 graduates, the percentages of students scoring at or above the state’s identified college success indicator of an ACT score of 20 are indicated below:

ACT Composite ACTEnglish ACTMath ACTReading ACT Science
LOCAL 50% 54% 46% 50% 54%
IOWA 71% 65% 63% 68% 74%
NATION 60% 57% 53% 59% 62%

Five-Year Trend – Average ACT Scores

Total Tested English Mathematics Reading Science Composite
Grad Year Local State01-02 31 23,80502-03 23 24,20003-04 23 23,59104-05 31 22,54505-06 26 22,233 Local State19.7 21.220.5 21.319.5 21.419.4 21.519.7 21.6 Local State19.8 21.719.3 21.620.1 21.820.2 21.719.7 21.8 Local State19.5 22.420.6 22.420.1 22.420.1 22.419.5 22.5 Local State20.7 22.120.5 22.120.8 22.121.7 22.120.0 22.1 Local State20.1 22.020.2 22.020.3 22.020.4 22.019.8 22.1

Athletic Department report submitted by Dave Ripperger:

We held our annual parents meeting on August 24. During the meeting we talked about the new state-mandated eligibility rules that are now in effect across the state. These rules mandate that students should be passing all classes and determine the amount of time the student is ineligible (twenty school days). In our estimation, and what we told the parents, this should have little effect on our current eligibility rules (only 12 students would have been impacted by these rules). These state rules often allow for delayed consequences when a student-athlete becomes ineligible. We feel that our current academic eligibility rules at Southeast Warren do a better job of policing grades and immediately discipline students for poor academic results. More information is available to you on this website of frequently asked questions:

Baseball sportsmanship ratings have been returned to the school by the IHSAA. Although we saw improvements in the ratings for the players (a 1.01 point improvement) and spectators (0.36 point improvement), there was a significant drop in the coach’s ratings (a 2.33 rating which made it the lowest in the state). Mr. Gladfelter, Dr. Hulleman, and myself are trying to rectify the situation.

Football season is well underway. The season is off to a successful start with an impressive win over Winfield-Mt. Union last week. Coaches Oliver and Carr have reported to me 43 players. We kicked off the season with our annual scrimmage night and alumni football game. A pretty big crowd was on hand to watch the old guys get their revenge on the youngsters. I think there is some buzz for this team this year based upon some of the changes for other teams in the district, but also many “experts” have claimed this may be the toughest district in the state. Our schedule may also be among the toughest in the state with us facing #6 WACO, #1 Madrid, and defending state champ North Mahaska.

JH Football is also off to good start. Mr. Bauer informed me that he has twenty-five boys on the squad. They open the season tonight (Thursday, September 7) at Eddyville-Blakesburg. We will be having two home games (September 12 vs Wayne, September 19 vs Pleasantville). We did have to juggle the schedule a little due to Martensdale-St. Mary’s moving to an 8-man schedule.

HS Volleyball has higher expectations as well. Mr. Dicks has thirty-two girls led by six seniors on his roster this year. Speaking with Mr. Dicks, he definitely felt the team may be one of his better teams in recent memory. We have shuffled the schedule a little bit by attending the Albia Tournament (we placed third) and dropping Nodaway Valley and picking up Iowa Christian Academy. Our opening home game is September 11 vs Iowa Christian, but will follow that up with a POI game against Central Decatur on September 12.

JH Volleyball has started their engines too. Mr. Dirkx has told me he has twenty-seven girls out for the team. There will be home games in Lacona on September 11 and September 14.

Cross Country is also speeding off too. Mr. Tierney has six harriers on the squad this year (four boys and two girls) and is hoping for some big things from Jake Larson this year. We are also talking about trying to host a cross country meet next year on the Dennis Oliver farm north of Milo. We have looked at the potential course and feel that it will be adequate appealing to what we think a cross country race should look like.

I will also be continuing the student-athlete spotlight for our fall sports programs. The coaches will nominate their athletes based upon impact and past results. I am looking forward to this because it will highlight our students with some positive feedback, let the community know a little more about our athletes, and help establish some pride into each individual program.

CONSENT AGENDA: The following items were on the consent agenda:
1. August 14, 2006 board minutes
2. Financial reports

Motion by John Burrell, seconded by Jennifer Birchette to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. The “Doc” talks letter that will be going out with all employees’ paychecks will address student achievement and “getting tough” academically.
2. The IASB District #8 Meeting will be held in Truro on October 19th. The focus of the meeting will be on “Defining Student Standards: How High is High Enough?”
3. The ABLE I Orientation for board members will be held in Leon on October 3 or Oskaloosa on October 4.
4. Training has been provided for the new Acellus math program at the high school level.
5. The Board was asked for input on community groups that he could present information to concerning the District.
6. A copy of the job descriptions for the superintendent, principals, ELP coordinator, and athletic director were give to board members to review. Discussion of the job descriptions will be held at a future board meeting.

SINKING FLOORS: Dr. Hulleman related to the Board that the concrete pumping was successful in raising the floors in the girls’ locker room and art room. The damaged floor tiles have been replaced. The water meter was read daily and there is no indication of an internal water leak. Dr. Hulleman has requested a copy of the engineer’s report from the concrete pumping company, however, that engineer has recommended contacting a geo-engineer to look at the situation. Dr. Hulleman will contact the City of Indianola to check on the cost of having a camera run under the floors to see if the problem can be determined.

SEWER LINE PROBLEM: Dr. Hulleman related that Affordable Drain & Sewer Service had returned to mark the exact location of a sewer line problem by the portables at the High School. The Board directed Dr. Hulleman to proceed with repairs to the sewer line.

PERSONNEL CHANGES: Dr. Hulleman recommended approving the appointments of Betty Carpenter, One-on-One Associate; Janelle Counts, One-on-One Associate, Michael Dale, Study Hall Monitor; Billy Mason, Substitute Bus Driver; Deanna Hommer, Daycare Associate; Ron Smith, Head HS Girls’ Basketball Coach; Bradi Smith, Assistant HS Girls’ Basketball Coach; John Burrell, Head HS Boys’ Basketball Coach; Shelley Mitzelfelt, HS Student Council Advisor and Co-Head Junior Class Sponsor; Cathy Burrell, Co-Head Junior Class Sponsor; the resignations of John Burrell, Head HS Girls’ Basketball Coach and Cathy Burrell, Assistant HS Girls’ Basketball Coach and HS Girls’ Basketball Chaperone; and a request for unpaid leave from Janet Hendrickson.

Motion by Jennifer Birchette, seconded by Larrie Williams to approve the appointments of Betty Carpenter, Janelle Counts, Michael Dale, Billy Mason and Deanna Hommer. Ayes: 4.

Motion by Jennifer Birchette, seconded by Larrie Williams to approve the supplemental appointments of Ron Smith, Bradi Smith, John Burrell, Shelley Mitzelfelt, and Cathy Burrell. Ayes: Birchette, Miller, Williams. John Burrell abstained from voting. Motion passed 3:0.

Motion by Larrie Williams, seconded by Jennifer Birchette to approve the resignations of John Burrell and Cathy Burrell. Ayes: Birchette, Williams, Miller. John Burrell abstained from voting. Motion passed 3:0.

Motion by Jennifer Birchette, seconded by Larrie Williams to approve Janet Hendrickson’s request for unpaid leave. Ayes: 4.

CHILDREN FIRST FORUM COMMITTEE: Dr. Hulleman presented the list of proposed members for the Children First Forum Committee. Motion by John Burrell, seconded by Larrie Williams to approve the Children First Forum Committee members as presented. Ayes: 4.

BOARD POLICY 803.5: Dr. Hulleman recommended approving the revision of Board Policy 803.5, “Approval & Payment for Goods & Services”. The Iowa Legislature has amended the law that governs payment of bills by local school districts. The revision to the policy reflects those changes. Motion by John Burrell, seconded by Larrie Williams to approve the revision of Board Policy 803.5, “Approval & Payment for Goods & Services.” Ayes: 4.

Vice President Miller adjourned the meeting at 7:32 p.m.

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