SOUTHEAST WARREN COMMUNITY SCHOOL
REGULAR BOARD MEETING
August 14, 2006
The Southeast Warren Board of Education met in regular session
August 14, 2006, in the ICN room of the Junior/Senior High School
building. Board Vice President Ron Miller called the meeting to
order at 5:34 p.m. The following board members were present: John
Burrell, Jennifer Birchette, and Larrie Williams. Chris Hardy was
absent. Superintendent Dr. Harold Hulleman, Secondary Principal
Terry Gladfelter, Intermediate Principal Cindy Butler, Primary
Principal Charlotte Weaklend, Transportation Director Joel Mosher,
and Board Secretary Julie Wilson were also in attendance, along
with members from the community.
AGENDA: Motion by Jennifer Birchette, seconded by Larrie
Williams to approve the agenda. Ayes: 4.
Transportation report submitted by Joel Mosher:
We had 13 extra bus trips for the month of July. Most of the month
was spent doing general repairs and servicing of all buses and
vans. I also spent time looking for a van and doing research on
what to spec for the new bus. I did take time to attend the annual
Iowa Pupil Transportation Conference held in Des Moines. At this
time most of the units are close to being ready to go.
Primary Principal’s report submitted by Charlotte Weaklend:
Our custodial staff has worked hard this summer on needed deep
cleaning. The installation of our new sandbox - purchased last
spring with a cash gift to the school from the Wal-Mart Corporation
in recognition of Billie Marsh, the Indianola store’s designated “teacher
of the year”, and our new 10’ permanent wall mats on
each end of the multi-purpose room - installed to increase the
safety of the children during our physical education classes and
provided by the Partners in Education, will complete the preparation
of our building for the beginning of the school year.
The school board and community, as well as parents and grandparents
are cordially invited to our annual Open House to be held on the
evening of August 29th between the hours of 6:30 and 7:30.
Ten members of the Daycare staff, both full and part time employees
received CPR for Infant, Child, and Adult training on June 30th
and July 7th. Our thanks to Sheila Coffman, community member, for
providing that training for our employees. Plans are under way
for recertification training to be provided to interested members
of the rest of the pk-12 staff later this fall.
The following Primary staff members received staff development
Marcia Williams & Charlotte Weaklend “National Conference on Differentiated
Kathy Taggart “Six Plus One Traits of Writing”
“Working with the ADD/ADHD Child in the Classroom”
Chris Keenan, Jan Teas, Paula Baker, “Mosaic of Thought/ReadingBecky
Burgin, & Lori Nutting Strategies”
Charlotte Weaklend, Kathy Busick & Sara Preston, “The Explosive Child
Beryl Presley “Exploring Foss” (science lessons)
Beryl Presley & Billie Marsh “Foss for Kindergarten” &
“Nine Essential Skills for the Love & Logic Classroom”
Chris Keenan, Paula Baker, Jan Teas & Becky Burgin, “Literacy Work
Stations: Making Centers Work”
Missi Spurgeon, Marcia Williams & Charlotte Weaklend, “Collaborative
Marcia Williams “Inquiry Based Science Instruction”
Charlotte Weaklend “Leadership” & “School
Improvement” at School Administrators of Iowa Convention
We continue to enroll preschool students, with 15 four-year-olds
and 17 three-year-olds currently on our list, as of Wednesday,
August 9th. We should have a firmer kindergarten number after registration
on the 10th.
The work of gaining bids for our new walk-in freezer has involved
discussions with Beth Hannah, food service director of the Norwalk
and West Des Moines Schools, about various features best suited
to our needs and a visit from a second vendor representative. Beth
is very knowledgeable about walk-in freezers and has given us excellent
advice about their uses and installation. With an updated list
of our needs, vendors are working on second bids at this time.
I am hopeful that several final bids will be available for discussion
at the September board meeting.
Intermediate Principal’s report submitted by Cindy Butler:
1. The building is almost ready for students thanks to the efforts
of Silas and Allen. Most of the work was regular summer cleaning
and maintenance. Two additional projects were installation of drywall
on the ceiling of the art room, and burying the pile of debris
left from the fencerow taken out 5 years ago.
2. We will reorganize teaching assignments this year for the fifth
and sixth grade teachers in order to make the most effective use
of the specialized teaching skills of our staff. Mr. Jones will
teach math to all the sixth graders while Mrs. Ripperger will teach
math to all the fifth graders. Mrs. Schneider will teach all the
fifth graders reading while Mr. Hayes will teach reading to all
the sixth graders. Mrs. Oliver will still be involved in reading
instruction at both grade levels. The morning schedule for all
fifth and sixth grade students will be 90 minutes of reading instruction
and 90 minutes of math instruction. Science, social studies, language
arts, and most non-core classes will take place in the afternoons.
3. The District Leadership Team (DLT) met recently to finalize
plans for 2006-07 staff professional development. The DLT is composed
of teachers, administrators, and our AEA consultant. The elementary
staffs will concentrate on writing while continuing to reinforce
the reading strategies learned the past two years. The junior-senior
high staff will focus on developing lessons with rigor and relevance.
4. This summer Tina Schneider, Jeff Hayes, Paula Schultz, Pat
Butler and I attended a weeklong teacher development academy sponsored
by the Department of Education. The academy held in Dubuque featured
Concept Oriented Reading Instruction (CORI). Tina and Jeff will
institute this structure in fifth grade science and social studies
classes. The three principles emphasized in the training were:
· Teach disciplines through conceptual themes
· Support students’ motivation for reading
· Incorporate reading strategies in content areas
The state is collecting data on the effectiveness of this instruction and will
require us to administer and report results of pre/post writing assessments,
a reading survey, and the Standard Diagnostic Reading Test. In addition, the
team must attend five more days of training during the 2006-07 school year.
Secondary Principal’s report submitted by Terry Gladfelter:
ACT Data – Our preliminary data for the 2006 seniors taking
the ACT test has arrived. Twenty-six seniors took the test and
half (13) of the seniors earned a score of 20 or above. College
success is measured by the score of 20 or higher. The class of
2005 had 31 taking the test and 16 scoring a 20 or above. The national
average is 60% and the state average is 71%. A much more extensive
report looking at data over a five year period will be arriving
by next month.
A Name Change – During the last two years our advisor/advisee
period has been called “Colorguard.” This year we will
be changing the name to “Connections.” The name better
indicates the purpose of the meetings; which is making connections
with students in a positive manner outside of the academic classroom
structure. We will be having “Connections” on Tuesdays
and Thursdays with Mondays, Wednesdays, and Fridays being the DEAR
program. (Drop Everything And Read)
Student Handbook – The handbook approved at the July meeting
was sent to the families of our high school students. A letter
was enclosed asking parents to review the highlighted changes for
the 06-07 school year. During the first three days of school the
staff and student body will review the handbook in the “Connections” period.
Liaison Officer – Interviews were held in conjunction with
Juvenile Court Services, the Principal of Carlisle High School
and myself to select a new liaison officer. We interviewed five
candidates and were unanimous in our selection of Tonya King. She
has been involved with some type of Juvenile Services since 1995.
Her most recent employment since 2001 has been with South Central
Youth and Family Services Commission as a residential lead counselor.
CONSENT AGENDA: The following items were on the consent
1. Approve July 10, 2006 minutes
2. Financial reports
3. Approve the school nurse and the high school guidance counselor as Level
I child abuse investigators and the Warren County Sheriff’s Department
as Level II child abuse investigator
4. Approve Peoples Savings Bank and Bankers Trust Company, N.A. as bank depositories
5. Approve Indianola Record-Herald as official newspaper
6. Appoint Ahlers & Cooney, P.C. as School District Legal Counsel
Motion by John Burrell, seconded by Larrie Williams to approve
the consent agenda. Ayes: Jennifer Birchette, Larrie Williams and
Ron Miller. Nays: John Burrell. Motion passed 3:1.
SUPERINTENDENT’S REPORT: Dr. Hulleman reported on
the following items:
1. All board members are invited to attend the inservice for all employees
on Monday, August 21.
2. The restroom partitions have been ordered. They will be high-density polymer;
the total cost (installed) will be $4,950.
3. The white building is gone, but the foundation remains. One Call will be
marking where the electrical lines are running from the box on the west side
of the wrestling building so that the foundation can then be removed.
4. An abbreviated income/expenditure report has been prepared for the five-year
expenditure plan for facilities, transportation and technology. The projections
were reviewed by the Board.
SINKING FLOORS: Dr. Hulleman related to the Board that the concrete
pumping company has completed the work to raise the floors in the girls’ locker
room, the auditorium storage room, and the art room. The girls’ locker
room was a repeat from last year and was covered under the warranty.
It appears that dirt is disappearing under the floors, causing the
floors to sink. A copy of the engineer’s report will be obtained
from the pumping company. Dr. Hulleman will check to see what the cost
would be for a consultant to take a look at the floors and determine
the cause. The Board requested that the custodians check for silt at
the end of the tile lines, check the manholes, check the roof drains
and read the water meter daily to see if a cause can be determined.
DANCE TEAM TRIP: Kathy Dierking, Dance Team Coach, presented
information to the Board concerning a Dance Team trip to Orlando,
Florida. The Dance Team has been invited to perform at halftime
of the Outback Bowl on January 1, 2007. The Dance Team would leave
on December 27th and return on January 2nd. Approximately 10 members
of the Dance Team are interested in going on the trip. Two additional
chaperones would be asked to go on the trip, along with the Dance
Team Coach. There would be no expense to the school; the Dance
Team will raise the money needed for the trip. Motion by Larrie
Williams, seconded by John Burrell to approve the Dance Team trip
to Orlando, Florida. Ayes: Larrie Williams, John Burrell and Ron
Miller. Jennifer Birchette abstained from voting. Motion passed.
MILO CONCESSION STAND: Andy Schurman, representing the
Athletic Boosters, presented the cost estimates for a 24’ x
50’ concession stand/storage building for the softball and
baseball fields in Milo. The Athletic Boosters would be responsible
for winterizing the restrooms and would ask that the custodians
be responsible for the cleaning of the restrooms. Andy related
that the Athletic Boosters would like to have a $30,000 to $35,000
contribution from the District for the project. Dr. Hulleman recommended
the Board contribute $30,000 toward the concession stand project.
Motion by Jennifer Birchette, seconded by Larrie Williams to approve
contributing $30,000 to the Athletic Boosters for the concession
stand in Milo. Ayes: 4.
COMMUNITY SURVEY RESULTS: Dr. Hulleman presented a summary
of the Community Survey results based on positives, negatives,
and uncertains about different aspects of the District to the Board.
John Burrell requested that an agenda item or work session be scheduled
to review the job descriptions of the principals and Superintendent.
John Burrell also presented a statement to be published in the
Warren Pride concerning discipline.
SCHOOL BOARD VACANCY: Dr. Hulleman related to the Board
that nomination papers had not been taken out for the Director
District currently held by Chris Hardy. A notice will be placed
in the Warren Pride to notify community members that a Director
is needed for District 4. In the event there are no write-ins for
District 4 at the School Board Elections, the Board will have to
appoint someone to the position.
MORTON BUILDING: Dr. Hulleman presented a proposal from
Morton Buildings and information from Cleary Building Corp. for
a practice facility. Dr. Hulleman also related that he was putting
a notebook together with additional information for flooring options,
etc. if any board member was interested in looking at it. The consensus
of the Board was to review the project a year from now.
PERSONNEL CHANGES: Dr. Hulleman recommended approval of
the following personnel changes: the appointment of Minerva Hurtado-Requejo,
Spanish Instructor; Mike Tierney, Cross Country Coach; Nathan Bauer,
Head JH Football Coach; and Brenton Tigner, Assistant JH Football
Coach; the resignations of Dominica Lindaman, Studyhall Monitor/Lunch
Aide; and Dawn Phares, Associate; and the transfer of Jennifer
Swacker from Elementary One-on-One Associate to Life Skills Associate.
Motion by John Burrell, seconded by Larrie Williams to approve
the personnel changes as presented. Ayes: 4.
SCHOOL BUS SPECIFICATIONS: Joel Mosher reviewed the specifications
for a 71-passenger school bus with the Board. Dr. Hulleman recommended
approval of the specifications and authorization to advertise for
bids. Motion by Larrie Williams, seconded by Jennifer Birchette
to approve the specifications and authorize advertising for bids.
PARKING LOT PLANS: Dr. Hulleman presented parking lot plans
based on discussion from the last board meeting. The consensus
of the Board was to have a representative from Abaci Consulting
attend the September board meeting to make a presentation with
larger plan drawings. At the time a plan is agreed upon, the plan
will be submitted to cost estimators for a cost estimate.
RENEWAL OF SAP AND EAP PROGRAMS: Dr. Hulleman recommended
renewal of the Student Assistance Program and Employee Assistance
Program. The cost for the Student Assistance Program will be $3,318,
to be paid for from At-Risk Funds, and the cost of the Employee
Assistance Program will be $1,620. Motion by Jennifer Birchette,
seconded by Larrie Williams to approve the renewal of the Student
Assistance Program and the Employee Assistance Program. Ayes: 4.
COURT LIAISON OFFICER: Dr. Hulleman recommended the approval
of the 28E Agreement to share a Juvenile Court School Liaison Officer
with the Carlisle School District. The Court Liaison Officer will
be shared 60% Carlisle and 40% Southeast Warren. Motion by Larrie
Williams, seconded by Jennifer Birchette to approve the contract
for Court Liaison Officer services. Ayes: 4.
FOOD SERVICE BIDS: Dr. Hulleman related to the Board that
only one bid for bread products had been received from Sara Lee
and only one bid for dairy products had been received from Anderson
Erickson Dairy. Dr. Hulleman recommended approval of the bids from
Anderson Erickson Dairy and Sara Lee. Motion by Jennifer Birchette,
seconded by John Burrell to accept the bids from Anderson Erickson
Dairy and Sara Lee. Ayes: 4.
SEPTEMBER BOARD MEETING: Dr. Hulleman related to the Board
that the September board meeting would fall before the School Board
Elections. Dr. Hulleman suggested moving the board meeting to the
third Monday of the month and hold the organizational meeting at
that time. After Board discussion, it was decided to leave the
September board meeting on the regularly scheduled date of September
Vice President Ron Miller adjourned the meeting at 7:58 p.m.
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