SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETING
June 18, 2007

The Southeast Warren Board of Education met in regular session June 18, 2007, in the technology lab of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:35 p.m. The following board members were present: John Burrell, Paul Mead, Larrie Williams and Jennifer Mihalovichh. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Larrie Williams, seconded by Paul Mead to approve the agenda. Ayes: 5.

COMMENTS FROM THE AUDIENCE: Kathy Kimzey suggested the board meeting date be placed on the home page of the Southeast Warren website for easy reference.

Marianne Lester suggested some type of orientation information be put together for substitutes who come into the building. It’s a little bit confusing on where subs are to go, what to expect, and what to do if a problem arises. Seating charts would also be helpful to substitutes.

BOARD SALUTES: President Ron Miller presented a plaque to Cathy Burrell recognizing her 33 years of service to the Southeast Warren School District.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 27 extra bus trips for the month. The month was spent doing general repairs and cleaning up around the bus barn and the ball fields and also assisting around the building.

Primary Principal’s report submitted by Charlotte Weaklend:

Four K-3 Primary students achieved perfect attendance during the 06-07 school year. First grader Keegan Jacobs, third grader Olivia Anders, third grader Anthony Baker, and third grader Delaney May received special recognition including a certificate on the last day of school. The following students missed two or fewer days for the entire school year, earning them a good attendance award:

Kindergarten First grade Second grade Third grade
Kaleb Bauer Jordan Ball Jed Balk Tanner Allen
Hailey Darr Dylan Deemer Blake Bauer Nina Bales
Colby Page T. J. Dierking Shannon Coffman Lance Hoch
Jaedon Warren Elise Emmick Mason Ohnemus Keetan Lawler
Dalton Weeks Cody Hammond Jaden Scurman Vance Ohnemus
  Lauren Hartman Victoria Worthington Ilyse Putz
  Payten Page   Tanner Worthington

Thirty-six elementary students are currently enrolled in our two week program of remedial reading and math classes being held in the Primary center. Billie Marsh is teaching math to ten first graders and thirteen second and third graders. Jan Teas is teaching reading to the same number of students in each grade above. As the activities provided are differentiated according to the skills of the individual students this year, all students are encouraged to attend both reading and math sessions to sharpen up their current skills. Camping and the great outdoors are their overarching themes for this year’s classes. Jennifer Miller is teaching both reading and math to the thirteen fourth through sixth graders, giving her students lots of practice with basic vocabulary and comprehension, as well as a review of math concepts they may have missed during the previous academic year.

There are forty-two children enrolled in our summer daycare program this year entitled “Great Escapes of Iowa”. Featured field trip experiences include walking trips to the Milo city park and library; hiking, swimming, and movie excursions to Indianola, the Annett Nature Center, and the Ahquabi State Park; and visits to the Blank Park Zoo, Iowa Methodist Hospital, and the Ronald McDonald House in Des Moines.

Intermediate Principal’s report submitted by Cindy Butler:

Each grade level took a field trip during May. Fourth grade students visited Living History Farms. Fifth grade students attended a session at DMACC on water and water quality, while the sixth grade students attended an Iowa Cubs baseball game. In addition, fifth and sixth grade band members visited Adventureland.

Several special events were held in May to which parents and community members were invited. We were pleased with the number of parents who were able to attend the following events:

  • Spelling Bee - the winner of the 3rd and 4th grade spelling bee was Alyssa Dittmer (4th grade). The winner of the 5th and 6th grade spelling bee was Carrie Neer (6th grade). These students are eligible to participate in the State Fair Spelling Bee in August
  • The third graders and their teachers visited the Intermediate. A printed summary of changes to expect was given to students to take home. Mrs. Clay, Ms. Miller and I presented information and answered questions.
  • Mr. Oliver organized field day where students competed in a variety of track and field events. Students from each grade level received 1st through 3rd place ribbons for each event.
  • Four teams of students competed in an Academic Bowl. The winning student team competed against a team of staff members. The staff members won, but it was a good competition.
  • We concluded the month with our Awards Assembly. Many students earned awards for honor roll and earning A’s all four quarters in specific subjects. In addition, students earned certificates for missing two or fewer days.
    • Fifty students earned certificates for no office referrals or detentions all year. Alyssa Dittmer (4th), Shiloh Williams (4th), Alli Wilson (5th), Hannah Bales (5th), Tiffany Mason (6th), and Carrie Neer (6th) earned the citizenship awards this year. They showed a positive attitude toward classmates, the school and their community. Their names will be inscribed on a plaque outside the office.
    • Our most prestigious award, the President’s Award for Educational Excellence, was awarded to sixth graders who have maintained a 90% or higher grade point average all three years in this building, and scored at the 85th percentile or above on ITBS in reading or math. This year’s recipients were: Austin Agan, Aaron Coffman, Madison Hall, Zachary Hart, Blu Jackson, Bobbi Lawton, Destini Miller, Carrie Neer, Amy Williams. Their names will be inscribed on a plaque outside the office.

Final figures on office referrals and detentions this year:

  2002-03 2003-04 2004-05 2005-06 2006-07
Detentions 181 269 51 60 82
Office Referrals 87 97 49 48 48


After-school Tutoring
Nine students attended at least one fourth of the tutoring sessions. Comparing GPA from first semester to second semester GPA, six of the nine students showed an increase in GPA.

Secondary Principal’s report submitted by Terry Gladfelter:

Academic Excellence - Congratulations to the following students that have been on the A Honor Roll all 4 quarters this year.

Grade 7 Grade 8 Grade 9
Matthew Davis Emmett Konrad Jade Hibbeler
Christina Dittmer Samantha Lawton Evan Schurman
Cassidy Hembry Seth Nutting Grant Seuferer
Logan Putz   Sydney Smith
Spencer Williams   Eddie Steil
    Brooke Vasey
     
Grade 10 Grade 11 Grade 12
Alex Bruce Emily Claghorn Zach Bruce
Molly Cleveland   Stanlie Burrell
Heidi Dittmer   Erica Ellingson
Ariel Downs   Levi Hunerdosse
Caitlin Ellingson   Mandy Kimzey
Bailey Hembry   Tara Prine
Tara Hommer   Lucas Putz
Carly Lawrence   Angela Steil
Emily Nutting   Ashley Thompson
Austin Putz    
Kayli Schurman    

Honor Roll – The chart shows the numbers and percentages of students that have made the honor roll for the past two years. Overall, though fewer students in the building, there are more students earning honor roll recognition.

Students # A honor % A honor # B honor % B honor Total Percent

 
Students
# A honor
% A honor
# B honor
% B honor
Total
Percent
Quart. 1 - 05
294
69
23.40%
58
19.70%
127
43.10%
Quart. 1 - 06
277
60
21.60%
77
27.80%
137
49.40%
Quart. 2 - 05
295
55
18.60%
60
20.30%
115
38.90%
Quart. 2 - 06
276
52
18.90%
64
23.10%
116
42%
Quart. 3 - 06
294
59
20%
63
21.40%
122
41.40%
Quart. 3 - 07
276
54
19.60%
73
26.40%
127
46%
Quart. 4 - 06
292
51
17.40%
68
23.20%
119
40.70%
Quart. 4 - 07
274
51
18.60%
63
23%
114
41.60%

Graduation Credits – As of the class of 2006 our students have been required to graduate with 52 credits. The chart below shows the credit count for the class of 2006 and 2007. Those with less than 52 credits graduated with a DMACC Diploma.

The credits earned is the top row. The second row is the number of students in that category.

Credits Earned 2006

36.5
38.5
52
52.5
53
53.5
54
55
56
56.5
57
57.5
58
58.5
59
59.5
60
63.5
68
1
1
5
1
10
2
3
3
7
2
4
1
4
1
2
1
2
1
1

Credits Earned 2007

37
46
52
52.5
53
53.5
54
54.5
55
55.5
56
56.5
57
57.5
58
58.5
59
61
62
1
1
4
4
1
1
2
2
5
2
4
2
2
1
6
2
4
1
1

CONSENT AGENDA: The following items were on the consent agenda:
1. May 14, 2007 minutes
2. June 6, 2007 minutes
3. Financial reports

Motion by Paul Mead, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 5.


SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. The IASB Fiscal Management Conference will be held on July 18th.
2. The School Administrators of Iowa Annual Conference will be held August 8-9.
3. New teachers will report on August 16th.
4. Returning teachers will report on August 17th.
5. Classes will start on August 22nd.
6. A year-end summary of purchases from the Iowa Educators Consortium shows a savings of $22,141.05 compared to retail pricing for the 2006-07 school year.
7. The computer for the Milo building heating and cooling system went out. The computer has been repaired but if it goes out again it will take approximately 10 days to fix. The company that supports our system is going to a web based system. The cost to upgrade to the web based system would be approximately $5,000. Lacona uses the same system as the Milo building. We will need to look into upgrading the systems at a future date.

LACONA STORAGE BUILDING: Dr. Hulleman related to the Board that one bid had been received based on the revised specifications for a storage building in Lacona. Dr. Hulleman recommended approving the bid from Mathes Construction, LLC in the amount of $20,300. Motion by Larrie Williams, seconded by John Burrell to approve the bid from Mathes Construction in the amount of $20,300 for the Lacona storage building. Ayes: 5.

COMMUNICATION WITH PARENTS: Terry Gladfelter related that after input from the staff some changes would be in place for the next school year in an effort to improve the communication with parents. One thing that will help is a new phone system that is being installed at the Junior/Senior High School with phones in every classroom. A system will also be in place with grade sheets so that parents can check to see how their students are doing in the classroom. Students will be required to enter their grades and keep the sheets up to date. Teachers will write out all assignments on a board in their classroom. The online parent will be updated weekly. Discussion was held between community members, teachers and the Board on ideas and concerns of how to improve the communication with parents.

STUDENT DISCIPLINE AND BULLYING: Terry Gladfelter related that a state mandated anti-bullying/harassment policy would be in place next year. Portions of the policy will also be included in the student handbook. Training and guidelines will be provided for staff members to recognize bullying and harassment. Discussion was held between community members, teachers and the Board regarding student discipline.

The Board took a recess at 7:20 p.m. and reconvened at 7:40 p.m.

CONTRACTED CUSTODIAL SERVICES: Dr. Hulleman related to the Board that he had received a proposal from FBG for contracted custodial services. The consensus of the Board was that they were not interested in pursuing contracted custodial services at this time.

DAMAGE TO LIBERTY CENTER PARKING LOT: Considerable damage has been done to the Liberty Center parking lot during the course of the lagoon construction. The Board requested that Dr. Hulleman contact Norris Asphalt Paving Co. to get an estimate of the additional cost to repair the parking lot. The County will also be notified that if the cost to resurface the parking lot exceeds the project bid the District would expect compensation for the additional costs.

2008 IASB LEGISLATIVE ACTION PRIORITIES: Discussion was held on the Board’s thoughts of what their top five legislative action priorities are for 2008. This item will be on the July agenda for action.

RECOMMENDATIONS FROM THE CHILDREN FIRST FORUM: Dr. Hulleman presented the recommendations from the 2006-2007 Children First Forum as follows:

1. Consider making Southeast Warren a tobacco-free school environment. The committee would like to see the Board establish plenty of lead-time so the community is aware of the upcoming policy and can adjust accordingly.

2. Revise the District Mission Statement as stated below:

The Southeast Warren Community School District, in partnership with parents and the community, will provide quality education and promote character development that will enable our students to become responsible and productive citizens of a global society.

3. Look at ways to incorporate job-shadowing experiences into the high school course of study for every student.

4. Survey recent graduates and graduates from four or five years ago on a regular basis to gain information about the effectiveness of our school district.

5. Continue to pursue the development of a Warren County vocational center with Des Moines Area Community College and other area school districts.

6. Continue to build rigor and relevance into our district curriculum while maintaining graduation requirements at current levels.

The Board will develop a response to the Children First Forum recommendations at the next board meeting.

ANTI-BULLYING POLICY: Dr. Hulleman presented the new anti-bullying/harassment policy to the Board for discussion. The policy will be acted on at the July and August board meetings so that it is in place for the 2007-2008 school year.

PERSONNEL CHANGES: Dr. Hulleman recommended approval of the resignations of Jeanette Brazie, Associate; and Shelley Mitzelfelt, Junior Class Sponsor; the appointments of Kimberly Heim, FACS; Sarah Seligman, 5th grade teacher; Ashley Trower, 4th grade teacher; Myrissa Gingerich, Assistant HS Volleyball Coach; and Jason Walter, Assistant JH Volleyball Coach; and the contract modification of Scott Dirkx to reduce his extended contract days from 25 days to 10 days. Motion by Paul Mead, seconded by John Burrell to approve the personnel changes as listed. Ayes: 5.

FIVE-YEAR EXPENDITURE PLAN: Dr. Hulleman recommended approving the five-year expenditure plan for facilities, transportation and technology. Motion by John Burrell, seconded by Larrie Williams to approve the five-year expenditure plan for facilities, transportation and technology with the understanding that the Board reserves the right to prioritize the items on the plan at any time. Ayes: 5.

BOARD GOALS: Dr. Hulleman recommended approval of the 2007-2008 Board goals. The goals were discussed at the May board meeting. Motion by Paul Mead, seconded by Jennifer Mihalovichh to approve the 2007-2008 Board goals. Ayes: 5.

BID FOR PHONES/INTERCOM/CLOCKS: Dr. Hulleman related to the Board that five vendors had been contacted to obtain proposals for installing an integrated telephone/intercom/clock system at the Junior-Senior High School. Two complete bids and two partial bids were received. Dr. Hulleman recommended approving the low complete bid of $39,713.54 from Rankin Communication Systems, Inc. Installation will take place this summer. Motion by Jennifer Mihalovichh, seconded by Paul Mead to approve the bid from Rankin Communication Systems, Inc. for the phone/intercom/clock system. Ayes: 5.

BID FOR DISHWASHER: Dr. Hulleman related to the Board that three bids had been received for a dishwasher in the Liberty Center kitchen. Dr. Hulleman recommended approving the low bid of $7,698.39 from Buller Fixture Company. Motion by Larrie Williams, seconded by Jennifer Mihalovichh to approve the bid from Buller Fixture Company for a dishwasher. Ayes: 5.

28E AGREEMENT FOR YOUTH AT RISK HIGH SCHOOL PROGRAM: Dr. Hulleman recommended approval of the 28E agreement between the Southeast Warren School District and Des Moines Area Community College for Youth At Risk Consortium services. Motion by Paul Mead, seconded by John Burrell to approve the 28E agreement for the Youth At Risk High School Program. Ayes: 5.

MID-IOWA SCHOOL IMPROVEMENT CONSORTIUM MEMBERSHIP AGREEMENT: Dr. Hulleman recommended approval of the Mid-Iowa School Improvement Consortium Membership Agreement. Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the Mid-Iowa School Improvement Consortium Membership Agreement. Ayes: 5.

BOOK RENT FEES: Dr. Hulleman recommended increasing the book rent fees from $30 to $40 to help cover the cost of replacing textbooks. Motion by Jennifer Mihalovichh, seconded by Paul Mead to approve the increase in book rent fees from $30 to $40. Ayes: 5.

JULY BOARD MEETING: The consensus of the Board was to keep the July board meeting on July 9th as scheduled.

CLOSED SESSION: Motion by John Burrell, seconded by Larrie Williams to go into closed session as per Iowa Code Section 21.5(1)(i) of the open meetings law to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session. Roll call vote was taken. Ayes: 5. The time was 9:14 p.m. The Board took a recess until 9:20 p.m. President Ron Miller called the closed session to an end at 10:35 p.m.

SALARIES FOR NON-UNION EMPLOYEES: Dr. Hulleman recommended a salary package increase of 5% for Terry Gladfelter, Cindy Butler, Charlotte Weaklend, Joel Mosher, LuAnn Ohnemus, Julie Wilson, Mike Tierney and Connie Fridley. Dr. Hulleman requested a salary package increase of slightly more than 1% for himself. Motion by Larrie Williams, seconded by Paul Mead to accept the salary recommendations for all but Terry Gladfelter and Harold Hulleman. Ayes: 5.

Motion by John Burrell to increase Terry Gladfelter’s salary package by $4,000. Motion died for lack of a second.

Motion by Paul Mead, seconded by Jennifer Mihalovichh to accept Dr. Hulleman’s and Terry Gladfelter’s salary package increases as proposed. Ayes: Miller, Mihalovichh and Mead. Nays: Williams and Burrell. Motion passed 3:2.

President Ron Miller adjourned the meeting at 11:15 p.m.

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