SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETING
May 14, 2007

The Southeast Warren Board of Education met in regular session May 14, 2007, in the technology lab of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:30 p.m. The following board members were present: John Burrell, Paul Mead, Larrie Williams and Jennifer Mihalovichh. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Paul Mead, seconded by Larrie Williams to approve the agenda. Ayes: 5.

THE BOARD SALUTES: President Ron Miller presented a Board Salutes Award to Kim Carnes. Dr. Hulleman read the following statement:

Kim’s official position title is library aide. Job Description: To support the use of the media center in a positive manner; provide assistance to media center users, as necessary; maintain an orderly work area; complete routine written reports; maintain an accurate inventory; support district goals.

Kim does so much more as described below by fellow staff members.

Kim is dedicated to school improvement and takes her involvement in the learning process seriously. She took it upon herself to search online for an inexpensive automated library check out system. Now we are automating our three library media centers. Kim works hard to service all students and staff members at the Intermediate Center. Her attitude is up beat and supportive.

I am impressed by Kim’s even keel. Even when things are hectic or kids are unruly, she keeps an even tone and gets things back on track. When technology has me flustered, she calmly comes in and finds a solution to the problem. She also gives her time to help the Lacona Public Library with technology problems and installing new equipment.

Kim is a wizard with computers. Any question or concern I have, she is able to fix or find out what to do. She is amazing. When I need some help researching a project, she will take time out of her busy schedule to help. She doesn’t quit until she is satisfied she has done all she can. Kim has such a calming voice. Even though she towers over the kids in height, she listens, calms fears, ends arguments, and laughs with the kids.

Kim is able to efficiently solve all computer problems and is always available to step in and help anywhere she is needed.

We could go on, but the bottom line is Kim goes above and beyond her required duties. All staff members at the Intermediate appreciate everything she does. She is very deserving of the award Board Salutes!

COMMENTS FROM THE AUDIENCE: Chris and Chrisy Barr related to the Board that they are feeling frustrated with the lack of communication concerning their son’s school work, the lack of discipline in the school, and the online parent site not being updated regularly. Chris related that he is not receiving return calls to his messages and that his son’s assignment calendar is not being completed by the teachers.

Kathy Kimzey related to the Board several incidents involving her daughter that she felt the administration did not acknowledge or accept that anything was wrong. Kathy felt there were times she should have been notified or apologies made, but that never happened. Kathy related that she does not always get a response to her emails. Kathy did note that there are several good qualities at Southeast Warren, but she is frustrated with the lack of communication and lack of discipline.

Tony Kellis related to the Board that he is upset with the actions of some of his daughter’s teachers. Tony also expressed concern that he does not receive phone calls from the teachers when his daughter’s grades are low. He feels nothing is being done to correct problems.

John and Angie Chapman related to the Board that they have had problems getting things done for the past four years. They feel there hasn’t been any help if one of their students is getting low grades or failing. They also feel frustrated with the lack of communication.

Michelle Spear expressed her concern that IEP’s are not being followed.

BOARD RECOGNITION: Dr. Hulleman presented a certificate to each board member in recognition of School Board Recognition Week.

REPORTS:

Transportation report submitted by Joel Mosher:

We had 22 extra bus trips for the month. The month was spent doing general repairs and getting ready for the second half bus inspection that was held on April 20, 2007. Inspection went OK with two units out of service, one for a tie rod end and the other for a drag link. There were a few 30-day repairs; most of these have been taken care of.

Primary Principal’s report submitted by Charlotte Weaklend:

Twenty-seven students are currently on our list of students for kindergarten in the 07-08 school year – 8 girls and 19 boys. This number is down from more recent years as you can see on the chart below.

Kindergarten Year # enrolled in the fall # currently enrolled
2002-2003 29 34 in 4th grade
2003-2004 29 29 in 3rd grade
2004-2005 40 44 in 2nd grade
2005-2006 42 40 in 1st grade
2006-2007 39 39 in kindergarten
2007-2008 27 (+ approximately 1 to 6 students)  
Preschool Year # currently enrolled  
2006-2007 20 4-year-olds *
17 3-year-olds
 
2007-2008

30 4-year-olds
16 3-year-olds

 

* Of the twenty four-year-olds in the 06-07 preschool, three will be in our four-year-old program again next year and one is an out-of-district student who will be attending his/her home kindergarten. The remaining sixteen are enrolled in next year’s SEW kindergarten, including one who lives in another district but attended our 4-year-old preschool this year and plans to open-enroll into our kindergarten class next year because we offer a full day program as opposed to his/her home district’s current half-day kindergarten program. All seventeen of our current 3-year-olds are enrolled in next year’s 4-year-old class.


Following is a list of May/June activities at the Primary Center:

May 2nd 2nd grade field trip to State Historical Building & Science Center of Iowa
May 11th Kindergarten ABC Picnic
May 12th Family Fishing Day at Ahquabi State Park
May 15th 1st and 2nd grade spelling bee
May 17th Last day for the 3-year-olds
May 18th Kindergarten field trip to the Mead farm, Blank Park Zoo, and Animal Rescue
May 18th 4-year-old end-of-year program
May 21st 4-year-old field trip to Annett Nature Center & last day
May 22nd 3rd grade to Intermediate for 3rd and 4th grade spelling bee and tour of building
May 24th 1st grade field trip to Pella and Red Rock area
May 29th Primary Field Day
May 31st 3rd grade to Science Center of Iowa and Warren County Historical Village
June 1st Rain date for Primary Field Day
June 5th Friendship Fair Program & last day of school for K-3

Intermediate Principal’s report submitted by Cindy Butler:

MAP testing was recently completed in all buildings. We are awaiting the final reports that will be available shortly. In addition, we anxiously await the results of the Stanford Diagnostic Reading Assessment taken by fifth graders as a requirement for our participation in Concept Oriented Reading Instruction (CORI). We look for the data from these two assessments to reflect positively on initiatives undertaken this year.

Several teachers and Charlotte and I will attend an informational meeting about Instructional Decision Making (IDM) later this month. IDM is a state sponsored initiative to train school personnel in a systematic way of analyzing data to provide information regarding students’ responsiveness to instruction. This information may be used to identify those students who may require more or different instruction.

The following events are scheduled during May. Everyone is welcome to attend.

May 22 3rd and 4th grade Spelling Bee, 9:00
May 23 Field Day, 10:00
May 31 5th and 6th grade Spelling Bee, 2:00
June 1 Music Concert, 1:30
June 4 Academic Bowl, 12:30
June 5 Awards Assembly 9:00

Secondary Principal’s report submitted by Terry Gladfelter:

Graduation Requirements – There has been much talk in the state about the model core curriculum and increasing graduation requirements. Curriculum handbooks for Warren County schools were acquired and an overview of the graduation requirements for Warren County schools was compiled into a chart. (The chart was given to board members for review.)

ITBS/ITED Incentive – Our test reward day will be Friday, May 18. Our percentage of students earning a reward has increased from last year.

Test Incentive
Full Day
Half Day
Quarter Day
No Reward
06-07
50 (22.9%)
77 (35.3%)
58 (26.6%)
33 (15.1%)
05-06
64 (27.2%)
68 (28.9%)
39 (16.5%)
64 (27.2%)

Valedictorian Recognition – This year, co-valedictorians are being honored at our graduation. Tara Prine and Luke Putz are to be congratulated for their academic efforts with a tied GPA of 3.938. Luke was recognized at the Governor’s Scholarship recognition ceremony and Tara was recognized in the Channel 5 “Best in Class” ceremony.

A draft of a valedictorian/salutatorian determination procedure was given to the Board for consideration.

Prom – I was very pleased with the efforts of the junior class in their work and decorations for the prom. Mrs. Burrell and Mrs. Mitzelfelt are to be commended for the many extra hours in planning and preparation. The students were very will behaved.

The after prom committee of senior parents are also to be commended for the hours of work in hosting a successful After Prom. The students I have spoken to had a great evening.

Academic Achievement – To date every one of our varsity sports teams have been recognized for their academic achievement this year.
Iowa Girls’ High School Athletic Union - Volleyball and Basketball,“Excellence in Academic Achievement Award” – GPA – 3.2-3.6
Iowa High School Activities Association - Cross Country,“Distinguished Academic Achievement” – GPA – 3.25 and above
Iowa High School Activities Association - Football, Basketball, and Wrestling, “Excellence Academic Achievement” – GPA – 3.00-3.24

Athletic Director’s report submitted by Dave Ripperger:

Warhawk Open
56 people participated in this inaugural event. The weather was fantastic and everyone had a great time. We raised $2550.28 which is a phenomenal amount for the first time.

Over $1000 worth of prizes were handed out as either pin prizes or door prizes. Everybody walked away with something. Many people commented on how much fun the event was and how well it was run. We are looking forward to this becoming an anticipated annual event.

Some changes I am looking at: date (push it back so it won’t interfere with Drake Relays), make sure the coaches attend (some of our patrons were disappointed that there were few coaches in attendance), more entries (need to do a little better job of advertising throughout the community including Indianola), get more corporate sponsors for this event. This event will only get bigger as its reputation grows.

Lil’ Warhawk Relays
This was another successful track meet. I did make some more changes and automated the scoring which sped the process up; coaches were able to get the packets with their scores and results before they left which is something we have not been able to accomplish in my two years of running the event.

As usual, help was far and few between. I am not quite sure how we can improve the volunteering of adults for this event. I do want to thank those that did help, if we didn’t have them this would have been a long night.

Track
Great season so far. Boys won the I35 Relays and girls have had some individual success. At the POI Championships the boys finished 7th with no champions, the girls were 10th with no champions. Mr. Oliver is anticipating a strong showing at the district meet at Knoxville (hosted by Melcher-Dallas and Twin Cedars).

Golf
Appears to be going well too. Boys finished 10th in the POI Tournament, girls finished 12th with only one girl participating (there was a big test in History class which many of the girls did not want to miss out on). Jessica Casey finished in 9th place in the tournament.

Summer
Baseball practice has already started and there are about 20 boys playing this season. The rain has hampered these early practices; the first week will all be indoor sessions.

Softball starts next week.

Academic
POI Academic award winners for spring sports:

Girl's Golf All-Academic
Tara Hommer 3.588 Soph
Angie Steil 3.618 Senior

Girl's Track All-Academic
Angie Steil 3.618 Senior
Alex Bruce 3.774 Soph
Kayli Schurman 3.635 Soph

Boy's Track All-Academic
Levi Hunerdosse 3.903 Senior
Matt Farley 3.658 Senior

CONSENT AGENDA: The following items were on the consent agenda:
1. April 9, 2007, minutes
2. Financial reports

Motion by Jennifer Mihalovichh, seconded by Paul Mead to approve the items on the consent agenda. Ayes: 5.

STUDENT HEARING: Motion by John Burrell, seconded by Larrie Williams to hold a closed session as provided in Iowa Code Section 21.5(1)(e) of the open meetings law to conduct a hearing to determine whether to suspend or expel a student. Roll call vote was taken. Ayes: Burrell, Mead, Mihalovichh, Williams and Miller. The time was 7:30 p.m. The Board took a recess until 7:40 p.m. President Miller called the closed session to an end at 8:20 p.m.

No action was taken by the Board to suspend or expel the student who was the subject of the disciplinary hearing.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. Teacher Appreciation Week was observed the week of May 6th.
2. School Board Recognition Week is May 13-19.
3. The IASB School Law Conference will be held on May 15.
4. The IASBO Academy will be held May 16-18.
5. The graduation ceremony will be held May 20th.

BOARD GOALS: Dr. Hulleman presented proposed Board goals for the 2007-2008 school year. The Board asked that declining enrollment also be addressed in the Board goals. Board goals will be on the June board meeting agenda for approval. Communication with parents and discipline will also be on the June agenda for discussion.

FIVE-YEAR EXPENDITURE PLAN: The Board reviewed the updated five-year expenditure plan for facilities, transportation, and technology. This item will be on the June board meeting agenda for approval.

PERSONNEL CHANGES: Dr. Hulleman recommended the approval of the resignations of Sue Fears, Associate, and Mike Mason, Custodian; the appointments of Andrea DeWitt, Language Arts; Cindy Julian, JH Cheerleading Advisor; Butch Smith, Assistant HS Baseball Coach; the transfers of Tricia Dyer to Elementary Physical Education and Howard Phippen to Milo Lead Custodian; the contract modification of Natasha Cooper for a 75% contract for the 2007-2008 school year; and the termination of Rocky Blackford, Custodian. Motion by Jennifer Mihalovichh, seconded by John Burrell to approve the personnel changes as recommended. Ayes: 5.

MILO AND LACONA AIR CONDITIONING PROJECT: Dr. Hulleman presented an engineering proposal from Farris Engineering for the Milo and Lacona air conditioning project. The Board asked Dr. Hulleman to check with local contractors to get additional estimates on the cost of installing air conditioning in the Milo and Lacona buildings before proceeding with an engineer for the project. Motion by Larrie Williams, seconded by Paul Mead to table this item until estimates are obtained from other individuals. Ayes: 5.

LACONA STORAGE BUILDING: Dr. Hulleman related to the Board that two bids had been received for a storage building in Lacona. The Board reviewed the bids and asked Dr. Hulleman to get revised bids from the contractors with revised specifications. This item was postponed until the June Board meeting.

2007-2008 GRADUATES: Motion by Jennifer Mihalovichh, seconded by Larrie Williams to approve the list of the 2007-2008 potential graduates. Ayes: 5.

OPEN ENROLLMENT REQUESTS: Open enrollment requests were received for Hayden DeBlieck and Elliot DeBlieck to open enroll to the Indianola Community School District for the 2007-2008 school year. Motion by Paul Mead, seconded by John Burrell to approve the open enrollment requests. Ayes: Mead, Miller, and Burrell. Nays: Williams and Mihalovichh. Motion passed 3:2.

COOPERATIVE FOOD PURCHASING AGREEMENT: Dr. Hulleman recommended approving the Cooperative Food Purchasing Agreement for 2007-2008. Motion by John Burrell, seconded by Larrie Williams to approve the Cooperative Food Purchasing Agreement for 2007-2008. Ayes: 5.

COST SAVINGS IDEAS: Dr. Hulleman presented mowing proposals for all three sites plus the football, softball and baseball fields. The low bid for mowing was from Turner Lawn Care. Dr. Hulleman recommended reducing the FTE of custodians at the Jr./Sr. High School from 3.0 to 2.5 and maintain the second custodians at Milo and Lacona at 4 hours per day during the summer to offset the mowing contract costs and result in a net savings of approximately $7,000. Motion by Jennifer Mihalovichh, seconded by Paul Mead to approve the Turner Lawn Care mowing proposal. Ayes: Miller, Williams, Mead and Mihalovichh. Nays: Burrell. Motion passed 4:1.

Dr. Hulleman presented a list of possible cost savings ideas with estimated savings. Dr. Hulleman recommended approving the following items:

- Reuse paper and obtain surplus paper from printing companies
- Energy Conservation (Electric)
- Contract support services
- Discontinue subscription to Master Teacher
- Send newsletters via email when possible/limit mailing to one per family
- Lower temperatures in the classrooms in the winter; buildings at night; close doors in winter
- Eliminate ski trips
- Encourage home schooled students to dual enroll
- Conduct staff development in district (no outside trainers or consultants)

Dr. Hulleman estimated a cost savings of approximately $30,000 for the items recommended. Motion by Larrie Williams, seconded by Paul Mead to approve the nine items recommended. Ayes: Miller, Williams, Mead and Mihalovichh. John Burrell abstained from voting.

President Ron Miller adjourned the meeting at 10:03 p.m.

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