January 15, 2007

The Southeast Warren Board of Education met in regular session January 15, 2007, in the technology lab of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:33 p.m. The following board members were present: John Burrell and Paul Mead. Larrie Williams arrived at 5:36 p.m. Jennifer Birchette was absent. Superintendent Dr. Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Dr. Hulleman recommended moving the action agenda items B1, B2 and B3 to follow approval of the agenda. Motion by Paul Mead, seconded by John Burrell to approve the agenda as stated. Ayes: 3. (Larrie Williams was absent from the vote.)

HEARING ON MILO AND LIBERTY CENTER PARKING LOT: A hearing was held on the Milo and Liberty Center parking lot plans and specifications. Dan Hagen, engineer from Abaci Consulting, Inc., was present to answer questions concerning the parking lot specifications. Follow-up information will be obtained concerning the unit cost if the area of distressed asphalt to be removed and replaced exceeds 2,500 square yards in the Liberty Center parking lot. The contractor will also be asked what the deduct would be if the District has the County replace the culvert instead of the contractor being responsible for that portion of the specifications. Dan Hagen will prepare a contract proposal based on a flat fee for Abaci Consulting to act as project manager for the parking lot projects.

PARKING LOT PLANS: Dr. Hulleman recommended approving the plans, specifications, contract documents and estimate of cost for the Milo and Liberty Center Parking lot projects. Motion by Larrie Williams, seconded by Paul Mead to approve the plans, specifications, contract documents and estimate of cost for the Milo and Liberty Center Parking lot projects. Ayes: 4.

PARKING LOT CONTRACT: Dr. Hulleman recommended accepting the low bid from Norris Asphalt Paving in the amount of $255,000 for the Milo and Liberty Center Parking lots. Motion by Paul Mead, seconded by Larrie Williams to accept the bid from Norris Asphalt Paving in the amount of $255,000 for both projects. Ayes: 4.

Motion by Larrie Williams, seconded by Paul Mead to authorize the Board President to sign the contracts with Norris Asphalt Paving. Ayes: 4.


Transportation report submitted by Joel Mosher:

We had 31 extra bus trips for the month. I spent some time rewriting bus specifications to include current changes per state minimum standards.

Primary Principal’s report submitted by Charlotte Weaklend:

The Primary building will again participate in the St. Jude’s Math-a-thon. I am currently collecting parent permission slips and later this week will be ordering the materials according to the number of children participating. The children have a choice of doing math problems in a workbook or on an interactive CD-rom. All of the math work is done at home. The parents check the work for accuracy and help the students collect pledges based on their number of correct answers or straight donations to St. Jude’s Children’s Hospital in Memphis, Tennessee. St. Jude’s is a research facility where they work to find the cure to various forms of children’s diseases, including cancer. Children and their families stay there free. Our Iowa hospitals use St. Jude’s as a resource in helping them determine the most beneficial treatments for their young patients. This is a great service learning project for our students that directly involves the parents. However, participation is entirely voluntary.

We have begun our winter DIBELS testing and will be finishing later this month. This is a one-on-one phonics and reading fluency test that is given to all students kindergarten through third grade three times a year. I cover classrooms for the teachers during these testing sessions. Results are sent home with the students following the testing. These tests are important measures of reading growth, with regrouping of students for instruction following each testing period.

The McGruff Crime Dog will be visiting classrooms at the Primary building on January 24th to review basic stranger danger and bicycle/pedestrian safety with the children. For a small fee, parents will have the opportunity to have their child’s picture and fingerprints taken by a trained associate that day, with identification cards produced for each child to be used by law enforcement in case of an abduction. For a larger fee, DNA kits will also be made available for parents.

Partners in Education will be providing an interactive Rock-In-Preventions character/drug resistance assembly presentation at both the Primary and the Intermediate buildings on March 15th. Fifteen to thirty high school students will be chosen to train with the presenters early that morning and will be a part of the presentation and interaction with the youngsters after school begins.

Intermediate Principal’s report submitted by Cindy Butler is attached to the minutes.

Secondary Principal’s report submitted by Terry Gladfelter:

Student Teachers – We have 2 student teachers from Simpson for the second semester. Evan Schaefer will be assisting Mrs. Young, and Kate Wall will be with Mr. Vanstrien.

ACT Data – As a result of the Record Herald article on ACT scores, Mr. Tigner has done his own averaging of the ACT scores for our seniors. Twenty-seven seniors have taken the test. The highest test score is what has been averaged. This year’s data shows an average score of 20.96. That would be a significant improvement over the 19.8 score from last year.

ITBS/ITED Results – The following chart shows more positive news for this year. The chart compares the same students from last year to this year.

Grade 7
Grade 8
Grade 9
Grade 10
Grade 11

Tardy Information – We are carefully following the revised tardy policy in the student handbook and the data from first semester is showing a marked improvement over last year during the same period. We have more students with fewer tardies.

1st Semester 2006
1st Semester 2005
# of Tardies
# of Tardies

Lighten Up Iowa – Our teachers are going to have a little fun through the second week of May. We have a men’s and women’s team composed of most of the staff to see how much weight will be lost by May 10. We are looking into the possibility of having a contest that would involve student donations and giving the proceeds to a charitable organization.

Board Assignments: John Burrell submitted a copy of a letter from the Warren County Assessor for information purposes only. As a point of interest, the letter indicates the 2006 assessment for Warren County is $2,540,358,615, an increase of 4.58% over the previous year. The taxable valuation for the county is $1,312,327,443, up 1.56% over the previous year.

Larrie Williams related that the Athletic Boosters are concerned about the safety of the steps at the football field in front of the press box. The Athletic Boosters also expressed concern about the pea gravel under the bleachers getting out to the sidewalk where people can slip on it. The Boosters suggested installing some type of border to keep the gravel under the bleachers. Dr. Hulleman noted that the District would follow up on the concerns and take measures to correct the safety issues.

CONSENT AGENDA: The following items were on the consent agenda:
1. December 11, 2006, minutes
2. Financial reports
3. Second reading of Board Policy 503.9R, “Good Conduct Rule Grades 7-12”

Motion by John Burrell, seconded by Larrie Williams to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. The IASB ABLE Workshop will be held on January 18 in Pella. Dr. Hulleman and Paul Mead will attend the workshop.
2. The next Children First Forum meeting will be held on January 22 in Lacona.
3. The first meeting of negotiations with the certified staff will be held on January 22 at 4:00.
4. School Finance: The Board reviewed the concept of spending authority and combined district cost.
5. Superintendent’s Evaluation: Superintendent evaluation forms were given to board members. Dr. Hulleman recommended the following timeline to complete the evaluation process:

February 12 Completed evaluation forms turned into Board President
February 13-20 Summary of evaluations prepared by Board President or Board Secretary
February 21 Evaluation summary sent to board members and superintendent
March 12 Closed session with Board and superintendent to review evaluation summary

The consensus of the Board was to accept the timeline for the superintendent’s evaluation as recommended.

2007-2008 CALENDAR: Dr. Hulleman asked the Board for input on the 2007-2008 school calendar. Input will also be sought from the Children First Forum and from staff.

INSTRUCTIONAL SUPPORT LEVY: Dr. Hulleman recommended adopting a resolution of intent to participate in the instructional support program as follows:

1. Set the public hearing for 5:30 p.m. on February 12, and direct the Board Secretary to publish the notice of public hearing.
2. The Instructional Support Program shall not exceed 10 percent of the regular program district cost, including the budget adjustment/guarantee for the budget year.
3. The Instructional Support funds will be used for general fund purposes excluding dropout prevention programs, talented and gifted programs, physical plant and equipment levy uses, management levy uses, and special education negative balances.
4. The Program shall be funded using instructional support state aid, instructional support property tax and income surtax.

Motion by John Burrell, seconded by Larrie Williams to adopt the resolution of intent to participate in the instructional support program as recommended by Dr. Hulleman. Ayes: 4.

PERSONNEL CHANGES: A request was received from Jason Walter asking to be paid the supplemental salary for the Assistant Junior High Wrestling Coach position since there is no assistant. Dr. Hulleman recommended denying the request from Jason Walter to receive the salary for the Assistant Junior High Wrestling Coach position since there are only six junior high wrestlers. Motion by Paul Mead, seconded by Larrie Williams to deny the request from Jason Walter for the Assistant Junior High Wrestling Coach pay. Ayes: 4.

SCHOOL BUS PURCHASE: Joel Mosher related to the Board that three bids had been received for a 65-passenger school bus. Joel recommended accepting the low bid from Thomas Bus Sales in the amount of $74,631.00 without options. Joel also recommended purchasing a camera system from REI in the amount of $715.00 with installation to be done by the district. Motion by Larrie Williams, seconded by John Burrell to purchase a school bus from Thomas Bus Sales and to purchase and install a camera as per Joel’s recommendation. Ayes: 4.

BOARD POLICY SECTIONS 600 AND 601: The Board reviewed Board Policy Sections 600, “Educational Program” and 601, “General Organization”.

President Miller adjourned the meeting at 8:05 p.m.

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