SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETING
August 8, 2005

The Southeast Warren Board of Education met in regular session August 8, 2005, in the technology center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 7:00 p.m. The following board members were present: Chris Wadle, Jennifer Birchette, and John Burrell. Chris hardy was absent. Superintendent Harold Hulleman, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Motion by Jennifer Birchette, seconded by John Burrell to approve the agenda. Ayes: 4.

REPORTS:

Primary Principal’s report submitted by Charlotte Weaklend:

Our elementary summer remedial reading and math classes, serving a total of fifty students, were held in the Primary building from June 13th through June 30th. Kathy Taggart taught the first and second graders, Donna Clay worked with the third and fourth graders, and Pat Butler tutored the fifth and sixth graders. I appreciate the support of the school board and the participating parents in providing this important service to the students who needed it the most. Great strides in vital skill areas were made.

We are very excited about the new addition to our playground. The Partners in Education parent group, through their fund-raising efforts, have made it possible for us to purchase a brand new eight-seat swing to be installed on the east end of our playground. We are also purchasing eleven rubber mats to be installed at the base of each swing and each slide on the existing structure. These mats, together with additional wood fiber, will increase the safety of our playground. Installation is scheduled for Saturday, August 13th, beginning at 8:00 a.m. Raindate is Sunday, August 14th beginning at 1:00 p.m. We need parent and community volunteers to dig holes, assemble and install the swing frame, and spread the required fabric, pea gravel, and wood fiber ground cover. Please call Wendy Smith at 942-6143 or Melody Kibbe at 942-6504 if you have a few hours to spare on the 13th for this project.

I’d like to take this opportunity to invite the board members to our annual Open House to be held on August 30th from 7:00 to 8:00 p.m. We are very excited about the opening of another school year and look forward to showing off our beautiful building to parents and community members. While your are here, please notice the new computer lab in the media center, a new serving table and upright freezer in the kitchen, and the new swings in our playground.

Intermediate Principal’s report submitted by Cindy Butler:

1. We received the new reading materials during the summer and have scheduled the sales representative to work with our teachers on Monday, August 22nd and Thursday, October 13th.

2. Work on the building has progressed very well this summer thanks to the efforts of Silas and Allen. In addition to regular summer cleaning and maintenance they:
· put down new carpeting in the band office and storage area
· replaced and/or repaired ceiling in the older section of the building
· put a finish on the new window trim in the cafeteria and art room
· installed GFI plugs in the restroom/locker rooms
· painted outside doors in the older section of the building

Tom Schneider ran the new sidewalk to the delivery door of the cafeteria and poured new cement outside the library door.

3. We expect new playground equipment to be delivered soon. The new equipment will be installed within the area of our current equipment. Partners in Education plan to coordinate volunteers to install the equipment before school begins.

Secondary Principal’s report submitted by Terry Gladfelter:

Summer Construction
· Electrical – Panel box moved in the basement moved to the steps so the custodial staff does not have to walk in water to check the box should the pumps malfunction. Security lights around the school have been repaired to improve nighttime lighting. Current work is underway in the shops to bring electrical requirements up to code as identified in the EMC safety report. Improved lighting and exhaust fans will be installed in the faculty restrooms.

· Roof – The west wing and the boys locker room are completed. The girls locker room should be finished by the board meeting. Both locker rooms did not have the flashing installed correctly. Upon removing the old flashing it was found that a header (2x8) had never been installed on top of the wall before installing the flashing. The header has now been installed and new flashing had to be purchased to complete the project.

· Kitchen – The existing kettle has been disconnected and removed. We are awaiting delivery of the new kettle during the week of August 8.

SAI Conference – The School Administrators of Iowa hosted their annual conference August 2,3,4. There were excellent presentations on the challenges of educational change and raising the educational bar. One session I especially enjoyed was the sociological and societal changes that have taken place since World War I, the G.I generation, and the implications on students and teaching today, the Millennial generation.

Summer Teacher Meeting – An invitation was extended to our teachers to meet this summer and review our positive relation emphasis and Colorguard advisory program from the past year. We have had two meetings with six teachers in attendance and are looking at ways to further strengthen what we began last year. The educational data continually shows that a positive environment and relationships are critical in improving student achievement.

Legislative report: Chris Wadle related to the Board that an ICN session will be held on August 17th and 30th entitled “Legislative Advocacy Skills for Board Members”.

Athletic Boosters: Ron Miller related that the Athletic Boosters have been working diligently to prepare the football field. The bleachers have been moved, the goal posts are up and the fence will be installed within the next few days.

CONSENT AGENDA: The following items were on the consent agenda:
1. July 11, 2005 minutes
2. Financial reports
3. Approve the school nurse and the high school guidance counselor as Level I child abuse investigators and the Warren County Sheriff’s Department as Level II child abuse investigator
4. Approve Peoples Savings Bank and Bankers Trust Company, N.A. as bank depositories
5. Approve Indianola Record-Herald as official newspaper
6. Appoint Ahlers & Cooney, P.C., as School District legal counsel

Motion by Chris Wadle, seconded by Jennifer Birchette to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:
1. A copy of the inservice schedule for August 18-23 was given to board members.
2. An updated board calendar was given to board members.
3. August 15th is the deadline for any board member interested in filing a Statement of Candidacy for Election to the Area Education Agency Board of Directors.

SHARING WITH MELCHER-DALLAS: Dr. Hulleman related to the Board that employees would receive a copy of the complete report received from Eric Heitz summarizing the interviews conducted concerning sharing with the Melcher-Dallas School District. Dr. Hulleman related that portions of the report would be published in the Warren Pride over the next three months, starting in September.

CHILDREN FIRST FORUM: Dr. Hulleman presented a list of the 2004-2005 Children First Forum members. Board members were asked to suggest additional names for the 2005-2006 membership. High school students will also be included on the membership list for 2005-2006. The 2005-2006 membership list will be on the September agenda for approval.

PERSONNEL CHANGES: Dr. Hulleman recommended accepting the resignations of Natoshia Myers, One-on-One Associate; and Jan Shannon, part time custodian. Motion by Chris Wadle, seconded by Jennifer Birchette to accept the resignations as presented. Ayes: 4.

Dr. Hulleman recommended approving the appointments of Phil Oliver, Assistant Football Coach; John Burrell, Assistant Football Coach; Kim Warner, Director of Fall and Spring Plays; Deanna Stewart, Jr. High Cheerleading Advisor; and Brian Chaplin, One-on-One Associate. Motion by Jennifer Birchette, seconded by Chris Wadle to approve the appointments as presented. Ayes: 3. John Burrell abstained from voting.

STANDARDS AND BENCHMARKS: Dr. Hulleman recommended approving the proposed changes to the reading standards and benchmarks. The changes address phonemic awareness and phonics, which are integral parts of our reading program in the early grades. Motion by John Burrell, seconded by Jennifer Birchette to approve the changes to the standards and benchmarks as presented. Ayes: 4.

ROOF REPAIRS: Dr. Hulleman related that two bids had been received for replacing the roofs on the bus barn and daycare center. A quote of $19,261 from Hunt’s Local Contracting was received to cover the current roof with asphalt shingles; the second quote from A & C Custom in the amount of $20,649 is to remove the roof and replace it with a similar metal roof. Dr. Hulleman recommended accepting the bid from A & C Custom in the amount of $20,649 for the metal roof. The metal roof would better match the roof on the school building and includes new insulation. Motion by John Burrell, seconded by Chris Wadle to approve the bid from A & C Custom to do the roof repairs on the bus barn and daycare center. Ayes: 4.

SALE OF OLD SCHOOL HOUSE AND FOOD WARMER: Dr. Hulleman related that one bid had been received from Kurt Cronbaugh in the amount of $100 for the old school house at Liberty Center. The bid is for the building and all attached items in the building. The building will be removed and the site cleaned up within 90 days. No bids were received for the food warmer. The food warmer will be disposed of. Dr. Hulleman recommended accepting the bid from Kurt Cronbuagh for the old school house. Motion by Jennifer Birchette, seconded by Chris Wadle to accept the bid from Kurt Cronbaugh for the old school house. Ayes: 4.

ANNUAL PORGRESS REPORT: A draft copy of the 2004-2005 Annual Progress Report was presented to board members. Dr. Hulleman related that two pieces of data have not yet been received: The State Collaborative on Assessment and Student Standards (SCASS) and the American College Test (ACT). Dr. Hulleman recommended approval of the 2004-2005 Annual Progress Report with the addition of the SCASS and ACT data when received. Motion by Jennifer Birchette, seconded by John Burrell to approve the 2004-2005 Annual Progress Report with the stipulation that the additional data will be added when it is received. Ayes: 4.

SEPTEMBER BOARD MEETING: Dr. Hulleman recommended changing the September board meeting date from September 12th to September 19th in order to hold the organizational meeting after the school elections. Motion by Chris Wadle, seconded by John Burrell to change the September board meeting date to the 19th. Ayes: 4.

DISCUSS BOARD GOALS: The Board discussed the proposed 2005-2006 Board Goals. The goals will be brought back with the changes discussed at the September board meeting for Board approval.

SUPERINTENDENT EVALUATION: The Board discussed the process for the Superintendent’s evaluation. The consensus of the Board was to complete the evaluation form and return to the Board Secretary prior to the September board meeting. Evaluation of the Superintendent will be placed on the September agenda.

President Ron Miller adjourned the meeting at 7:58 p.m.

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