March 13, 2006

The Southeast Warren Board of Education met in regular session March 13, 2006, in the technology center of the Junior/Senior High School building. Board President Chris Wadle called the meeting to order at 5:33 p.m. The following board members were present: John Burrell, Jennifer Birchette, and Ron Miller. Chris Hardy was absent. Superintendent Harold Hulleman, Secondary Principal Terry Gladfelter, and Board Secretary Julie Wilson were also in attendance, along with members from the community.

AGENDA: Dr. Harold Hulleman noted the addition of a resignation under personnel items. Motion by John Burrell, seconded by Jennifer Birchette to approve the agenda as amended. Ayes: 4.


Transportation report submitted by Joel Mosher:

  1. We had eleven extra bus trips for the month.
  2. I have signed up all of the drivers for the required 3-hour stop class. The majority of the drivers are going on March 8th.
  3. I’m working on some time consuming repairs while we are in the slow trip time.

Primary Principal’s report submitted by Charlotte Weaklend:

  1. Attendance at the February 21st and 23rd Parent Teacher Conferences was a little lower than at the fall conferences, which is a typical occurrence in our building. In November, teachers met with 92% of the parents. In February, 88% of the scheduled conferences actually took place. Overall, attendance was down a little from previous years.
  2. Partners in Education decided to cancel this year’s elementary school carnival due to small numbers of parents who volunteered to sell tickets, run the carnival games, and work in the food stand. They have indicated a desire to survey the elementary parents to get a feel for why the volunteerism was down this year.
  3. On Friday, March 17th, Primary students will be encouraged to donate $1 to the Foundation for Children with Cancer and earn the privilege of wearing a hat all day at school during our “Hats On Day” celebration of strides that are being made in the battle against cancer. Participating students will also receive a special sticker to wear that day. A second grade reading group lead by Marcia Williams will present facts about childhood cancer to the student body during our morning character assembly. I will be reading a special book about the effects of childhood cancer also, and teachers will be encouraged to read additional books on the subject to their classes throughout the day.
  4. We are currently exploring the idea of starting up a Primary level student council to promote leadership and community service. Tim Babcock, our elementary guidance counselor, and I will be meeting with third grade teachers next month to discuss the details.
  5. Classroom and home activities highlighted in last week’s teacher newsletters included:

Preschool: finishing up a penguin unit & beginning a dinosaur unit, practicing writing the number 3, the beginning of a regular sharing time, reading aloud to students
Kindergarten: meeting the alphabet puppet Zippy Zebra, going on alphabet searches at school and home, listening to farm stories & learning sign language for common farm animal names, writing the numerals 0-50, and copying lines and shapes on geoboards
1st grade: recognizing adjectives that appeal to the five senses, making a graphic organizer describing what a vet does, exploring dental health, recognizing story characters, and working on spelling words
2nd grade: writing to pen pals in Canada and Thailand, sharing of class books with parents (encouraging parents to respond in writing), comparing and recording temperature fluctuations from day to day, writing notes to neighbors, dividing by 2, subtracting 6’s and 7’s, estimating sums, and measuring in feet and inches
3rd grade: starting a unit on birds, dissecting owl pellets with Beth from the Warren County Conservation Commission to look for the bones of animals that have been consumed by the owls, writing how-to directions for making a milkshake and making a paper heart, multiplying by 100 and 1,000, making change from a dollar, and identifying the lesson learned in a play entitled “The Crowded House”

Intermediate Principal’s report submitted by Cindy Butler:

  1. Parent Teacher Conferences February 21 & 23, 2006


    The total homeroom conferences held this February were almost exactly the same as November conference totals (87%), but up slightly compared to this time last year (83%).

  2. Mrs. Beard and Mrs. Oliver hosted a reading night on March 2nd, Dr. Seuss’ birthday. Thirty students attended. They read a variety of Dr. Seuss books and wrote a story in Dr. Seuss style. Additional staff members assisted and I thank all of them for putting together a wonderful event!
  3. We have two practicum students from Simpson College in addition to our two student teachers from Simpson.
  4. Science Night will be held on Thursday, March 16, beginning at 7:00. Everyone is invited to attend and view science projects from each grade level.
  5. The drug dog demonstrated his skills during a recent D.A.R.E. class. D.A.R.E. graduation will be held on Thursday, March 30th, beginning at 6:30.

Secondary Principal’s report submitted by Terry Gladfelter:

Mousetrap – School play – I would like to commend Mrs. Warner for her leadership in the production of the Agatha Christie play. The students did a great job at all three performances. Members of the community have also recognized the work as being one of the finest school plays at SEW in recent memory.

Library Donation – Last week a grandfather of one of our 7th grade students paid me a visit. He expressed his concern about the lack of books in our media center. With that concern, he produced a check for $400 dollars, requesting that it would be matched. There is still money remaining from the Wal-Mart Literacy Grant. Ms Schultz will have the opportunity to spend $800 on new books for the media center.

Establishing Community Pride (ECP) – Deanna Stewart has worked diligently this year to continue the work of this group. They along with the Art Club coordinated the gift giving for 14 families on the Angel Tree Project. ECP will also be doing the annual Easter Egg Hunts for Milo and Lacona. They will also be hosting a “Fun Night” on Saturday, April 8 from 7 pm to midnight for our junior high students. The evening will have a “Luau” theme with corresponding activities, games and prizes.

Athletic Department report submitted by Dave Ripperger and Mike Tierney:

Winter sports have come to a close. Successes were found at the end of the seasons. The girls’ basketball team showed improvement every week and eventually beat teams that had beaten them earlier in the season. The girls finished the season tied for ninth place with an overall record of 5-16. Angie Steil was named to 2nd Team All-POI and the All-Academic Teams.

The boys’ team also showed improvement every week as well. They did win their first round district game by defeating Melcher-Dallas (who we had lost to earlier in the season). The boys were tenth place in the POI and finished the season with a 5-19 mark. Luke Putz was a unanimous selection to the 1st Team All-POI Team. Andrew Gladfelter, Matt Farley, Kevin Manser, Luke Putz, and Eric Smith were all named to the All-Academic Team.

Wrestling was a little disappointing but ended the season on a positive note. The team finished with a 4-26 overall record. Hampered by injuries, illness, and discipline problems (in a few duals there were only three wrestlers), the team recovered to have one individual, Mike Bird, qualify for state. Michael is the 87th state qualifier in the schools’ history and continues the tradition of sending a wrestler to the state tournament for 25 straight seasons.

Football redistricting meeting was held on March 3. Due to the large number of schools dropping down to 8-man competition the state made some drastic changes to the football format. There will be eight districts; some with nine teams, some with eight. Due to these numbers the state has mandated that each district have a sister district. We have been paired to play two pre-district games with District 7 to our east. Due to this mandate we will have to travel to Winfield (134 miles) this year and WACO (120 miles) next year.

AD Convention will be held in Des Moines on March 27 and 28. Both of us will attend.

JH Track positions have been filled. JH girls’ assistant coach is Lacey Holmes and JH boys’ assistant coach will be Myrissa Gingerich.

Legislative report submitted by Chris Wadle: House File 2095 - Allowable growth at 4 percent, is still on the Senate Calendar. There has been talk of 6 percent in the Senate. The governor and key legislators are still working to find consensus on education reform. Issues being discussed include: hours vs. days of instruction, parent involvement, rigor and relevance, equity and efficiency, teacher quality, and preschool.

Allowable growth at 4 percent for the 2007-08 school = an increase of $205 per pupil and establishes a state cost per pupil of $5,333.

Warren County Conference Board: John Burrell related that the main topic of discussion at the last meeting was the large increase in the 2006-2007 budget, largely due to the purchase of aerial photography and legal expenses. The proposed salary increase for courthouse employees is 4%. Herbert Ruble was appointed to the Board of Review. There were 182 protests filed to the Board of Review for the 2005 session, 114 were upheld, 68 denied.

Children First Forum: Ron Miller related that the next Children First Forum meeting would be held March 27th. A representative from the U.S. Department of Education will be at the meeting to talk about the No Child Left Behind law.

Athletic Boosters: – The Athletic Boosters approved a contribution of $1500 for baseball safety equipment and baseball bats. The Milo concession stand was tabled until nicer weather. The Athletic Boosters will pay for half of the football camp fees this year.

Fine Arts Boosters – The Fine Arts Night was reviewed. The silent auction was a profitable addition to the evening. The Fine Arts Boosters will pay for headsets for the drama department.

CONSENT AGENDA: The following items were on the consent agenda:
1. February 13, 2006 minutes
2. Financial reports

Motion by Ron Miller, seconded by Jennifer Birchette to approve the items on the consent agenda. Ayes: 4.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:

  1. A copy of a thank you letter to Sheriff Lee for the excellent service provided during the investigation of threats by two students last week was given to board members.
  2. A copy of the letter from Mr. Gladfelter to the community following last week’s incident was given to board members.
  3. Letters have been sent to the parents of the students in juvenile detention stating that a ten-day suspension will begin if/when the student is eligible to return to school. A special board meeting may be called to determine the action to be taken following the ten-day suspension.
  4. A meeting was held with Melcher-Dallas this afternoon to discuss the possibility of a shared wrestling program next year. Dr. Hulleman would like to have the issue resolved by the end of April.
  5. An engineer is coming this Thursday at 3:30 to look over the parking lots. The Liberty Center and Milo parking lots are scheduled to be resurfaced this year.

DAYCARE PROGRAM GUIDELINES: Dr. Hulleman presented the following revised Sunset Sunrise Daycare guidelines effective April 1, 2006, to allow the program to continue for another year:

  1. The District will distribute a brochure highlighting the established daycare providers to all district families prior to the beginning of school each fall. In addition, this brochure will be distributed to all new families moving into the district during the school year.
  2. The Sunset Sunrise Daycare program will serve children who are ages three, four and five. The District will only publicize this program through District and building newsletters and on the District website.
  3. In all other ways, the District will cooperate with private daycare providers to maintain a healthy balance of locally provided care for the children in the district-wide community.
  4. The District will continue to operate its before and after school daycare service, as well as the summer daycare program. The summer daycare program will serve children who are ages 3-12.

Merna Becker addressed the Board concerning the issue of the school providing care for three and four-year-olds. Merna expressed the concern that local daycare providers have that the school’s daycare program for three and four-year-olds will take away from their businesses. There are currently several daycare providers in the area and they do not feel like now is the time for the school to also have a three-year-old daycare program. Merna related that the local providers also take part-time children, will take “active” children and accommodate extra early hours or very late hours.

Pat Chumbley asked the Board to explain what “cooperate with private daycare providers” meant? Dr. Hulleman related that the District was not interested in expanding the three-year-old program into a large program. The District would only like to serve enough three and four-year-olds to make the program self-supporting. If the numbers don’t increase, the Board would need to look at the program again. The current program was expanded at the request of parents and with administrative input.

Dr. Hulleman recommended to the Board to continue the daycare program as outlined. Motion by Ron Miller, seconded by John Burrell to approve the guidelines as listed. Ayes: 4.

COMMUNITY SURVEY: Doug Hommer, Albert Putz and Tom Farley presented a summary of the topics discussed at a community meeting held a week ago. Approximately twenty parents had met to discuss concerns they had with the District. Some of the topics discussed included the advantage of a full-time superintendent versus a part-time superintendent, elimination of an elementary principal to pay for a full time superintendent, concerns that previous staff resignations were due to lack of support from the administration and that there would be further staff resignations for the same reason, discipline, enforcement of rules, and destruction to physical equipment in the buildings. The group of community members asked for Board support of a process to provide input for dialog and change, such as a community survey. Dr. Hulleman will meet with Doug Hommer, Albert Putz and Tom Farley to work out the details of a parent group to put together a survey to obtain feedback from patrons about various aspects of the District.

FIVE-YEAR EXPENDITURE PLAN: Dr. Hulleman reviewed the expenditure plan that the Board approved last year. The major projects this year are the parking lots at Liberty Center and Milo. The consensus of the Board was to proceed with estimates for the parking lots.

SUPERINTENDENT EVALUATION: The following schedule was developed for the Superintendent’s evaluation:
April 10th Completed evaluation forms turned into Board President
May 1 Evaluation summary sent to Board members and superintendent
May 8 Closed session with Board and superintendent to review evaluation summary and discuss goals for superintendent
June 12 Superintendent’s goals presented to Board

PERSONNEL ITEMS: Dr. Hulleman recommended approval of the appointment of Myrissa Gingerich, Assistant JH Boys’ Track Coach, 4%-Step 1. Motion by Jennifer Birchette, seconded by John Burrell to approve the appointment of Myrissa Gingerich, Assistant JH Boys’ Track Coach. Ayes: 4.

Dr. Hulleman recommended approval of the early retirement request from Nancy Mead, elementary teacher, effective at the end of the 2005-2006 school year. Motion by Ron Miller, seconded by Jennifer Birchette to approve the early retirement request from Nancy Mead. Ayes: 4.

Dr. Hulleman recommended approval of the retirement request from Patricia Hampton, elementary secretary, effective at the end of the 2005-2006 school year. Motion by Ron Miller, seconded by Jennifer Birchette to approve the retirement request from Patricia Hampton. Ayes: 4.

Dr. Hulleman recommended approval of the resignation of Kimberly Warner, Spanish teacher, effective at the end of the 2005-2006 school year. Motion by John Burrell, seconded by Ron Miller to approve the resignation of Kimberly Warner. Ayes: 4.

HEARING ON EARLY START DATE: The calendar proposed for 2006-2007 includes a start date prior to the week that includes September 1. A hearing was held to allow community members present the opportunity to speak for or against the early start date of August 23rd. Dr. Hulleman related that a petition had been received with 68 signatures asking for a start date after September 1 or Labor Day.

APPROVE EARLY START DATE: Motion by Ron Miller, seconded by Jennifer Birchette to approve the early start date for the 2006-2007 school year. Ayes: 4. The administration will take a look at a later start date for the 2007-2008 school year.

APPROVE 2006-2007 SCHOOL CALENDAR: Motion by Ron Miller, seconded by John Burrell to approve the 2006-2007 school calendar. Ayes: 4.

APPROVE 2006-2007 BUDGET FOR PUBLICATION AND SET HEARING DATE: Julie Wilson presented the proposed 2006-2007 budget. The proposed tax rate is $17.99627 per $1,000 assessed valuation. Dr. Hulleman requested authorization to publish the budget and to schedule the public hearing on the budget at the regular board meeting on April 10. Motion by Ron Miller, seconded by John Burrell to authorize publication of the budget and to set the hearing date for April 10th. Ayes: 4.

ELP TRIP: Dr. Hulleman recommended approval of the ELP trip to Nauvoo, Illinois, April 20-21. Six sixth-grade students will be part of a group of ELP students from Southeast Warren, Pleasantville, Melcher-Dallas, and PCM on the trip. Motion by Jennifer Birchette, seconded by John Burrell to approve the ELP trip to Nauvoo, Illinois, April 20-21. Ayes: 4.

BOARD POLICY 406.2: Dr. Hulleman recommended revising Board Policy 406.2, “Substitute Teachers” to reflect an increase in the substitute teacher pay rate to $90 per day effective for the 2006-2007 school year. Motion by John Burrell, seconded by Ron Miller to approve the revision of Board Policy 406.2, “Substitute Teachers” to reflect the increase in substitute teacher pay to $90 per day effective for the 2006-2007 school year. Ayes: 4.

BOARD POLICY SECTIONS 401 AND 407: Motion by Ron Miller, seconded by Jennifer Birchette to approve the review and revision of Board Policy Sections 401, “Certified Personnel Selection”, and 407, “Non-Certified Personnel Selections”. Ayes: 4.

President Wadle adjourned the meeting at 7:28 p.m.

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