SOUTHEAST WARREN COMMUNITY SCHOOL
REGULAR BOARD MEETING
December 13, 2004
The Southeast Warren Board of Education met in regular session
December 13, 2004, in the technology center of the Junior/Senior
High School building. Board President Ron Miller called the meeting
to order at 5:02 p.m. The following board members were present:
Chris Hardy, Jennifer Birchette and Chris Wadle. John Burrell arrived
at 5:03 p.m. Superintendent Harold Hulleman, Secondary Principal
Terry Gladfelter, Primary Principal Charlotte Weaklend, Transportation
Director Joel Mosher and Board Secretary Julie Wilson were also
in attendance, along with members of the community.
AGENDA: Motion by Chris Hardy, seconded by Chris Wadle
to approve the agenda. Ayes: 4. (John Burrell was absent.)
Transportation Report submitted by Joel Mosher:
1. Bus inspection was held on November 2nd. This went very well.
We had a few 30-day repairs that have all been taken care of.
2. Winter activities are in full swing. So far, all trips and
routes are being covered without any problems.
3. With the consideration of the junior high sports being put
back into the school day, I want to relay to the Board that it
takes about 1½ hours to run the shuttle when they have practices
in both towns. We average 35-40 kids and around 35 miles each day.
Primary Principal’s Report submitted by Charlotte Weaklend:
1. Daycare update:
In October I reported that we had 2.8 students enrolled in our
4-year-old wrap around daycare program. Currently, that number
is somewhere between 2.4 and 4.0 full time equivalency students
(depending upon approval of an outstanding DHS application in the
case of one full time student and the intentions of the parent
in the case of a separate part time student) with the potential
for one more full time student sometime this spring. As I also
reported in October, we need 4.5 attending students to break even
on employee wages.
In telephone interviews with the eight private local daycare providers
listed in the school-generated daycare brochure, I learned that
none have turned down any 4-year-olds this fall or knew of any
4-year-olds currently in need of daycare. One indicated an intention
to discontinue her services sometime this summer. Several indicated
that Sunrise-Sunset’s decline in numbers could be attributed
to the fact that there are several new providers in the community
right now. When asked if they had any openings at this time, three
indicated that they are currently full, with five stating that
they could accommodate anywhere from one to four more either now
or later in the spring. Both the Milo and the Lacona communities
were represented in daycares that have openings at this time. Should
we choose to close down our four-year-old program at semester time
either permanently or just until next September, I feel confident
that I could give the outgoing students’ parents an adequate
list of potential reputable daycare providers to cover their needs.
I am awaiting instructions from the board regarding the future
of our four-year-old program, so that proper notifications to affected
parents and staff members can be made in a timely fashion.
Connie Fridley, Sunrise-Sunset Daycare supervisor, and I attended
the CACFP (Child and Adult Care Feeding Program) record keeping
workshop on December 7th. It is my intention to consolidate the
daily daycare meal and snack records kept by Connie and to submit
the monthly reports from the Primary office from now on. Karen
and I will share the duties associated with those reports, with
me signing off as the official daycare representative. The three
of us will work closely together during this transition period
to assure accuracy and timeliness.
2. The Primary’s first annual Math Night held at the school
on November 16th was a huge success with twenty students participating
with their parents. Parents followed their children as they played
math games set up in stations designated by grade levels and took
home many ideas and materials to expand math practice into the
home. We also kicked off our St. Jude’s Hospital math-a-thon
that evening with good participation. In all, thirty K-3 students
signed up for the math-a-thon with total pledges of $1,004.42 turned
in as of December 8th. A big thank you to our math night committee:
Marcia Williams, Beryl Presley, Cynthia Baker, Kathy Taggart and
Missi Wiley who planned, organized, and helped to supervise the
3. Parent-teacher conferences on November 9th and November 11th
were well attended with 95% of the scheduled conferences taking
place. The teachers enjoyed a meal each evening complements of
4. The profit from PIE’s recent Four Seasons fundraiser
for the Primary building totaled $5,680.40. This was a well-organized
fund-raiser with the ordered materials arriving prepackaged and
the parents being punctual in picking up the orders at the school.
A total of $1,236.63 worth of books were purchased during the Scholastic
Book Fair held the week of November 8th. Profits from that fundraiser
will come to the school in the form of books for the classrooms.
5. The Primary building was hopping from early morning to late
evening during Milo’s Small Town Country Christmas on December
4th with local vendors set up in the south hallway, a Santa’s
workshop where children made Christmas gifts in the art/music room,
various high school groups selling handmade goodies and a fundraiser
table for the Gillespie family sponsored by Rudy Wadle in the hallway
off the main foyer, PIE’s annual cookie walk in the main
foyer, and the local quilting club’s quilt show in the multi-purpose
room - a listed location on the tour of homes.
6. The annual elementary winter program was held the evening of
December 6th with a huge crowd attending. Thanks to all of the
parents and grandparents who attended, the high school basketball
teams for their help in setting up the high school gym for that
occasion and to Dr. Hulleman for his role in handing out candy
canes to the youngsters as they left the gym. It was a memorable
Intermediate Principal’s Report submitted by Cindy Butler:
1. Mid term reports went home on Monday, December 6. Every 4-6th
grade student receives a copy of his/her grades in all the academic
classes at this time.
2. Conference totals were down slightly from last year.
|Conferences Nov. 2004
3. Christmas activities include the music program on December
6th. Fourth grade students will attend the Nutcracker Ballet in
Des Moines on the 16th. The Intermediate students and staff are
participating in the high school art club’s holiday angel
4. The wrestlers came to read to the Intermediate students on
the 8th. They read a book, which tied into a character trait and
discussed it with the students. The teachers thought it went so
well they would encourage other groups or wrestlers to do a similar
activity. The key to the success was the planning that took place
Secondary Principal’s Report submitted by Terry Gladfelter:
1. National Certification – Congratulations to Mrs. Cooper
for having received her National Certification Early Adolescence
Social Studies/History. This was a process that took all of last
school year to complete. It involved submission of videotapes of
classroom teaching, written reflections and assessments of teaching,
and a national test in social studies. Sixty teachers applied statewide
in all subject areas. Thirty-seven received the certification.
Mrs. Cooper will receive from the state an annual stipend of $2500
per year for the next ten years for having received the certification.
2. Mid Term Grade Comparison – Last year there were 76 “F’s” at
mid term – this year 60. Last year there were 168 “D’s” at
mid term – this year 152.
3. Wrestler Reading – Mr. Ripperger divided his wrestling
team into two groups and they went to Lacona and Milo on Wednesday,
December 8. They spent time reading a story to the students about
character education and then a questioning time. Time was also
spent with the students reading to the wrestlers. This was a good
mentoring opportunity and teaching moment for the students.
4. State Drill Team Competition – Congratulations to the
Kick Line, Pom Line, and Flag Team for their recent ratings at
state competition. The Kick Line received a Division II rating,
the Pom Line a Division I rating, and the Flag Team a Division
I rating and also a 3rd place finish. Congratulations to the girls,
Ms Huyette, Ms Helverson, and Mrs. Hart for their supervision and
working with the students. (This was my first attendance at the
event. It’s very impressive!)
5. Senior Citizen Luncheon – Thank you Mr. Tigner and the
members of the National Honor Society for their organization and
completion of this annual event. The community was very gracious
and appreciative of the event. Dr. Hulleman and I had a good time
meeting and interacting with the guests.
Legislative report – Chris Wadle reported that the IASB
Delegate Assembly approved the following four resolutions as priority
resolutions to be pursued during the 2005 legislative session:
1. Supports state funding and legislation to address funding inequities
existing in the local option sales and services tax, property tax,
and other sources of revenue dedicated for infrastructure and supports
state funding and legislation that promotes property tax equity
(both regular and special levies) to minimize rate differences
between districts while maximizing resources for students.
2. Supports setting allowable growth at a rate that encourages
continuous school improvement and reflects actual cost increases
experienced by school districts. Therefore the allowable growth
rate for FY 2005-06 should be set at 6 percent, as the 4 percent
already committed is not sufficient to meet the increasing costs
of education. The allowable growth rate for FY 2006-07 should be
set no lower than 6 percent.
3. Supports full state funding to implement quality professional
development to improve student learning through each school district’s
Career Development Plan.
4. Supports funding to ensure that all three- and four-year olds
have access to high quality public school preschool program, to
be funded by revenues that do not divert what would otherwise be
Children First Forum – Ron Miller reported that several
topics were covered at the last Children First Forum meeting. The
group discussed discipline in all three buildings, sportsmanship
in the district, professional development activities, and the junior
high practice schedule. Tim Babcock presented a summary of his
responsibilities as Elementary Guidance Counselor for the Southeast
Warren and Melcher-Dallas school districts.
Athletic Boosters – Doug Hommer related to the Board
that the dirt work and tiling are done on the football field. The
seeding will be done in late February or March. Troy Williams is
trying to get the steel donated for the goal posts, so the only
cost would be for the labor. By the time the seeding is done, the
Athletic Boosters will have spent $22,000-$23,000 on the project
plus the cost of the goal posts. Their budget for the project is
$25,000. The Boosters would like for the Board to consider paying
for the cost to install a 4-foot fence along the sidelines of the
field between the spectators and players. Doug will get an estimate
of the cost to fence the field and bring it back to the Board for
consideration. The next project the Athletic Boosters would like
to work on is a new concession stand at Milo with restroom facilities.
Fine Arts Boosters – Jennifer Birchette reported
that the Junior/Senior High Christmas program would be held tonight.
CONSENT AGENDA: The following items were on the consent agenda:
1. Approve November 8, 2004, minutes
2. Approve financial reports
Motion by Jennifer Birchette, seconded by John Burrell to approve
the items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Dr. Hulleman reported on
the following items:
1. William Morain, from the Lamoni Community School District,
was nominated during the IASB District Caucus for a two-year term
on the IASB Board of Directors commencing January 2005. Board members
were asked to consider the candidacy. The consensus of the Board
was to support the candidacy.
2. An ABLE course will be held on January 13th focusing on improving
student learning in reading and other academic content areas. Board
members are to let Dr. Hulleman or Julie Wilson know if they would
like registrations to the meeting.
3. Dr. Hulleman’s January calendar was distributed to board
4. Two proposed 2005-2006 school calendars will be sent out to
staff for review. A recommendation will be made to the Board after
input is received from staff.
ADDENDUM TO LAGOON SALES AGREEMENT: Cory Frank, Warren
County Environmental Health Director, presented an addendum, as
proposed by the Warren County Board of Supervisors, to the lagoon
sales agreement. The agreement reads as follows: If the involved
real estate transaction comes to fruition, Warren County agrees
to not charge the Southeast Warren Community School District for
using the involved lagoon and the Southeast Warren Community School
District agrees to mow the involved lagoon area as needed and without
charge to Warren County. However, this agreement shall be null
and void if and when the Southeast Warren Community School District
averages discharging more than 6000 gallons of sewage per day over
a 30-day period (as measured by water usage) into the involved
sewage system. Motion by Chris Wadle, seconded by Chris Hardy to
approve the addendum to the lagoon sales agreement. Ayes: 5.
SUNRISE SUNSET DAYCARE PROGRAM: The Board discussed the
feasibility of continuing the 4-year-old wrap around daycare program.
Currently there are between 2.4 and 4.0 full time equivalency students
enrolled in the daycare program. The program needs 4.5 students
to break even on employee wages. The consensus of the Board was
to leave the daycare program as it currently is.
JH SPORTS PRACTICE SCHEDULE: Dr. Hulleman reported that
a survey was sent to 253 households of families who have students
in grades 4-12. To date, 48 responses have been received. Preliminary
results were given to board members. A final report with a numeric
summary of parent responses and comments written on the surveys
will be sent to board members prior to the January board meeting.
Also included with the preliminary survey results was data gathered
by Mr. Gladfelter concerning student participation in athletics
over the past ten years. This data indicates that the ratio of
students participating in sports over the past ten years has remained
relatively constant. The ratio for 2003-2004 was up from 2002-2003,
2003-2004 was the first year that junior high practices were held
FEASIBILITY STUDY: The consensus of the Board was approve
the following six questions to be asked of the interview groups
when conducting the Feasibility Study for sharing programs with
the Melcher-Dallas School District:
1. What do you see as the future of the district?
2. What factors should the district consider when making plans for the future?
3. Which of the following options do you think the district should pursue and
why – increased sharing, whole grade sharing?
4. Are the Southeast Warren and Melcher-Dallas districts compatible? Why or
5. What is the best way to ensure two-way communication of information and
6. What is an unbiased way to receive information?
PERSONNEL CHANGES: Dr. Hulleman recommended approval of
the following personnel changes: The appointments of Lacey Holmes,
Special Education Associate; Kelly Cox, Special Education Associate;
Wayne Klages, Regular Route Driver; James Funk, Jr., Substitute
Bus Driver; Jim Carr, Assistant JH Girls’ Basketball Coach;
Carson Stubbs, Assistant HS Baseball Coach; Nathan Bauer, Special
Education Associate; and the resignations of Mary Ulin, Special
Education Associate; and Larry Snuggs, Regular Route Driver. Motion
by Jennifer Birchette, seconded by Chris Hardy to approve the appointments
and resignations as listed. Ayes: 5.
HISTORY TRIP: The Board was provided with additional information
about the 2005 history trip including a letter to parents that
outlines the expectations for students and the possible consequences
if students do not comply with these rules. The administration
recommended approval of the trip. Motion by Chris Hardy, seconded
by John Burrell to approve the history trip. Ayes: 5.
SCHOOL BUS SPECIFICATIONS: Joel Mosher, Transportation
Director, related that the two sets of specifications, one set
for the body and one set for the chassis, were almost identical
to the last bus that was purchased. The tire size and an armrest
for the driver were the only items changed on the specifications.
The specifications are for a 65-passenger bus. Motion by Jennifer
Birchette, seconded by Chris Hardy to approve the school bus specifications
along with approval to start the bidding process. Ayes: 5.
SEMESTER TEST POLICY: Dr. Hulleman recommended approval
of an addendum to the student handbook that relates to the semester
test exemption. The addendum for the spring semester of the 2004-2005
school year, based upon ITED results, is as follows:
- Composite Score – 75th percentile and above, no scores
below the proficient level (40th percentile)
- No exams at end of second semester as long as attendance
requirements are met.
- Composite Score – 40th – 75th percentile, must
be proficient in reading, math, and science (40th percentile)
- May drop 1 core and 1 elective from second semester
exams as long as attendance requirements are met.
- Composite Score – showing any improvement
- May drop 1 elective from second semester exams as long
as attendance requirements are met.
Motion by Chris Wadle, seconded by Jennifer Birchette to approve
the addendum to the semester test exemption policy. Ayes: 5.
FEES FOR SCHOOL USE: Motion by Jennifer Birchette, seconded
by Chris Wadle to approve the first reading of Board Policy Regulation
1004.1R, Fees for School Use. Ayes: 5.
EARLY RETIREMENT BENEFITS: Motion by Chris Hardy, seconded
by Jennifer Birchette to approve the first reading of Board Policy
403.5, Early Retirement Benefits. Ayes: 5.
BOARD POLICY SERIES 900: The Board reviewed Board Policy
Series 900 Building and Sites. No revisions were made.
TERMINATION OF CONTRACT: Dr. Hulleman recommended that
the contract of Doris Kay Hutton be terminated. Motion by Chris
Hardy, seconded by John Burrell to terminate the contract of Doris
Kay Hutton. Roll call vote was taken. Ayes: Wadle, Birchette, Hardy,
Burrell and Miller. Nays: 0. Motion passed 5:0.
President Ron Miller adjourned the meeting at 6:32 p.m.
Return to top