December 13, 2004

The Southeast Warren Board of Education met in regular session December 13, 2004, in the technology center of the Junior/Senior High School building. Board President Ron Miller called the meeting to order at 5:02 p.m. The following board members were present: Chris Hardy, Jennifer Birchette and Chris Wadle. John Burrell arrived at 5:03 p.m. Superintendent Harold Hulleman, Secondary Principal Terry Gladfelter, Primary Principal Charlotte Weaklend, Transportation Director Joel Mosher and Board Secretary Julie Wilson were also in attendance, along with members of the community.

AGENDA: Motion by Chris Hardy, seconded by Chris Wadle to approve the agenda. Ayes: 4. (John Burrell was absent.)



Transportation Report submitted by Joel Mosher:

1. Bus inspection was held on November 2nd. This went very well. We had a few 30-day repairs that have all been taken care of.

2. Winter activities are in full swing. So far, all trips and routes are being covered without any problems.

3. With the consideration of the junior high sports being put back into the school day, I want to relay to the Board that it takes about 1½ hours to run the shuttle when they have practices in both towns. We average 35-40 kids and around 35 miles each day.

Primary Principal’s Report submitted by Charlotte Weaklend:

1. Daycare update:

In October I reported that we had 2.8 students enrolled in our 4-year-old wrap around daycare program. Currently, that number is somewhere between 2.4 and 4.0 full time equivalency students (depending upon approval of an outstanding DHS application in the case of one full time student and the intentions of the parent in the case of a separate part time student) with the potential for one more full time student sometime this spring. As I also reported in October, we need 4.5 attending students to break even on employee wages.

In telephone interviews with the eight private local daycare providers listed in the school-generated daycare brochure, I learned that none have turned down any 4-year-olds this fall or knew of any 4-year-olds currently in need of daycare. One indicated an intention to discontinue her services sometime this summer. Several indicated that Sunrise-Sunset’s decline in numbers could be attributed to the fact that there are several new providers in the community right now. When asked if they had any openings at this time, three indicated that they are currently full, with five stating that they could accommodate anywhere from one to four more either now or later in the spring. Both the Milo and the Lacona communities were represented in daycares that have openings at this time. Should we choose to close down our four-year-old program at semester time either permanently or just until next September, I feel confident that I could give the outgoing students’ parents an adequate list of potential reputable daycare providers to cover their needs. I am awaiting instructions from the board regarding the future of our four-year-old program, so that proper notifications to affected parents and staff members can be made in a timely fashion.

Connie Fridley, Sunrise-Sunset Daycare supervisor, and I attended the CACFP (Child and Adult Care Feeding Program) record keeping workshop on December 7th. It is my intention to consolidate the daily daycare meal and snack records kept by Connie and to submit the monthly reports from the Primary office from now on. Karen and I will share the duties associated with those reports, with me signing off as the official daycare representative. The three of us will work closely together during this transition period to assure accuracy and timeliness.

2. The Primary’s first annual Math Night held at the school on November 16th was a huge success with twenty students participating with their parents. Parents followed their children as they played math games set up in stations designated by grade levels and took home many ideas and materials to expand math practice into the home. We also kicked off our St. Jude’s Hospital math-a-thon that evening with good participation. In all, thirty K-3 students signed up for the math-a-thon with total pledges of $1,004.42 turned in as of December 8th. A big thank you to our math night committee: Marcia Williams, Beryl Presley, Cynthia Baker, Kathy Taggart and Missi Wiley who planned, organized, and helped to supervise the math games.

3. Parent-teacher conferences on November 9th and November 11th were well attended with 95% of the scheduled conferences taking place. The teachers enjoyed a meal each evening complements of PIE.

4. The profit from PIE’s recent Four Seasons fundraiser for the Primary building totaled $5,680.40. This was a well-organized fund-raiser with the ordered materials arriving prepackaged and the parents being punctual in picking up the orders at the school. A total of $1,236.63 worth of books were purchased during the Scholastic Book Fair held the week of November 8th. Profits from that fundraiser will come to the school in the form of books for the classrooms.

5. The Primary building was hopping from early morning to late evening during Milo’s Small Town Country Christmas on December 4th with local vendors set up in the south hallway, a Santa’s workshop where children made Christmas gifts in the art/music room, various high school groups selling handmade goodies and a fundraiser table for the Gillespie family sponsored by Rudy Wadle in the hallway off the main foyer, PIE’s annual cookie walk in the main foyer, and the local quilting club’s quilt show in the multi-purpose room - a listed location on the tour of homes.

6. The annual elementary winter program was held the evening of December 6th with a huge crowd attending. Thanks to all of the parents and grandparents who attended, the high school basketball teams for their help in setting up the high school gym for that occasion and to Dr. Hulleman for his role in handing out candy canes to the youngsters as they left the gym. It was a memorable evening.

Intermediate Principal’s Report submitted by Cindy Butler:

1. Mid term reports went home on Monday, December 6. Every 4-6th grade student receives a copy of his/her grades in all the academic classes at this time.

2. Conference totals were down slightly from last year.

Conferences Nov. 2004
Mr. Jones
Mrs. Ripperger
Mrs. Clay
Mrs. Schneider
Mr. Harken
Mrs. Mead
Homeroom Totals
Mrs. Beard
Mrs. Butler
Homeroom Totals

3. Christmas activities include the music program on December 6th. Fourth grade students will attend the Nutcracker Ballet in Des Moines on the 16th. The Intermediate students and staff are participating in the high school art club’s holiday angel tree project.

4. The wrestlers came to read to the Intermediate students on the 8th. They read a book, which tied into a character trait and discussed it with the students. The teachers thought it went so well they would encourage other groups or wrestlers to do a similar activity. The key to the success was the planning that took place before hand.

Secondary Principal’s Report submitted by Terry Gladfelter:

1. National Certification – Congratulations to Mrs. Cooper for having received her National Certification Early Adolescence Social Studies/History. This was a process that took all of last school year to complete. It involved submission of videotapes of classroom teaching, written reflections and assessments of teaching, and a national test in social studies. Sixty teachers applied statewide in all subject areas. Thirty-seven received the certification. Mrs. Cooper will receive from the state an annual stipend of $2500 per year for the next ten years for having received the certification.

2. Mid Term Grade Comparison – Last year there were 76 “F’s” at mid term – this year 60. Last year there were 168 “D’s” at mid term – this year 152.

3. Wrestler Reading – Mr. Ripperger divided his wrestling team into two groups and they went to Lacona and Milo on Wednesday, December 8. They spent time reading a story to the students about character education and then a questioning time. Time was also spent with the students reading to the wrestlers. This was a good mentoring opportunity and teaching moment for the students.

4. State Drill Team Competition – Congratulations to the Kick Line, Pom Line, and Flag Team for their recent ratings at state competition. The Kick Line received a Division II rating, the Pom Line a Division I rating, and the Flag Team a Division I rating and also a 3rd place finish. Congratulations to the girls, Ms Huyette, Ms Helverson, and Mrs. Hart for their supervision and working with the students. (This was my first attendance at the event. It’s very impressive!)

5. Senior Citizen Luncheon – Thank you Mr. Tigner and the members of the National Honor Society for their organization and completion of this annual event. The community was very gracious and appreciative of the event. Dr. Hulleman and I had a good time meeting and interacting with the guests.

Legislative report – Chris Wadle reported that the IASB Delegate Assembly approved the following four resolutions as priority resolutions to be pursued during the 2005 legislative session:

1. Supports state funding and legislation to address funding inequities existing in the local option sales and services tax, property tax, and other sources of revenue dedicated for infrastructure and supports state funding and legislation that promotes property tax equity (both regular and special levies) to minimize rate differences between districts while maximizing resources for students.

2. Supports setting allowable growth at a rate that encourages continuous school improvement and reflects actual cost increases experienced by school districts. Therefore the allowable growth rate for FY 2005-06 should be set at 6 percent, as the 4 percent already committed is not sufficient to meet the increasing costs of education. The allowable growth rate for FY 2006-07 should be set no lower than 6 percent.

3. Supports full state funding to implement quality professional development to improve student learning through each school district’s Career Development Plan.

4. Supports funding to ensure that all three- and four-year olds have access to high quality public school preschool program, to be funded by revenues that do not divert what would otherwise be K-12 resources.

Children First Forum – Ron Miller reported that several topics were covered at the last Children First Forum meeting. The group discussed discipline in all three buildings, sportsmanship in the district, professional development activities, and the junior high practice schedule. Tim Babcock presented a summary of his responsibilities as Elementary Guidance Counselor for the Southeast Warren and Melcher-Dallas school districts.

Athletic Boosters – Doug Hommer related to the Board that the dirt work and tiling are done on the football field. The seeding will be done in late February or March. Troy Williams is trying to get the steel donated for the goal posts, so the only cost would be for the labor. By the time the seeding is done, the Athletic Boosters will have spent $22,000-$23,000 on the project plus the cost of the goal posts. Their budget for the project is $25,000. The Boosters would like for the Board to consider paying for the cost to install a 4-foot fence along the sidelines of the field between the spectators and players. Doug will get an estimate of the cost to fence the field and bring it back to the Board for consideration. The next project the Athletic Boosters would like to work on is a new concession stand at Milo with restroom facilities.

Fine Arts Boosters – Jennifer Birchette reported that the Junior/Senior High Christmas program would be held tonight.

CONSENT AGENDA: The following items were on the consent agenda:
1. Approve November 8, 2004, minutes
2. Approve financial reports

Motion by Jennifer Birchette, seconded by John Burrell to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following items:

1. William Morain, from the Lamoni Community School District, was nominated during the IASB District Caucus for a two-year term on the IASB Board of Directors commencing January 2005. Board members were asked to consider the candidacy. The consensus of the Board was to support the candidacy.

2. An ABLE course will be held on January 13th focusing on improving student learning in reading and other academic content areas. Board members are to let Dr. Hulleman or Julie Wilson know if they would like registrations to the meeting.

3. Dr. Hulleman’s January calendar was distributed to board members.

4. Two proposed 2005-2006 school calendars will be sent out to staff for review. A recommendation will be made to the Board after input is received from staff.

ADDENDUM TO LAGOON SALES AGREEMENT: Cory Frank, Warren County Environmental Health Director, presented an addendum, as proposed by the Warren County Board of Supervisors, to the lagoon sales agreement. The agreement reads as follows: If the involved real estate transaction comes to fruition, Warren County agrees to not charge the Southeast Warren Community School District for using the involved lagoon and the Southeast Warren Community School District agrees to mow the involved lagoon area as needed and without charge to Warren County. However, this agreement shall be null and void if and when the Southeast Warren Community School District averages discharging more than 6000 gallons of sewage per day over a 30-day period (as measured by water usage) into the involved sewage system. Motion by Chris Wadle, seconded by Chris Hardy to approve the addendum to the lagoon sales agreement. Ayes: 5.

SUNRISE SUNSET DAYCARE PROGRAM: The Board discussed the feasibility of continuing the 4-year-old wrap around daycare program. Currently there are between 2.4 and 4.0 full time equivalency students enrolled in the daycare program. The program needs 4.5 students to break even on employee wages. The consensus of the Board was to leave the daycare program as it currently is.

JH SPORTS PRACTICE SCHEDULE: Dr. Hulleman reported that a survey was sent to 253 households of families who have students in grades 4-12. To date, 48 responses have been received. Preliminary results were given to board members. A final report with a numeric summary of parent responses and comments written on the surveys will be sent to board members prior to the January board meeting.

Also included with the preliminary survey results was data gathered by Mr. Gladfelter concerning student participation in athletics over the past ten years. This data indicates that the ratio of students participating in sports over the past ten years has remained relatively constant. The ratio for 2003-2004 was up from 2002-2003, 2003-2004 was the first year that junior high practices were held after school.

FEASIBILITY STUDY: The consensus of the Board was approve the following six questions to be asked of the interview groups when conducting the Feasibility Study for sharing programs with the Melcher-Dallas School District:
1. What do you see as the future of the district?
2. What factors should the district consider when making plans for the future?
3. Which of the following options do you think the district should pursue and why – increased sharing, whole grade sharing?
4. Are the Southeast Warren and Melcher-Dallas districts compatible? Why or why not?
5. What is the best way to ensure two-way communication of information and concerns?
6. What is an unbiased way to receive information?

PERSONNEL CHANGES: Dr. Hulleman recommended approval of the following personnel changes: The appointments of Lacey Holmes, Special Education Associate; Kelly Cox, Special Education Associate; Wayne Klages, Regular Route Driver; James Funk, Jr., Substitute Bus Driver; Jim Carr, Assistant JH Girls’ Basketball Coach; Carson Stubbs, Assistant HS Baseball Coach; Nathan Bauer, Special Education Associate; and the resignations of Mary Ulin, Special Education Associate; and Larry Snuggs, Regular Route Driver. Motion by Jennifer Birchette, seconded by Chris Hardy to approve the appointments and resignations as listed. Ayes: 5.

HISTORY TRIP: The Board was provided with additional information about the 2005 history trip including a letter to parents that outlines the expectations for students and the possible consequences if students do not comply with these rules. The administration recommended approval of the trip. Motion by Chris Hardy, seconded by John Burrell to approve the history trip. Ayes: 5.

SCHOOL BUS SPECIFICATIONS: Joel Mosher, Transportation Director, related that the two sets of specifications, one set for the body and one set for the chassis, were almost identical to the last bus that was purchased. The tire size and an armrest for the driver were the only items changed on the specifications. The specifications are for a 65-passenger bus. Motion by Jennifer Birchette, seconded by Chris Hardy to approve the school bus specifications along with approval to start the bidding process. Ayes: 5.

SEMESTER TEST POLICY: Dr. Hulleman recommended approval of an addendum to the student handbook that relates to the semester test exemption. The addendum for the spring semester of the 2004-2005 school year, based upon ITED results, is as follows:

  • Composite Score – 75th percentile and above, no scores below the proficient level (40th percentile)
    • No exams at end of second semester as long as attendance requirements are met.
  • Composite Score – 40th – 75th percentile, must be proficient in reading, math, and science (40th percentile)
    • May drop 1 core and 1 elective from second semester exams as long as attendance requirements are met.
  • Composite Score – showing any improvement
    • May drop 1 elective from second semester exams as long as attendance requirements are met.

Motion by Chris Wadle, seconded by Jennifer Birchette to approve the addendum to the semester test exemption policy. Ayes: 5.

FEES FOR SCHOOL USE: Motion by Jennifer Birchette, seconded by Chris Wadle to approve the first reading of Board Policy Regulation 1004.1R, Fees for School Use. Ayes: 5.

EARLY RETIREMENT BENEFITS: Motion by Chris Hardy, seconded by Jennifer Birchette to approve the first reading of Board Policy 403.5, Early Retirement Benefits. Ayes: 5.

BOARD POLICY SERIES 900: The Board reviewed Board Policy Series 900 Building and Sites. No revisions were made.

TERMINATION OF CONTRACT: Dr. Hulleman recommended that the contract of Doris Kay Hutton be terminated. Motion by Chris Hardy, seconded by John Burrell to terminate the contract of Doris Kay Hutton. Roll call vote was taken. Ayes: Wadle, Birchette, Hardy, Burrell and Miller. Nays: 0. Motion passed 5:0.

President Ron Miller adjourned the meeting at 6:32 p.m.

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