SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETING
November 8, 2004

The Southeast Warren Board of Education met in regular session November 8, 2004 in the technology center of the Junior/Senior High School building. Board Vice-President John Burrell called the meeting to order at 7:00 p.m. The following board members were present: Chris Hardy, Jennifer Birchette and Chris Wadle. President Ron Miller arrived at 7:10 p.m. Superintendent Dr. Harold Hulleman, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, Secondary Principal Terry Gladfelter and Board Secretary Julie Wilson were also in attendance, along with members of the community.

AGENDA: Motion by Chris Hardy, seconded by Chris Wadle to approve the agenda. Ayes: 4. (President Ron Miller was absent.)

REPORTS:

Transportation report submitted by Joel Mosher:
1. Bus inspections were held on November 2nd.
2. The new bus was put into service on October 12th.
3. At this point I would like the Board to consider the purchase of another bus for the beginning of the 2005-2006 school year and a van.
4. At the start of next year I’m gong to put bus #12 as a spare and put bus #3 back on a route. But with three of the 2000 busses and the 1999 bus being bought at the same time I would like to see them replaced one at a time. By doing this it would put the district in a 10-year replacement cycle. It seems there is a growing need for vans used by administration and special education classes. I would like to get into some kind of rotation for van replacement. The 2002 van was purchased new in 2002, the rest were bought used.

Primary Principal’s report by Charlotte Weaklend:

1. Fall DIBELS and MAP testing has been completed. Both establish a good baseline to measure student progress throughout the year. Results will be shared with parents at parent-teacher conferences this week and used in planning instruction, especially for those students who are struggling in reading. In addition to reading comprehension, math computation has been identified as an area for greater emphasis this year in our building. The third graders completed the Iowa Tests of Basic Skills this week – yet another source of data for instructional decision-making.

2. Our Kindergarten Grandparents’ Week – October 18 through the 22nd, where grandparents are invited to visit school and eat lunch with their kindergartners, was a great success this year. Fifty-two grandparents from Carlisle, Norwalk, Urbandale, West Des Moines, Milo, Marengo, Chariton, Applington, Indianola, Albia, and Winterset participated this year. Thanks to the kindergarten teachers for organizing this event again this year and to our kitchen staff, Doris Gillespie and Lori Mason, for their extra efforts in feeding the extra people.

3. Thanks to the efforts of Marcia Williams and Megan Morhardt, several worthwhile activities were made available to our students during Red Ribbon Week. Those activities included: presentations from Mr. Babcock and Mrs. Butler about leading a drug-free life and the difference between good drugs and bad drugs during morning opening character assemblies, teacher-written songs and chants to be learned by the students, presentation by high school FFA members of red ribbons that everyone wore throughout the week, the signing of drug-free pledges by students, and the giving of drug-free wrist bands, suckers, and stickers, as well as a “wear something red” day and a “wear a hat” day.

4. The Partners in Education group is holding their second Scholastic Book Fair of the year this week, this time in conjunction with parent-teacher conferences. Not only do these book fairs enlarge home libraries of books for children to read, but they also increase the number of books in the classrooms. Research has shown that reading skills are reinforced through multiple opportunities to read. Owning their own books encourages students to read the same books again and again – another proven reading strategy for beginning readers.

5. Scheduling for parent-teacher conferences to be held this week has been completed. We are looking forward to good attendance. Report cards for this first quarter of the school year will be handed out to the parents at conferences. Parents will then have the opportunity to gain immediate clarification of any questions they may have. Subsequent report cards for the year will be sent home with the students.

6. The building will again be open on December 4th for the annual Small Town Country Christmas celebration here in Milo. The local quilt club will again be displaying quilts in the multi-purpose room. They are actually included as a stop in the tour of homes this year. Local vendors will be set up in the hallways. PIE will be hosting a cookie walk in the main foyer and a Santa’s workshop, where children may create Christmas gifts for their parents, in the art room. This is a great opportunity for many community members and visitors to our community to enjoy our beautiful new building. Our annual Winter Music Program will be held in the high school gymnasium at 7:00 p.m. on December 6th.

Intermediate Principal’s report submitted by Cindy Butler:

1. We celebrated Red Ribbon Week October 25th to 29th. The FFA sponsored a poster contest for 6th grade students. Chaylee Weeks received a savings bond for the best poster. Mrs. Ripperger and Mr. Babcock planned the week’s activities.

2. DARE – Drug Abuse Resistance Education began for sixth graders on November 1st. Warren County Deputy Randy Spurr will lead the classes again this year.

3. The Partners in Education group is very active. They held a successful fundraiser last month to raise money for playground equipment. They are sponsoring a book fair to be held next week during conferences and they will provide a meal for teachers during conference evenings.

4. November 2nd was the first of the character trips planned for the year. Students completed a community service project outside of school and met academic and behavioral requirements in order to attend. We had 59 students of great character participate in the trip. Parents from each grade level accompanied Mrs. Schneider and the students to Camp Wesley Woods. The PIE committee agreed to provide funds for the transportation.

5. We will begin taking Basic Skills Tests on the 8th and will finish on the 16th. Tests will be given the first part of each day.

6. Mrs. Carol Oliver started as a part time reading teacher on November 1. She is working with individual students and small groups from each grade level. Each grade level team decided on a plan to incorporate Mrs. Oliver’s skills into reading instruction. As the year progresses we will evaluate each plan, making adjustments where necessary.

Secondary Principal’s report submitted by Terry Gladfelter:

1. AED – Automated External Defibrillator – has been installed at the northwest entrance to the gymnasium above the water fountain area. The Milo Fire Department donated the defibrillator. Ten of our teachers and staff have just received CPR training and certification. The training included use of the defibrillator. Signs will also be posted at the entrance to the building signifying that an AED is in the building. Thanks to the faculty and staff that gave up an evening and the cost of the class to receive the training.

2. ISU College Visit – ISU will be having a career-shadowing day on November 8. One hundred seventh and eighth grade students from across the state will spend a day on campus visiting the different schools and colleges. Selection was based upon a submitted essay by the students. Ms. Chamberlain made this a writing project for her 7th and 8th grade students and over 90 essays were submitted. Of the 100 students chosen, SEW had 10 selected. We had two seventh grade students and eight eighth grade students selected. The students were Megan Karimi (7), Rosie Petry (7), Alex Bruce (8), Ariel Downs (8), Carolina Eckert (8), Caitlin Ellingson (8), Josh Manley (8), Hannah Norem (8), Austin Putz (8), and Blake Roush (8). Congratulations!

3. PSAT Meritorious Student – Korie Downs, a senior, recently received recognition from the National Merit Test for her score on the PSAT test. Though not one of the 16,000 nationwide that move on to the scholarship level, Korie was one of the 36,000 students nationwide that was recognized for high achievement scores on the test.

4. 1st Quarter Grades – Last year there were 64 “F’s” at the quarter – this year 31. Last year there were 136 “D’s” at the quarter – this year 125. I asked the faculty why they think the numbers have dropped and some of the reasons given were:

  • The information learned and being tried from the Fitzpatirck seminar
  • Several teachers are approaching grading more from a content perspective vs. homework penalties
  • Positive relations with students – respect

5. ITBS/ITED Incentives

  • Composite Score – 75th percentile and above, no scores below the proficient level (40th percentile)
    • Full day off from school
    • No exams at end of second semester as long as attendance requirements are met.
  • Composite Score – 40th – 75th percentile, must be proficient in reading, math, and science (40th percentile)
    • ½ day off from school
    • May drop 1 core and 1 elective from second semester exams as long as attendance requirements are met.
  • Composite Score – showing any improvement
    • Two periods off from school
    • May drop 1 elective from second semester exams as long as attendance requirements are met.

Athletic Boosters – Chris Hardy reported that Andy Schurman had been elected President of the Athletic Boosters. The Athletic Boosters will be financing the costs to level the football field; the work on the field will begin this fall.

Fine Arts Boosters – Jennifer Birchette reported that the fall play was held this past weekend. The Fine Arts Boosters will meet Thursday night.

CONSENT AGENDA: The following items were on the consent agenda:
1. October 11, 2004 minutes
2. Financial reports

Motion by Jennifer Birchette, seconded by Chris Hardy to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Dr. Harold Hulleman related that he would send an update to the Board each week by email.

HISTORY TRIP: Mike Tierney presented information to the Board concerning the proposed history trip to be taken during spring break 2005. The Board asked for additional information to be presented at the December board meeting prior to approving the history trip. Information requested included rules and procedures that will be in place while on the trip, consequences of not following the rules and procedures, room arrangements, security cautions, and the responsibilities of the sponsors. Secondary Principal Terry Gladfelter also wanted to revisit the itinerary before approval by the Board.

JH SPORTS PRACTICE SCHEDULE: The Board discussed putting the junior high sports practice back into the school day during 8th hour. Concerns were expressed about the length of the day for junior high students when practices are scheduled after school, the hardship on families transporting students, the safety of students waiting for parent transportation, sufficient time to complete homework, and the impact on high school students practicing during the late evening hours. John Burrell also expressed the opinions that the number of students participating in sports is down and that ACT scores were higher a few years ago than they are now. Superintendent Dr. Harold Hulleman will send out a survey to parents, coaches, teachers and students to provide feedback and get a feeling for the situation. This item will be discussed again at a future board meeting.

FACILITY USE: Superintendent Dr. Harold Hulleman requested direction from the Board concerning use of the school facilities and the fees charged. The Board discussed setting parameters on the hours available for use, charging a flat fee for custodian services and whether local community groups should be charged for use of the facility. Superintendent Dr. Harold Hulleman will review Board Policy 1004.1R, “Use of School Facilities” and recommended changes at the December board meeting.

MEETING WITH DEPARTMENT OF EDUCATION: Superintendent Dr. Harold Hulleman related to the Board that Eric Heitz, Consultant with the Department of Education, has proposed meeting with representatives of the Southeast Warren and Melcher-Dallas school districts to discuss conducting a needs assessment to help in our decision making concerning future sharing arrangements. Eric proposed meeting on November 29th with the superintendent and one board member from each district. President Ron Miller volunteered to serve at the Board representative.

SCHOOL BOARD CONVENTION: Superintendent Dr. Harold Hulleman reminded board members of the IASB Convention on November 17-19. Any board members interested in attending should contact Dr. Hulleman or Julie Wilson to register.

WORK SESSION: A work session was scheduled for Monday, December 6th, from 5:00 to 7:00 p.m.

SUPERINTENDENT’S CALENDAR: A calendar was included in the board packets of days in November and December Superintendent Dr. Harold Hulleman plans to be in the district.

PERSONNEL CHANGES: Recommendations were made for the following personnel changes: The resignations of Lori Holmes, Studyhall Aide; and Bradi Smith, Assistant HS Softball Coach; and the appointments of Ron Smith, Assistant HS Boys’ Basketball Coach; Lori Hart, Color Guard Advisor; Amber Garrison, Studyhall Aide; Deanna Smith, HS Girls’ Basketball Chaperone; and Phil Oliver, Assistant JH Boys’ Basketball Coach. Motion by Chris Wadle, seconded by Jennifer Birchette to approve the personnel changes as stated. Ayes: 5.

LACONA PROJECT: Superintendent Dr. Harold Hulleman related to the Board that bids had been received for the materials and labor to put metal siding on the original portion of the Lacona building and for the metal roof over the classroom area. The low bid for materials is from Menards ($24,309.95) and the low bid for labor is from Moses Borntrager ($20,000). Superintendent Dr. Harold Hulleman recommended approving these two bids. Motion by John Burrell, seconded by Chris Wadle to approve the Menards bid for $24,309.95 and the bid from Moses Borntrager for $20,000. Ayes: 4. Chris Hardy abstained from voting.

DECEMBER BOARD MEETING: The consensus of the Board was to start the December 13th board meeting at 5:00 p.m. due to the Secondary Music Concert scheduled for the same evening.

President Ron Miller adjourned the meeting at 8:47 p.m.

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