SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETING
October 11, 2004

The Southeast Warren Board of Education met in regular session October 11, 2004 in the technology center of the Junior/Senior High School building. Board President John Burrell called the meeting to order at 7: 04 p.m. The following board members were present: Chris Hardy, Jennifer Birchette and Chris Wadle. Ron Miller arrived at 7:06 p.m. Superintendent Carl Reno, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend and Board Secretary Julie Wilson were also in attendance, along with members of the community.

AGENDA: Motion by Chris Hardy, seconded by Jennifer Birchette to approve the agenda. Ayes: 4.

VISITORS: Corey Frank, from Warren County Environmental Health, and Nicole Cannon, Heartland RC&D Administrator, presented information concerning the sale of the lagoon to the County. Corey related that he had been authorized by the Board of Supervisors to offer a separate contract to waive the user fee for the lagoon if the district agrees to mow the lagoon a minimum of three to five times per year. The district would be responsible for any costs associated with problems originating from the building. User fees will cover ongoing maintenance of the lagoon, so Southeast Warren would not be responsible for any maintenance costs for the lagoon in the future.

REPORTS:

Transportation report submitted by Joel Mosher:

1. I am getting ready for inspection on November 2nd.

2. The routes have not changed too much; they are starting around 6:45 to 6:55 and ending at the schools at 7:35 to 7:50 to leave for shuttles. The average route has approximately 40 students and shuttles are about 45 students per bus. I would also like to say that the principals have rode two routes apiece. This gave them a better idea of what the routes are and where some of the students live.

3. We are sharing a van with Melcher-Dallas for transportation to Des Moines.

4. The new bus is here, I’m working on getting it in service.

Primary Principal’s report submitted by Charlotte Weaklend:

1. Third grade MAP testing has been completed. Over the last three testing periods, third graders showed strong performance in geometry, statistics/data analysis/ and probability, literal comprehension, and inferential/interpretive comprehension. Areas of concern have been mathematics computation, reading strategies/word meanings, and basic grammar/usage.

2. The first of three DIBELS testing has begun for grades kindergarten thru 3rd grades. This reading test measures letter naming fluency, initial sound fluency, phonemic segmentation, nonsense word fluency, and oral reading fluency. This year, 2nd and 5th grade teachers are piloting an additional DIBELS test of retell skills. This is a measure of reading comprehension - a designated area of needed improvement for our district. All DIBELS testing is done one-on-one by classroom teachers. It is an important measure of progress for beginning reading skills, the results of which will be shared with parents during parent-teacher conferences.

3. The Primary building has established several committees consisting of teachers and support personnel to develop policy and prepare for events scheduled at the school. The Discipline Committee that I mentioned in last month's report is still meeting on a regular basis to finalize discipline procedures and policy. The Math Night committee has set November 16th from 7:00 to 8:00 p.m. for their event - the first of its kind in our building. Students and their parents will come to school that evening to play teacher-directed games and learn ways in which they can interact to reinforce math skills at home. Each parent-child team will be taking away with them a kit that includes hands-on activities suitable for use at home. A St. Jude's Hospital Math-a-thon has been scheduled as a follow-up of the math night for the week of November 22nd. The Accelerated Reader Committee has established guidelines for this year's 2nd and 3rd grade accelerated reader program and begun planning the reward parties here at school for students completing their reading goals. The Character Education Committee will be meeting soon to determine how our character education program can be improved. The Reading Night Committee and the Friendship Fair Committee will be meeting in the spring as their events approach.

4. Topics to be covered at monthly meetings of the newly-formed Warren County Elementary Principals' Network includes: parent involvement, court orders & restraining orders, bullying, character education, discipline, teacher evaluation, modified calendars, summer school, 504 issues, interventions for at-risk students, report cards, staff development, SAMART, and para educator goals. The group will be meeting for approximately two hours in Indianola, Truro, Martensdale-St Mary's, S.E. Warren, and Norwalk respectively. On February 16th, I will be hosting the meeting in the Primary building. At that particular meeting we will share and discuss functional and comprehensive elementary report cards. This is a great vehicle for elementary principals to gain knowledge, share ideas and brainstorm solutions to problems each of us tackle in our own districts.

5. One of my goals for this year is to provide regular, ongoing inservice for our teacher associates. Regular monthly meetings are being held in the media center to discuss discipline, policies and procedures, scheduling, confidentiality, etc. Concerns are discussed and addressed. Teachers are scheduled to cover for one-on-one associates during these meetings. Sherry Thompson and Sherry McMordy from the AEA are scheduled to address roles and responsibilities, confidentiality, and behavior management with K-12 teacher associates on November 18th during our teacher inservice.

Intermediate Principal’s report submitted by Cindy Butler:

1. The new student management system, JMC, was used to produce mid-term reports. The system worked well and is set to produce report cards at the end of the month. The mid-terms and report cards are formatted differently than the reports used in the past. A committee of teachers worked with me to get things set up to best meet our needs.

2. The early out last month was devoted to using a research based reading strategy. Elementary teachers worked together to think of ways to use the strategy. The teachers have been meeting in teams to discuss the use of the strategy and will demonstrate for each other at remaining inservices and staff meetings. The process of collaboration, demonstration, and practice follows the Iowa Professional Development Model.

3. The Iowa Tests of Basic Skills will be taken the first part of November. Each test will be bar-coded with student information. Luann is working on getting the necessary information ready.

4. MAP testing is completed. Administrators will look at data this week and we will go over the data with our teachers. Individual student results will be available at parent teacher conferences.

5. We have received notification from the state department that our fourth graders have been selected to participate in the National Assessment of Educational Progress, or NAEP. NAEP is used to track state-by-state comparisons of trends in students’ achievement in elementary and secondary schools and in the performance of all students over time. We are scheduled to take the assessment on January 31.

6. Mrs. Cooper and I are meeting with Junior High ELP kids once a week. Their first project is to get recycling started at the jr/sr high school.

Secondary Principal’s report submitted by Terry Gladfelter:

Homecoming – Mr. Ripperger and the Student Council are to be commended for their planning and organization of this year's Homecoming. My perspective is that participation has improved each year by the students. Many favorable comments from students, teachers, and community were received.

MAP Testing - Testing has been completed and we are already receiving results. We will be distributing the results through our Colorguard groups and teaching our students how to interpret their data. This MAP report will have last year’s and this year’s data. Students will now begin to see their strengths and weaknesses. It will also provide the staff with good information on our progress and areas of needed improvement. Further data will be presented next month.

D/F List – Below is a chart comparing the D/F list over the past three years. There has been a significant drop in the number of F’s from last year. Last year there were 70 F’s this year there were 30 F’s. The D list did grow by 10 from last year (128-138). The number of total students on either list dropped by 10 (108-98). I am encouraged by this initial report. (Celebrate the successes!)

D/F List
Comparison
7th
8th
9th
10th
11th
12th
 
F
D
#
F
D
#
F
D
#
F
D
#
F
D
#
F
D
#
Mid term 9/02
15
18
26
5
21
22
10
30
30
3
10
10
Mid term 9/03
29
32
31
5
25
13
11
21
20
11
30
21
9
14
14
Mid term 9/04
3
22
16
2
13
10
1
24
18
1
21
17
21
44
31
2
14
6

   
04-05
03-04
The F list can be broken down Language Arts
8
15
Social Studies
18
21
PE
2
0
Business
2
0
Science
0
8
Math
0
4
FACS
0
1
Reading
0
12
The D list can be broken down - Language Arts
15
21
Social Studies
56
38
Math
27
21
Science
9
21
Band
2
0
Special Ed
12
4
PE
2
0
Ag
9
1
Art
2
0
Spanish
3
3
Business
2
0
Reading
0
15



Senior Study Hall – The senior class has been very positive on their study hall and has taken the initiative to make sure they are following their contract.

Court Liaison Officer: A written report was submitted by the Court Liaison Officer summarizing the daily activity during the months of August and September.

CONSENT AGENDA: The following items were on the consent agenda:
1. September 13, 2004, regular meeting minutes
2. September 27, 2004, special meeting minutes
3. Financial reports
4. Second reading of Board Policy Sections 800, “Business Procedures,” 801, “Budget,” 802, “Income,” and 803, “Expenditures”

Motion by Jennifer Birchette, seconded by Ron Miller to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT: Superintendent Carl Reno reported on the following items:

1. A request has been received to pick up students in the west part of Lacona. According to policy, we are no longer picking up students on regular routes in Milo or Lacona. Students living in town are transported only on the shuttles.

2. The new bus has been delivered. The oldest bus on the routes will have 180,000 miles by the end of the school year. The Board should consider staying on some sort of rotation for replacing buses.

3. Tentative bids have been received for the siding, gutter and roof of the Lacona gymnasium. The consensus of the Board was to authorize the Superintendent to go ahead and order the materials from the lowest bidder if there is someone to provide the labor.

4. A meeting has been scheduled for tomorrow with Tom Dannen, Melcher-Dallas Superintendent, to work on the 2005-06 school calendar.

5. As of the end of September, 25% of the school year is over with only 20% of the budget being expended. Superintendent Carl Reno strongly recommended using any available money for textbook purchases.

6. The computer system for the heating system at Liberty Center needs to be repaired or replaced. The consensus of the Board was to proceed with repairs.

7. A bid has been received for materials to repair the preschool and bus barn roof. The roof is leaking and will soon need to be repaired.

8. The Amish will start working on the roof of the vocational building tomorrow.

9. A transition meeting has been scheduled for October 29th with Harold Hulleman. Any board members who would like to attend are welcome to do so.

DISTRICT-WIDE HANDBOOK: Motion by Ron Miller, seconded by Chris Hardy to approve the 2004-2005 district-wide handbook as printed. Ayes: 5.

CERTIFIED ANNUAL REPORT: Julie Wilson gave a brief review of the Certified Annual Report for the period ending June 30, 2004.

SCHOOL ELECTION: Julie Wilson presented the official results of the regular school election. The results were as follows:

Director District 5 (term 9-04 to 9-07)
Christopher Wadle 82 votes
Write-In/Scattering 2 votes

President John Burrell adjourned the meeting at 8:14 p.m.

ORGANIZATIONAL MEETING

The organizational meeting of the Southeast Warren Board of Education was called to order at 8:14 p.m. by President John Burrell. The following board members were present: Jennifer Birchette, Chris Wadle, Chris Hardy and Ron Miller. Superintendent Carl Reno, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend, and Board Secretary Julie Wilson were in attendance, along with members of the community.

AGENDA: Motion by Chris Hardy, seconded by Ron Miller to approve the agenda. Ayes: 5.

OATH OF OFFICE: Julie Wilson administered the oath of office to Chris Wadle.

ELECT PRESIDENT AND VICE-PRESIDENT: Board Secretary Julie Wilson called for nominations for President. Chris Hardy nominated John Burrell. Jennifer Birchette nominated Ron Miller. Motion by Chris Wadle, seconded by Ron Miller for nominations to cease. Ayes: 5. Chris Wadle, Jennifer Birchette and John Burrell cast votes for Ron Miller. Chris Hardy and Ron Miller cast votes for John Burrell. Ron Miller was elected President.

President Miller called for nominations for Vice-President. Jennifer Birchette nominated John Burrell. Motion by Chris Wadle, seconded by Chris Hardy for nominations to cease. Ayes: 5. John Burrell was elected Vice-President.

Board Secretary Julie Wilson administered the oath of office for President to Ron Miller and for Vice-President to John Burrell.

VOCAL TRIP TO NEW YORK: Lynnea Young requested approval from the Board for a vocal trip to New York during spring break of 2006. The trip will cost students $700 per person plus spending money. The students will be doing fund raising to earn money for the trip. Motion by Jennifer Birchette, seconded by Chris Hardy to approve the 2006 vocal trip to New York. Ayes: 5.

WARREN COUNTY CONFERENCE BOARD: John Burrell volunteered to serve as Warren County Conference Board representative.

CHILDREN FIRST FORUM: Ron Miller volunteered to serve as Children First Forum representative.

ATHLETIC BOOSTERS: Chris Hardy volunteered to serve as Athletic Boosters representative.

FINE ARTS BOOSTERS: Jennifer Birchette volunteered to serve as Fine Arts Boosters representative.

RESOLUTION TO APPROVE SIGNATURE ON CHECKING ACCOUNTS: Julie Wilson reported to the Board that all checks are to be signed by the Board President and Board Secretary. A resolution is required in order for someone other than the Board President to sign checks. Motion by Jennifer Birchette, seconded by Chris Wadle to approve LuAnn Ohnemus to sign Activity Fund checks and Sue Ellingson to sign Lunch Fund checks. Ayes: 5.

PERSONNEL CHANGES: Recommendations were made for the following personnel changes: The resignations of Matt Oliver, Assistant HS Boys’ Track Coach; and Tim Cerwinske, Assistant HS Boys’ Basketball Coach; and the appointments of Tim Cerwinske, Co-Head HS Girls’ Basketball Coach; Mike Tiereny, Co-Head HS Girls’ Basketball Coach; Phil Oliver, Head JH Boys’ Basketball Coach and Assistant HS Boys’ Track Coach; Don Newbury, Assistant HS Girls’ Track Coach; Paulette Mott, HS Cheerleading Advisor; Penney Arey, HS Softball Coach; and Darrell Pottebaum, HS Baseball Coach. Consideration was also asked to be given to add a position for the Color Guard program. Willis VanderLinden has agreed to reduce his supplemental band salary by 2% in order to hire an advisor for the Color Guard program. Motion by Chris Wadle, seconded by Jennifer Birchette to approve the personnel changes as presented. Ayes: 5.

FFA TRIP: The FFA requested permission from the Board to attend the FFA National Convention in Louisville on October 26th-30th. Motion by John Burrell, seconded by Chris Hardy to approve the FFA trip to the National Convention. Ayes: 5.

FCCLA TRIPS: The FCCLA requested permission from the Board to attend the 2004 National Cluster meetings in Omaha, Nebraska on November 12-14, and Nashville, Tennessee on November 19-21. Up to five students may attend each meeting. The students will be fundraising to supplement chapter costs for the trips. Motion by Jennifer Birchette, seconded by Chris Hardy to approve the FCCLA trips to Omaha, Nebraska and Nashville, Tennessee. Ayes: 5.

CERTIFIED ENROLLMENT: Julie Wilson reviewed the 2004 certified enrollment figures. The September 2004 certified enrollment is down 14.9 students from the prior year. Open enrollment out is up 2.2 students and open enrollment in is up 7.1 students from the prior year.

SBRC REQUEST FOR MODIFIED ALLOWABLE GROWTH: Motion by John Burrell, seconded by Chris Wadle to approve the request to the SBRC for modified allowable growth for open enrollment out students not on the previous year’s certified enrollment count for whom tuition will be paid in the current year in the maximum amount allowed. Ayes: 5.

AT-RISK BUDGET: Superintendent Carl Reno reviewed the proposed At-Risk budget for the 2005-2006 school year. Motion by Chris Hardy, seconded by Jennifer Birchette to approve the At-Risk budget. Ayes: 5.

HOURS OF ELECTION POLLS: Superintendent Carl Reno recommended changing the hours of the polls to 12:00 p.m. to 8:00 p.m. instead of the current hours of 7:00 a.m. to 8:00 p.m. to save on election costs. Motion by Jennifer Birchette, seconded by Chris Wadle to change the hours of the polls to 12:00 p.m. to 8:00 p.m. Ayes: 5.

SUNRISE SUNSET CHILD CARE PROGRAM: Charlotte Weaklend related we currently have two students enrolled in the 4-year-old day care program on a full time basis and two students on a part time basis. Expenses for wages for the all day care program exceeds the fees paid by those currently enrolled by $144 per week. It may now be time to reevaluate the wisdom of operating the 4-year-old program. The consensus of the Board was to take a look at the daycare program again in December to see if enrollment numbers have increased. If enrollment is not up in December, the program may have to be suspended.

LAGOON AGREEMENT: Superintendent Carl Reno recommended approving the following resolution concerning use and mowing of the lagoon after the sale to the County: The Board of Education agrees to the terms set forth by the Board of Supervisors regarding the sale of the lagoon located on Southeast Warren land. There are to be no user charges to the said district and the district agrees to mow the lagoon area as needed. Motion by Jennifer Birchette, seconded by Chris Hardy to approve the agreement as stated by Superintendent Carl Reno. Ayes: 5.

BOARD MEMBER TRAINING: Superintendent Carl Reno related that there are several opportunities coming up for board training. The IASB Board Leadership Conference will be held on October 29th, the IASB District Meetings will be held during the month of October, and the IASB Convention will be held on November 18-19th. If any board member is interested in attending any of the events, contact Julie Wilson to register.

BOARD POLICIES: Motion by Chris Wadle, seconded by John Burrell to approve the review of Board Policy Sections 804, “Reports,” 805, “Records,” and 806, “Insurance.” Ayes: 5.

President Ron Miller adjourned the meeting at 9:20 p.m.

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