SOUTHEAST WARREN COMMUNITY SCHOOL
REGULAR BOARD MEETING
February 14, 2005
The Southeast Warren Board of Education met in regular session
February 14, 2005, in the technology center of the Junior/Senior
High School building. Board President Ron Miller called the meeting
to order at 7:05 p.m. The following board members were present:
Chris Wadle, Jennifer Birchette, Chris Hardy and John Burrell.
Superintendent Harold Hulleman, Secondary Principal Terry Gladfelter,
Primary Principal Charlotte Weaklend, Intermediate Principal Cindy
Butler and Board Secretary Julie Wilson were also in attendance,
along with members of the community.
AGENDA: Motion by Chris Hardy, seconded by John Burrell to approve
the revised agenda. Ayes: 5.
RECOGNITION: Dr. Hulleman presented a certificate of appreciation
from the Bureau of Children, Family and Community Services to Julie
Wilson for submission of an errorless 2003-04 Web Special Education
Supplement to the Certified Annual Report. Approximately 51% of
Iowa districts submitted a 2003-04 Web Special Education Supplement
that did not require any corrections or revisions.
Transportation report submitted by Joel Mosher:
- We had a total of 32 extra trips for the month.
- We only had one bus get stuck on the ice that had to be towed
Primary Principal’s report submitted by Charlotte Weaklend:
Last week I was fortunate enough to attend a training for building
principals about a very popular instructional supervision strategy
called the 3 minute walk-thru. This strategy involves frequent
informal visits by the principal to the classrooms where student
engagement, curricular objectives being taught, teaching strategies
in use, use of materials to enhance the curriculum, and any safety
issues are monitored and noted. Possible themes for later discussion
between the principal and the teacher are also noted for future
reference. That discussion is intended to be a springboard for
teacher reflection about his or her practice as a teacher. In some
cases, the principal might be able to teach an individual teacher
a new strategy that he/she was not aware of that will enhance learning
in the classroom or discover the need for a whole building inservice.
I have conducted informal visits to the elementary classrooms
for several years now where I have often written a note to the
teacher complementing them on positive things I have seen happening
in the classroom and have remarked before about how many really
good teaching strategies our teachers are using. I have encouraged
the teachers to visit one another’s classrooms during their
planning times or to plan a visit to a colleague’s classroom
while I would cover their classroom. I found this to be a great
learning activity myself as a teacher.
Most recently I have established a “wanted poster” themed
bulletin board in the teachers’ workroom of my building where
I briefly describe the reading strategies that I have noted on
a recent walk-thru of the building. The caption of the display
says, “Wanted – teachers who demonstrate good reading
comprehension strategies! Do you see yourself?” Examples
of those listed strategies include:
- Frequent stops for multi-level questioning
- Word search activity to build vocabulary
- Read again for added comprehension
- Scaffolding questions to break down concepts
- Speaking skill reinforcement with group “good morning,
(student’s name)” activity
- Discussion with a peer about how to motivate a student who
is not putting forth his best effort
- Allowing young children to free draw as a preamble to formal
writing and reading
- Modeling fluent reading skills
- A mystery word exercise to introduce vocabulary
- Providing scaffolding (support) for small group of students
during silent reading time
- Teacher stops read-aloud to draw parallel between characters
of current and previous stories
- Class discussion of story elements using graphic organizer
to record student responses
- Using a word hunt activity of key vocabulary words in a story
- Using a prerecorded story read-aloud to introduce the next
story – followed by discussion of characters, theme and
key vocabulary of story
These strategies are a snapshot for what was happening in our
building during our designated reading time on just one morning.
A compilation of several of these snapshots really gives a pretty
good picture of how reading is taught in the primary grades at
Intermediate Principal’s report submitted by Cindy Butler:
- We continue to study research based reading strategies during
our inservices. Teachers are meeting in study teams and sharing
information on strategies tried. Teachers are demonstrating strategies
during the inservice or during building meetings. We really appreciate
those teachers willing to take a risk and demonstrate before
their peers. We all learn from each other when we share.
The Leadership Team (one teacher from each building and the principals) met
on February 2nd to review team logs and implementation logs. We also reviewed
the available ITBS test scores to determine if we are on track to meet our
- Fourth grade students are participating in groups offering
specialized reading instruction based on the need indicated by
data. Members of the AEA staff, teachers and I looked at the
ITBS scores and other data to rearrange groups. We plan for these
groups to be flexible so that students can be moved around as
they show need.
- The E2T2 math teachers and administrators continue to meet
two times a month. For second semester teachers were given an
option to continue studying research or to design and carry out
an action research project. All the teachers have elected to
complete an action research project. After examining the data,
Mr. Jones chose to conduct his research on data analysis and
graphing. Mrs. Ripperger chose to concentrate on multiple-step
problem solving. Mr. Dicks is still looking at data but is considering
a project on algebraic principles.
- Next week a team of teachers will meet with a reading consultant
from the AEA as we begin to consider the adoption of new reading
materials. The current reading materials were adopted approximately
eight years ago. Older reading series did not have the benefit
of the research that has taken place over the last few years.
Many publishers have incorporated research-based strategies into
their new reading materials.
Legislative report submitted by Chris Wadle:
SF 36 Allowable Growth sets the 2006-07 allowable growth rate
at 4 percent, raising the per public cost by $197 compared to 2005-06,
for a state cost per pupil of $5,128.
Allowable growth is done, but tell legislators schools still need
The House passed SF 36 on Monday, January 24 and only needs the
governor’s signature to be final. During the debate, an amendment
for 6% allowable growth was proposed and defeated on party lines.
Thank your legislators for determining allowable growth this early
in the session and retaining the process of setting allowable growth
in advance of the budget year.
However, schools still need help. Ask your legislator’s
to commit to additional teacher quality resources and more than
double the teacher quality appropriation. Convey the importance
of including funding for the 2 additional days of professional
development mandated for the 2005-06 school year. Also remind them
that continuing the $30 million in the class size reading initiative
is crucial. This is extremely important to SEW in light of the
January 30, 2005, Opinion article.
Warren County Conference Board – John Burrell related that
he had received a letter from Dave Ellis, Warren County Assessor,
with the proposed FY 06 budget.
Children First Forum – Ron Miller related that the Children
First Forum meeting held on January 31st was very well attended.
The committee discussed the junior high athletic schedule, reading
comprehension test results, the 2005-2006 school calendar and the
Athletic Boosters – Andy Schurman related to the Board that
the dirt work and tiling on the football field is now complete.
The football field previously had a fall of 9 feet from north to
south; the field now has a fall of 3 feet with a 1-foot crown in
the center of the field. The Athletic Boosters are getting prices
for a sprinkler system and fence for the field. The fence bids
will be brought to the Board at next month’s meeting.
Fine Arts Boosters – Jennifer Birchette related that the
Fine Arts Talent Night held on February 12th was very successful.
There was a nice crowd and a variety of entertainment.
CONSENT AGENDA: The following items were on the consent agenda:
- January 10, 2005, regular meeting minutes
- Financial reports
Motion by Jennifer Birchette, seconded by Chris Wadle to approve
the items on the consent agenda. Ayes: 5.
SUPERINTENDENT’S REPORT: Dr. Hulleman reported on the following
- Next year’s health insurance rates will increase just
slightly more than 9%. Firm rates will be sent to the District
in the near future.
- IASB is holding an ABLE Course entitled “Build Your
Community Relations, Teamwork and Board Meeting Skills” over
the ICN on February 16th and February 22nd. If any board member
is interested in attending, contact Julie Wilson to register.
- IASB recently mailed an issued of Compass to all board members
covering the topic of high school reform.
- An updated board calendar was included in board packets.
ADMINISTRATOR STIPENDS: A summary of the additional duties that
the principals and business manager have as a result of having
no curriculum director and a part time superintendent was submitted
to the Board for review. Dr. Hulleman recommended approving the
stipends for the second half of the year. Motion by John Burrell,
seconded by Chris Hardy to approve the administrator stipends for
the second half of the year. Ayes: 5. John Burrell requested occasional
updates on curriculum issues.
FIVE-YEAR PLAN: A proposed five-year plan for facilities, transportation,
and technology was presented to the Board. The proposed plan would
use virtually every dollar generated from the one-cent sales tax
and PPEL levy. The first year provides for roof repairs and the
second year provides for parking lots, the top two priorities of
the Board. The plan will be presented again in the spring along
with a long-range plan for curriculum needs.
STUDENT ACHIEVEMENT SCORES: Terry Gladfelter presented the reading
achievement scores for the past three years for grades 3 through
11. The number of students proficient (scoring at the 41st percentile
or higher) ranged from 66.7% up to 92.1%. Data was also presented
showing the percentage of change in reading proficiency for the
same groups of students from 2002-03 to 2003-04 and 2003-04 to
2004-05. The change in reading proficiency from 2003-04 to 2004-05
ranged from +1.3% to +32.7%. The results show an excellent increase
in reading proficiency.
The Board took a recess at 7:55 p.m. and reconvened at 8:28 p.m.
MAINTENANCE AGREEMENT: Proposals for maintenance agreements for
the Milo and Lacona heating, ventilation, and air conditioning
systems were submitted to the Board for consideration. The Board
asked for input from the Milo and Lacona custodians to help determine
if a maintenance agreement would be beneficial.
DAILY SCHEDULE FOR 2005-2006: Terry Gladfelter presented the following
rational for keeping junior high athletic practices out of the
- I was hired to improve the academic achievement levels of
- Our CSIP goals have focused on improving reading and building
a positive school climate.
- National research showing that students need to spend more
time in classes and an even longer school year. Research is showing
that more academic rigor is needed along with more courses for
students to prepare for post-secondary education.
- Taking athletics out of the schedule has done the following:
- Increase scheduling opportunities for classes, especially
at the senior high level.
- Special reading classes at the junior high level have
helped to improve reading scores.
- Putting athletics back in the schedule does the following:
- Limits scheduling opportunities.
- Places too many staff at the end of the day with a planning
- Must use additional staff to cover junior high study
- Scheduling concerns – the POI is going to move JV games
to the varsity schedule which will free up one to two evenings
a week, thereby helping us to create a more consistent practice
schedule for next year.
- Concerns have been expressed over the teams having to practice
in the mornings – dance and drill teams practice almost
exclusively in the morning at 6 am. Some of those girls also
play sports and make the commitment to do both.
- In speaking with coaches, it is my perception that the move
to place athletics back in the schedule is a matter of personal
- As educational leaders, we must make decisions based on data.
Is there educational data to support a decision that athletics
in the schedule will improve student achievement?
Board members expressed their viewpoints concerning the junior
high practice schedule. Motion by John Burrell, seconded by Jennifer
Birchette to put the junior high athletics back into the 8th hour
of the day. Ayes: Burrell and Birchette. Nays: Miller, Wadle and
Hardy. Motion defeated 2:3.
EARLY GRADUATION REQUEST: Terry Gladfelter recommended approval
of an early graduation request for Camille Ridout. Camille has
completed the requirements needed to receive a diploma from Southeast
Warren. Motion by Jennifer Birchette, seconded by Chris Hardy to
approve the early graduation request for Camille Ridout. Ayes:
SCHOOL ATTORNEY: Dr. Hulleman recommended that the Ahlers & Cooney
Law Firm be appointed as legal counsel for the District. Motion
by John Burrell, seconded by Chris Wadle to approve Ahlers & Cooney
Law Firm as legal counsel for the District. Ayes: 5.
Jennifer Birchette left the board meeting at 9:10 p.m.
HEARING ON EARLY START DATE: The calendar proposed for 2005-2006
includes a start date prior to the week that includes September
1. A hearing was held to allow community members to speak for or
against the early start date of August 24th.
APPROVE EARLY START DATE: Motion by Chris Hardy, seconded by Chris
Wadle to approve the early start date of August 24th for the 2005-2006
school year. Ayes: 4.
2005-2006 SCHOOL CALENDAR: Dr. Hulleman recommended approval of
the proposed school calendar for 2005-2006. Motion by Chris Wadle,
seconded by John Burrell to approve the 2005-2006 school calendar.
PERSONNEL: Motion by Chris Wadle, seconded by Chris Hardy to approve
paying Jason Walter the supplemental pay for Assistant Junior High
Wrestling Coach. Ayes: 4. The Board asked that the contract language
regarding supplemental pay for assistant extra-curricular positions
that are not filled be looked at for next year.
Motion by John Burrell, seconded by Chris Hardy to approve the
resignation of Charles Jones as Athletic Director effective at
the end of the current contract year. Ayes: 4.
BOARD POLICIES: The Board reviewed Board Policy Sections 203, “Procedures
of Operation”, 204, “Meetings of the Board”,
and 205, “Miscellaneous”. No revisions were made to
President Miller adjourned the meeting at 9:34 p.m.
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