SOUTHEAST WARREN COMMUNITY SCHOOL DISTRICT
REGULAR BOARD MEETING
December 8, 2003

The Southeast Warren Board of Education met in regular session December 8, 2003, in the technology center of the Junior/Senior High School building. President Burrell called the meeting to order at 7:00 p.m. The following board members were present: Jennifer Birchette, Chris Hardy, Ron Miller and Chris Wadle. Superintendent John Della Vedova, Secondary Principal Terry Gladfelter, Intermediate Principal Cindy Butler, Primary Principal Charlotte Weaklend and Board Secretary Julie Wilson were in attendance, along with members of the community.

AGENDA: Motion by Miller, seconded by Hardy to approve the agenda. Ayes: 5.

VISITORS: None

REPORTS:

Transportation Report submitted by Joel Mosher:
1. The last two busses were inspected on November 16th. Both had 30-day repairs. They have been repaired.
2. There have been very few extra trips.
3. We have two new sub bus drivers.
4. I have received the cameras and I’m installing as time permits.

Primary Principal’s Report submitted by Charlotte Weaklend:
1. The Primary building will be open to the general public on Saturday, December 6th during Milo’s Small Town Country Christmas. Several high school groups will be using both the main building and the Day Care facility for fund-raising activities. Approximately 26 local vendors will be selling their products in the multi-purpose room and the south hallway, including the two locker pods of the main building. Partners in Education will be holding an Elves’ Workshop in the art room where children may make craft-type gifts for their parents. A special raffle will also take place that day with all proceeds going to the Gardner family. In addition, PIE will be sponsoring their annual Cookie Walk at the Milo Public Library on the 6th. We are appreciative of the long hours that Partners in Education members have donated in the preparation and carrying out of these and several other fund-raisers throughout the year, as well as everyone who donated cookies for the Cookie Walk.
2. Wendy Robinson, AEA 11 reading specialists, will be spending the entire day on Monday, December 8th in our building. She will be meeting with grade-level teachers during their planning times to discuss their current reading program and make suggestions to improve what we’re currently doing.
3. The annual elementary music concert will be held on Thursday evening, December 11th at 7:00 p.m. in the high school gymnasium – the only district-owned facility large enough to hold the huge crowds that typically attend these programs. An appearance by Santa Claus at the end of the concert is planned for this year.
4. Eleven Primary teachers have participated in planning cross-generational ComServ grant activities for the PK-3 students to carry out during the 2003-2004 school year. Those activities include:
· Eating lunch with elderly visitors to school during kindergarten Grandparent’s Week and throughout the year
· Inviting local veterans to participate in Veteran’s Day program in November
· Writing letters, drawing pictures, and providing filled nut cups for disabled/disadvantaged elderly residents through the local Meals-on-Wheels program in November
· Visiting the local Manor with handmade gifts and songs in May
· Environmental improvement through community beautification projects throughout the year
· Inviting community volunteers into the school to share special interests/careers during a half day in the spring with curriculum ties to listening and writing for a purpose, character education/respect, and career education/lifetime interests in April
5. The primary building is again participating in the high school angel tree project this year. Students are helping to decorate the large Christmas tree in the foyer by hanging their angel ornaments after bringing a specified anonymous gift for a needy family in the district.
6. Parent-teacher conferences were well attended at the Primary building during the November conferences with a total of 143 of possible 151 conferences taking place. This translates into a 95% participation rate.

Intermediate Principal’s Report submitted by Cindy Butler:
1. Mid term reports went home on Wednesday, December 3rd. Every 4-6th grade student receives a copy of his/her grades in all the academic classes at this time.
2. We had 94% of our parents attend conferences in November
3. The Intermediate students and staff are participating in the high school art club’s holiday project of an angel tree.
4. Christmas activities include the music program on December 11th. Fourth grade students will attend the Nutcracker Ballet in Des Moines on the 12th. Homerooms will limit classroom celebrations to Friday afternoon before break.

Secondary Principal’s Report submitted by Terry Gladfelter:

D/F List – the chart below shows the number of F’s, D’s, and number of students for the first three eligibility periods from last year and this year. I placed last year’s seventh grade class above this year’s 8th grade class and followed through on the chart so that class comparisons could be made.

D/F List Comparison

 
7th
8th
9th
10th
11th
12th
 
F
D
#
F
D
#
F
D
#
F
D
#
F
D
#
F
D
#
Midterm 9/02
 
 
 
15
18
26
5
21
22
10
30
30
3
10
10
6
16
16
Midterm 9/03
29
32
31
5
25
13
11
21
20
11
30
21
9
14
14
5
6
9
1st Quarter 10/02
 
 
 
34
44
25
22
35
25
21
60
33
8
12
7
7
21
15
1Quarter 10/03
31
36
30
13
17
17
5
25
17
9
34
22
5
18
15
1
6
7
Midterm 11/02
 
 
 
32
35
17
20
35
11
27
46
16
8
16
6
11
27
7
Midterm 12/03
20
37
18
11
25
19
12
29
20
17
43
24
7
22
15
9
12
10


Mandt Training – Matt Oliver, Don Newberry and myself spent two days at AEA in Mandt training. This training is to be used on students at a point where they may cause physical harm to themselves or others. It is a program of proper restraining techniques. An official certification comes with the program and an annual re-certification is required.

AEA visit – November 20th a 4-person team from the AEA visited our school to make recommendations on a positive behavioral support plan for the junior high. Their number one recommendation was that a leadership team be created, composed of faculty and support personnel. This team will create system wide expectations for student behavior to be implemented throughout the junior high program.

Children First Forum – Jennifer Birchette related that the Children First Forum had met on December 1. Topics of discussion were mentoring and the CSIP plan. The next meeting will be held in January to discuss the Needs Assessment for the district.

Athletic Boosters – Ron Miller reported that the Athletic Boosters have changed their meeting date to the third Wednesday of each month.

Fine Arts Boosters – Jennifer Birchette reported that the elementary music concert would be held this Thursday evening and the high school concert would be held next Monday evening. FAB night will be held on February 28th. Board members will be serving the meal that evening.

Local Option Sales Tax - Paul Mead reported that articles had been placed in the Record-Herald and Warren Pride concerning the upcoming vote on the Local Option Sales Tax. An article will be placed in the January Warren Pride to provide additional information concerning the Local Option Sales Tax.

CONSENT AGENDA: The following items were on the consent agenda:

1. November 10 and November 20, 2003, minutes
2. Financial reports
3. Second reading of Board Policy Section 501, “Student Attendance”

Motion by Birchette, seconded by Wadle to approve the items on the consent agenda. Ayes: 5.

SUPERINTENDENT’S REPORT:
1. Area schools have been contacted concerning the possibility of sharing a superintendent. The districts have until the first of the year to respond.
2. A thank you to the principals for submitting a perfect annual progress report, there are no changes needed as per the state response.
3. The attorneys are working on the lagoon contract.

EARLY RETIREMENT BENFITS: The Board reviewed Board Policy 403.5, “Early Retirement Benefits” and the early retirement application, 403.5E. Early retirement benefits will be offered for those employees who elect to retire at the end of the 2003-2004 school year. Motion by Miller, seconded by Wadle to approve the revision of Board Policy 403.5 and 403.5E as discussed. Ayes: 4. John Burrell abstained from discussion and voting.

PERSONNEL CHANGES: Motion by Miller, seconded by Birchette to approve supplemental pay for assistant coach to Joel Vos for JH Boys’ Basketball. Ayes: 5.

Motion by Wadle, seconded by Miller to approve supplemental pay for assistant coach to Michelle Fowler for HS Girls’ Basketball. Ayes: 5.

Motion by Miller, seconded by Wadle to approve hiring Sara Preston, Special Education Aide, Step 4 – Certified Aide Schedule. Ayes: 5.

28E SHARING AGREEMENTS: The Board discussed 28E-sharing agreements with Melcher-Dallas Community School District for vocational agriculture, elementary counselor (40%) and media specialist (20%). Superintendent Della Vedova recommended approval of the sharing agreements as a cost savings measure. Motion by Birchette, seconded by Hardy to approve the 28E-sharing agreements with Melcher-Dallas Community School District. Ayes: 5.

JR/SR HIGH HANDBOOK: Secondary Principal Terry Gladfelter recommended changing the eligibility requirements for extracurricular activities. Students that receive one failing grade may practice but not play. Students receiving more than one failing grade may not practice or play. Students in grades 7 and 8 that are deemed ineligible may “earn back” the opportunity to practice and play by raising any failing grades to passing grades. Motion by Hardy, seconded by Miller to approve the revision of the Jr./Sr. High Handbook. Ayes: 5.

BOARD POLICIES: Motion by Miller, seconded by Birchette to approve the review of Board Policy Section 502, “Behavior and Discipline” and Section 503, “Student Activities.” Ayes: 5.

President Burrell adjourned the meeting at 8:20 p.m.

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