SOUTHEAST WARREN COMMUNITY SCHOOL
REGULAR BOARD MEETING
October 13, 2003
The Southeast Warren Board of Education met in regular session
October 13, 2003, in the technology center of the Junior/Senior
High School building. President Burrell called the meeting to order
at 7:00 p.m. The following board members were present: Jennifer
Birchette, Chris Hardy, Ron Miller and Chris Wadle. Superintendent
John Della Vedova, Secondary Principal Terry Gladfelter, Intermediate
Principal Cindy Butler, Primary Principal Charlotte Weaklend and
Board Secretary Julie Wilson were also in attendance, along with
members of the community.
AGENDA: Motion by Miller, seconded by Wadle to approve the agenda.
1. I have got the bus barn cleaned up and organized to make it
useable to do the bus maintenance.
2. I’m in the process of getting the busses and vans ready
for the 1st round of inspections on October 28th.
3. Trips are getting filled and a few have been changed to get
drivers. The coaches and staff have been very understanding to
work with to get through this.
4. I have made numerous phone calls and have information coming
on the bus cameras but have not received anything yet.
5. As usual, I am still looking for substitute bus drivers.
6. There were no major repairs, but a few light bulbs and mirrors
replaced. I am currently working on getting a transmission for
the ’85 Chevy pickup.
Primary Principal’s report:
1. The week of October 6th, Fire Prevention Week, included fire
prevention discussions and activities at the Primary building.
This was also an ongoing theme in morning assemblies. Two members
of the Milo Fire Department met with our youngsters on the afternoon
of October 7th, and the teachers introduced books, videos, and
general information on the topics. The week concluded with the
second of four required fire drills to be conducted this year.
Many elementary families conducted their own fire drills at home.
2. The fall round of the Dynamic Indicators of Basic Early Literacy
Skills testing were completed by the kindergarten and first grade
students the week of October 6th. This will provide a basis for
a check of progress twice more this year – once in the winter
and once in the spring. Second and third graders’ oral reading
fluency will be tested later this month, following the same schedule.
In addition, the third graders completed the Measures of Academic
Progress this month. Retakes of this test that covers math, language,
reading, and science next April will show us individual and group
progress on our written curriculum. These, along with daily assessments
and the Iowa Tests of Basic Skills given in November, are all important
diagnostic tools that help us revise our curriculum and instruction
as needed and helps us tailor our program to meet individual students’ needs.
3. September 22nd was Character Day at the Primary building. Guest
area high school students visited our school and met with groups
of students to emphasize the importance of good character in the
students’ daily lives. They taught the students character
chants and led the students in various interesting activities.
These high school students, including S.E. Warren’s own Joey
Clay, are participants in Drake University’s Institute for
Character Development program. We appreciate P.I.E.’s financial
support of this and other character development efforts throughout
the year in both of our elementaries.
4. Five Primary teachers attended the “Risky Business” conference
in Des Moines on September 29th. This annual conference centers
on students at risk and involving all students in community volunteer
programs. Three more teachers will be attending a two-day conference
on October 29th and 30th entitled “Stronger Together” that
focuses on a similar theme. Substitute teachers for those days
are paid through the Primary’s Com Serve Grant.
5. P.I.E. sponsored both a football and a cheerleading camp on
the evening of October 8th. The youngsters then performed at the
October 10th’s football game.
6. Upcoming events include Kindergarten Grandparent’s Week
during the week of October 20th, where students’ grandparents
are encouraged to visit school and enjoy a school lunch with their
grandchildren, and Drug Free Week during the week of October 27th,
when we emphasize the dangers of drug abuse.
Intermediate Principal’s report:
1. Last year Brenton Tigner and I attended several training sessions
of the Iowa Technical Adequacy Project (ITAP). This project required
us to review our district wide assessments to ensure they measure
what they are intended to measure. We also had to review standards
and benchmarks to make sure they were tested by the tests. Additionally,
we had to assure the state we use the data appropriately. The required
paperwork has been completed and is ready to submit.
2. The two sixth grade math teachers are participating in an intensive
staff development offered through the AEA called E2T2. Mental math
and daily math review are part of the program aimed at improving
middle school students’ math scores. Both teachers are responding
favorably to the training and student activities.
3. Wednesday we had a joint staff development session with the
Melcher-Dallas staff here at Lacona. AEA staff presented “Classroom
Instruction that Works: Research-Based Strategies for Increasing
Student Achievement”. Teachers are required to implement
and document one of the strategies. We will follow up in building
meetings and at the November inservice.
4. A few more students need to complete MAP testing and we need
to get all the data uploaded to NWEA. After that, we will be able
to download district level reports. Next week several teachers,
Terry and Charlotte will attend a data analysis workshop. Individual
student results will be available to parents at conference time.
Secondary Principal’s report:
Homecoming – Mr. Ripperger and the Student Council are to
be commended for their planning and organization of this year’s
Homecoming. Many favorable comments from students, teachers, and
community were received.
Juvenile Court School Liaison Position – I met with Mr.
Eggert, Superintendent of I-35, on Tuesday to go over resumes.
We had approximately 20 applicants. Next Friday (10/17) we will
be interviewing the top six applicants for the position. It is
our desire to have someone in the position by the end of the month.
MAP Testing – Testing has been completed and we are already
receiving results. I will be going to Iowa City on Tuesday for
training on how to interpret the results. MAP testing is used to
test knowledge of what our students are being taught with our curriculum.
ITBS Scores – We have been spending time at our faculty
meetings looking at the ITBS/ITED results from last year. We have
looked at Language Arts and Math so far. We are seeing areas that
need improvement. The area most in need of improvement in Language
Arts is grammar, in Math the area of single and multiple step problem
Governor’s Volunteer Award – Our Student Council was
recognized recently for having completed 10 years of roadside cleanup
activities. A reception was held at the DMACC campus. Courtney
Kimzey and Chad Hart were there to receive the award. We had our
pictures taken with Governor Vilsack and his wife.
Character Education Program – Monthly a character trait
is going to be emphasized in the school. Teachers that see students
behaving in a way that reinforces the trait will have opportunity
to nominate that student to be part of a monthly awards program.
Local merchants and organizations have been contacted to help with
the awards through certificates, tickets, gift cards, and services.
The first character trait was respect.
ECP – Students involved in the Establishing Community Pride
group have accumulated over 1100 hours of volunteer time since
the summer began. I am pleased to see this type of activity being
initiated by our students with the help of Patty Marshall and Ann
Legislative report - John Della Vedova related to the Board that
the governor has ordered a 2.5% across-the-board cut. The cut to
school districts will be applied on a per-pupil basis rather than
as a 2.5 percent cut to the district’s state aid payment.
This will amount to a cut of approximately $56,000 for Southeast
Warren. A significant consideration of the 2004 legislature will
be the ability to maintain the 2 percent allowable growth rate
set for the 2004-05 school year.
Warren County Conference Board – John Burrell reported that
Warren County would conduct a property tax pilot project for the
next two years. Two sets of records will be kept; one set using
the current property tax system and another set using the sale
price of residential property as an assessed value. Ag land would
remain the same as it currently is and residential property would
be assessed on a square foot basis until the house is sold.
Children First Forum – Jennifer Birchette reported that
the Children First Forum met on October 6th. Carla Anders has volunteered
to take chairman for the next three months. The Comprehensive School
Improvement Plan will be the main focus of this committee for the
coming school year. The Annual Progress Report was reviewed. The
next meeting will be held on November 3rd at Milo.
Athletic Boosters - Doug Hommer presented a request from the Athletic
Boosters for permission to crown, tile, install an irrigation system
and fence the footfall field. The Boosters also asked the Board
to consider helping with the cost of the project. The entire cost
of the project is approximately $24,000. The boosters would like
for the district to consider paying for the fence, which would
cost approximately $6,500. The project would be started right after
the last football game on October 31st. Motion by Miller, seconded
by Birchette to support the Athletic Boosters proposal and if at
all possible the district will come up with the money to support
it, but no guarantee. Ayes: 5.
Fine Arts Boosters: Jennifer Birchette reported that the fall
play will be in November with both elementary and high school students
involved. The Fine Arts Boosters will be serving the meal for the
IASB District meeting on Thursday night.
CONSENT AGENDA: Motion by Birchette, seconded by Miller to approve
the September 15, 2003, minutes. Ayes: 5.
Motion by Wadle, seconded by Hardy to approve the financial reports.
1. One of the most important votes for this district ever will
be the one-cent sales tax: 5 of the 6 districts have voted their
resolutions and I would definitely recommend that you follow that
trend. It is very powerful legislation for this district and could
generate as much as $240,000 per year for infrastructure and transportation
needs. Hopefully it could free up some general fund dollars for
salaries and operating costs. We also need to appoint a board member
and a community member to serve on the county sales tax committee.
2. We are down 4.8 students: this generates a budget problem for
2004-2005. Our new money (dollars over and above this year’s
budget) is approximately $33,000. It takes $23,000 to move teachers
over on the salary schedule.
3. If any of the members would like to stop by and review the school
finance structure feel free to let me know and I will see if we
can get together.
4. Information was presented to the Board concerning a shared superintendent
position with Melcher-Dallas Community School District. President
Burrell invited community members to contact board members with
input concerning the superintendent search.
DISPOSITION OF OLD SCHOOL HOUSE: Ron Miller related that he had
looked at the old school house and thought it would be cost effective
to save the building if it was going to be used. Discussion was
held concerning asbestos in the old school house. Previous asbestos
reports indicate the building contains asbestos. Before remodeling
can be done on the building, the building must be tested for asbestos
at a cost of approximately $300-$700. If the tests confirm that
the building contains asbestos and the asbestos would be disturbed
by the remodeling, a licensed contractor must remove the asbestos
prior to remodeling. Ron Miller will bring an estimate of the cost
to remodel the old school house to the next board meeting. Motion
by Wadle, seconded by Birchette to table this item until figures
are ready. Ayes: 5.
PURCHASE OF BUS CAMERAS: Agenda item postponed until November
board meeting. President Burrell asked that while research was
being done on bus cameras that research also be done on the cost
of mounting cameras to the buildings.
FCCLA TRIP: Miss Rhodes requested permission from the Board for
herself and five FCCLA members to attend the FCCLA National Meeting
in Dallas, Texas, on November 20-23. Motion by Hardy, seconded
by Birchette to approve the FCCLA trip to Dallas, Texas. Ayes:
8TH GRADE SOCIAL STUDIES TRIP: Mrs. Cooper requested permission
to take the 8th grade class on a two-day trip along the Lewis and
Clark trail in Sioux City, Iowa on May 20-21. The cost of the trip
is funded through a grant in the amount of $3,335 from the National
Geographic Society. A point system will be set up for students
to earn points based on behavior, only those students with enough
points will be able to go on the trip. Motion by Miller, seconded
by Hardy to approve the 8th grade social studies trip and give
Terry Gladfelter and the teachers authority to establish guidelines
for a point system. Ayes: 5.
SALE OF LAGOON: President Burrell related that a meeting had been
held with Corey Frank, Superintendent Della Vedova and the people
who are in charge of financing the lagoon project. Superintendent
Della Vedova related that Warren County has agreed to purchase
the lagoon for $40,000 and would like for the school to mow around
the lagoon three times per year. Southeast Warren will not be responsible
for any other operation or maintenance costs. If the Board agrees
to this agreement, the Assistant County Attorney will write up
a purchase agreement and mowing agreement to be reviewed by our
school attorney. Kevin Smith expressed concern about the liability
and responsibility connected with mowing the lagoon. Motion by
Miller, seconded by Wadle to accept the sale of the lagoon for
$40,000 contingent upon the approval of the purchase agreement
and the mowing agreement. Ayes: 5.
PERSONNEL CHANGES: Recommendation to hire George Ricklefs as HS
Custodian, Step 2 of the Non-Lead Custodian Schedule. Motion by
Birchette, seconded by Hardy to approve hiring George Ricklefs,
HS Custodian. Ayes: 5.
Recommendation to hire Paula Schultz as Academic Coach, Step 1.
Motion by Miller, seconded by Hardy to approve hiring Paula Schultz
as Academic Coach. Ayes: 5.
Motion by Miller, seconded by Wadle to accept the resignation
of Rachelle Spence, Daycare Associate, effective October 22, 2003.
Charlotte Weaklend recommended hiring Mike Mason as Elementary
Lead Custodian at the base salary. Motion by Wadle, seconded by
Birchette to approve hiring Mike Mason as Elementary Lead Custodian.
GAMBLING LICENSE: Motion by Miller, seconded by Birchette to approve
the application for a gambling license. Ayes: 5.
AT-RISK BUDGET: Julie Wilson reviewed the proposed At-Risk budget
for the 2004-2005 school year. Motion by Birchette, seconded by
Miller to approve the 2004-2005 At-Risk budget. Ayes: 5.
LOCAL OPTION SALES TAX: Superintendent Della Vedova read the resolution
to submit to the voters of Warren County the question of the imposition
of a one percent local sales and services tax for school infrastructure.
Motion by Wadle, seconded by Birchette to approve the resolution.
REVENUE PURPOSE STATEMENT: Superintendent Della Vedova read the
resolution adopting the Revenue Purpose Statement that sets forth
the use of the revenue generated by the Local Option Sales and
Services Tax in Warren County. Motion by Wadle, seconded by Hardy
to approve the resolution adopting the Revenue Purpose Statement.
COUNTY SALES TAX COMMITTEE: President Burrell appointed Ron Miller
and Paul Mead as representatives to serve on the county sales tax
CERTIFIED ENROLLMENT: Julie Wilson reviewed the September 2003
certified enrollment figures. The September 2003 certified enrollment
is down 4.8 students from the prior year. Open enrollment out is
up 5 students and open enrollment in is up 6 students from the
SBRC REQUEST FOR MODIFIED ALLOWABLE GROWTH: Motion by Miller,
seconded by Birchette to approve the request to the SBRC for modified
allowable growth for open enrollment out students not on the previous
year’s certified enrollment count for whom tuition will be
paid in the current year in the maximum amount allowed. Ayes: 5.
CERTIFIED ANNUAL REPORT: Julie Wilson gave a brief review of the
Certified Annual Report for the period ending June 30, 2003.
BOARD POLICY SERIES 100: Motion by Hardy, seconded by Wadle to
approve the review of Board Policy Series 100, “Educational
Philosophy.” Ayes: 5.
President Burrell adjourned the meeting at 9:20 p.m.
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