The Southeast Warren Board of Education met in special session November 11, 2002 at 6:05 p.m., in the media center of the junior/senior high attendance center. The meeting was called to order by President Smith. The following board members were present: John Burrell, Greg Davis, Tom Farley, and Debbie Miller. Superintendent Garton, Secondary Principal Terry Gladfelter and Pauline Ripperger, Secretary were in attendance, along with members of the Athletic Boosters.

The purpose of the meeting was to clarify a prior agreement between the Board of Education and the Athletic Boosters.

AGENDA: Motion by Davis, seconded by Miller to approve the agenda. Ayes: 5

In an attempt to eliminate Activity Fund deficits, 2001-2002 private donations and concession revenues were utilized to fund the Activity Fund. Members of the Athletic Boosters had verbally agreed to donate $5,000 to the Activity Fund in exchange for the delegated authority for concessions during the 2002-2003 school year, with the understanding that the donation and the process be re-evaluated after one year. The Boosters inquired if the Board expected to receive a portion of concession profits earned at district contests and all other tournaments. The majority of the Board concurred that the issue wasn’t discussed at the time of the agreement.

The Boosters felt they have been asked to pay for things for which the school should be responsible. The school is allowed to pay for specific athletic costs from the Genera Fund. Coaching salaries and benefits, approximately $100,000, and protective equipment are the only items permitted to be paid from the General Fund. All other athletic and extra-curricular expenses are not permitted.

Principal Gladfelter presented a detailed five-year sports synopsis. Members of the Boosters’ asked to know exactly how their $5,000 contribution would be used. They did not feel comfortable in knowing their contribution may also support non-sport activities. The Boosters felt they could enhance the sports programs by taking care of some of the “wants” that the General Fund could not provide. Principal Gladfelter suggested the Athletic Boosters adopt a constitution and a mission statement to determine present and future goals. It was felt a dialog with all extra-curricular groups would be most beneficial.

The Athletic Boosters asked how much value Board Members placed on sports. Board members felt they had already demonstrated that they place a high value on all extra-curricular activities and have affirmed their dedication by maintaining extra-curricular activities and continuing to bail out deficit activity accounts. The Board’s goal is to keep all extra-curricular programs, while maintaining a balanced budget.

The question was raised if the legislature is doing anything to permit schools to charge participation fees. Although a few schools do charge a “participation fee”, it is not an allowable procedure. It was pointed out that by stationing someone at the gate by 5:15 p.m. to collect money, gate receipts for baseball and softball games could easily be increased.

Athletic Booster members expressed the desire to have a part in the hiring of coaches. Their philosophy being that good coaching will produce winning teams, which in turn increases revenue. Jim Kinsey thanked the principal for the opportunity to set in on baseball coach interviews.

Coaches will be invited to attend the December Athletic Booster meeting.

The meeting was adjourned at 7:05 p.m.

Respectfully submitted, Pauline Ripperger

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