The Southeast Warren Board of Education met in regular session February 10, 2003, in the media center of the Primary building. President Smith called the meeting to order at 7:00 p.m. The following board members were present: John Burrell, Tom Farley, Debbie Miller and Greg Davis. Superintendent Susan Garton, Intermediate Principal Cindy Butler and Board Secretary Julie Wilson were in attendance, along with members of the community.

AGENDA: Superintendent Garton requested the agenda be amended to include item F (1), Consideration of Board Policy 403.5, “Early Retirement Benefits,” under new business. Motion by Burrell to amend the agenda by moving item “H” before item “G”. Motion died for lack of a second. Motion by Farley, seconded by Miller to approve the agenda with the addition of item “F (1)”. Ayes: Davis, Smith, Farley and Miller. Nays: Burrell. Motion passed 4:1.

VISITORS: Michelle Spear spoke on behalf of Austin Spear. Austin has been selected by People to People Student Ambassador Programs to go to Europe for fourteen days this summer as a student ambassador. Austin is one of 40 students selected out of 120 students to be a student ambassador. The trip will be funded by sponsorships through the community.

Superintendent Garton recognized Jenny Putz, an Indianola student, who visited Southeast Warren on a career shadowing experience. She spent the day with Brenda Chamberlain and Emily Layton. It was an honor that Jenny chose our school for her career shadowing experience.

Lisa Huyette and Art Club students were present to present the information on this year’s Art Club trip to the Board. The Art Club is planning a trip to Kansas City on April 11-13th. Fifteen students and five chaperones will be going on the trip. Some of the activities planned include going to museums, the Kansas City Art Institute and Hen Valley Hiking Trail. The cost per student will be $122.00.


Transportation report:

1. January has been busy with wrestling and basketball trips as well as several extra trips. Sleepy Hollow was rescheduled twice due to the weather.
2. We are still transporting Lacy to Lacona. She is scheduled for surgery February 20th. We are in the process of looking for a van driver for Levi. Jim Illingsworth has resigned and is driving for Indianola.
3. We had one bus gel up during cold weather this year so far; bus 12 needed brakes, exhaust and radio repair.
4. The drivers and I are working hard on a handbook that will be given out at registration for the 2003-2004 school year. I’m checking into a service the county has in designing our routes. I don’t know if they will have many ideas. Hopefully they can help us out.

Secondary Principal’s report:

1. Good Conduct Rule – Since the holiday, I have spent time talking to principals, parents, teachers, and students. I have also spoken to the Pride of Iowa conference principals. All of this with the intent to gather information about how other schools have written and administrate their Good Conduct Rule. There is quite a wide range of interpretation of the rule and how it is administered. My next step in the process is to form a committee to review our policy with the information I have gathered. Since this is part of board policy, I would like to have input from a board member(s), parent(s), teacher(s), and student(s). My goal is to submit a tentative proposal by the March board meeting.
2. Curriculum Consortium – As a result of the DE visit and the January 3rd teacher inservice, curriculum alignment became one of the top items that we need to address for the remainder of this year. This means that from K-12 our subject areas “speak” the same language. All three of our buildings have done work on the curriculum, but when comparing the standards and benchmarks, there is no vertical aligning, or “speaking” the same language. Our intent is to use the early out days for the remainder of the year to align our curriculum. Recently we have found out that there is a curriculum consortium of 23 schools that have worked together and continue to work together to do the very thing we need to accomplish. To belong to the consortium there is a three-dollar per student charge and an initial charge for all of the printed material. This charge is well worth the man-hours it would take to create a similar project on our own.

Ron VanStrien, Barb Ripperger, and Becky Burgin, our curriculum council, went to Martensdale-St. Marys to view their curriculum. They belong to the consortium. The team brought back a most favorable report concerning the information they received and the possible implementation of the curriculum for our district. All standards have been aligned for 5 subject areas with testing of the standards included. This program would help fulfill the requirements from the DE visit and the faculty concerns. Instead of using the early out days to rewrite our curriculum, the time would be spent reviewing and adopting the standards and benchmarks from the consortium. As we move closer to “No Child Left Behind” requirements, and further required testing for subject proficiency, the idea of joining the consortium makes great sense. Belonging to the consortium also helps us to know that we are a group of schools using the same standards to educate our students.

Primary Principal’s report:

Parent-Teacher Conference Attendance

November Conferences January Conferences

Preschool Total 18/18 – 100% Total 18/18 – 100%

Kindergarten Marsh 17/18 Marsh 17/18
Presley 18/18 Presley 17/18

Total 35/36 – 97% Total 34/36 – 94%

1st Grade Teas 17/18 Teas 17/18
Keenan 16/17 Keenan 17/18

Total 33/35 – 94% Total 34/26 – 94%

2nd Grade Williams17/18 Williams16/18
Burgin 14/16 Burgin 16/17

Total 31/37 – 84% Total 32/35 – 91%

3rd Grade Young 18/19 Young 19/20
Baker 18/18 Baker 18/18

Total 36/37 – 97% Total 37/38 – 97%

Building Total 153/163 – 94% Building Total 155/163 – 95%

Southeast Warren Primary
Office Referrals/Detentions

200-2001 2001-2002 2002-2003
(180 days) (180 days) (100 days)
Total Office Referrals 25 36 14

Average Daily
Detentions 3 per day 2 per day .57 per day

Intermediate Principal’s report:

Parent-Teacher Conference Attendance

Conferences November 2002 Conferences January 2003

Held Possible Percent Held Possible Percent
Mrs. Butler 11 14 79% Mrs. Butler 8 16 50%
Mr. Jones 15 17 88% Mr. Jones 11 18 61%
Mrs. Ripperger 17 17 100% Mrs. Ripperger 14 17 82%
Mrs. Clay 18 22 82% Mrs. Clay 19 22 86%
Mrs. Schneider 20 22 91% Mrs. Schneider 21 23 91%
Mr. Harken 23 24 96% Mr. Harken 21 26 81%
Mrs. Mead 19 24 79% Mrs. Mead 20 24 83%
Homeroom Totals 123 140 88% Homeroom Totals 114 146 76%

Ms. Spirek 6 6 100% Ms. Spirek 3 6 50%
Ms. Crall 9 10 90% Ms. Crall 8 10 80%

Southeast Warren Intermediate
Office Referrals/Detentions

2000-2001 2001-2002 2002-2003 (up to Feb. 1)

Detentions 632 426 89

Office Referrals 139 114 47

Legislative report: Tom Farley reported that the Class Size Reduction/Early Intervention Program that was adopted four years ago is set to expire this year. The primary goal of the program was to improve student achievement in grades K-3 by reducing class sizes. It was funded at $30 million per year. School board members are urged to contact their legislators with information to support retaining this program.

Tom also reported that in the Des Moines Register a poll had been taken concerning the statewide sales tax for school infrastructure. The poll indicated that 67% are in favor of a statewide sales tax for school infrastructure. Legislators need to be contacted and urged to support the statewide sales tax.

Children First Forum: Greg Davis and Rod Fridley reported that the January meeting had been cancelled due to bad weather. The next meeting will be held on March 3rd in Milo. The discussion will be on motivation and goal setting.

Non-Certified negotiations: Debbie Miller reported that a salary/benefit package with new salary schedules had been offered to the non-certified union earlier that evening. The non-certified staff wanted time to evaluate the schedules. The next negotiation meeting is scheduled for March 3rd.

CONSENT AGENDA: The following items were on the consent agenda:

1. January 9 and January 13, 2003, minutes
2. Financial reports
3. Second reading of Board Policy Sections 404, “Certified Personnel Leaves” and 410, “Non-Certified Personnel Absence & Leaves”

Motion by Miller, seconded by Farley to approve the consent agenda. Ayes: 5.


Financial Condition of the District

The district’s cash balance:

2000 2001 2002
$864,323 $840,351 $547,336

Reasons for declining cash balance:

1) Negotiated contract for teachers for salaries this year - $88,520.16
2) Negotiated contract for classified employees for salaries this year - $20,953.27
3) New buses, vans, high repair costs during the last school year
4) Attorney fees
5) Reduced state aid
6) Budget overruns at the High School
7) Phone service
8) Food service debt
9) Budget for 2001-02 was $77,000 over revenue
10) Separation agreement for administrator

New money to the district:

2000-01 2001-02 2002-03 2003-04

$1,089 0 $9,471 $13,760

The solvency Ratio: Formula: Unreserved Undesignated Fund Balance (UUFB
Total Revenue

2000 2001 2002

12% 11.3% 3.4%

The district’s target ratio: 5-10%

Official enrollment estimate from the Department of Education

2000 2001 2002 2003 2004 2005

606 606 597 596 587 584

PERSONNEL CHANGES: Superintendent Garton recommended approval of an additional ¼ teaching contract for the second semester only for Mike Tierney. The position will be evaluated for next year. Motion by Farley, seconded by Miller to approve the personnel change as presented. Ayes: 5.

PERSONNEL CHANGES: Superintendent Garton recommended approval of the appointment of Janet Hendrickson as day care aide, part-time, $6.35 per hour; Matt Oliver, Assistant High School Boys’ Track Coach; and Josh Snook, evening custodian at the High School at base salary. Motion by Miller, seconded by Davis to approve the personnel changes as recommended. Ayes: 5.

ART CLUB TRIP: Motion by Burrell, seconded by Farley to approve the Art Club trip to Kansas City on April 11th-13th. Ayes: 5.

TIME CHANGE FOR EARLY DISMISSAL DAYS: The administrative team requests the March, April and May early dismissals for staff development be changed from 1:30 to 11:30 to allow more time for teachers to work with consultants regarding the issues raised in the DE report. Motion by Farley, seconded by Miller to approve the early dismissal days as presented. Ayes: 5.

CLOSED SESSION: Motion by Miller, seconded by Farley to go into closed session as per Iowa Code Section 21.5(1)(e) to conduct a hearing to determine whether to suspend or expel a student. Roll call vote was taken. Ayes: 5. The time was 8:47 p.m.

President Smith called the closed session to an end at 9:02 p.m.

ACTION ON STUDENT HEARING: No action was taken.

BOARD POLICY SECTION 405: Motion by Miller, seconded by Burrell to approve the review of Board Policy Section 405, “Certified Personnel Related Considerations.” Ayes: 5.

EARLY RETIREMENT BENEFITS: Superintendent Garton asked the Board to consider reinstating Board Policy 403.5, “Early Retirement Benefits.” Board Member Burrell removed himself from the discussion of board members concerning the policy. Motion by Farley to approve the first reading of Board Policy 403.5. Motion died for lack of a second. The Board requested further information concerning the policy and the impact on the budget.

CLOSED SESSION: Motion by Miller, seconded by Farley to go into closed session as per Iowa Code Section 21.5(1)(i) for the Superintendent’s evaluation. Roll call vote was taken. Ayes: 5. The time was 9:35 p.m.

President Smith called the closed session to an end at 10:15 p.m.

AGENDA FOR WORK SESSION: The next board work session will be held on March 4th from 6:30-9:30 in the Superintendent’s office. The work session will focus on finances and the budget.

President Smith adjourned the meeting at 10:43 p.m.

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